39 results for Receptionist in Walnut Creek, CA

Front Desk Receptionist We are offering a contract, potentially contract to hire, employment opportunity for a full time Receptionist in our property management client located in Fremont, California. The front desk administrator will be the first point of contact for clients and visitors and will also provide administrative support across the organization. The role includes a variety of tasks such as answering incoming calls, scheduling meetings, and maintaining inventory. This position is fully onsite and the work schedule is Monday to Friday, 9AM to 4PM. Responsibilities: • Engage in greeting and directing visitors promptly and professionally upon their arrival at the office• Manage the sign-in process for clients and visitors• Handle moderate volume of incoming phone calls and redirect them as necessary• Schedule and attend meetings, ensuring all necessary arrangements are made• Maintain and restock office supplies as needed• Provide administrative assistance• Manage the reception area and maintain a professional image• Ensure friendly customer service is provided to all visitors and callers• Handle customer inquiries and resolve them efficiently

Receptionist We are offering a short term contract employment opportunity for a Receptionist in San Francisco, California. In this role, you will be a pivotal figure in our office operations, managing office bookings, maintaining schedules and calendars, and ensuring a seamless experience for partners and clients. This role is primarily based at a desk, with a backup provided for breaks and lunches. Responsibilities: • Manage the booking requests for 25 office spaces using Manhattan One. • Greet and receive partners or clients, ensuring reservation details are accurate. • Handle room configurations and setups for different occasions. • Oversee catering or food ordering for office events and meetings. • Maintain up-to-date schedules and calendars, ensuring efficient office operations. • Answer and transfer calls on a multi-line phone system, maintaining detail-oriented communication at all times. • Accept and sort mail, as well as handle deliveries. • Handle sensitive and/or confidential documents and information with discretion. • Communicate with managers and clients on job or deadline issues. • Take on additional projects as assigned, exhibiting adaptability and initiative.

Receptionist- Administrative Assistant We are offering a contract opportunity for an Administrative Assistant with front desk support duties in Union City, California. This role is in the public utilities industry and will be based in a busy, dynamic workplace. As an Administrative Assistant, you will be tasked with a range of duties, including data entry, customer service, and maintaining organized records of customer interactions. This is for a public agency so professionalism at all times is critical. Job Title: Administrative Receptionist Location: Union City, California Employment Type: Contract with an anticipated duration of 3 months, with the potential for extension of up to 6 months.Schedule: Monday - Friday, 9:00 AM - 5:00 PM 100% onsite Key Responsibilities:<ul><li>Data entry, printing, and filing within Microsoft Office Applications such as Excel and SharePoint along with other database systems</li><li>Responsible for accurate and efficient processing of administrative tasks</li><li>Handle inbound and outbound calls, providing excellent customer service and answering inquiries</li><li>Directing customers to appropriate team member based on request type</li><li>Receive and direct visitors professionally, ensuring a positive first impression</li><li>Sort and distribute incoming mail, accept and process credit payments Provide letter preparation and mailing, as needed</li><li>Properly receive and forward plans received over the counter</li><li>Understand and operate work room equipment</li></ul>

Receptionist - On Call Note: this position is on-call, part-time. Hours can vary per week. The primary role of the Receptionist is to provide high-level administrative support through tasks such as conducting research, managing information requests, and performing various clerical duties. This position requires excellent multitasking, organizational, and customer service skills. Job Responsibilities:<ul><li>Visitor Management: Greet and direct visitors, ensuring a positive first impression while maintaining a visitor log and providing security passes or badges.</li><li>Telephone Handling: Answer and manage incoming calls using a telephone or console switchboard, providing accurate information.</li><li>Courier Services: Receive and send packages via couriers, ensuring timely delivery.</li><li>Boardroom Scheduling: Maintain boardroom schedules and ensure equipment is managed appropriately for meetings and events.</li><li>Administrative Support: Perform general clerical duties such as typing, filing, photocopying, binding books, and preparing mailers. Additional administrative tasks may be assigned as needed.</li></ul>

Front Desk/Receptionist - Recent Grad Encouraged to Apply A Front Desk Coordinator plays a critical role in ensuring an exceptional client and visitor experience while maintaining efficient office operations. Responsibilities include greeting and directing visitors, managing incoming calls, scheduling appointments, and coordinating administrative tasks to support daily business activities.

Dental Receptionist We are a patient-centered dental practice dedicated to providing exceptional care in a friendly and detail oriented environment. We are currently seeking a reliable, organized, and personable permanent Dental Receptionist to join our team and serve as the face of our office. Position Summary: As the Dental Receptionist, you will be responsible for managing front office operations, providing excellent customer service to our patients, and supporting the clinical team with administrative duties. The ideal candidate is friendly, detail-oriented, and thrives in a fast-paced environment.

Medical Receptionist We are offering a short term contract employment opportunity for a Medical Receptionist in Walnut Creek, California. In this role, you will be working within the healthcare industry, providing administrative assistance and handling patient accounts. Responsibilities: • Efficiently process patient registrations and check-ins for appointments • Accurately maintain patient medical records and manage patient account details • Handle high volumes of incoming patient calls, providing exceptional customer service • Manage and schedule patient appointments, ensuring an organized and efficient system • Submit orders and prior authorizations, demonstrating understanding of specialty and primary care procedures • Multitask effectively, managing various tasks simultaneously and triaging as required • Resolve any issues that may arise, demonstrating sharp problem-solving skills • Request insurance authorizations and handle authorization requests as necessary • Ensure high standards of integrity in handling sensitive medical information • Demonstrate consistent attendance and reliability.

Legal Assistant Schedule: Monday, Wednesday, and Friday 9:30am – 5:30pmWe are seeking a Legal Assistant / Front Desk Receptionist to provide administrative support and manage front desk operations in a dynamic legal office. This role requires strong organizational skills, comfort with IT and website management, and the ability to handle scheduling, travel coordination, and office communications.Key Responsibilities:· Greet visitors, answer phones, and handle general office inquiries· Manage incoming/outgoing mail, including FedEx shipments· Coordinate conference and travel schedules· Support office operations with various clerical and organizational tasks· Create and upload blog posts for the firm’s website· Assist with basic IT-related tasks and website updates· Occasionally upload blog posts written by one of the firm’s partners

Medical Front Desk Specialist We are offering a long-term contract employment opportunity in the medical industry for a Medical Front Desk Specialist in San Francisco, California. As a Medical Front Desk Specialist, you will be an integral part of our team, managing scheduling, patient interactions, and office operations, all while ensuring a detail-oriented and patient-focused atmosphere. Responsibilities: • Accurately and efficiently schedule appointments • Operate a multi-line phone system, ensuring all calls are answered promptly• Handle monetary transactions• Liaise with medical providers to ensure accurate scheduling and billing• Ensure a positive patient experience while managing multiple tasks• Keep office supplies stocked and organized• Undertake additional administrative duties as required• Handle patient inquiries and resolve them promptly. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013208188**

Administrative Front Desk Coordinator We are looking for a skilled Administrative Front Desk Coordinator to join our team in San Bruno, California. In this long-term contract role, you will provide vital administrative and clerical support to ensure smooth day-to-day operations. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while maintaining excellent customer service. Responsibilities: • Manage incoming calls by providing information or routing them to the appropriate contacts. • Support the Finance Department by entering invoices, processing payroll and timesheets, and handling purchase requisitions. • Operate office equipment and maintain functionality as needed. • Respond to inquiries from employees, citizens, and external stakeholders, directing them to the appropriate departments when necessary. • Prepare, track, and monitor work orders to ensure seamless project execution. • Handle incoming and outgoing mail, including compiling data for reports and maintaining accurate records. • Coordinate travel arrangements and manage electronic filing systems, ensuring efficient organization. • Maintain office supply inventory and assist with procurement of materials as needed. • Assist with scheduling and managing public works-related administrative tasks. • Ensure all administrative tasks are completed accurately and in a timely manner.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate. In this role, you will be responsible for a variety of office duties including hospitality, reception, and repro mail. You will also be expected to provide excellent customer service, maintain accurate records, and handle office equipment effectively. Responsibilities: • Manage reception duties such as answering phone calls and interacting with customers • Oversee office services including copy, print, scan, and binding repro • Handle food setup in conference rooms and kitchen, ensuring cleanliness and order • Ensure that dirty dishes are placed in the dishwasher at the end of the day and are taken out the next morning • Manage postage on mail, coordinating delivery and pickup with FedEx • Travel for assistance when required • Maintain a detail-oriented demeanor under pressure and exhibit a proactive approach in interactions • Ensure customer-oriented service and presentability during interactions • Ensure the office environment is kept organized and efficient • Maintain accurate logs and records of office activities and customer interactions.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Palo Alto, California. This role functions within a detail-oriented office environment where you will be performing various office services duties, including but not limited to, reprographics, mail services, hospitality, and reception. Responsibilities: • Execute copy and scan requests efficiently and accurately • Maintain detailed records of all office services work • Prioritize workflow and ensure all tasks are completed in a timely manner • Assist in managing office facilities and provide hospitality services as needed • Act as a point of contact for reception duties • Utilize effective problem-solving skills to troubleshoot basic equipment issues • Adhere to office procedures and policies to maintain client satisfaction • Display good written and verbal communication skills while interacting with clients and team members • Handle sensitive and confidential documents with utmost care and discretion • Show initiative and good judgement in making independent decisions that align with business needs.

Weekend Program Aide Program Aide - Swing Shift (South San Francisco) Position Details:<ul><li>Shift: Swing Shift, Saturdays and Sundays (3:30pm - 12:00am/Midnight)</li><li>Employment Type: Contract/Temporary (Approximately two months)</li><li>Location: South San Francisco, CA</li></ul>Robert Half, a leading staffing service specializing in placing highly skilled office and administrative professionals, is partnering with a local nonprofit organization that provides services to individuals in need. Together, we are recruiting for a customer-focused Program Aide who excels at front-desk reception and administrative duties while supporting this meaningful cause. *Key Responsibilities:<ul><li>Greet clients and visitors, providing friendly and professional front-desk reception.</li><li>Answer phone calls and respond to inquiries or requests.</li><li>Manage package processing and distribute mail.</li><li>Perform property monitoring as needed, which may include walking rounds.</li><li>Assist clients with check-in/check-out processes.</li><li>Conduct facility rounds indoors and outdoors, ensuring upkeep and compliance.</li><li>Restock supplies in common areas like the day room.</li><li>Receive and organize deliveries, including food and donations.</li><li>Enforce rules, document incidents, and issue notices when necessary.</li><li>Perform data entry and manage case submissions.</li></ul>

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in San Francisco, California. The selected candidate will be a key member of our team, providing front-of-house reception support and back-office services. This role involves a variety of tasks including litigation printing, reprographics, copy and mail services, and support for services in hospitality facilities, audio/visual, and other service lines as needed. Responsibilities: • Accurately process and maintain customer credit applications and records. • Handle and resolve customer inquiries promptly and professionally. • Monitor customer accounts and take appropriate action as necessary. • Ensure all office services work is logged appropriately. • Perform office services tasks, primarily reprographics, mail, and intake functions following established procedures. • Communicate with supervisors or clients on job or deadline issues. • Prioritize workflow and ensure all work is accepted, completed, and delivered within contracted deadlines. • Troubleshoot basic equipment problems and place service calls when needed. • Interact with clients in person, over the phone, or electronically, providing exceptional customer service. • Adhere to company policies in addition to client site policies. • Use equipment and supplies in a cost-efficient manner. • Perform quality assurance on own work and work of others.

Program Aide We are excited to offer a short-term contract opportunity to join a mission-driven organization as a Program Aide in South San Francisco, California. This role is designed for compassionate and organized individuals interested in contributing to a nonprofit that provides vital short-term housing solutions to those in need. In this position, you will deliver both administrative and customer service assistance while ensuring the smooth daily operations of the facility. The hours are 3pm - 11:30pm Monday to Friday and is about two weeks in duration. Key Responsibilities:<ul><li>Act as the first point of contact at the front desk, greeting clients, visitors, and staff.</li><li>Handle incoming phone calls and direct them to the appropriate individuals or departments.</li><li>Coordinate processing and distribution of incoming/outgoing packages and mail.</li><li>Welcome visitors while adhering to health and safety protocols, including conducting required health checks.</li><li>Provide front desk and reception coverage during breaks and lunch periods as needed.</li><li>Complete data entry tasks accurately and in a timely manner.</li><li>Maintain a clean, stocked, and organized day room to ensure client comfort.</li><li>Manage the check-in and check-out process for clients staying at the facility.</li><li>Perform both indoor and outdoor rounds to monitor site safety and conduct bed checks.</li><li>Enforce facility policies and issue necessary notices in alignment with organizational guidelines.</li><li>Assist clients in accessing their medications.</li><li>Facilitate the smooth receipt and distribution of food donations and supplies to meet program needs.</li></ul>

Office Services Associate We are offering a short-term contract employment opportunity for an Office Services Associate in San Francisco, CA. This role operates within the industry, focusing on a variety of office services functions. The position involves client interaction, as the workplace is a location where clients visit frequently. Responsibilities:• Handle copy, print, and scan jobs, ensuring efficient and accurate completion • Crosstrain in various areas to diversify skillset and enhance service provision • Maintain a client-facing role, ensuring detail oriented and courteous interaction with customers • Collaborate with a small team to ensure smooth operations at the site • Report to the supervisor, maintaining open and detail-oriented communication • Utilize digital and paper-based systems for reprographic and mail services • Support in hosting events, ensuring detail-oriented presentation and organization • Adhere to and implement back-office procedures to maintain client satisfaction • Handle sensitive and confidential documents and information with care and discretion • Solve problems independently, escalating to a supervisory level when necessary • Work well in a fast-paced environment, managing time effectively to meet deadlines • Maintain a positive, can-do attitude, contributing to a harmonious team environment.

Hospitality Associate We are seeking a Hospitality Associate to join our team in San Francisco, California. In this role, you'll be responsible for a variety of tasks, including maintaining the cleanliness and orderliness of the office, assisting with front desk duties, and providing hospitality services. This position offers a short term contract employment opportunity. Responsibilities: • Facilitate the configuration of audio/visual equipment for conference room setups • Coordinate catering services, including keeping track of inventory and maintaining cleanliness in the kitchen and catering areas • Assist with the front desk duties, including mail and repro • Work collaboratively with a team of 12 to ensure smooth operations and a detail-oriented office culture • Communicate effectively, both verbally and in written form, to handle inquiries and provide information • Maintain a consistent schedule for setup and cleanup of conference rooms • Manage multiple projects and deadlines, demonstrating the ability to prioritize tasks • Enjoy office perks such as free lunch on Wednesdays and daily free snacks • Engage with vendors and manage property returns when necessary • Leverage skills in hiring processes and configuration management to contribute to team success.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Alameda, California. As an Administrative Assistant, your main role will be to assist with front desk, reception, and administrative duties. You will be required to display a high level of energy, attention to detail, and accuracy while performing your duties. Responsibilities:• Provide efficient and courteous customer service through phone and email• Collaborate with the team while also managing individual tasks effectively• Use Microsoft Office – Word, Excel, and PowerPoint for various administrative tasks• Exhibit strong communication skills, both written and verbal• Demonstrate meticulous attention to detail and organizational skills• Handle inbound and outbound calls professionally• Schedule appointments as required• Maintain and manage customer service records• Ensure accuracy and efficiency in processing customer credit applications.

Office Coordinator We’re looking for a highly organized and proactive Office Administrative Assistant to help keep our daily operations running smoothly while creating a warm and professional atmosphere for clients and staff alike. This role is key to maintaining office efficiency, delivering top-tier front desk service, and supporting various administrative functions across departments.Responsibilities include:<ul><li>Answer and direct incoming calls, providing helpful assistance to callers</li><li>Welcome and assist visitors, delivering a positive and professional first impression</li><li>Sort and distribute incoming mail; prepare and coordinate outgoing mail and packages</li><li>Manage inventory and restock office and kitchen supplies as needed</li><li>Ensure common areas, including the kitchen/café and conference rooms, are clean, tidy, and client-ready</li><li>Offer general administrative support to various teams, including executive and administrative staff</li><li>Maintain and coordinate shared calendars and scheduling using Microsoft Outlook</li><li>Perform routine office tasks to support overall daily operations</li></ul>

Program Aide (Weekends) We are looking for a dedicated Weekend Program Aide to join a local non-profit organization in South San Francisco, California. In this role, you will assist with program operations and provide excellent customer service to clients during the weekend day shift. This is a contract position lasting approximately two months, offering an opportunity to make a meaningful impact in the community. Work Hours: 7:00am - 3:30pm Responsibilities:• Serve as the first point of contact at the front desk, greeting clients and addressing inquiries.• Process incoming and outgoing mail, packages, and donations efficiently.• Perform data entry tasks, including submitting cases and maintaining accurate records.• Conduct facility rounds inside and outside to ensure safety and compliance with rules.• Monitor property as required, which may involve walking around the premises.• Check clients in and out of the facility while maintaining proper documentation.• Restock supplies in the day room to ensure a well-equipped environment.• Enforce facility rules and issue notices when necessary.• Collaborate with team members to manage food deliveries and donations effectively.• Provide exceptional customer service to clients, ensuring their needs are met promptly.

Sr. Legal Administrative Assistant We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. Responsibilities• Manage and filter daily communications with internal and external clients.• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.• Compose, proofread, and edit correspondence, presentations, and other documents.• Coordinate and schedule travel reservations, both domestic and international.• Prepare and submit expense reports, and reconcile credit card transactions.• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.• Arrange and schedule internal and external meetings.• Handle confidential information with discretion and diplomacy.• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.

Bookkeeper BOOKKEEPER/OFFICE MANAGER85K-100K + benefits Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. Responsibilities:•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits•Performs AR/AP tasks while tracking costs and monitoring budget•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.

Office Assistant We are offering a temporary employment opportunity for an Office Assistant in Martinez, California, United States, in the public agency industry. This role is based on site and involves a variety of general office tasks including assisting the HR Department.Responsibilities:• Handling inbound and outbound calls with vendors and applicants• Accurately entering data into the system• Assisting in the preparation of copying files• Performing heavy filing tasks to keep records organized• Conducting scanning activities• Moving and lifting file boxes up to 20 lbs and accessing the storage facility• Utilizing standard office equipment for various tasks• Performing other duties as assigned

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.