59 Results for Case Assistant Jobs in Walnut Creek, CA

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Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a plaintiff-side personal injury practice in Oakland, California. This role involves managing case activity from intake through litigation support, with a strong focus on filings, scheduling, and document preparation. The ideal candidate brings solid experience in civil litigation procedures and communicates effectively with attorneys, clients, courts, and outside providers. Responsibilities: • Coordinate litigation calendars by tracking hearings, deadlines, appointments, and other time-sensitive case events. • Prepare and submit court documents through electronic filing systems while ensuring compliance with applicable procedural requirements. • Assist attorneys with discovery tasks, including organizing materials, drafting routine responses, and maintaining complete case files. • Open and structure new matter files and document templates to support efficient case handling. • Communicate professionally with clients, court personnel, medical offices, and other external contacts regarding case status and records requests. • Request, review, and organize medical records and related documentation for personal injury matters. • Maintain accurate file documentation and support the day-to-day progression of plaintiff personal injury cases. • Provide general administrative and legal support across civil litigation matters as needed.
2026-10-01T00:00:00Z

Project Assistant

Martinez, CA
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for a Project Assistant to support construction operations in Martinez, California through accurate coordination, documentation, and administrative oversight. This is a temporary to hire position and works closely with project management and field teams to provide administrative, project, and cost accounting support to throughout the construction process. This role partners closely with field personnel, project managers, accounting, and clients to ensure accurate project tracking, billing, documentation, and personnel records. Project Assistant Key Responsibilities: Project Accounting & Billing-<ul><li>Audit labor hours across internal and client systems to ensure accuracy.</li><li>Track and allocate labor, equipment, materials, and project-related costs.</li><li>Generate invoices and support project billing processes.</li><li>Process updates related to new hires, labor rates, and employee classifications.</li><li>Reconcile project records and assist with customer payment tracking.</li></ul>Personnel Administration-<ul><li>Process onboarding and site access requests for new personnel.</li><li>Maintain employee records, certifications, and organizational charts.</li><li>Prepare manpower and staffing reports as needed.</li></ul>Project & Site Support-<ul><li>Maintain project documentation, packing slips, invoices, and records.</li><li>Support project tracking, reporting, and document control activities.</li><li>Manage office supply inventory and assist with general site administration.</li><li>Provide administrative support to both field and office teams.</li></ul>Qualifications:<ul><li>Strong organizational, multitasking, and follow-up skills.</li><li>Excellent attention to detail and accuracy.</li><li>Effective written and verbal communication skills.</li><li>Ability to work independently and meet deadlines in a fast-paced environment.</li><li>Customer-focused, collaborative, and team-oriented mindset.</li><li>Experience in construction administration, project coordination, billing, payroll, accounting support, or document control is preferred.</li></ul>If you are interested in this Project Assistant role, please apply today to be considered.
2026-10-19T00:00:00Z

Project Assistant

South San Francisco, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
Are you organized, detail-oriented, and looking for an opportunity to build a career in construction estimating? Robert Half is partnering with Pribuss Engineering, a respected engineering and construction organization in South San Francisco, to identify an Estimating Coordinator to join their team.This is an excellent opportunity for someone who enjoys working with numbers, documents, vendors, and project details — and wants to learn the ins and outs of plumbing estimating and commercial construction from experienced professionals. What You'll DoAs an Estimating Coordinator, you'll provide critical administrative and organizational support to the Plumbing Estimating team while developing hands-on knowledge of construction estimating. Responsibilities will include:<ul><li>Support the Plumbing Estimating Department with day-to-day administrative and organizational needs.</li><li>Organize, review, and maintain construction plans, specifications, bid documents, and estimating files.</li><li>Prepare and maintain estimating spreadsheets, material lists, quote logs, and bid documentation using Microsoft Excel and other estimating tools.</li><li>Request, collect, organize, and track quotes from vendors, suppliers, subcontractors, and other partners.</li><li>Assist with preparing bid packages, scope summaries, and supporting documentation for project estimates.</li><li>Learn to read construction plans and specifications and identify plumbing-related scope and requirements.</li><li>Assist with basic plumbing takeoffs and quantity counts using Bluebeam and other estimating software as your skills develop.</li><li>Maintain bid calendars, deadlines, quote logs, and other department tracking systems.</li><li>Communicate with vendors, suppliers, subcontractors, and internal team members to gather information and follow up on outstanding items.</li><li>Upload and organize project documentation using platforms such as Procore and BuildingConnected.</li><li>Provide data entry, document control, and general administrative support to ensure estimates are complete and accurate.</li><li>Develop knowledge of plumbing systems, construction methods, material costs, labor production, and the California Plumbing Code through hands-on training and mentorship.</li><li>Take on increasingly advanced estimating responsibilities as your knowledge and experience grow.</li></ul>
2026-10-15T00:00:00Z

Project Assistant

San Francisco, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Project Assistant to support document handling and administrative project coordination in San Francisco, California. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable working in an office setting on a part-time schedule. The role will focus on processing incoming mail, digitizing materials, and helping maintain orderly workflows that support project activities. Responsibilities: • Receive incoming mail, open envelopes, and organize contents so materials are ready for review and distribution • Prepare paper documents for digital recordkeeping by flattening, sorting, and scanning files with accuracy • Maintain clear tracking of assigned tasks and deadlines to help keep project activities on schedule • Support construction-related project administration by organizing documents and assisting with routine coordination needs • Update and manage records so project information remains accessible, current, and easy to retrieve • Work on-site two days per week and complete assigned duties within the established hourly schedule • Assist with scheduling activities and basic project management support as needed by the team
2026-10-22T00:00:00Z

Case Manager

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a compassionate and organized Case Manager to support formerly homeless adults in San Francisco, California. This Long-term Contract position focuses on helping residents maintain stable housing, connect with essential services, and improve overall well-being through consistent, person-centered case management. The ideal candidate brings strong administrative support skills, sound judgment in challenging situations, and the ability to build trust with tenants, property staff, and community partners. Responsibilities: • Oversee an assigned portfolio of residents, providing consistent case management support tailored to individual housing stability and wellness goals. • Meet with tenants regularly through outreach, intake conversations, and ongoing check-ins to assess needs, monitor progress, and adjust support plans as appropriate. • Help residents secure and maintain public benefits, stay current with rent obligations, and address barriers that may affect continued housing. • Coordinate referrals to community-based resources such as health care, behavioral health, substance use services, and employment programs, while encouraging successful follow-through. • Partner with property management during unit walkthroughs, pest control visits, and habitability-related concerns to support safe and stable living conditions. • Foster a positive tenant community by organizing group activities, resident meetings, and engagement events in collaboration with staff and tenants. • Intervene during tenant crises by using de-escalation techniques, documenting incidents, and connecting individuals with appropriate support services. • Maintain accurate case records, complete required documentation, and safeguard confidential client information in accordance with agency standards. • Work closely with internal teams and external service providers to advocate for residents and report any suspected abuse or neglect through proper channels. • Assist with site-based operational support activities, including resident recertification efforts, check disbursement days, and attendance at scheduled meetings.
2026-10-22T00:00:00Z

Case Manager

Oakland, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Case ManagerBrief Job DescriptionWe are hiring a Case Manager to work directly with clients, assess needs, develop service plans, and connect individuals with appropriate resources and support services.Responsibilities<ul><li>Conduct client intakes and needs assessments</li><li>Develop and monitor individualized service plans</li><li>Coordinate referrals to community resources and partner agencies</li><li>Maintain accurate case notes and documentation</li><li>Advocate for clients and monitor progress toward goals</li><li>Ensure compliance with program standards and reporting requirements</li></ul>
2026-10-09T00:00:00Z

Research Assistant

Sunnyvale, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
The Research Assistant will provide direct support to a scientist with visual impairments in the CIS Labs environment. This role involves reading and interpreting advanced mathematical content aloud, assisting with drafting and typing documents, supporting manuscript preparation in LaTeX, and providing general administrative assistance. Key Responsibilities<ul><li>Read research papers and other technical materials to the scientist.</li><li>Assist with detailed editing of research manuscripts in LaTeX, including:</li><li>Locating specific sections of LaTeX files based on instruction</li><li>Rearranging mathematical formulas and expressions to fit within document margins</li><li>Adjusting spacing and formatting to meet specified page limits</li><li>Provide mobility assistance to the scientist within the office, as needed.</li><li>Support the CIS Labs Administrative Assistant with expense reports and related administrative tasks, as needed.</li><li>Perform additional administrative and office support duties as assigned.</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
2026-10-17T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
We are looking for a detail-oriented Legal Assistant/Paralegal to join our plaintiff-side personal injury practice in Oakland, California. In this role, you will provide essential support to attorneys and clients throughout the progression of injury claims and litigation matters. This opportunity is ideal for someone who values organized case management, clear communication, and meaningful work that helps injured individuals pursue fair outcomes. Responsibilities: • Coordinate the day-to-day handling of personal injury matters from initial intake through settlement or trial support. • Prepare, revise, and submit legal documents, correspondence, and court-related filings with accuracy and timeliness. • Serve as a point of contact for clients, medical offices, insurers, and other parties involved in active cases. • Maintain orderly case records, monitor litigation calendars, and track important deadlines to support timely case progress. • Assist with discovery preparation, settlement documentation, and compilation of materials needed for hearings, mediations, or trial. • Perform administrative and clerical support tasks, including data entry, document organization, and file maintenance. • Protect sensitive information and demonstrate professionalism in all written, verbal, and client-facing interactions.
2026-10-04T00:00:00Z

Associate Attorney

San Francisco, CA
remote
Permanent / Full Time
140000 - 225000 USD / Yearly
Robert Half Legal is recruiting an Associate Attorney for a civil litigation defense law firm in San Francisco (option to work remotely or hybrid in-office). This is a leading local firm in public entity and municipality representation and their practice defends a variety of matters, including catastrophic PI, premises liability, civil rights, and employment claims. Plenty of opportunity to get direct advocacy experience by arguing motions in court, taking/defending depositions, and trial preparation. Qualifications for the Associate Attorney position:• 2-10+ years of civil litigation practice;• Insurance defense and/or public entity law experience is preferred; and• Active and in good standing with the State Bar of California. This is a partnership-track position and the Firm offers lots of mentorship to develop its litigation team and assist them with business development. Our client is offering a starting base salary range of $140,000 to 220,000+/yr., DOE, generous automatic bonuses for exceeding annual billable hour target as well as a discretionary year-end bonus [has been paid every year for over a decade], and comprehensive employment benefits package (incl. 100% firm-paid medical, dental, vision insurance, 401k Plan with 3% firm contribution, commuter costs reimbursement [free office parking, rideshare reimbursement, REMOTE OK], etc.). For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-10-22T00:00:00Z

Associate Attorney

San Jose, CA
onsite
Permanent / Full Time
140000 - 180000 USD / Yearly
We are looking for an Associate Attorney to join a respected litigation practice in California. This opportunity is suited for a licensed attorney with at least 1 year of experience who is confident managing insurance defense matters and contributing to a broad civil litigation caseload. The role offers exposure to personal injury, construction, business, and liability-related disputes while working alongside an established legal team in a detail-oriented, client-focused environment. Responsibilities:• Manage insurance defense and civil litigation matters from initial case assessment through resolution.• Prepare persuasive motions, briefs, pleadings, and other legal filings in support of case strategy.• Conduct written discovery, evaluate responses, and coordinate document review to develop factual records.• Take and defend depositions while working closely with clients, witnesses, and experts.• Handle matters involving personal injury, construction disputes, business claims, premises liability, negligence matters, transportation issues, product-related claims, and real estate litigation.• Appear in court for hearings, conferences, and other proceedings as needed.• Collaborate with partners and legal staff to assess risk, refine litigation strategy, and advance client objectives.• Support trial preparation activities, including organizing exhibits, witness materials, and case analyses when matters proceed toward trial.
2026-09-30T00:00:00Z

Associate Attorney

San Francisco, CA
onsite
Permanent / Full Time
140000 - 190000 USD / Yearly
We are looking for an Associate Attorney to support a dynamic insurance coverage practice in San Francisco, California. This role offers the opportunity to advise insurer clients on coverage matters, represent them in litigation and alternative dispute resolution proceedings, and contribute to a collaborative legal team. The position is well suited for an attorney with at least two years of relevant experience who is ready to take on meaningful casework in a fast-paced environment. Responsibilities: • Counsel insurer clients on policy interpretation, coverage analysis, and related legal exposure across a range of matters. • Manage active files from initial assessment through resolution, ensuring deadlines, strategy decisions, and client communications are handled effectively. • Draft and review pleadings, coverage opinions, motions, briefs, and other legal documents with strong attention to detail. • Represent clients in litigation proceedings, mediations, arbitrations, and other dispute resolution forums involving insurance-related claims. • Conduct legal research and apply relevant statutes, case law, and policy language to support case strategy and client recommendations. • Collaborate with colleagues across the practice to develop legal arguments, share insight, and deliver high-quality client service. • Communicate regularly with clients, opposing counsel, and other stakeholders regarding case developments, risk considerations, and next steps.
2026-10-22T00:00:00Z

Associate Attorney

San Francisco, CA
onsite
Permanent / Full Time
135000 - 185000 USD / Yearly
We are looking for a dedicated Associate Attorney to join our team in San Francisco, California. This role offers an exciting opportunity to work in civil litigation defense within a collaborative and supportive environment. If you are a licensed attorney passionate about building your career and gaining hands-on experience, this position is ideal for you. Responsibilities: • Manage a diverse caseload, taking primary responsibility for cases based on your level of experience. • Represent clients during court appearances, depositions, mediations, and other legal proceedings. • Conduct legal research and prepare motions, briefs, and other necessary documentation. • Handle discovery processes, including drafting and responding to interrogatories and requests for production. • Collaborate with clients to provide regular updates and address legal concerns. • Prepare for trials, including pre-trial motions and strategy development. • Participate in settlement negotiations and mediations to advocate for client interests. • Work closely with partners and other team members to ensure high-quality case management. • Maintain effective use of case management and document management software. • Stay current with legal trends and developments to enhance expertise.
2026-10-22T00:00:00Z

Associate Attorney

Redwood City, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Legal non-profit based in the San Francisco Bay Area has an immediate opening for an Attorney! This Attorney will work on the Housing team to defend tenants against eviction, enforce existing tenant protections, and advocate for just and legal outcomes for tenants. The Housing team includes attorneys, project coordinators, and a project manager who work collaboratively on all aspects of the program. This position offers an opportunity to handle a high volume of cases, engage in client advocacy, and contribute to equitable housing outcomes. If you're passionate about making San Mateo County a more just and equitable place to live and work, this is the position for you! This is a hybrid role, requiring occasional on-site work in Redwood City with a flexible in-office schedule. Attorneys from all backgrounds and tenures are encouraged to apply! Must hold an active CA Bar license for consideration. Responsibilities:• Conduct client intake and interviews to assess legal needs and identify case issues.• Prepare and file legal pleadings, including judicial council forms, in response to unlawful detainer actions.• Provide legal counsel to tenants, guiding them through the eviction process and their rights under housing laws.• Collaborate with team members and supervising attorneys to develop case strategies and ensure effective representation.• Perform legal research and apply fair housing laws to support tenant advocacy efforts.• Coordinate with program managers and project coordinators to manage case progress and deadlines.• Draft and review legal documents, ensuring accuracy and compliance with applicable laws.• Maintain clear communication with clients, addressing their concerns and managing expectations.• Participate in team meetings and contribute to ongoing efforts to improve housing justice.
2026-10-05T00:00:00Z

Associate Attorney

San Francisco, CA
onsite
Permanent / Full Time
140000 - 165000 USD / Yearly
We are looking for an Associate Attorney to join our litigation team focusing on class action, data privacy, securities, and antitrust. This opportunity is well suited for a motivated legal team member who thrives in a fast-paced practice and brings hands-on experience supporting or leading civil litigation matters. The role offers meaningful involvement across all phases of case development, from early pleadings through discovery, negotiation, and courtroom appearances. We value candidates who pair strong legal analysis and writing ability with initiative, sound judgment, and a forward-thinking approach to building client relationships and identifying new matters. Responsibilities:• Prepare pleadings, dispositive motions, and other case filings with careful attention to strategy, accuracy, and deadlines.• Perform detailed legal research and translate findings into persuasive written work product and practical case recommendations.• Manage written discovery by drafting requests, evaluating responses, and helping shape overall discovery strategy.• Take part in depositions by preparing witnesses, examining parties or third parties, and defending testimony as needed.• Represent the firm in mediations, hearings, and other litigation proceedings while supporting case strategy and client advocacy.• Collaborate on civil and complex litigation matters, contributing to case assessment, factual development, and litigation planning.• Identify and evaluate potential case opportunities through strategic networking, market awareness, and creative issue spotting.• Support business development efforts by cultivating referral sources and helping generate strong leads for future client engagements.
2026-09-29T00:00:00Z

Associate Attorney

Burlingame, CA
onsite
Permanent / Full Time
150000 - 240000 USD / Yearly
We are looking for an Associate Attorney to join a commercial litigation practice in Burlingame, California. This opportunity is well suited for a lawyer who thrives in a fast-paced setting, brings strong judgment to complex disputes, and is eager to take on meaningful case responsibility. The role offers exposure to high-impact matters, close collaboration with accomplished trial lawyers, and the chance to contribute across multiple stages of litigation. Responsibilities: • Manage commercial litigation matters through all phases, from early case assessment and pleadings to discovery, motion practice, trial preparation, and appeal support. • Draft persuasive legal documents, including motions, briefs, memoranda, and other filings requiring strong written advocacy and analytical precision. • Conduct and defend depositions, prepare witnesses, and participate in court appearances with increasing independence and strategic judgment. • Oversee complex discovery efforts by developing case strategies, reviewing records, coordinating document production, and working through procedural disputes. • Collaborate with partners, associates, and support staff to build case theories, evaluate evidence, and advance litigation objectives effectively. • Assume substantive responsibility on significant matters, including opportunities to serve in first- or second-chair capacities where appropriate. • Partner with experts, investigators, and other external resources to strengthen factual development and support litigation strategy. • Contribute to a team-oriented legal environment focused on sophisticated advocacy and representation in impactful disputes.
2026-10-22T00:00:00Z

Associate Attorney

San Ramon, CA
onsite
Permanent / Full Time
13000 - 200000 USD / Yearly
We are looking for a motivated Associate Attorney to join a growing legal team in San Ramon, California. This position offers the opportunity to handle a broad range of litigation matters, contribute to case strategy, and work closely with clients and colleagues across multiple areas of practice. The ideal candidate brings strong advocacy, writing, and analytical abilities, along with the judgment needed to move matters forward effectively from early assessment through resolution. Responsibilities: • Oversee litigation matters from initial case evaluation through settlement, trial, or other final disposition. • Prepare persuasive legal documents, including complaints, motions, briefs, and related court submissions. • Perform thorough legal research and translate findings into practical case strategies and recommendations. • Lead discovery efforts by drafting written discovery, reviewing responses, and taking or defending depositions. • Ready clients and witnesses for key proceedings such as hearings, mediations, arbitrations, and trial appearances. • Represent clients in court proceedings, case management conferences, and settlement discussions. • Assess exposure, examine claims and defenses, and advise clients on risk and potential outcomes. • Partner with attorneys in different practice areas to support litigation goals across commercial, insurance, real estate, employment, contract, partnership, and general civil disputes.
2026-09-29T00:00:00Z

Civil Litigation Associate

San Francisco, CA
onsite
Temporary / Contract
65 - 70 USD / Hourly
A well-established San Francisco–based personal injury law firm is seeking a Civil Litigation Associate with 1–2+ years of post-bar experience to join its growing practice. This is a contract-to-hire opportunity offering hands-on litigation experience, mentorship, and the potential for long-term placement. The Associate will support all phases of civil litigation on plaintiff-side matters, primarily personal injury cases. While plaintiff-side personal injury experience is preferred, the firm is open to candidates from any civil litigation practice area who are eager to transition into this space. Key Responsibilities<ul><li>Draft pleadings, motions, discovery, and other litigation-related documents</li><li>Manage written discovery and assist with depositions</li><li>Conduct legal research and factual investigations</li><li>Assist with case strategy, trial preparation, and settlement negotiations</li><li>Communicate with clients, experts, opposing counsel, and court personnel</li><li>Support senior attorneys throughout the lifecycle of active litigation matters</li></ul>
2026-10-12T00:00:00Z

Staff Attorney

San Rafael, CA
onsite
Temporary to Hire
40 - 50 USD / Hourly
A nonprofit legal services organization based in San Rafael, CA is seeking a Staff Attorney to join its growing immigration practice on a contract-to-hire basis. This attorney will provide direct immigration legal services to underserved members of the local community while supporting the continued development of a community-based immigration services program. The organization has the bandwidth to provide training and mentorship, making this an excellent opportunity for a recently barred, mission-driven attorney who gained substantive immigration experience through prior legal work, clinics, internships, externships, or similar settings and is committed to developing a career in immigration law and public-interest legal services. Responsibilities<ul><li>Provide immigration legal services to low-income and underserved immigrant community members.</li><li>Conduct client interviews, factual analysis, legal research, and case assessment.</li><li>Support immigration legal matters through client consultation, legal research, case assessment, and other substantive immigration work based on client and community needs.</li><li>Support matters involving immigration proceedings, including removal-related matters.</li><li>Participate in community-based outreach, intake, legal education, and clinic events.</li><li>Spend one onsite day per week providing services at a community partner location in Novato.</li><li>Work collaboratively with supervising attorneys, legal staff, community partners, volunteers, and interns to deliver high-quality client services.</li><li>Assist with the continued development and implementation of the organization's immigration legal services program.</li><li>Maintain accurate case and client records and provide information necessary for program, grant, and organizational reporting.</li><li>Participate in relevant training, professional development, community events, and immigration-related programming.</li></ul>
2026-10-06T00:00:00Z

Executive Assistant

Union City, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We're seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative support to senior leadership while supporting key organizational initiatives, committees, and communications efforts. This role is ideal for someone who enjoys wearing multiple hats, managing competing priorities, coordinating with vendors, and ensuring projects move forward seamlessly. Responsibilities:<ul><li>Manage complex executive calendars, scheduling meetings and coordinating priorities.</li><li>Coordinate internal and external meetings, committee meetings, and leadership conferences.</li><li>Prepare agendas, meeting materials, presentations, and follow-up documentation.</li><li>Screen and manage communications on behalf of leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Prepare and process expense reports and administrative documentation.</li><li>Assist with website redesign initiatives and coordinate with external web partners.</li><li>Support brand and communications activities by preparing presentations, reports, and written materials.</li><li>Maintain records, files, and organizational documentation.</li><li>Provide administrative support for special projects and organizational initiatives as assigned.</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

Mountain View, CA
onsite
Temporary / Contract
35 - 50 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide direct support to the CEO. This individual will serve as a trusted partner, managing complex calendars, coordinating meetings and travel, handling confidential information, and ensuring seamless day-to-day executive operations. Key Responsibilities<ul><li>Manage the CEO's calendar, meetings, and travel arrangements</li><li>Coordinate executive communications and correspondence</li><li>Prepare presentations, reports, agendas, and meeting materials</li><li>Support board meetings and executive leadership initiatives</li><li>Track priorities, deadlines, and follow-up items</li><li>Handle sensitive and confidential information with discretion</li><li>Partner with internal and external stakeholders on behalf of the CEO</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

South San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half is working with one of our top client to identify a interim EA We are seeking a polished and detail-oriented Executive Assistant to support the Teaching & Learning Department. This is an excellent opportunity for an experienced administrative professional to work closely with district leadership, support educational initiatives, and help ensure the department operates efficiently. The ideal candidate is proactive, resourceful, and comfortable managing competing priorities while handling confidential information with professionalism and discretion. Strong calendar management, communication, and organizational skills are essential, along with proficiency in Microsoft Office and collaboration tools. Key Responsibilities<ul><li>Provide high-level administrative and executive support to department leadership within the Teaching & Learning Department.</li><li>Manage complex calendars, coordinate meetings, and organize appointments, ensuring schedules remain accurate and up to date.</li><li>Coordinate meetings with district administrators, school site leaders, staff, and other stakeholders.</li><li>Prepare, format, proofread, and maintain correspondence, reports, presentations, meeting agendas, and other departmental documents.</li><li>Support virtual and in-person meetings through scheduling, invitations, materials preparation, and follow-up communications.</li><li>Maintain organized electronic files, records, and documentation while ensuring confidentiality and accuracy.</li><li>Monitor incoming communications, prioritize requests, and facilitate timely follow-up on important matters.</li><li>Assist with departmental projects, special assignments, and administrative initiatives related to teaching, learning, and educational programs.</li><li>Troubleshoot scheduling conflicts and technology-related calendar issues, including Outlook and Zoom, to maintain seamless coordination.</li><li>Track deadlines, action items, and deliverables to help ensure projects and departmental priorities remain on schedule.</li><li>Serve as a professional point of contact for internal staff and external partners, providing responsive and courteous administrative support.</li><li>Perform additional administrative duties as needed to support the overall effectiveness of the department.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

San Jose, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to leadership in San Jose, California. This Long-term Contract position focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Manage executive calendars by scheduling appointments, adjusting priorities, and resolving conflicts to support daily operations. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate travel logistics and update plans quickly when schedules, meetings, or reservations change. • Organize executive meetings by preparing agendas, confirming attendance, reserving meeting space, and handling related logistics. • Serve as a key administrative partner to leadership by anticipating needs and helping maintain efficient workflows. • Track important dates, appointments, and follow-up items to ensure commitments are completed on time.
2026-10-23T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
35 - 55 USD / Hourly
We're looking for a highly proactive, resourceful Executive Assistant to partner directly with the CEO in a fast-paced startup environment. This role goes beyond calendar management. You'll be a trusted thought partner, helping the CEO stay focused on strategic priorities while keeping day-to-day operations running seamlessly. The ideal candidate thrives in ambiguity, anticipates needs before they arise, and enjoys rolling up their sleeves to solve problems.Key Responsibilities<ul><li>Manage the CEO's complex calendar, scheduling, travel, and meeting logistics</li><li>Prioritize competing demands and ensure the CEO is focused on the highest-impact initiatives</li><li>Prepare presentations, meeting materials, investor updates, and executive communications</li><li>Track key action items, follow-ups, and cross-functional projects</li><li>Facilitate communication between the CEO, leadership team, investors, clients, and external partners</li><li>Coordinate board meetings, leadership meetings, and company events</li><li>Handle confidential information with the highest level of discretion</li><li>Support special projects and operational initiatives as the company grows</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

Fremont, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership in Fremont, California. This is a Contract position suited for someone who is detail oriented and can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate brings strong administrative judgment, anticipates needs, and keeps daily operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning. • Coordinate meeting logistics for executive sessions, including scheduling, room reservations, agenda support, and follow-up on action items. • Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates. • Prepare and maintain organized records related to travel plans, meeting schedules, and executive activities. • Monitor changes to calendars and travel plans, responding quickly to updates while minimizing disruption to executive priorities.
2026-10-23T00:00:00Z

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59 results for Case Assistant in Walnut Creek, CA