11 Results for Entry Level Administrative Assistant Jobs in Ventura, CA

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Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
60000 - 75000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-10-16T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment. Responsibilities:• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.• Prepare and submit expense documentation while maintaining organized records and timely processing.• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.
2026-10-13T00:00:00Z

Administrative Assistant

Van Nuys, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support purchasing, inventory coordination, and day-to-day operational tasks for a growing team in Van Nuys, California. This Long-term Contract position is ideal for someone who enjoys keeping orders, records, and communication organized while working across vendors, internal teams, and logistics partners. The role combines administrative support with purchasing coordination to help maintain product flow, accurate documentation, and timely follow-through in a fast-paced business environment. Responsibilities: • Manage purchase order activity from initial entry through final delivery, ensuring documentation remains complete and up to date. • Maintain inventory and purchasing records by tracking item movement, status updates, and related data with accuracy. • Assist with production and replenishment planning by updating schedules and helping confirm product availability when needed. • Communicate with suppliers, vendors, and business partners to confirm order details, delivery timing, and product requirements. • Support sourcing efforts by helping identify products and coordinating restocking activities to meet inventory needs. • Organize, track, and distribute product samples for internal stakeholders and external customers. • Coordinate inbound and outbound shipping activity, including freight arrangements and logistics follow-up. • Prepare and maintain spreadsheets, reports, and item information to support purchasing accuracy and operational visibility.
2026-10-09T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary / Contract
33.25 - 35 USD / Hourly
We are looking for a resourceful Executive Assistant to provide seamless support across executive priorities and personal logistics in Santa Barbara, California. This Long-term Contract position is ideal for someone who can stay organized in a fast-moving environment, manage competing demands, and maintain a high level of discretion. The role combines administrative coordination, travel planning, household oversight, and day-to-day task management to help operations run efficiently. Responsibilities: • Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and aligning daily priorities. • Plan and confirm domestic and international travel, preparing thorough itineraries and handling related logistics. • Oversee household needs when required, helping ensure the home is monitored and key activities stay on track. • Manage personal tasks and errands, including routine pickups, drop-offs, and other time-sensitive requests. • Arrange appointments with vendors and service professionals, and follow through to keep household services organized. • Support personal and business projects by tracking action items, organizing details, and helping execute events or special requests. • Prepare, revise, and proofread emails, letters, and other documents with accuracy and professionalism. • Safeguard sensitive information and exercise sound judgment when handling confidential matters. • Provide occasional support outside standard business hours as priorities arise.
2026-10-02T00:00:00Z

Project Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27 USD / Hourly
We are looking for a Project Administrative Assistant to support a contract assignment in Lompoc, California. This part-time opportunity focuses on coordinating client-facing administrative and field support activities that help individuals move toward stable housing and continued community engagement. The role combines office coordination, documentation, outreach support, and service navigation in a fast-moving environment, with work taking place primarily in the field. Responsibilities:• Build rapport with individuals in the community through mobile outreach efforts and help connect them with available housing and support programs.• Organize client information, complete intake-related documentation, and maintain accurate case records and data entry across required tracking systems.• Assist with developing and updating individualized support plans by gathering information, monitoring progress, and documenting next steps.• Coordinate applications, identification documents, benefits paperwork, and other administrative tasks that help clients access housing and essential services.• Provide practical support during the housing process, including scheduling, appointment coordination, move-in preparation, and follow-up communication.• Work closely with landlords, service agencies, healthcare partners, and community stakeholders to address issues that may affect successful placement and housing stability.• Respond to urgent client needs by helping connect individuals with crisis resources, transportation assistance, and time-sensitive community services.• Participate in team meetings, case reviews, trainings, and cross-functional partner discussions while maintaining professionalism, confidentiality, and clear communication.
2026-10-17T00:00:00Z

Project Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Project Administrative Assistant to support a contract assignment based in California. This role combines administrative coordination with field and office support for a community-focused outreach initiative serving individuals experiencing homelessness. The ideal candidate is organized, detail-oriented, and comfortable managing documentation, communication, and service coordination in a fast-paced environment. This position requires strong attention to detail, sound judgment, and the ability to work effectively with clients, partners, and internal teams. Responsibilities: • Coordinate administrative and operational support for outreach activities serving individuals living in vehicle encampments throughout the county. • Maintain accurate records, enter case-related data, and organize documentation in alignment with program standards and reporting requirements. • Assist with scheduling, inbound communication, and general office support to help ensure smooth daily program operations. • Support client service coordination by helping connect participants with housing resources, healthcare, behavioral health services, benefits, and other community programs. • Prepare, update, and track individualized service plans and related files to help monitor client progress and follow-up needs. • Provide practical assistance with applications, identification documents, and other paperwork required to access services and public benefits. • Work closely with community agencies, service providers, and multidisciplinary partners to promote timely and coordinated support. • Help arrange transportation, appointment logistics, and other administrative details that improve client access to essential services. • Participate in team meetings, case reviews, training sessions, and audit preparation activities as needed. • Handle sensitive information with discretion while following confidentiality guidelines, compliance expectations, and quality standards.
2026-10-16T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary to Hire
23 - 28 USD / Hourly
We are looking for an Accounting Assistant to join a team in Santa Barbara, California in a Contract to Permanent position. This part-time role supports day-to-day accounting operations by handling financial records, assisting with payment activity, and helping maintain accurate account balances. The ideal candidate is comfortable working with both payables and receivables, has strong attention to detail, and can manage a steady flow of transactional work in a structured environment. Responsibilities:• Process vendor invoices, assign accurate coding, and prepare payments in accordance with established timelines.• Maintain accounts receivable records by posting incoming payments, tracking outstanding balances, and supporting collection efforts.• Reconcile bank activity and investigate discrepancies to help ensure reliable financial reporting.• Enter accounting data into QuickBooks and other internal records with a high level of accuracy and consistency.• Coordinate payment-related tasks such as claim disbursements and wire transfers while following approval procedures.• Review account information regularly to identify errors, resolve mismatches, and keep ledgers current.• Assist with routine bookkeeping activities to support month-to-month accounting operations.• Communicate with internal teams, vendors, and customers regarding billing questions, payment status, and account updates.
2026-10-16T00:00:00Z

Accounting Assistant

Pacific Palisades, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
A hospitality company in Pacific Palisades is hiring an Accounting Assistant on a contract basis with potential to go contract-to-hire. The Accounting Assistant supports the day-to-day financial operations of the organization and helping ensure the accounting department runs smoothly. This position works closely with the finance team to maintain accurate records, process transactions, and assist with a variety of accounting and administrative functions. Key ResponsibilitiesProcess invoices, verify accuracy, and ensure timely payment to vendorsMaintain organized accounts payable records and supporting documentationAssist with resolving billing discrepancies and vendor inquiriesSupport month-end and year-end close activitiesPrepare and file check runsPerform monthly vendor reconciliationsPost daily charge batchesPrint daily credit card batches from ETSInput food and beverage inventory and verify pricing and item units at month-endEnsure compliance with accounting policies, procedures, and internal controlsProvide administrative support to the finance team on special projects and ad hoc tasksHandle sensitive financial information with a high level of confidentiality and professionalismPerform other duties as assigned by the Controller within the reasonable scope of the role QualificationsProficiency in accounting software and Microsoft ExcelHigh school diploma or equivalent requiredBachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience will also be considered This is an onsite role in Pacific Palisades Monday - Friday. Typical hours are 6:30 - 3:30PM with some flexibility. Pay is $21-23/hr, based on experience.
2026-10-14T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Chatsworth, California. This is a Contract position suited for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to manage multiple priorities in a busy office environment. Responsibilities:• Welcome visitors, provide front-desk support, and help create a positive and welcoming experience for staff, guests, and community members.• Answer inbound phone calls, route messages to the appropriate contacts, and respond to routine inquiries in a courteous and timely manner.• Scan, organize, and file paper and digital documents to maintain accurate and accessible office records.• Perform a range of administrative support tasks such as data entry, document preparation, copying, and general office coordination.• Maintain orderly office areas and assist with day-to-day clerical activities that keep operations running smoothly.• Support scheduling, correspondence, and other basic office needs as assigned by supervisors or team members.
2026-10-14T00:00:00Z

Entry-Level Litigation Attorney

Woodland Hills, CA
onsite
Permanent / Full Time
120000 - 200000 USD / Yearly
A well-established and growing California plaintiffs’ firm is seeking a newly barred or junior Associate Attorney interested in developing a career in plaintiff-side advocacy. The firm offers a friendly, collaborative culture with hands-on mentorship and training, making this an excellent opportunity for an attorney looking to build strong litigation skills while working directly with clients. The firm also offers hybrid/remote flexibility and an exceptional benefits package, including an employer-paid PPO medical plan covering the employee’s entire family. Responsibilities:<ul><li>Assist with and ultimately manage workers’ compensation matters from intake through resolution, with responsibility increasing based on experience</li><li>Represent injured workers and public safety professionals in hearings, conferences, and trial proceedings</li><li>Draft motions, briefs, correspondence, and other case-related filings</li><li>Conduct discovery, analyze evidence, and assist in developing case and litigation strategy</li><li>Communicate directly with clients, providing guidance and updates throughout the legal process</li><li>Work closely with senior attorneys on case strategy, hearings, negotiations, and client representation</li><li>Develop practical litigation, negotiation, and case-management skills through hands-on experience and mentorship</li><li>Build strong relationships with clients and referral sources through responsive and compassionate communication</li></ul>Ideal Candidate:<ul><li>Newly admitted or junior California attorney interested in plaintiff-side litigation</li><li>Interested in mentorship, training, and continued professional development</li><li>Collaborative and comfortable working as part of a supportive legal team</li><li>Genuine interest in representing injured workers and helping clients navigate challenging circumstances</li></ul>Exceptional Benefits & Perks:<ul><li>100% employer-paid PPO medical coverage for the entire family through Anthem Blue Cross</li><li>401(k) and Roth 401(k) eligibility after three full months of employment</li><li>5% employer profit-sharing contribution based on annual salary, subject to eligibility requirements</li><li>AFLAC policies available after three full months of employment</li><li>Paid parking</li></ul> Why Consider This Opportunity:This is an excellent opportunity for a newly barred or junior attorney who wants more than just a first attorney position. The firm offers hands-on training, experienced mentorship, meaningful client interaction, courtroom exposure, long-term growth, hybrid/remote flexibility, and outstanding family benefits within an established and genuinely collaborative plaintiffs’ practice. To apply, submit resumes to Vice President Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-10-02T00:00:00Z

Human Resource Information System Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-10-12T00:00:00Z

11 results for Entry Level Administrative Assistant in Ventura, CA