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11 results for Administrative Assistant in Ventura, CA

Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment. Responsibilities:• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.• Prepare and submit expense documentation while maintaining organized records and timely processing.• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.
2026-09-17T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21.27 - 21.27 USD / Hourly
We are looking for an organized Bilingual Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front office experience while keeping records, communications, and routine tasks running smoothly. The role requires strong attention to detail, a courteous approach when interacting with callers and visitors, and the ability to manage multiple clerical priorities effectively. This position requires that you are a fluent Spanish speaker. Responsibilities:• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly experience.• Manage incoming phone calls, direct inquiries to the appropriate team members, and take accurate messages when needed.• Digitize and organize paperwork by scanning documents and maintaining accessible electronic records.• Perform a variety of administrative support tasks, including filing, data entry, and general office coordination.• Assist with day-to-day clerical activities to help maintain an efficient and well-ordered workplace.• Handle routine correspondence and support staff with basic office-related requests as needed.
2026-09-11T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a Contract position based in Santa Barbara, California. This role is well suited to someone who is organized, detail-oriented, and comfortable handling both payables and receivables in a fast-paced environment. The ideal candidate will help maintain accurate financial records, process transactions efficiently, and contribute to smooth accounting workflows using Workday and Excel. Responsibilities:• Process vendor invoices, verify supporting documentation, and prepare items for approval before payment is issued.• Perform bank and account reconciliations to ensure financial records remain accurate and up to date.• Enter and code invoices correctly within the accounting system while maintaining organized documentation for audit readiness.• Review employee expense submissions for accuracy, completeness, and policy compliance before reimbursement processing.• Use Excel to record reconciliations, financial activity, update reports, and assist with routine accounting analysis.• Support month-end accounting tasks by identifying discrepancies, researching variances, and helping resolve issues promptly.
2026-08-26T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary to Hire
22.5 - 24 USD / Hourly
We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment. Responsibilities: • Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts. • Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues. • Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate. • Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections. • Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed. • Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines. • Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail. • Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems. • Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
2026-09-16T00:00:00Z

Legal Assistant

Santa Monica, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support attorneys and legal staff in a Contract position based in Santa Monica, California. This role is ideal for someone who thrives in a busy legal setting, manages competing priorities with professionalism, and handles sensitive information with discretion. The Legal Assistant will play an important part in keeping legal matters organized by coordinating schedules, preparing documents, maintaining records, and assisting with billing and case support. Responsibilities: • Provide confidential administrative and secretarial support to attorneys and other legal professionals while managing a high volume of daily requests. • Coordinate calendars, meetings, conference rooms, and related hospitality or technology arrangements for internal and external attendees. • Prepare, format, proofread, revise, and organize legal documents, correspondence, and other materials, including document comparisons and dictated content when needed. • Maintain accurate electronic and physical client matter files, oversee document indexing, and work with records teams to retrieve and update file information. • Process conflict checks, assist with opening new clients and matters, and support ongoing matter administration in line with firm procedures. • Enter attorney time, assist with billing review and invoice preparation, and submit expense reimbursements and payment requests accurately and on schedule. • Arrange business travel and prepare detailed itineraries for supported attorneys and legal staff. • Support litigation activities by assisting with court and electronic filings, legal research, and the review of relevant statutes, cases, and other legal sources. • Collaborate with attorneys, administrative colleagues, and shared services teams to meet deadlines, respond to changing priorities, and deliver strong client service.
2026-09-16T00:00:00Z

Human Resources (HR) Assistant

Canoga Park, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support employee records administration in Canoga Park, California. This Long-term Contract position will focus on reviewing personnel documentation, helping maintain compliance standards, and assisting the HR team with onboarding-related records activities. The ideal candidate brings prior experience in HR support, document auditing, and employment verification processes while working accurately in a fast-paced environment. Responsibilities:• Examine employee personnel files to verify records are complete, accurate, and properly categorized.• Identify absent or incomplete documentation and partner with HR staff to obtain the required materials.• Assist with tracking, collecting, and organizing outstanding I-9 forms and related employment records.• Support onboarding documentation activities, including preparation and review of new employee paperwork.• Help maintain HRIS records by updating file status and ensuring information aligns with supporting documentation.• Participate in auditing inherited employee files and preparing records for digital conversion into the electronic system.• Coordinate screening documentation and confirm supporting materials are filed appropriately.• Uphold confidentiality standards when handling sensitive employee information and HR documentation.
2026-09-17T00:00:00Z

Receptionist

Agoura Hills, CA
onsite
Temporary / Contract
17.4135 - 22 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations for a retail business in Calabasas, California. This Long-term Contract position is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping the reception area running smoothly. The role requires strong communication skills, confidence handling a multi-line phone system, and the ability to speak fluently in both English and Spanish. Responsibilities:• Greet visitors professionally and create a positive first impression at the front desk.• Manage incoming calls through a multi-line switchboard, directing each call to the appropriate person or department.• Respond to inbound phone inquiries clearly and courteously while taking accurate messages when needed.• Support day-to-day reception activities such as monitoring the front area and assisting with basic administrative tasks.• Communicate with Spanish-speaking callers and guests to ensure smooth and effective service.• Maintain an orderly reception space and help coordinate visitor flow throughout the day.
2026-09-16T00:00:00Z

Receptionist

Santa Barbara, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front desk operations in California. This Long-term Contract position is ideal for someone who enjoys creating a positive first impression, handling incoming calls efficiently, and keeping the reception area running smoothly. The role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a detail-oriented office setting. Responsibilities: • Greet visitors, clients, and staff in a courteous manner and provide a positive front desk experience. • Manage a multi-line phone system by answering, screening, and directing incoming calls to the appropriate contacts. • Receive and respond to general inquiries while ensuring messages are recorded accurately and delivered promptly. • Maintain an orderly reception area and support day-to-day administrative tasks as needed. • Coordinate front desk activities to help ensure smooth office operations during assigned part-time hours. • Assist with basic clerical duties such as filing, organizing documents, and updating office information. • Monitor visitor flow and follow office procedures for check-in and general reception support.
2026-09-16T00:00:00Z

Human Resource Information System Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-09-16T00:00:00Z

Paralegal

Sherman Oaks, CA
remote
Permanent / Full Time
70000 - 85000 USD / Yearly
Robert Half is partnering with one of the top plaintiff trial firms in Los Angeles! The firm is looking to hire a paralegal to join their extremely stable team. I have placed an attorney here who loves the environment! This is a remote position after the paralegal settles in. Only candidates based in Los Angeles are asked to apply. The position will start onsite in the Valley for ~1 week then will be 3/2 hybrid until the person is settled in and goes fully remote, usually within 60-90 days. The position is listed as "hybrid" because, while eventually it is fully remote, this paralegal will start hybrid/onsite and should be commutable to the Valley. Please email Recruiting Manager, Steve Aroutounians, at Steve [dot] Aroutounians [at] RobertHalf [dot] [com] with the title "Remote Paralegal" for immediate consideration. Only applicants with CA litigation experience will be considered. Responsibilities:• Manage the full discovery process, including drafting requests, preparing responses, and tracking deadlines across active litigation matters.• Communicate with clients to gather case information, explain document needs, and ensure timely follow-up on outstanding items.• Review and organize medical records and other case materials to support attorneys in evaluating claims and preparing strategy.• Summarize deposition testimony and key records into clear, usable work product for the legal team.• Prepare litigation documents such as stipulations, deposition notices, and subpoenas with careful attention to court and procedural requirements.• Coordinate the delivery of records and supporting materials to expert witnesses and monitor incoming expert-related documentation.• Maintain accurate case files and update case management systems to keep matter information current and accessible.• Assist with general litigation support by organizing pleadings, correspondence, and evidentiary materials needed throughout the life of a case.
2026-09-04T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day administrative and operational services for a client site in Santa Monica, California. This Contract position is ideal for someone who enjoys a fast-moving environment and takes pride in delivering dependable copy, mail, scanning, and workplace support. The role requires strong customer service, careful handling of sensitive materials, and the ability to balance multiple requests while maintaining quality and turnaround expectations. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before production begins. • Provide copy, printing, scanning, mail, and intake support across both physical and digital workflows while following established service standards. • Organize tasks based on urgency and committed delivery times to ensure completed work reaches clients and internal teams on schedule. • Monitor the quality of completed assignments, checking for accuracy and consistency in your own output and assisting with quality review when needed. • Communicate proactively with supervisors and clients regarding deadlines, request changes, service issues, or questions that may affect completion times. • Resolve routine equipment and production issues, replenish paper and toner, and keep machines ready for daily use. • Handle confidential documents with discretion and follow company and client policies for secure processing and distribution. • Support additional workplace services, which may include reception, hospitality, audio/visual assistance, or other back-office functions as business needs change.
2026-08-21T00:00:00Z