14 Results for Administrative Assistant Jobs in Ventura, CA

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Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment. Responsibilities:• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.• Prepare and submit expense documentation while maintaining organized records and timely processing.• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.
2026-09-30T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Santa Barbara, California. This Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing a welcoming front-office presence, and handling a variety of clerical tasks with accuracy. The role includes communication support, record maintenance, and coordination of routine office activities in a fast-paced environment. Responsibilities:• Manage front-desk and general office activities, ensuring visitors and incoming requests are handled professionally.• Respond to inbound phone calls, direct inquiries appropriately, and relay messages in a timely manner.• Perform data entry tasks with a high level of accuracy while maintaining organized records and documentation.• Provide day-to-day administrative support such as scheduling, filing, and preparing routine correspondence.• Assist with receptionist-related duties, including greeting guests and supporting overall office coverage.• Maintain administrative files and office information so materials remain current, accessible, and well organized.
2026-10-06T00:00:00Z

Administrative Assistant

Van Nuys, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support purchasing, inventory coordination, and day-to-day operational tasks for a growing team in Van Nuys, California. This Long-term Contract position is ideal for someone who enjoys keeping orders, records, and communication organized while working across vendors, internal teams, and logistics partners. The role combines administrative support with purchasing coordination to help maintain product flow, accurate documentation, and timely follow-through in a fast-paced business environment. Responsibilities: • Manage purchase order activity from initial entry through final delivery, ensuring documentation remains complete and up to date. • Maintain inventory and purchasing records by tracking item movement, status updates, and related data with accuracy. • Assist with production and replenishment planning by updating schedules and helping confirm product availability when needed. • Communicate with suppliers, vendors, and business partners to confirm order details, delivery timing, and product requirements. • Support sourcing efforts by helping identify products and coordinating restocking activities to meet inventory needs. • Organize, track, and distribute product samples for internal stakeholders and external customers. • Coordinate inbound and outbound shipping activity, including freight arrangements and logistics follow-up. • Prepare and maintain spreadsheets, reports, and item information to support purchasing accuracy and operational visibility.
2026-10-09T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary / Contract
33.25 - 35 USD / Hourly
We are looking for a resourceful Executive Assistant to provide seamless support across executive priorities and personal logistics in Santa Barbara, California. This Long-term Contract position is ideal for someone who can stay organized in a fast-moving environment, manage competing demands, and maintain a high level of discretion. The role combines administrative coordination, travel planning, household oversight, and day-to-day task management to help operations run efficiently. Responsibilities: • Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and aligning daily priorities. • Plan and confirm domestic and international travel, preparing thorough itineraries and handling related logistics. • Oversee household needs when required, helping ensure the home is monitored and key activities stay on track. • Manage personal tasks and errands, including routine pickups, drop-offs, and other time-sensitive requests. • Arrange appointments with vendors and service professionals, and follow through to keep household services organized. • Support personal and business projects by tracking action items, organizing details, and helping execute events or special requests. • Prepare, revise, and proofread emails, letters, and other documents with accuracy and professionalism. • Safeguard sensitive information and exercise sound judgment when handling confidential matters. • Provide occasional support outside standard business hours as priorities arise.
2026-10-02T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating an organized front-office experience while assisting staff, visitors, and callers with professionalism. The person in this role will handle a mix of reception, document management, and general office support to help keep business activities running efficiently. Responsibilities: • Welcome visitors and provide courteous front-desk support while directing inquiries to the appropriate staff members. • Manage incoming phone calls, respond to routine questions, and ensure messages are delivered accurately and promptly. • Scan, organize, and maintain paper and digital documents so records remain accessible and up to date. • Perform a variety of administrative tasks such as filing, data entry, copying, and preparing basic office materials. • Support day-to-day office coordination by helping maintain an orderly workspace and assisting with general clerical needs. • Route correspondence and other incoming information to the correct departments in a timely manner.
2026-09-24T00:00:00Z

Project Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27 USD / Hourly
We are looking for a Project Administrative Assistant to support a contract assignment in Lompoc, California. This part-time opportunity focuses on coordinating client-facing administrative and field support activities that help individuals move toward stable housing and continued community engagement. The role combines office coordination, documentation, outreach support, and service navigation in a fast-moving environment, with work taking place primarily in the field. Responsibilities:• Build rapport with individuals in the community through mobile outreach efforts and help connect them with available housing and support programs.• Organize client information, complete intake-related documentation, and maintain accurate case records and data entry across required tracking systems.• Assist with developing and updating individualized support plans by gathering information, monitoring progress, and documenting next steps.• Coordinate applications, identification documents, benefits paperwork, and other administrative tasks that help clients access housing and essential services.• Provide practical support during the housing process, including scheduling, appointment coordination, move-in preparation, and follow-up communication.• Work closely with landlords, service agencies, healthcare partners, and community stakeholders to address issues that may affect successful placement and housing stability.• Respond to urgent client needs by helping connect individuals with crisis resources, transportation assistance, and time-sensitive community services.• Participate in team meetings, case reviews, trainings, and cross-functional partner discussions while maintaining professionalism, confidentiality, and clear communication.
2026-10-08T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary to Hire
23 - 28 USD / Hourly
We are looking for an Accounting Assistant to join a team in Santa Barbara, California in a Contract to Permanent position. This part-time role supports day-to-day accounting operations by handling financial records, assisting with payment activity, and helping maintain accurate account balances. The ideal candidate is comfortable working with both payables and receivables, has strong attention to detail, and can manage a steady flow of transactional work in a structured environment. Responsibilities:• Process vendor invoices, assign accurate coding, and prepare payments in accordance with established timelines.• Maintain accounts receivable records by posting incoming payments, tracking outstanding balances, and supporting collection efforts.• Reconcile bank activity and investigate discrepancies to help ensure reliable financial reporting.• Enter accounting data into QuickBooks and other internal records with a high level of accuracy and consistency.• Coordinate payment-related tasks such as claim disbursements and wire transfers while following approval procedures.• Review account information regularly to identify errors, resolve mismatches, and keep ledgers current.• Assist with routine bookkeeping activities to support month-to-month accounting operations.• Communicate with internal teams, vendors, and customers regarding billing questions, payment status, and account updates.
2026-10-06T00:00:00Z

Accounting Assistant

Pacific Palisades, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
A hospitality company in Pacific Palisades is hiring an Accounting Assistant on a contract basis with potential to go contract-to-hire. The Accounting Assistant supports the day-to-day financial operations of the organization and helping ensure the accounting department runs smoothly. This position works closely with the finance team to maintain accurate records, process transactions, and assist with a variety of accounting and administrative functions. Key ResponsibilitiesProcess invoices, verify accuracy, and ensure timely payment to vendorsMaintain organized accounts payable records and supporting documentationAssist with resolving billing discrepancies and vendor inquiriesSupport month-end and year-end close activitiesPrepare and file check runsPerform monthly vendor reconciliationsPost daily charge batchesPrint daily credit card batches from ETSInput food and beverage inventory and verify pricing and item units at month-endEnsure compliance with accounting policies, procedures, and internal controlsProvide administrative support to the finance team on special projects and ad hoc tasksHandle sensitive financial information with a high level of confidentiality and professionalismPerform other duties as assigned by the Controller within the reasonable scope of the role QualificationsProficiency in accounting software and Microsoft ExcelHigh school diploma or equivalent requiredBachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience will also be considered This is an onsite role in Pacific Palisades Monday - Friday. Typical hours are 6:30 - 3:30PM with some flexibility. Pay is $21-23/hr, based on experience.
2026-10-08T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary to Hire
22.5 - 24 USD / Hourly
We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment. Responsibilities: • Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts. • Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues. • Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate. • Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections. • Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed. • Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines. • Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail. • Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems. • Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
2026-10-05T00:00:00Z

Administrative Coordinator

Goleta, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly. Responsibilities: • Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area. • Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly. • Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently. • Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion. • Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience. • Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown. • Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed. • Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings. • Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
2026-10-08T00:00:00Z

Bilingual Receptionist/Admin

Calabasas, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Robert Half is currently working with a local client in the Conejo Valley that's seeking a bilingual receptionist to join their team. This opportunity is full-time and 100% onsite, temp-to-hire with the possibility of permanent. For more information about the role and how to apply, please call our local office at 805-496-6443.
2026-09-25T00:00:00Z

Receptionist

Woodland Hills, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a personable and organized Receptionist to support daily front desk operations for a real estate property and facilities management environment in Woodland Hills, California. This contract opportunity is well suited for someone who enjoys being the first point of contact for visitors and callers while keeping office communications running smoothly. The ideal candidate brings strong phone etiquette, attention to detail, and the ability to manage a steady flow of inbound calls in a fast-paced setting. Responsibilities: • Welcome guests and team members at the front desk, creating a positive and courteous first impression. • Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate person or department. • Handle a consistent volume of inbound telephone communication with accuracy, courtesy, and efficiency. • Support daily reception coverage by maintaining an orderly lobby and monitoring front desk activity throughout the shift. • Take clear and complete messages when contacts are unavailable, ensuring timely follow-up and smooth communication. • Provide general administrative support related to reception operations, including basic clerical and office coordination tasks. • Maintain a courteous approach in all interactions while balancing multiple priorities in a part-time front desk environment.
2026-10-06T00:00:00Z

Bilingual Admin.

Woodland Hills, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Robert Half has great ongoing opportunities for professional Administrative Assistants. We are currently seeking motivated, empathetic, and business-focused individuals to join our team. This is an excellent opportunity for individuals who are passionate about helping others and have strong communication skills. As an Administrative Assistant you will be the main point of contact for our customers, providing them with the assistance and support they need via phone, email, or chat. Your role will involve addressing customer inquiries, resolving complaints, processing orders, and offering solutions to ensure an outstanding customer experience. The ideal candidate will be patient, professional, and adept at managing a high volume of calls while maintaining a positive attitude. Fluent/Bilingual Spanish are a MUST. Please call (818) 703-8818 for immediate consideration.
2026-09-25T00:00:00Z

Bilingual Admin.

Calabasas, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Robert Half has local ongoing opportunities for professional Bilingual Customer Service Representatives. In this role you will maintain solid customer relationships by handling their questions and concerns with speed and professionalism. Responsibilities include receiving and placing telephone calls, filing and some data entry. Bilingual Spanish is a must. For more information, please call (805) 496-6443.
2026-09-25T00:00:00Z

14 results for Administrative Assistant in Ventura, CA