479 Results for Bilingual Administrative Assistant Jobs in Usa

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Bilingual Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Robert Half is seeking a detail-oriented and detail oriented Bilingual Administrative Assistant to support daily office operations and provide administrative assistance to internal teams and external clients. The ideal candidate is highly organized, communicates effectively in English & Spanish, and can manage multiple priorities in a fast-paced environment. Key Responsibilities: <ul><li>Provide general administrative support, including calendar management, meeting coordination, and document preparation.</li><li>Answer and direct phone calls, emails, and other correspondence in both languages.</li><li>Greet visitors and provide detail oriented front-office support.</li><li>Translate verbal and written communications as needed.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Schedule appointments, travel, and meetings for managers or team members.</li><li>Assist with data entry, report preparation, and spreadsheet tracking.</li><li>Support internal departments with clerical tasks and special projects.</li><li>Order office supplies and help maintain smooth day-to-day office operations.</li><li>Handle confidential information with discretion and professionalism.</li></ul>
2026-10-05T00:00:00Z

Bilingual Administrative Assistant

Eugene, OR
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a reliable Bilingual Spanish Administrative Assistant to support daily office operations and provide administrative assistance across departments. The ideal candidate is professional, organized, and able to communicate effectively in both English and Spanish while delivering excellent customer service to clients, visitors, and team members. Responsibilities<ul><li>Answer and route phone calls in English and Spanish.</li><li>Greet and assist clients, visitors, and employees.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Draft correspondence and maintain records and files.</li><li>Organize filing systems and office documentation.</li><li>Manage office supplies and vendor orders.</li><li>Translate basic verbal and written communications as needed.</li><li>Support managers and team members with administrative tasks.</li><li>Perform general office duties, including data entry and document management.</li></ul>
2026-10-05T00:00:00Z

Trilingual Administrative Assistant

Newton, MA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an experienced and resourceful Trilingual Administrative Assistant to support daily office operations in Newton, Massachusetts. This Long-term Contract position is ideal for someone who communicates confidently in multiple languages, enjoys creating a welcoming front-office experience, and can keep administrative workflows organized and efficient. The role requires strong attention to detail, skill in handling calls and visitors, and the ability to manage routine coordination tasks with accuracy. Responsibilities: • Manage front-desk and office support activities to maintain an organized, detail-focused administrative environment. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors. • Perform accurate data entry and maintain records, files, and administrative documents in an orderly manner. • Coordinate day-to-day clerical tasks such as scheduling, correspondence, and general office follow-up. • Provide multilingual communication support to help facilitate clear interactions with internal and external contacts. • Assist with receptionist-related duties, including greeting guests and ensuring smooth office reception coverage.
2026-10-06T00:00:00Z

Bilingual Receptionist

Dallas, TX
onsite
Temporary / Contract
20 - 24 USD / Hourly
A growing organization is seeking a detail oriented and customer-focused Bilingual Receptionist (English/Spanish) to serve as the first point of contact for visitors, clients, and employees. This role is ideal for someone who enjoys creating a positive experience, managing front desk operations, and providing administrative support in a fast-paced environment. Candidates interested in both contract and contract-to-hire opportunities are encouraged to apply. Key Responsibilities Greet and assist visitors, clients, and vendors in a detail oriented manner Answer, screen, and route incoming calls using a multi-line phone system Provide bilingual support in English and Spanish Manage incoming and outgoing mail, packages, and deliveries Maintain a clean and organized reception area Schedule appointments and conference rooms Assist with data entry, filing, and general administrative tasks Support various departments with projects as needed
2026-10-06T00:00:00Z

Bilingual in Spanish Project Assistant

Egg Harbor Twp, NJ
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are looking for a Bilingual in Spanish Project Assistant to support daily program and site operations in New Jersey. This long-term contract opportunity with potential for a permanent role is ideal for someone who can stay organized, coordinate multiple moving parts, and provide dependable hands-on support in a fast-paced environment. The position combines administrative coordination, schedule tracking, record maintenance, and on-site operational assistance to help projects and community distribution activities run smoothly. Success in this role requires strong communication skills, attention to detail, and the flexibility to assist both staff and volunteers as needs change. Responsibilities:• Coordinate schedules, milestones, and day-to-day timelines to keep projects and distribution activities on track.• Provide hands-on operational support by receiving shipments, organizing materials, and replenishing supplies as needed.• Maintain orderly documentation by scanning files, updating records, and tracking inventory, client information, and activity logs.• Assist project leadership with scheduling priorities, progress follow-up, and general administrative support across active initiatives.• Guide and support volunteers by helping with onboarding, task direction, and daily oversight during program activities.• Monitor workflows to promote compliance with applicable program standards, procedures, and service expectations.• Contribute to new service approaches and pilot initiatives, including alternative distribution methods and other operational improvement efforts.
2026-10-13T00:00:00Z

Bilingual Tenant Services Administrator

Miami, FL
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an experienced and dependable Bilingual Spanish Tenant Services Administrator to support daily front desk and tenant service operations in Miami, Florida. This is a Long-term Contract position suited for someone who excels in a detail-oriented property environment, communicates confidently, and stays organized while balancing multiple administrative priorities. The role plays an important part in maintaining smooth building operations, supporting tenants and vendors, and ensuring access and compliance procedures are handled accurately. Responsibilities:• Manage reception coverage each business day, welcome visitors, respond to inquiries, and provide detail-oriented front-of-house support for tenants and guests.• Keep building directory information current in electronic systems so tenant listings remain accurate and up to date.• Evaluate fitness center enrollment submissions and process memberships in accordance with established property guidelines.• Authorize vendor entry requests by verifying that submissions meet site policies, security expectations, and required documentation standards.• Review tenant access requests and coordinate approvals to help maintain secure and efficient building entry procedures.• Perform required compliance checks and searches to support building protocols and internal review standards.• Receive incoming mail, organize and distribute deliveries, and coordinate messenger, courier, and special delivery needs as they arise.• Track breakroom and coffee station inventory, restock items daily, and place recurring orders for refreshments and workplace supplies on schedule.• Support office administration through document preparation, correspondence, filing, scanning, copying, and coordination with service providers for equipment such as copiers, coffee machines, and water systems.
2026-10-06T00:00:00Z

Bilingual Accounting Clerk

Irving, TX
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Accounting & Administrative Coordinator Location: Irving, TXSchedule: 100% onsite | Flexible 7:00 AM–3:00 PM or 8:00 AM–4:00 PMAbout the OpportunityWe are partnering with a growing, privately held company to identify an Accounting & Administrative Coordinator who enjoys wearing multiple hats and being an important part of a close-knit team.This is a great opportunity for someone who wants to build a career across accounting, administration, and HR while working closely with experienced leadership. You don't need to have years of experience or a specific degree—what matters most is that you're dependable, organized, comfortable working with people, and eager to learn.The ideal candidate is someone who can confidently communicate with employees, customers, and vendors in both English and Spanish and is comfortable taking ownership of a variety of responsibilities throughout the day. What You'll DoAccounting & Finance<ul><li>Process invoices and support the full Accounts Payable cycle</li><li>Perform credit card and account reconciliations</li><li>Prepare and post journal entries</li><li>Assist with bank and vendor reconciliations</li><li>Support month-end close activities</li><li>Maintain accurate accounting records and documentation</li><li>Assist with payroll, employee expense reimbursements, and other accounting projects</li><li>Learn and utilize accounting software, including Foundation</li></ul>Human Resources & Employee Support<ul><li>Coordinate onboarding for approximately 5–10 new employees per week</li><li>Prepare new-hire paperwork and maintain employee files</li><li>Assist with benefits enrollment and HR documentation</li><li>Track employee training, certifications, and personnel records</li><li>Help coordinate interviews and other recruiting activities</li><li>Serve as a resource for employees and help ensure a smooth onboarding experience</li></ul>Office Administration<ul><li>Welcome visitors and serve as a professional first point of contact</li><li>Answer and direct incoming calls</li><li>Coordinate calendars and conference room scheduling</li><li>Manage office supplies, mail, and packages</li><li>Provide administrative support to leadership and team members</li><li>Help keep day-to-day office operations organized and running smoothly</li></ul>Why Consider This Opportunity?<ul><li>Room for growth as the company continues to expand</li><li>Flexible schedule — choose a 7:00–3:00 or 8:00–4:00 schedule</li><li>Direct exposure to accounting, HR, and business operations</li><li>Opportunity to work closely with senior leadership</li><li>Supportive leadership team</li><li>Medical, dental, and vision benefits</li><li>10 days of PTO</li></ul>
2026-10-09T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
22 - 25 USD / Hourly
Robert Half is seeking a dependable and organized Administrative Assistant to support a busy construction and engineering company in Honolulu. This position will provide day-to-day administrative support, coordinate office activities, and serve as a key point of contact for clients, vendors, and internal staff. The ideal candidate is professional, detail-oriented, and comfortable handling a busy phone line while providing excellent customer service. To learn more and apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities<ul><li>Answer and direct incoming phone calls professionally and efficiently</li><li>Provide excellent customer service to clients, vendors, and visitors</li><li>Greet visitors and assist with front office needs</li><li>Prepare correspondence, reports, and other business documents</li><li>Schedule meetings, appointments, and project-related activities</li><li>Perform data entry and maintain accurate records</li><li>Organize electronic and paper files</li><li>Assist with purchase orders, invoices, and project documentation</li><li>Coordinate incoming and outgoing mail and deliveries</li><li>Order and maintain office supplies</li><li>Provide administrative support to management and project teams</li><li>Assist with additional office projects as needed</li></ul>
2026-10-07T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Assistant to support a busy marketing team in Towson, Maryland. This Long-term Contract position is ideal for someone who enjoys producing high-quality materials, keeping information organized, and helping internal events run smoothly. The role offers an opportunity to contribute to day-to-day marketing operations through document preparation, coordination, and administrative support. Responsibilities: • Prepare and refine presentation materials so they are visually consistent, accurate, and ready for internal or external use. • Edit and structure Word documents to ensure clear, consistent formatting and readability. • Review marketing and business materials carefully to catch spelling, grammar, and layout issues before distribution. • Maintain orderly digital records by organizing files and ensuring documents are easy to locate. • Assist with planning office-based events, including logistics, preparation of materials, and on-site setup support. • Create printed resources such as meeting packets, proposal documents, and other collateral needed by the team. • Arrange outgoing shipments for event supplies, proposal packages, and related marketing materials. • Communicate with vendors or event contacts to address requests, confirm details, and support fulfillment needs. • Track and order promotional items and other branded assets used for events and outreach.
2026-10-12T00:00:00Z

Administrative Assistant

Detroit, MI
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Administrative Assistant to provide high-level support to a Vice President at a college in Detroit, Michigan. This Long-term Contract position is ideal for someone who is detail oriented and can keep executive priorities organized, coordinate meetings and travel, and handle day-to-day administrative operations effectively. The role requires strong communication skills in both languages, sound judgment, and the ability to manage changing priorities in a higher education environment. Responsibilities: • Coordinate the Vice President’s calendar, organize appointments, and adjust schedules as priorities shift. • Arrange travel plans, prepare itineraries, and ensure all related logistics are handled accurately and on time. • Support meetings and events by scheduling conference space, preparing materials, and overseeing room setup and cleanup. • Draft, format, and distribute correspondence, presentations, and other business documents using standard office software. • Manage email communications, respond to routine inquiries, and route important matters to the appropriate parties. • Perform data entry, record maintenance, copying, and general office support to keep administrative processes running smoothly. • Assist with conference coordination by tracking details, confirming attendance, and preparing supporting documentation. • Maintain organized files, supplies, and office systems while supporting daily operational needs for the executive office.
2026-10-13T00:00:00Z

Administrative Assistant

Richmond, VA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a credit union in Richmond, Virginia. This Long-term Contract position is ideal for someone who excels at communication, organization, and delivering attentive service in a structured environment. The person in this role will help manage scheduling, handle correspondence, maintain accurate records, and provide dependable support across a range of administrative tasks. Responsibilities: • Manage incoming phone inquiries and direct calls appropriately while providing courteous and efficient assistance • Coordinate calendars and arrange appointments to support smooth day-to-day operations • Prepare, review, and update records with a high level of accuracy through consistent data entry • Draft, send, and respond to email communications in a timely and effective manner • Support both incoming and outgoing call activity to assist members, staff, and business needs • Create and maintain documents, spreadsheets, presentations, and correspondence using Microsoft Office applications • Organize administrative information and track office activities to ensure priorities remain on schedule
2026-10-09T00:00:00Z

Administrative Assistant

New Castle, DE
onsite
Temporary / Contract
23 - 25 USD / Hourly
Position Summary Our nonprofit organization is seeking a dependable and organized Administrative Assistant to support daily office operations in New Castle, Delaware. This role is ideal for a professional who enjoys helping mission-driven teams stay organized, efficient, and responsive. The Administrative Assistant will provide clerical, scheduling, communication, and administrative support to leadership and program staff while helping ensure smooth day-to-day operations. Key Responsibilities<ul><li>Provide general administrative support to leadership, program teams, and office staff.</li><li>Answer phones, respond to emails, and greet visitors in a professional and welcoming manner.</li><li>Schedule meetings, manage calendars, and coordinate conference rooms or virtual meeting logistics.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain organized filing systems for electronic and paper records.</li><li>Assist with data entry, database updates, and recordkeeping.</li><li>Order office supplies and help manage vendor and service relationships.</li><li>Support mail distribution, shipping, and other front-office functions.</li><li>Help coordinate events, volunteer activities, board meetings, or donor communications as needed.</li><li>Assist with expense tracking, invoice processing, and basic administrative support for budgets or grant-related documentation.</li><li>Maintain confidentiality of sensitive employee, donor, client, and organizational information.</li><li>Support special projects and other administrative tasks as assigned.</li></ul>
2026-10-07T00:00:00Z

Administrative Assistant

Roswell, GA
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for a highly organized Administrative Assistant to provide day-to-day support for a busy title documentation team in Dallas, Texas. This Long-term Contract position is ideal for someone who thrives in a fast-paced office setting, manages high volumes of paperwork with accuracy, and takes pride in keeping documentation organized and complete. The successful candidate will help maintain efficient document handling processes while supporting administrative activities that keep the team running smoothly. Responsibilities:• Manage the intake of a large volume of title-related paperwork and keep files organized for timely processing.• Scan, upload, and index documents accurately in electronic record systems to support documentation workflows.• Review incoming materials for completeness and identify discrepancies or missing information before routing them forward.• Enter and update data in internal tracking tools with a strong focus on accuracy and consistency.• Provide administrative assistance to the title documentation team by preparing records, organizing correspondence, and maintaining file integrity.• Support office operations such as document retrieval, receipt tracking, and general clerical tasks to help maintain productivity.• Assist with documentation process updates or system-related workflow changes as assigned by the team.
2026-10-13T00:00:00Z

Administrative Assistant

Chadds Ford, PA
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for an onsite team in Pennsylvania. This Long-term Contract opportunity offers a steady part-time schedule of 20 hours per week across five 4-hour shifts, making it a strong fit for someone who is organized, dependable, and comfortable handling a variety of administrative tasks. The ideal candidate will bring solid experience with office support, communication, and document management while helping maintain an efficient and well-organized workplace. Responsibilities:• Manage day-to-day administrative support activities to keep office operations running smoothly and efficiently.• Prepare, edit, and organize documents, spreadsheets, and correspondence using Microsoft Word and Excel.• Answer incoming calls, greet visitors, and provide front-desk support as needed.• Enter, update, and maintain accurate data in office records and internal tracking systems.• Coordinate schedules, appointments, and routine communications for team members and leadership.• Handle general clerical duties such as filing, scanning, copying, and maintaining organized records.• Support onsite office needs by assisting with routine tasks and ensuring administrative requests are completed promptly.
2026-10-13T00:00:00Z

Administrative Assistant

Florence, SC
onsite
Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in South Carolina. This contract-to-permanent opportunity is ideal for someone who enjoys keeping administrative tasks organized, providing attentive front-desk support, and handling document processing with accuracy. The person in this role will contribute to a busy office environment by managing incoming calls, entering information carefully, and assisting with tax-related document scanning during the season. Responsibilities: • Organize, scan, and file tax returns and related documentation with a strong focus on accuracy and confidentiality. • Provide front-desk and general office support to help maintain efficient day-to-day operations. • Answer inbound calls courteously, direct inquiries appropriately, and relay messages in a timely manner. • Enter and update information in office systems while ensuring records remain complete and accurate. • Support administrative workflows by preparing, sorting, and managing documents as needed. • Assist team members with clerical tasks during high-volume periods, especially throughout tax season.
2026-10-13T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for an education-focused trade environment in New York, New York. This Contract position will work closely with instructors and office staff to keep class materials, records, and front-office activities organized and running smoothly. The ideal candidate is detail-oriented, responsive, and comfortable handling both administrative tasks and reception support in a busy setting. Responsibilities: • Support instructors with day-to-day administrative needs, ensuring teaching materials and related documents are prepared and readily available. • Organize, file, and maintain class paperwork so records remain accurate, current, and easy to access. • Welcome visitors and manage front-desk activities with professionalism and efficiency. • Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate staff members. • Enter and update information in office systems with a high level of accuracy and attention to detail. • Assist with general office coordination, including preparing materials, tracking documents, and supporting smooth classroom operations.
2026-10-13T00:00:00Z

Administrative Assistant

Greenville, SC
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide onsite support for daily office operations in Greenville, South Carolina. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving environment, communicates professionally, and can manage multiple priorities with accuracy and discretion. The person in this role will support executive scheduling, maintain organized records, and help coordinate projects and office activities that keep the team running efficiently. Responsibilities: • Coordinate executive calendars by scheduling appointments, meetings, and conference calls while balancing shifting priorities. • Arrange business travel and lodging for leadership and ensure itineraries and related logistics are organized in advance. • Maintain orderly physical and electronic filing systems so records and documents can be accessed quickly and accurately. • Prepare daily schedules for managers, track upcoming commitments, and communicate important updates in a timely manner. • Process, submit, and reconcile expense reports while helping monitor spending and highlighting practical cost-conscious options. • Support cross-functional initiatives by assisting with special projects, team events, and department activities as needed. • Monitor office supply levels and place replenishment requests to maintain uninterrupted day-to-day operations. • Build productive working relationships across departments to facilitate communication and administrative support at all organizational levels.
2026-10-09T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
16.15 - 17 USD / Hourly
We are looking for a dependable Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping logistics activity organized, up to date, and running efficiently. In this role, you will help coordinate shipping and receiving tasks, maintain accurate information, and serve as a key point of contact for drivers and internal teams. Hours are 12:00pm-9:00pm Monday-Friday and may require occasional weenkends. Responsibilities:• Support daily administrative activity tied to warehouse shipping and receiving functions during weekend operations.• Welcome and assist drivers during check-in by reviewing required paperwork and confirming information is complete and accurate.• Enter and maintain shipment updates in company systems so records reflect current activity and status changes.• Complete shipment closeout tasks carefully to ensure documentation is accurate and fully processed.• Help coordinate shipment schedules and monitor movement details using internal tracking tools.• Organize records and operational documents so information remains easy to access and up to date.• Communicate with warehouse personnel and supervisors to help keep workflow aligned and efficient.• Handle general office support duties such as answering incoming calls and performing data entry with accuracy.• Work closely with team members in a fast-moving logistics setting to meet timelines and operational needs.
2026-10-01T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-focused programming in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access services, stay connected to program resources, and receive timely administrative support. The ideal candidate will bring strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and family interactions with professionalism and care. Responsibilities: • Coordinate administrative activities that support family services, including scheduling, follow-up communication, and day-to-day office operations. • Maintain organized and up-to-date documentation, ensuring records, reports, and case-related information are completed accurately and on time. • Assist with enrollment-related processes by helping gather required information, verifying documentation, and tracking participation status. • Support attendance monitoring and service coordination efforts to help families remain engaged with available programs and resources. • Communicate with families by phone, in writing, and in person to provide guidance, answer questions, and connect them with appropriate support. • Foster positive relationships among families and staff to encourage collaboration, community engagement, and a supportive program environment. • Help identify family needs and relay relevant information to program staff so services can be coordinated effectively. • Perform data entry and general administrative support duties, including handling inbound calls and assisting with office correspondence.
2026-10-01T00:00:00Z

Administrative Assistant

Trenton, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented PART TIME (20 hours a week) Administrative Assistant to support daily operations for a client in Trenton, New Jersey. This Contract position focuses on maintaining accurate donor information, coordinating donor acknowledgments, and providing dependable administrative support. The ideal candidate is organized, detail-oriented, and comfortable handling data, correspondence, and inbound communication in a fast-paced office setting. Responsibilities:• Maintain and update donor profiles, ensuring records are complete, accurate, and current.• Prepare customized acknowledgment letters, coordinate mail merge documents, and organize outgoing donor correspondence.• Generate reports related to donor activity and gift acknowledgments to support administrative and fundraising needs.• Answer inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate team members.• Perform data entry and general office support tasks with a strong focus on accuracy and timeliness.• Assist with document preparation, envelope processing, and other administrative tasks tied to donor communications.• Support day-to-day office operations by organizing records, tracking correspondence, and helping maintain efficient workflows.
2026-10-07T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
17 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support warehouse operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping shipping and receiving activities organized, accurate, and on schedule in a fast-moving logistics environment. The person in this role will help coordinate driver activity, maintain records, and provide day-to-day administrative support that keeps operations running efficiently. This role is on-site Monday - Friday, 12pm - 9pm or end of day (this role will have overtime) as well as rotating weekends. Responsibilities:• Support administrative operations for the warehouse by assisting the shipping and receiving team with daily coordination tasks.• Welcome and process driver arrivals, checking submitted paperwork and related information for completeness and accuracy.• Enter and update shipment details in company systems so order progress is accurately reflected throughout the day.• Complete shipment closeout activities by verifying records and ensuring finished loads are documented properly.• Help arrange and monitor shipping activity through internal scheduling and tracking tools.• Maintain clear, organized files and records so operational data is easy to access and reliable.• Communicate with warehouse personnel and supervisors to help resolve issues and keep workflow moving smoothly.• Handle general office support duties, including answering incoming calls and performing data entry with a high level of accuracy.• Work closely with team members in a deadline-driven logistics setting to support timely shipment processing.
2026-10-07T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This contract opportunity with potential for a long-term role is ideal for someone who enjoys balancing front-desk interaction, administrative coordination, and accurate record management in a fast-paced environment. The person in this role will help keep workflows moving smoothly by managing communications, maintaining documentation, and providing dependable support across office functions. Responsibilities: • Greet visitors and serve as a reliable first point of contact for incoming office and phone inquiries. • Handle inbound calls, direct messages to the appropriate contacts, and respond to routine questions with courtesy and efficiency. • Maintain organized records by entering, updating, and reviewing information across administrative documents and internal systems. • Provide day-to-day office support such as scheduling, filing, document preparation, and coordination of general administrative tasks. • Assist with front-desk and receptionist coverage to ensure smooth daily operations and a positive experience for guests and staff. • Track paperwork and support project-related administrative activities to help teams stay aligned on deadlines and priorities. • Help organize office materials, correspondence, and shared information so that resources remain accessible and up to date.
2026-10-12T00:00:00Z

Administrative Assistant

Muskegon Heights, MI
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a file organization project in Muskegon Heights, Michigan. This is a Contract position with a part-time schedule of 15 to 25 hours per week. The person in this role will help bring structure to a large volume of records by organizing documents, maintaining accurate digital file uploads, and supporting daily administrative tasks in an office setting. Responsibilities: • Organize and sort a high volume of physical records across multiple file rooms to improve accessibility and order. • Arrange documents alphabetically and by category to create a consistent and easy-to-navigate filing system. • Upload paper-based information into computer systems with accuracy and attention to detail. • Assemble and maintain binder-based record systems for files that need clear physical organization. • Review documents for proper placement and ensure materials are labeled and stored correctly. • Provide general administrative support, including basic office coordination and clerical assistance. • Assist with front desk and receptionist-related tasks as needed, including answering inbound calls professionally.
2026-10-07T00:00:00Z

Administrative Assistant

West Orange, NJ
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a Contract position based near West Orange, New Jersey. This role is ideal for someone who is organized, detail-oriented, and comfortable managing communication with families while keeping schedules and records up to date. The right candidate will contribute to a smooth front-office experience by handling administrative tasks, responding to inquiries, and maintaining accurate information. Responsibilities:• Coordinate calendars, appointments, and meeting schedules to keep daily activities organized and on track.• Communicate with families by phone and other channels to share updates, answer routine questions, and provide timely follow-up.• Provide general office support by preparing documents, organizing files, and assisting with day-to-day administrative needs.• Receive inbound calls, direct inquiries appropriately, and ensure visitors and callers are assisted in a courteous manner.• Enter and update information in office records with a high level of accuracy and attention to detail.• Support reception coverage and help maintain an orderly, detail-oriented administrative environment.
2026-10-13T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
Administrative Assistant to CEOLocation: [Insert Location]Company: Multi-Entity Holding CompanyPosition OverviewWe are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs. Key ResponsibilitiesOffice Support<ul><li>Answer incoming phone calls and greet visitors in a professional and welcoming manner</li><li>Maintain organization and cleanliness of common areas, including the kitchen</li><li>Monitor and order office supplies as needed</li><li>Coordinate weekly lunch orders for team meetings</li><li>Support other office departments ie: leasing, accounting, legal for various ad hoc responsibilities</li></ul>Executive Support to CEO<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage scheduling, including appointments and calendar coordination</li><li>Assist with personal tasks such as: </li><li>Ordering coffee and meals as needed during the day</li><li>Managing prescriptions and vitamins</li><li>Handling online purchases (e.g., clothing, household items, miscellaneous needs)</li></ul>Collections & Inventory Assistance<ul><li>Support inventory tracking for the CEO’s collectibles</li><li>Assist with receiving and organizing new items</li><li>Coordinate packaging and shipping for sold items</li></ul>
2026-10-13T00:00:00Z

479 results for Bilingual Administrative Assistant in Usa