6 results for Firm Administrator in Tulsa, OK

Document Controller

Tulsa, OK
onsite
Contract / Temporary to Hire
24.94 - 28.00 USD / Hourly
Job Title: Document ControllerLocation: Tulsa, OK (This role will require daily commute to Muskogee)Pay: $50,000–$60,000 (DOE)Schedule: Full-Time | Temp-to-HireEnvironment: Blue-Collar / Construction Setting Position Overview:A growing construction company is seeking a highly organized and detail-driven Document Controller to oversee and manage all project and operational documentation. This role is ideal for someone with an extreme level of attention to detail who thrives on structure, accuracy, and process improvement. The position will support administrative operations, office management functions, and employee onboarding while ensuring all documentation is properly maintained, tracked, and audit-ready. The role is based in Tulsa, with regular commuting to Muskogee required. Key Responsibilities:<ul><li>Maintain, organize, and control all project and company documentation (digital and physical files)</li><li>Ensure accurate version control and proper distribution of contracts, permits, compliance documents, and job files</li><li>Support onboarding processes, including preparing new hire documentation and maintaining personnel records</li><li>Oversee administrative office functions to ensure smooth day-to-day operations</li><li>Track and manage documentation related to job costs, purchasing, and invoicing</li><li>Coordinate with project managers and field teams to collect and file required documentation</li><li>Develop and maintain efficient filing systems and document workflows</li><li>Assist leadership with reporting, compliance tracking, and special projects as needed</li></ul>
2026-03-17T23:24:05Z

Document Controller

Muskogee, OK
onsite
Contract / Temporary to Hire
24.94 - 28.00 USD / Hourly
Job Title: Document ControllerPay: $50,000–$60,000 (DOE)Schedule: Full-Time | Temp-to-HireEnvironment: Blue-Collar / Construction Setting Position Overview:A growing construction company is seeking a highly organized and detail-driven Document Controller to oversee and manage all project and operational documentation. This role is ideal for someone with an extreme level of attention to detail who thrives on structure, accuracy, and process improvement. The position will support administrative operations, office management functions, and employee onboarding while ensuring all documentation is properly maintained, tracked, and audit-ready. The role is based in Tulsa, with regular commuting to Muskogee required. Key Responsibilities:Maintain, organize, and control all project and company documentation (digital and physical files)Ensure accurate version control and proper distribution of contracts, permits, compliance documents, and job filesSupport onboarding processes, including preparing new hire documentation and maintaining personnel recordsOversee administrative office functions to ensure smooth day-to-day operationsTrack and manage documentation related to job costs, purchasing, and invoicingCoordinate with project managers and field teams to collect and file required documentationDevelop and maintain efficient filing systems and document workflowsAssist leadership with reporting, compliance tracking, and special projects as needed
2026-03-17T23:24:05Z

Administrative Coordinator

Muskogee, OK
onsite
Contract / Temporary to Hire
24.94 - 28.00 USD / Hourly
Job Title: Administrative CoordinatorLocation: Tulsa, OK (Travel/Commute to Muskogee Required)Pay: $50,000–$60,000 (DOE)Schedule: Full-Time | Temp-to-HireEnvironment: Blue-Collar / Construction Setting Position OverviewA growing construction company is seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations across multiple job sites. This role is ideal for a versatile professional who thrives in a fast-paced, hands-on environment and can confidently manage a variety of responsibilities. The position is based in Tulsa; however, regular commuting to Muskogee is required. Key Responsibilities<ul><li>Provide administrative support to operations, project management, and field teams</li><li>Maintain accurate records, reports, and project documentation</li><li>Track job-related data, expenses, and schedules using Microsoft Excel</li><li>Coordinate communication between office staff and field personnel</li><li>Assist with purchasing, invoicing, and general office functions</li><li>Support accounts payable tasks such as invoice entry, vendor communication, and tracking payments</li><li>Assist with special projects and step in wherever needed to keep operations running smoothly</li></ul>
2026-03-16T19:14:06Z

Accounts Payable Specialist

Tulsa, OK
onsite
Contract / Temporary to Hire
24.00 - 28.00 USD / Hourly
Job Title: Accounts Payable SpecialistLocation: Tulsa, OK (Regular Commute to Muskogee Required)Pay: $50,000–$60,000 (DOE)Schedule: Full-Time | Temp-to-HireEnvironment: Construction / Blue-Collar Setting Position Overview:A growing construction company is seeking a highly detail-oriented Accounts Payable Specialist to join their team. This role operates in a fast-paced, high-volume, blue-collar environment and requires someone who thrives on organization, accuracy, and structure. The ideal candidate is a true “jack of all trades” who can wear multiple hats, adapt quickly, and maintain exceptional precision in a demanding setting. Key Responsibilities:Process high-volume vendor invoices with accuracy and timelinessPerform three-way matching and verify approvals prior to paymentReconcile vendor statements and resolve discrepanciesMaintain organized digital and physical filing systemsTrack job cost allocations and ensure proper codingAssist with month-end close support and reportingCommunicate with vendors, project managers, and internal teams regarding payment statusSupport additional administrative and accounting functions as needed
2026-02-12T15:24:11Z

Accounts Payable Specialist

Muskogee, OK
onsite
Contract / Temporary to Hire
24.94 - 28.00 USD / Hourly
Job Title: Accounts Payable SpecialistLocation: Tulsa, OK (Regular Commute to Muskogee Required)Pay: $50,000–$60,000 (DOE)Schedule: Full-Time | Temp-to-HireEnvironment: Construction / Blue-Collar Setting Position Overview:A growing construction company is seeking a highly detail-oriented Accounts Payable Specialist to join their team. This role operates in a fast-paced, high-volume, blue-collar environment and requires someone who thrives on organization, accuracy, and structure. The ideal candidate is a true “jack of all trades” who can wear multiple hats, adapt quickly, and maintain exceptional precision in a demanding setting. Key Responsibilities:Process high-volume vendor invoices with accuracy and timelinessPerform three-way matching and verify approvals prior to paymentReconcile vendor statements and resolve discrepanciesMaintain organized digital and physical filing systemsTrack job cost allocations and ensure proper codingAssist with month-end close support and reportingCommunicate with vendors, project managers, and internal teams regarding payment statusSupport additional administrative and accounting functions as needed
2026-03-18T19:44:21Z

Director of Client Coding

Tulsa, OK
onsite
Permanent
83000.00 - 107000.00 USD / Yearly
A growing healthcare organization is seeking an experienced Director of Client Coding Integration to lead strategic coding operations, strengthen client partnerships, and drive operational excellence. This role is ideal for a forward‑thinking leader who thrives in a collaborative, fast‑paced environment and is passionate about elevating service delivery and client satisfaction. About the RoleThe Director of Client Coding Integration will oversee the strategy, development, and execution of all client coding service processes. This includes onboarding new clients, improving clinical documentation practices, optimizing workflows, and ensuring seamless integration across teams. Partnering closely with senior leadership, this leader will champion quality, service excellence, innovation, and accountability across all coding functions. Key Responsibilities<ul><li>Provide strategic direction for coding operations aligned with organizational goals.</li><li>Build and maintain strong partnerships with client leadership, physicians, and internal operational teams.</li><li>Oversee client onboarding, workflow optimization, and documentation improvement initiatives.</li><li>Drive a culture of transparency, accountability, and continuous improvement.</li><li>Identify and resolve operational issues such as coding backlogs, quality concerns, and process gaps.</li><li>Facilitate meetings, lead escalations, and deliver high‑level operational updates to leadership.</li><li>Implement innovation and process improvement initiatives across coding operations.</li><li>Oversee training and development programs for providers and client leadership.</li><li>Support goal setting, budgeting, strategy development, and performance review processes.</li></ul>Key Competencies<ul><li>Strong leadership, decision‑making, and problem‑solving abilities</li><li>Ability to develop leaders and build strong, high‑performing teams</li><li>Effective delegation and accountability management</li><li>Clear and compelling executive‑level communication</li><li>Strong project and program management skills</li></ul>
2026-03-16T16:33:53Z