<p>We are looking for a skilled Business Manager to oversee comprehensive bookkeeping operations and ensure the financial health of our client's organization. This role involves managing financial records, preparing detailed reports, and supporting strategic decision-making through accurate data analysis. Based in Tucson, Arizona, this position requires an individual with strong attention to detail and expertise in QuickBooks and full-cycle bookkeeping.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of full-cycle bookkeeping, including accounts payable, accounts receivable, payroll, and bank reconciliations using QuickBooks.</p><p>• Prepare accurate monthly financial statements and reports to provide insights for management decision-making.</p><p>• Oversee budgeting and monitor cash flow, offering forecasts and actionable recommendations to support strategic planning.</p><p>• Maintain and update financial records in QuickBooks, ensuring the accuracy of vendor profiles, customer accounts, and the chart of accounts.</p><p>• Handle tax filings and compliance requirements, collaborating with external accountants for quarterly and annual reporting.</p><p>• Implement and maintain internal controls to safeguard financial data and improve operational efficiency.</p><p>• Monitor financial transactions to ensure compliance with applicable regulations and company policies.</p><p>• Develop and refine processes for better financial management and reporting.</p><p>• Provide support during audits by preparing necessary documentation and responding to inquiries.</p>
<p>We are looking for a dedicated Administrative Assistant to support daily office operations in Oro Valley, Arizona. This is a long-term contract position ideal for someone with strong organizational skills and a keen attention to detail. The role requires proficiency in administrative tasks, basic Excel functions, and general office management.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain physical and digital files to ensure easy access and proper documentation.</p><p>• Handle data entry tasks with accuracy and efficiency.</p><p>• Perform mail merging tasks using Microsoft Excel to streamline communication processes.</p><p>• Answer inbound phone calls, providing attentive and courteous assistance.</p><p>• Assist with receptionist duties, including greeting visitors and managing inquiries.</p><p>• Sort and prioritize incoming correspondence and documents.</p><p>• Support general office operations by maintaining a clean and organized workspace.</p><p>• Collaborate with team members to ensure smooth workflow and task completion.</p>
We are looking for a skilled Receptionist to join our team in Tucson, Arizona. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day office operations, providing excellent customer service, and supporting administrative tasks. If you have experience in handling reception duties and thrive in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a detail oriented and welcoming environment.<br>• Manage incoming calls and direct them to the appropriate departments or individuals.<br>• Handle administrative tasks such as scheduling appointments, maintaining records, and organizing files.<br>• Assist with project scheduling and coordination to support internal teams.<br>• Provide back-office support by preparing reports, correspondence, and other documentation.<br>• Maintain office supplies and inventory, ensuring timely replenishment.<br>• Utilize Microsoft Excel for data entry, record management, and report generation.<br>• Communicate effectively in Spanish to conduct business interactions as needed.<br>• Collaborate with team members to ensure efficient workflow and address operational challenges.
We are seeking an organized and detail-oriented Receptionist to provide contract front desk coverage at our office in Tucson, Arizona. This contract position requires excellent communication skills and the ability to manage multiple tasks efficiently. The selected candidate will play a key role in ensuring smooth operations at the front desk during the designated coverage periods.<br><br>Responsibilities:<br>• Greet and assist visitors in a friendly and attentive manner, ensuring a welcoming environment.<br>• Operate a multi-line phone system, directing incoming calls to the appropriate departments or individuals.<br>• Schedule and manage appointments, maintaining an organized calendar.<br>• Handle inbound phone calls promptly and address inquiries or redirect calls as necessary.<br>• Support human resources tasks, including administrative duties related to HR processes.<br>• Utilize HRIS (Human Resources Information Systems) to manage employee information accurately.<br>• Collaborate with team members to ensure front desk operations run smoothly.<br>• Maintain the reception area, ensuring it is clean and organized.<br>• Provide cross-training support for front desk functions as needed.<br>• Uphold confidentiality and discretion in handling sensitive information.
