7 results for Administrative Assistant in Tucson, AZ

Executive Assistant

Tucson, AZ
onsite
Contract / Temporary to Hire
23 - 26 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment. Responsibilities: • Manage multiple executive calendars, ensuring optimal scheduling and prioritization. • Coordinate travel arrangements, including booking flights, accommodations, and transportation. • Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations. • Maintain and organize office files, ensuring easy access and proper documentation. • Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up. • Create and revise PowerPoint presentations in collaboration with multiple stakeholders. • Compile and analyze data to prepare reports and presentations for management. • Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity. • Plan and manage appointments, events, and special projects as needed. • Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
2026-03-09T00:00:00Z

Legal Assistant

Tucson, AZ
onsite
Permanent
50000 - 65000 USD / Yearly
Prepare and assemble living trusts, last wills, deeds, and health care documents to include, Property Power of Attorney, Mental Health Care Power of Attorney, HIPAA Authorizations, and Living Wills. • Review a completed intake and input pertinent information into the client management system for document production. Follow up for clarification with the attorney and/or client. • Identify client needs and bring them to the attorney’s attention for further legal advice. • Proof documents for accuracy. • Final client phone calls to ensure proper spelling of names and beneficiary designations. • In-depth understanding of living trusts, last wills, and health care documents, including Property Power of Attorney, Mental Health Care Power of Attorney, HIPAA authorizations, and Living Wills. • Explain the above documents to the clients, obtain the appropriate signatures, and answer client questions without providing legal advice. • Assemble the estate planning binder, make the appropriate copies for the clients, scan all signed pages, and organize them in the appropriate digital format in the client file. • After each signing meeting record detailed notes summarizing the signing meeting in the client management software. • Conduct Asset Review Meetings, a client-facing meeting where all asset information is obtained and collected to prepare the necessary documents. • Support paralegals and attorneys within the office, which may include preparation of court pleadings, preparation of client or financial correspondence, witness out-of-office signings, delivery of documents, return phone calls, phone back-up, document scanning, printing, copying, and other miscellaneous tasks as needed. • Request reviews. • Assist in enrolling, marketing, networking, and outreach. • Participate and assist in Kinghorn Law | Financial workshops. • Participate in and contribute to internal meetings. • All other tasks assigned by supervisor, Leadership, or attorne
2026-03-02T00:00:00Z

Receptionist

Tucson, AZ
onsite
Temporary
16 - 17 USD / Hourly
We are looking for a detail-oriented and organized Bilingual Receptionist to join our team in Tucson, Arizona. In this contract role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient operations. This position requires excellent multitasking abilities and a commitment to providing exceptional service. Responsibilities:• Operate and manage a multi-line phone system to handle incoming calls efficiently.• Greet visitors and provide assistance or direct them to the appropriate personnel.• Schedule appointments and maintain accurate records of bookings.• Perform data entry tasks to update and maintain records and databases.• Handle inquiries from clients or customers, providing accurate information and support.• Ensure the reception area remains organized and welcoming at all times.• Coordinate with staff members to relay messages and facilitate communication.• Assist in administrative tasks to support daily operations.• Monitor and manage incoming mail and deliveries.• Maintain confidentiality in handling sensitive information.
2026-03-09T00:00:00Z

Receptionist

Tucson, AZ
onsite
Temporary
17 - 18 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Tucson, Arizona. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing excellent customer service. The Receptionist will be the first point of contact for clients and visitors, ensuring smooth operations in the front office. Responsibilities: • Manage a multi-line phone system, answering calls promptly and directing them to the appropriate departments. • Greet visitors and clients warmly, ensuring a positive and detail-oriented experience. • Organize and maintain files, ensuring they are accessible and up-to-date. • Handle email correspondence efficiently, responding to inquiries and forwarding messages as needed. • Coordinate and schedule appointments, ensuring calendar accuracy. • Perform data entry tasks with a high level of accuracy and attention to detail. • Maintain office supplies inventory and order replacements as necessary. • Collaborate with team members to ensure smooth day-to-day operations.
2026-03-12T00:00:00Z

Receptionist

Tucson, AZ
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented and personable Receptionist/Administrative Assistant to join our team in Tucson, Arizona. This Contract to permanent position offers an opportunity to contribute to the smooth operations of our office by providing exceptional administrative support and ensuring a welcoming environment for visitors and staff. The ideal candidate will excel at multitasking and bring a proactive approach to daily responsibilities. Responsibilities:• Welcome and assist visitors, clients, and guests while maintaining a detail-oriented and inviting reception area.• Manage incoming and outgoing mail and packages, including coordinating courier services when necessary.• Monitor and replenish office and kitchen supply inventory, ensuring stock levels are adequate.• Perform administrative tasks such as data entry, filing, scanning, photocopying, and document organization.• Schedule appointments, meetings, and maintain calendars to support smooth operations.• Prepare correspondence, reports, and expense reimbursements as needed.• Arrange travel plans including flights, accommodations, and transportation for brokers, demonstrating strong organizational skills.• Maintain cleanliness and organization of front desk and common office areas.• Provide additional clerical and operational support as required to ensure efficient daily functions.
2026-02-27T00:00:00Z

Receptionist

Tucson, AZ
onsite
Temporary
18 - 19 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Tucson, Arizona. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing excellent customer service. As the first point of contact for visitors and staff, you will play a critical role in ensuring smooth daily operations. Responsibilities: • Greet visitors and staff with a welcoming and attentive demeanor. • Manage a multi-line phone system, directing calls and taking accurate messages. • Handle scheduling of appointments and maintain an organized calendar. • Facilitate smooth email correspondence, ensuring timely responses and follow-ups. • Perform data entry tasks with accuracy and efficiency. • Organize and maintain physical and digital files for easy access and retrieval. • Utilize Microsoft Word, Excel, and Outlook to prepare documents and manage communication. • Coordinate with internal teams to support daily administrative functions. • Maintain the reception area, ensuring it is tidy and presentable at all times. • Provide additional administrative support as needed.
2026-02-27T00:00:00Z

Receptionist

Tucson, AZ
onsite
Temporary
15.45 - 15.5 USD / Hourly
We are looking for a skilled Part-Time Receptionist to join our team in Tucson, Arizona. As the first point of contact for visitors and callers, you will play a key role in ensuring smooth communication and efficient operations. This is a Contract position ideal for someone with excellent organizational skills and a detail-oriented approach. Responsibilities:• Greet visitors and clients warmly while ensuring a welcoming atmosphere.• Manage a multi-line phone system to answer, transfer, and direct incoming calls efficiently.• Handle switchboard operations for phone systems ranging from 1 to 10 lines.• Respond promptly to inbound calls and address inquiries with attention to detail.• Provide part-time support for receptionist duties, including scheduling and basic administrative tasks.• Maintain accurate records and manage correspondence as needed.• Ensure reception area is tidy and stocked with necessary supplies.• Assist with general administrative tasks to support daily operations.• Collaborate with team members to ensure seamless communication across departments.
2026-03-10T00:00:00Z