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3 results for Receptionist in Tucson, AZ

Receptionist

Tucson, AZ
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a contract position based in Tucson, Arizona. This role serves as a key point of contact for visitors, callers, and internal staff, helping create an organized and welcoming office environment. The ideal candidate is experienced, dependable, and comfortable managing administrative tasks while maintaining strong customer service standards. Responsibilities: • Manage the front desk and greet visitors in a courteous, welcoming manner. • Handle incoming calls through a multi-line phone system and route messages to the appropriate contacts. • Coordinate appointment scheduling and maintain calendars to support smooth daily operations. • Prepare, send, and respond to routine email communications in a timely and effective way. • Perform accurate data entry and update records to keep information current and well organized. • Maintain filing systems and ensure documents are stored for easy retrieval. • Provide general administrative support to the office as needed. • Assist with maintaining an orderly reception area and positive guest experience.
2026-08-14T00:00:00Z

Administrative Assistant

Tucson, AZ
onsite
Temporary to Hire
18 - 19 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Tucson, Arizona within a fast-paced wildlife rescue hospital setting. This contract opportunity with the potential to become permanent is ideal for someone who enjoys balancing clerical support, bookkeeping tasks, public interaction, and detailed record management in a mission-driven environment. The role requires strong organization, professionalism, and the ability to work carefully in a unique setting that supports animal rescue and rehabilitation activities year-round. This is a part-time position scheduled for approximately 25-30 hours per week. Responsibilities: • Provide day-to-day administrative support by managing records, preparing documents, entering information accurately, and keeping office workflows organized. • Handle financial intake activities such as processing cash, checks, and credit card payments while maintaining accurate receipt and reconciliation records. • Review, verify, and update data across office systems and spreadsheets to help ensure completeness, consistency, and accuracy. • Communicate professionally with staff, volunteers, and members of the public by answering questions, directing inquiries, and supporting front office reception needs. • Assist with bookkeeping functions using office and accounting software, including maintaining financial information and supporting accounts receivable-related tasks. • Create, format, and edit correspondence, reports, forms, and other administrative materials using Microsoft Office applications. • Maintain both electronic and paper filing systems so that documents are accessible, current, and properly organized. • Monitor office supply levels, coordinate reordering, and help keep the administrative area stocked and operating efficiently. • Support animal intake and general office activities as needed while following established safety practices within the wildlife care environment.
2026-08-14T00:00:00Z

Administrative Assistant

Tucson, AZ
onsite
Temporary / Contract
17 - 17 USD / Hourly
We are looking for an Administrative Assistant to support records management activities in Tucson, Arizona. This Contract position focuses on organizing employee documentation by retrieving paper files, scanning materials, and uploading accurate digital records for easy access and retention. The ideal candidate is comfortable handling repetitive administrative tasks, maintaining confidentiality, and working in a physically active office environment. Responsibilities: • Retrieve employee documents from physical storage and prepare them for digital conversion. • Scan paper records carefully and create clear, properly formatted Adobe PDF files. • Upload digitized files into the appropriate human resources records system while maintaining accuracy and organization. • Review scanned documents to confirm readability, completeness, and correct file naming. • Sort, file, and return physical records to designated locations after processing. • Perform routine data entry and administrative support tasks related to document management. • Respond to inbound calls or internal inquiries as needed in a thorough and organized manner. • Follow established confidentiality and records-handling procedures when working with employee information.
2026-08-13T00:00:00Z