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29 results for Receptionist Administrative Assistant in Trevose, PA

Receptionist

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support a contract assignment in Philadelphia, Pennsylvania. This position will serve as the first point of contact for event attendees, creating a welcoming and organized check-in experience throughout the registration period. The role requires strong front-desk presence, attention to detail, and the ability to remain composed while assisting a high volume of guests in a fast-paced setting. Responsibilities: • Welcome attendees upon arrival and provide a courteous, efficient registration experience. • Verify identification details and confirm each guest’s check-in status accurately. • Prepare and print event badges for participants during the registration process. • Manage a steady flow of approximately 115 arrivals while maintaining a high level of organization. • Offer front-desk support during the scheduled event check-in period, primarily in a standing position as needed. • Respond to inbound calls and handle general reception-related communication in a clear and timely manner.
2026-08-24T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for an experienced Administrative Assistnant to join a fast-moving team in Camden, New Jersey. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. This is a long-term contract position, offering the opportunity to contribute across service and administrative functions while building long-term potential with the organization. <ul><li>Provide day-to-day administrative support to team members and leadership. </li><li>Manage calendars, schedule meetings, and coordinate appointments. </li><li>Prepare correspondence, reports, presentations, and other business documents. </li><li>Answer and direct phone calls, emails, and other communications. </li><li>Maintain organized filing systems, records, and office documentation.</li><li>Order office supplies and assist with vendor coordination. </li><li>Support meeting preparation, including agendas, materials, and follow-up notes.</li><li>Assist with data entry, expense reporting, and basic reporting tasks.</li><li>Help improve administrative workflows and support cross-functional projects as needed. </li></ul>
2026-09-17T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a contract position. This onsite role requires a detail-oriented communicator who can manage front-office tasks, maintain accurate records, and handle sensitive information with sound judgment. The ideal candidate is organized, responsive, and comfortable using Microsoft Office to keep administrative activities running smoothly during short-term project assignment. Responsibilities:• Welcome visitors and serve as a courteous first point of contact for incoming calls and general office inquiries.• Provide day-to-day administrative support by preparing documents, organizing files, and assisting with routine office coordination.• Enter, update, and maintain data accurately in internal records and tracking systems.• Manage calendars, correspondence, and other clerical tasks to help ensure efficient department operations.• Handle confidential information with discretion and follow established procedures for secure document management.• Support reception coverage and related front-desk responsibilities in an efficient and detail-oriented manner.• Assist with general office projects and special assignments as directed by department leadership.• Monitor administrative details closely and complete assigned work reliably within required timelines.
2026-09-17T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations and help create an organized, welcoming workplace. This long-term Administrative Assistant contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with ease, and communicates professionally across teams. The role offers the opportunity to contribute to front-of-office coordination, employee support, and smooth day-to-day administrative functions. What you get to do every single day:• Welcome guests, manage the reception area, direct incoming calls, and oversee incoming and outgoing mail and deliveries.• Organize calendars for meetings, reserve conference rooms, and help ensure shared spaces are prepared for scheduled use.• Monitor kitchen, beverage, and general workplace inventory so the office remains fully stocked and functional.• Prepare outbound shipments, coordinate courier pickups, and track delivery needs as they arise.• Provide day-to-day administrative assistance to various departments, helping teams stay organized and on schedule.• Create and distribute internal office communications to keep employees informed of updates and logistics.• Maintain relationships with external vendors and follow up on service needs, supply orders, and related requests.• Coordinate facility issues by submitting and tracking maintenance requests, repairs, and workspace-related updates.• Support onboarding logistics for new employees, including badge coordination, desk readiness, and workspace setup.• Assist with onsite meetings by arranging rooms, coordinating technology needs, and organizing catering or other event support.
2026-09-16T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-09-11T00:00:00Z

Administrative Assistant

Manasquan, NJ
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support correspondence operations for a health insurance organization in Manasquan, New Jersey. This Long-term Contract position focuses on preparing and coordinating outgoing employee communications while maintaining a high standard of accuracy, professionalism, and confidentiality. The ideal candidate is organized, comfortable working with reports and databases, and able to manage multiple priorities during a regular 40-hour business week. Responsibilities: • Partner with departments across the organization to collect and verify information needed for employee communications. • Prepare, review, and distribute outgoing correspondence with close attention to quality, consistency, and policy compliance. • Maintain organized documentation of sent communications, including logs and related records for tracking purposes. • Safeguard sensitive information and handle confidential materials with sound judgment and discretion. • Use database tools to run recurring transactions and support more efficient communication processes. • Create and update distribution lists by pulling data from internal reports and system records. • Review and analyze reporting data to support communication planning and delivery needs. • Contribute ideas that improve administrative workflows and enhance the efficiency of correspondence activities.
2026-09-18T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Administrative Assistant to support the Surety team in Toms River, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, accurate, and comfortable handling both administrative tasks and insurance-related documentation in a fast-paced office setting. The role combines day-to-day coordination, record maintenance, billing support, and communication with clients and carrier partners to help keep department operations running smoothly. Responsibilities:• Prepare and process surety bond documents and related paperwork with a high level of accuracy and attention to detail.• Organize incoming correspondence and maintain electronic records within document management and agency management systems.• Support the renewal cycle by tracking monthly bond activity and helping ensure deadlines are met.• Update and maintain client account files so records remain complete, accurate, and aligned with company standards.• Assist with billing activities, bond reporting, and follow-up on receivables as directed by the department team.• Communicate with clients and underwriting contacts to obtain information, respond to requests, and keep transactions moving forward.• Manage multiple assignments efficiently while prioritizing deadlines and providing general administrative support to the department.• Contribute to office operations through data entry, document preparation, and other assigned administrative duties in an on-site environment.
2026-09-18T00:00:00Z

Administrative Assistant

Berlin, NJ
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are looking for a motivated Administrative Assistant to join an organization in New Jersey in a long-term contract position. This onsite role is ideal for someone who enjoys keeping office operations organized, supporting order and purchasing activities, and working closely with fulfillment and shipping functions. The right candidate will bring strong administrative skills, confidence with office software, and a desire to grow within the company. Responsibilities:• Manage day-to-day administrative support for office operations, ensuring records, communications, and documentation remain accurate and organized.• Respond to incoming calls and direct inquiries appropriately while providing timely assistance to internal and external contacts.• Process order-related information by entering data into company systems and maintaining up-to-date account and transaction records.• Prepare and distribute operational reports to support tracking, planning, and decision-making across the team.• Assist with purchase order entry and monitor vendor-related information to help maintain smooth supply and fulfillment workflows.• Coordinate shipping paperwork and related documentation to support accurate and timely outbound deliveries.• Provide receptionist-style support for visitors, calls, and general office needs while maintaining a welcoming front-office presence.• Partner with operations staff on administrative tasks tied to departmental changes and evolving business needs.
2026-09-16T00:00:00Z

Administrative Assistant

Marlton, NJ
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations at a fully onsite location in New Jersey. This contract opportunity begins as a part-time role with a three-day workweek and offers the potential to transition into a permanent position for someone eager to build a long-term career. The ideal candidate is organized, comfortable with technology, and confident handling both front-office responsibilities and routine administrative tasks in a structured environment. Responsibilities: • Manage day-to-day administrative activities to keep office operations running smoothly and efficiently. • Welcome visitors and serve as a courteous first point of contact for the office. • Respond to incoming phone calls, direct inquiries appropriately, and relay messages accurately. • Enter, update, and maintain data in internal records and office documents with a high level of accuracy. • Prepare, organize, and distribute administrative materials using Microsoft Office applications. • Support general reception and clerical duties, including scheduling, filing, and document handling. • Use technology tools, including AI-based resources, to assist with research and idea generation when needed. • Contribute to a positive office environment by adapting to changing priorities and supporting team needs as the role grows.
2026-09-18T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
23 - 24 USD / Hourly
A growing organization in the Allentown area is seeking a detail-oriented and professional Administrative Assistant to support daily office operations. The ideal candidate is highly organized, proactive, and enjoys working in a fast-paced environment while providing exceptional administrative support to multiple departments. Key Responsibilities<ul><li>Manage incoming calls, emails, and correspondence.</li><li>Greet clients, visitors, and vendors in a professional manner.</li><li>Coordinate calendars, schedule meetings, and arrange appointments.</li><li>Prepare reports, spreadsheets, presentations, and other business documents.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Assist with invoicing, expense tracking, and administrative reporting.</li><li>Order office supplies and coordinate with vendors as needed.</li><li>Support special projects and provide general office support.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li></ul>
2026-09-15T00:00:00Z

Administrative Assistant

Wescosville, PA
onsite
Temporary to Hire
18 - 20 USD / Hourly
Robert Half is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone with strong organizational skills, excellent communication abilities, and a proactive approach to administrative support. The Administrative Assistant will help ensure the office runs smoothly by handling clerical tasks, coordinating schedules, and providing general support to the team. Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and file documents, reports, and records</li><li>Data entry and maintaining accurate office databases</li><li>Order office supplies and help manage inventory</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Support team members with administrative projects as needed</li><li>Greet visitors and provide professional front-desk support when required</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-09-18T00:00:00Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-09-10T00:00:00Z

Medical Receptionist

Lawrenceville, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting. Responsibilities: • Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect. • Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner. • Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation. • Confirm demographic and insurance details, updating records accurately within the office system. • Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows. • Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed. • Gather required insurance and billing documentation to help facilitate timely claims processing. • Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions. • Monitor front-office inventory and place orders for essential supplies to maintain daily operations. • Perform additional administrative support duties as needed to assist the practice.
2026-09-17T00:00:00Z

Medical Receptionist

Philadelphia, PA
onsite
Temporary to Hire
16 - 20 USD / Hourly
We are looking for a Medical Receptionist to join a welcoming healthcare office. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive patient experience while keeping front-desk operations organized and efficient. In this role, you will support appointment coordination, handle incoming inquiries, and serve as a key point of contact for patients, providers, and referral partners. Responsibilities: • Welcome patients and visitors professionally, ensuring a smooth and courteous front-desk experience. • Coordinate appointments by matching patient needs with provider and staff availability. • Answer phone calls, relay messages accurately, and respond to routine questions in a timely manner. • Communicate with referral sources, patients, and insurance representatives to support continuity of care. • Address scheduling or service concerns promptly and escalate patient complaints to the appropriate quality or leadership contacts. • Work closely with practitioners and office leadership to help meet patient access and service needs. • Maintain clear and organized documentation related to appointments, communications, and office activity. • Provide additional administrative support as needed to keep daily operations running efficiently.
2026-09-18T00:00:00Z

Part-Time Administrative Assistant

Buckingham, PA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Part-Time (3 days) Administrative Assistant to support daily office operations in Buckingham, PA. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting internal teams, and helping create an organized and efficient workplace. The person in this role will contribute to document preparation, meeting coordination, and front-office support while managing a variety of routine administrative tasks. Responsibilities:• Manage the flow of incoming and outgoing mail, shipments, and delivered packages to ensure timely distribution across the office.• Maintain orderly paper and electronic record systems so documents can be retrieved quickly and accurately when needed.• Arrange food and beverage orders for meetings, team gatherings, and workplace events while confirming timing and delivery details.• Prepare conference rooms ahead of meetings by organizing materials, checking room readiness, and supporting presentation setup.• Provide day-to-day administrative assistance to internal departments, helping with scheduling, correspondence, and general office needs.• Partner with other administrative team members to revise, proofread, and format reports, letters, and business documents.• Review written materials for accuracy, consistency, and clear presentation before final distribution.
2026-09-18T00:00:00Z

Office Assistant

Trenton, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support. Responsibilities:• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.
2026-09-17T00:00:00Z

Office Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Office Assistant to join a contract position supporting teams located in the Greater Philadelphia Region. This opportunity is ideal for someone who is organized, attentive to detail, and comfortable handling a high volume of administrative tasks in a busy office setting. The person in this role will help review paper records, coordinate with department leaders on document retention decisions, and assist with digitizing important files for ongoing access and storage. Here’s how you’ll contribute each day: • Review physical records and documents across multiple departments to support organized file management efforts.• Partner with department managers to identify which materials should be preserved, scanned, or securely discarded.• Prepare, sort, and scan paper files to create accurate digital copies for recordkeeping purposes.• Perform general clerical support, including filing, document handling, and other day-to-day administrative tasks.• Answer inbound calls and provide front-desk or receptionist support as needed.• Maintain clear organization of records to ensure materials are easy to locate and process.• Follow established procedures for handling sensitive documents with care and confidentiality.
2026-09-18T00:00:00Z

Mailroom Assistant

Philadelphia, PA
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations in Philadelphia, Pennsylvania. This Long-term Contract position plays an important role in keeping internal deliveries, outgoing shipments, and incoming parcel distribution organized and on schedule. The ideal candidate is detail-oriented, comfortable handling routine transportation tasks, and able to maintain consistent coverage during standard business hours. Responsibilities:• Transport mail between the organization and the post office, ensuring timely pickup and delivery of items.• Receive, record, and route incoming parcels, express shipments, and other deliveries to the correct recipients.• Process outgoing correspondence by applying postage and preparing packages for shipment through approved carriers.• Sort and distribute internal mail to administrative departments, faculty collection points, and residential or designated campus locations.• Assemble and dispatch bulk mailings when needed, making sure materials are prepared accurately for postal submission.• Oversee the daily workflow of the mailroom and coordinate schedules to ensure the area remains staffed throughout regular operating hours.• Provide task direction to student workers or support staff assisting with mailroom activities.• Monitor the condition of the vehicle used for mail transport and report routine service needs or repair concerns to the appropriate manager.• Perform other related mail services duties as assigned to support efficient department operations.Responsibilities<ul><li>Pick up and deliver mail to and from the local post office.</li><li>Receive, log, sort, and distribute incoming mail, packages, and overnight deliveries.</li><li>Process outgoing mail, including postage metering and preparation of shipments through carriers such as UPS.</li><li>Collect and distribute interoffice mail to administrative departments, faculty offices, residence halls, and designated mail locations.</li><li>Prepare and deliver bulk mail shipments as needed.</li><li>Monitor and report maintenance needs related to mailroom operations and transportation equipment.</li><li>Assist with scheduling and coordination of mailroom coverage during business hours.</li><li>Provide general support to campus departments regarding mail and package inquiries.</li><li>Support shipping, receiving, and inventory-related activities as required.</li><li>Perform other duties as assigned.</li></ul>
2026-09-18T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
65000 - 100000 USD / Yearly
Robert Half is seeking an Executive Assistant to support daily office operations and provide high-quality administrative assistance at our client's site in the Philadelphia area. This role is ideal for someone who is organized and confident managing documents, correspondence, and front-office interactions in a business setting. The successful candidate will help keep records accurate, support document preparation, and ensure the office runs smoothly in a fast-paced environment. Responsibilities:<ul><li>Support day-to-day administrative activities for the office and assigned staff, helping maintain efficient workflow and consistent organization.</li><li>Draft, edit, format, and review business and legal documents to ensure accuracy, clarity, and a well-presented format.</li><li>Build and update spreadsheets, reports, and presentation materials to support operational and team needs.</li><li>Coordinate file reviews on a regular basis and prepare inactive materials for storage or closure when appropriate.</li><li>Produce letters, forms, and other written materials from dictated notes with a high level of accuracy.</li><li>Welcome clients and visitors, creating a courteous and positive first impression for everyone entering the office.</li><li>Maintain confidential records and contribute to special administrative assignments while handling sensitive information with discretion.</li></ul>
2026-08-21T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary to Hire
25 - 27 USD / Hourly
Robert Half is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, capable of managing multiple priorities, maintaining confidentiality, and ensuring day-to-day operations run smoothly. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize and coordinate meetings, including agendas, minutes, and follow-up actions</li><li>Handle confidential information with discretion and professionalism</li><li>Monitor and prioritize incoming communications and respond on behalf of executives when appropriate</li><li>Assist with special projects and support cross-functional initiatives</li><li>Maintain organized files, records, and office systems</li></ul>
2026-09-18T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for an experienced Executive Assistant to provide seamless support to three senior leaders located in the Greater Philadelphia Region. This contract position is ideal for someone who thrives in a high-visibility setting, stays composed under shifting demands, and brings excellent judgment to daily executive support. The Executive Assistant role combines administrative coordination, meeting preparation, travel planning, and operational follow-through in a fast-paced environment. Success in this position requires discretion, strong organization, and the ability to anticipate needs before they arise. What you get to do every single day:• Oversee day-to-day administrative support for three senior executives, ensuring priorities are organized and handled efficiently.• Coordinate complex schedules across multiple time zones, resolve conflicts proactively, and manage meeting arrangements from start to finish.• Arrange domestic and international travel plans, build detailed itineraries, and respond quickly to schedule changes or urgent updates.• Prepare agendas, briefing documents, presentation materials, and other supporting content for executive meetings and business discussions.• Complete and submit expense reports with accuracy and timeliness while maintaining clear records and compliance with internal processes.• Participate in selected meetings to capture notes, document decisions, and monitor follow-up actions through completion.• Organize team gatherings, offsite sessions, and events by managing logistics such as scheduling, catering, materials, and room setup.• Partner closely with internal stakeholders and administrative colleagues to ensure smooth coordination across departments.• Safeguard sensitive business information and executive communications with a consistently high level of professionalism and confidentiality.• Provide occasional support outside standard business hours when executive schedules or business needs require additional coverage.
2026-09-16T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare correspondence, presentations, reports, and other business documents.</li><li>Serve as a liaison between executives, internal teams, and external stakeholders.</li><li>Screen and prioritize communications, including emails and phone calls.</li><li>Organize and coordinate meetings, including agendas, materials, and follow-up action items.</li><li>Maintain confidential information with discretion and professionalism.</li><li>Support special projects and handle ad hoc administrative tasks as needed.</li><li>Track deadlines, manage records, and ensure smooth day-to-day operations for the executive team.</li></ul>
2026-09-16T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for a prestigious firm located in the Greater Philadelphia Region. This long-term contract position is ideal for someone who excels at organizing complex schedules, managing executive priorities, and ensuring travel and meetings are handled with precision. The role requires strong coordination skills, sound judgment, and the ability to keep day-to-day operations running smoothly in a fast-paced environment. Here’s how you’ll contribute each day: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining an organized flow of meetings and commitments.• Arrange domestic and international travel plans, including transportation, lodging, and itinerary preparation, while adapting quickly to changes.• Coordinate all travel-related details to ensure seamless logistics before, during, and after executive trips.• Organize executive meetings by securing meeting times, preparing schedules, and confirming attendance with internal and external participants.• Support daily administrative activities by anticipating needs, tracking important deadlines, and helping executives stay focused on key priorities.
2026-09-18T00:00:00Z

Accounts Receivable Clerk

Collingswood, NJ
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Accounts Receivable Clerk to support a growing organization in Collingswood, New Jersey. This Long-term Contract opportunity is ideal for someone who brings hands-on experience managing incoming payments, applying cash accurately, and helping maintain timely account resolution. The person in this role will contribute to day-to-day receivables operations while partnering with internal teams and commercial customers to keep billing and collections activities on track. Responsibilities: • Record and apply incoming payments to the appropriate customer accounts with a high level of accuracy. • Review open balances, follow up on outstanding commercial accounts, and support collection efforts to improve payment timeliness. • Prepare and process customer invoices while verifying billing details and resolving discrepancies as they arise. • Reconcile account activity by comparing payment records, invoices, and customer balances to ensure complete and accurate receivables data. • Communicate with customers and internal departments to investigate short payments, unapplied cash, and other account issues. • Maintain organized receivables documentation and update records to support accurate reporting and audit readiness. • Assist with routine accounts receivable reporting by tracking aging, payment activity, and collection status. • Support process-related updates within receivables workflows when needed, including changes tied to internal systems or procedures.
2026-08-28T00:00:00Z

Accounts Receivable Clerk

Doylestown, PA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We're helping hire an Accounts Receivable Clerk to support billing, collections, account reconciliations, and day-to-day accounting operations. This is an excellent opportunity for a detail-oriented professional who enjoys working with customers, managing receivables, and contributing to a collaborative finance team. Key Responsibilities:<ul><li>Perform a variety of accounting functions, including accounts receivable, accounts payable support, payroll liaison activities, and general accounting tasks</li><li>Reconcile bank accounts and post and balance financial data across various ledgers</li><li>Input and maintain timesheet data accurately</li><li>Verify financial documents and coding for accuracy and completeness</li><li>Process payments and assist with monthly closing activities and annual reporting</li><li>Communicate with shippers, customers, sales and marketing teams, and other stakeholders regarding account inquiries</li><li>Manage collections efforts by contacting customers regarding outstanding balances and assisting with payment arrangements</li><li>Maintain accurate customer account records and resolve payment discrepancies</li><li>Support, communicate, and uphold the organization's mission, values, and culture</li></ul>
2026-09-08T00:00:00Z