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23 results for Office Specialist in Trevose, PA

Office Assistant
  • Nazareth, PA
  • onsite
  • Temporary / Contract
  • 18 - 22 USD / Hourly
  • <p>Robert Half is partnering with a well-established organization in the Lehigh Valley seeking a detail-oriented <strong>Administrative Assistant</strong> to support daily office operations. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys being the go-to resource for a team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Handle incoming calls, emails, and general correspondence</li><li>Prepare reports, presentations, and documentation</li><li>Maintain organized filing systems (digital and physical)</li><li>Support office operations and assist with ad hoc projects</li></ul>
  • 2026-05-27T00:00:00Z
Office Manager
  • Bridgewater, NJ
  • onsite
  • Permanent / Full Time
  • 80000 - 100000 USD / Yearly
  • <p>We are looking for an experienced Office Manager to support daily operations and lead essential administrative and human resources functions for a growing organization in Somerset/Hunterdon County area. This position blends office leadership, benefits administration, payroll coordination, and employee support to help maintain an efficient and compliant workplace. The ideal candidate brings strong organizational skills, confidence managing multiple priorities, and a practical approach to improving processes through technology.</p><p><br></p><p>Responsibilities:</p><p>• Lead day-to-day office operations while providing guidance and oversight to an on-site administrative team.</p><p>• Coordinate the full employee lifecycle, including new employee setup, departures, and related documentation.</p><p>• Develop and maintain workplace policies, employee handbook materials, and HR procedures that align with company standards and regulatory requirements.</p><p>• Support recruitment efforts by assisting with candidate screening, interview coordination, and related activities.</p><p>• Administer employee benefits programs and serve as a point of contact for benefit-related questions and enrollment needs.</p><p>• Provide payroll support by reviewing and entering employee time records for processing and submitting information to the appropriate team for final approval.</p><p>• Manage expense reporting activities and help ensure timely, accurate recordkeeping.</p><p>• Monitor office and operational inventory levels, placing orders and maintaining adequate supplies as needed.</p><p>• Identify and implement technology-driven improvements that streamline administrative workflows and increase efficiency.</p>
  • 2026-06-03T00:00:00Z
Office Manager
  • Northampton, PA
  • onsite
  • Temporary / Contract
  • 22 - 27 USD / Hourly
  • <p>Robert Half is partnering with a growing organization in the Lehigh Valley seeking an experienced <strong>Office Manager</strong> to oversee daily operations and ensure the office runs smoothly and efficiently. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting both leadership and staff.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations, ensuring efficiency and organization</li><li>Manage office supplies, vendors, and facilities coordination</li><li>Support leadership with scheduling, reporting, and administrative needs</li><li>Supervise administrative staff and assist with workflow management</li><li>Coordinate meetings, events, and internal communications</li><li>Assist with onboarding new employees and maintaining office policies</li><li>Partner cross-functionally with HR, accounting, and operations team</li></ul>
  • 2026-06-05T00:00:00Z
Office Manager
  • Trenton, NJ
  • onsite
  • Temporary / Contract
  • 25 - 26 USD / Hourly
  • We are looking for a highly organized Office Manager to support daily business operations and oversee key administrative and HR-related activities. This is a Contract position suited for someone who can create an efficient office environment while balancing front-desk coordination, employee support, and vendor communication. The ideal candidate brings strong judgment, attention to detail, and the ability to manage multiple priorities in a structured setting.<br><br>Responsibilities:<br>• Oversee day-to-day office operations to maintain an organized, productive, and well-supported workplace.<br>• Coordinate front desk and reception activities, including greeting visitors and directing inquiries in a courteous manner.<br>• Monitor inventory levels for workplace materials and arrange timely purchasing of office supplies as needed.<br>• Support hiring efforts by coordinating full-cycle recruiting activities such as scheduling, candidate communication, and related administrative tasks.<br>• Facilitate onboarding for new hires by preparing documentation, coordinating orientation steps, and ensuring a smooth start.<br>• Assist with employee benefits administration by handling records, responding to routine questions, and supporting enrollment processes.<br>• Build and maintain effective relationships with external vendors to help ensure reliable office services and supply delivery.<br>• Maintain accurate administrative and HR records while supporting general office procedures and employee-facing needs.
  • 2026-06-12T00:00:00Z
Office Manager
  • Plymouth Meeting, PA
  • onsite
  • Temporary / Contract
  • 28 - 28 USD / Hourly
  • <p>We are looking a <strong>part-time Office Manager</strong> to support daily operations at an onsite workplace in Plymouth, Meeting, Pennsylvania. This <strong>part-time </strong>opportunity is a Long-term Contract position offering a steady schedule during the middle of the week and a hands-on role in keeping the office organized, efficient, and welcoming. The position will contribute across administrative coordination, workplace support, vendor communication, and onboarding activities while helping maintain smooth day-to-day business operations. You would work 24 hours a week Tuesday, Wednesday and Thursday. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee routine office activities to ensure the workplace remains organized, functional, and prepared for daily business needs.</p><p>• Manage inventory levels for workplace materials and arrange timely purchasing of office supplies to prevent disruptions.</p><p>• Coordinate travel-related logistics and assist with scheduling or administrative arrangements as needed.</p><p>• Serve as a point of contact for external service providers and track vendor-related requests or follow-up items.</p><p>• Submit and monitor facility service requests to address maintenance needs and support a safe, efficient office environment.</p><p>• Provide onboarding assistance for new team members by helping prepare materials, workspace needs, and administrative documentation.</p><p>• Support front desk and reception coverage by greeting visitors, directing inquiries, and maintaining a welcoming office presence.</p><p>• Assist with basic accounts payable tasks, including organizing invoices and supporting internal processing requirements.</p>
  • 2026-06-12T00:00:00Z
Documentation Specialist
  • Coopersburg, PA
  • onsite
  • Temporary / Contract
  • 20 - 24 USD / Hourly
  • <p>Robert Half is seeking a detail-oriented and organized <strong>Documentation Specialist</strong> to join a local team. In this role, you will be responsible for creating, reviewing, updating, and maintaining accurate records and documents to support business operations, compliance, and internal processes. The ideal candidate is highly organized, skilled in managing sensitive information, and able to ensure documentation is complete, accurate, and accessible.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Create, edit, review, and maintain business documents, records, and files</li><li>Ensure documentation is accurate, complete, and compliant with company policies and procedures</li><li>Organize and manage digital and physical filing systems</li><li>Track document versions, approvals, and updates</li><li>Prepare reports, forms, and supporting materials as needed</li><li>Coordinate with internal departments to collect and verify information</li><li>Maintain confidentiality of sensitive records and information</li><li>Identify opportunities to improve documentation processes and workflow efficiency</li><li>Support audits, compliance reviews, and record retrieval requests</li></ul><p><br></p>
  • 2026-05-29T00:00:00Z
Operations Specialist
  • Allentown, PA
  • onsite
  • Temporary / Contract
  • 40 - 45 USD / Hourly
  • <p>Robert Half is seeking an experienced and strategic <strong>Director of Clinical Services</strong> to lead the delivery, coordination, and continuous improvement of clinical programs and patient care services. This leadership role is responsible for overseeing clinical operations, ensuring regulatory compliance, driving quality outcomes, and supporting the development of high-performing multidisciplinary teams.</p><p><br></p><p>The ideal candidate is a strong clinical leader with a passion for patient-centered care, operational excellence, and staff engagement.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide leadership and oversight for daily clinical operations across assigned programs or departments.</li><li>Develop, implement, and monitor clinical policies, procedures, and standards of care.</li><li>Ensure compliance with federal, state, and accreditation requirements.</li><li>Lead quality improvement initiatives to enhance patient outcomes, safety, and service delivery.</li><li>Supervise, mentor, and evaluate clinical managers, nurses, and other healthcare staff.</li><li>Partner with executive leadership to develop strategic goals and operational plans for clinical services.</li><li>Monitor staffing levels, productivity, and workflow to support effective care delivery.</li><li>Review clinical data, quality metrics, and performance reports to identify trends and improvement opportunities.</li><li>Support budget development and oversee department resources in alignment with organizational goals.</li><li>Collaborate with physicians, case management, operations, and other departments to ensure coordinated care.</li><li>Lead efforts related to audits, surveys, risk management, and accreditation readiness.</li><li>Foster a culture of accountability, compassion, teamwork, and professional growth.</li></ul><p><br></p>
  • 2026-06-12T00:00:00Z
Operations Specialist
  • Hockessin, DE
  • onsite
  • Temporary / Contract
  • 25 - 25 USD / Hourly
  • <p>Our company is seeking a detail-oriented <strong>Banking Operations Specialist</strong> to join our team. This role requires strong checking account balancing and math skills, experience with Microsoft Excel, accurate data entry, and familiarity with banking industry practices and financial data. The candidate will also support processing loans as part of daily responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Balance checking accounts and reconcile daily banking transactions with high accuracy.</li><li>Review, validate, and enter financial data into internal systems, maintaining strict attention to detail.</li><li>Utilize Microsoft Excel to organize, track, and analyze transaction records and account balances.</li><li>Identify and resolve discrepancies in financial records and escalate issues as needed.</li><li>Ensure compliance with banking regulations, company policies, and confidentiality practices.</li><li>Collaborate with internal departments to ensure accurate and timely processing of customer accounts.</li><li>Assist customers and colleagues with transactional issues related to checking accounts and loans.</li></ul>
  • 2026-06-01T00:00:00Z
Legal Assistant
  • Wilmington, DE
  • onsite
  • Permanent / Full Time
  • 70000 - 85000 USD / Yearly
  • <p>Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. </p><p><br></p><p>If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. </p><p><br></p><p>Responsibilities:</p><p>• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.</p><p>• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.</p><p>• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.</p><p>• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.</p><p>• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.</p><p>• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.</p><p>• Assist with overflow work and special projects, applying problem-solving skills and adaptability.</p><p>• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.</p><p>• Format and edit documents for consistency and adherence to firm standards.</p>
  • 2026-06-08T00:00:00Z
Office Svcs Manager
  • Toms River, NJ
  • onsite
  • Temporary / Contract
  • 37 - 39 USD / Hourly
  • <p><strong>What You’ll Do</strong></p><ul><li>Manage and maintain relationships with multiple vendors, ensuring strong performance and service delivery</li><li>Monitor vendor contracts and ensure compliance with agreed terms, deliverables, and timelines</li><li>Partner with internal teams to align vendor services to business needs and priorities</li><li>Track vendor performance metrics and identify opportunities for improvement</li><li>Support invoice reconciliation, budgeting, and vendor-related financial processes</li><li>Communicate effectively with stakeholders across teams to ensure alignment and clarity</li><li>Troubleshoot issues, escalate risks when needed, and help drive resolution</li></ul><p><br></p><p><br></p>
  • 2026-06-11T00:00:00Z
Administrative Assistant
  • Newtown Square, PA
  • onsite
  • Temporary / Contract
  • 21 - 21 USD / Hourly
  • <p>We are looking for a dependable <strong>part-time</strong> <strong>Administrative Assistant</strong> to support daily administrative operations for a well-organized workplace in Newtown Square, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized office environment, assisting with front desk activities, and keeping essential business functions running smoothly. The role requires a hands-on individual who can balance office coordination, vendor and supply oversight, and basic accounts payable support primarily onsite working Monday through Thursday for 26 hours a week.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate day-to-day office activities to ensure the workplace remains organized, efficient, and fully supported.</p><p>• Welcome visitors, manage front desk interactions, and serve as a courteous first point of contact for employees and guests.</p><p>• Monitor inventory levels for office materials and place orders as needed to maintain uninterrupted operations.</p><p>• Oversee the distribution, storage, and upkeep of office supplies and related administrative resources.</p><p>• Assist with accounts payable tasks, including processing invoices and supporting accurate financial documentation.</p><p>• Provide general administrative support such as scheduling, correspondence handling, and record maintenance.</p><p>• Help maintain office procedures and support operational updates as business needs evolve.</p><p>• Work closely with internal teams to address workplace needs and ensure a positive day-to-day office experience.</p>
  • 2026-06-11T00:00:00Z
Administrative Assistant
  • Camden, NJ
  • onsite
  • Temporary / Contract
  • 24 - 25 USD / Hourly
  • We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown.<br>• Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment.<br>• Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service.<br>• Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources.<br>• Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records.<br>• Enter and update business information in internal systems with a high level of accuracy and attention to detail.<br>• Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise.<br>• Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.
  • 2026-06-08T00:00:00Z
Administrative Assistant
  • Allentown, PA
  • onsite
  • Temporary to Hire
  • 19 - 22 USD / Hourly
  • <p>Robert Half is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain filing systems, records, and office supplies</li><li>Greet visitors and assist with front desk coverage as needed</li><li>Support data entry, expense reporting, and general clerical duties</li><li>Assist with special projects and other administrative tasks as assigned</li></ul><p><br></p>
  • 2026-06-12T00:00:00Z
Administrative Assistant
  • Media, PA
  • onsite
  • Permanent / Full Time
  • 0 - 0 USD / Yearly
  • <p>One of our premier financial services clients is looking to staff an Administrative Assistant with previous client-facing or client support experience. This highly organized Administrative Assistant will support daily operations within a fast-paced financial services environment while playing a key role assisting with administrative tasks, client interactions, and internal processes. This role will consist of maintaining and updating internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>·      Organize, schedule, and confirm appointments/meetings</p><p>·      Track and analyze accounting data</p><p>·      Coordinate conference calls</p><p>·      Maintain and update client records within CRM systems</p><p>·      Calendar Management</p><p>·      Draft internal/external correspondence</p><p>·      Serve as point of contact for client inquiries</p><p>·      Assist with special projects and general office support as needed</p>
  • 2026-06-01T00:00:00Z
Administrative Assistant
  • Plymouth Meeting, PA
  • onsite
  • Permanent / Full Time
  • 55000 - 63000 USD / Yearly
  • <p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>·        Organize, schedule, and confirm appointments/meetings</p><p>·        Track and analyze accounting data</p><p>·        Coordinate conference calls</p><p>·        Prepare leasing reports/statements</p><p>·        Calendar Management</p><p>·        Benefits Administration</p><p>·        Draft internal/external correspondence</p><p>·        Point of contact for outside vendors</p><p>·        Provide research as needed</p>
  • 2026-05-29T00:00:00Z
Administrative Assistant
  • Eatontown, NJ
  • onsite
  • Temporary to Hire
  • 23 - 25 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join a busy litigation department in New Jersey. This contract opportunity with potential for a permanent role is well suited for someone who enjoys staying organized, managing multiple priorities, and supporting daily office operations in a fast-moving environment. The position offers hands-on administrative experience and would be a strong fit for entry-level candidates, including current students, who are comfortable working accurately under volume-driven demands.<br><br>Responsibilities:<br>• Support day-to-day administrative operations for the litigation team by handling a variety of clerical and office support tasks.<br>• Digitize and organize documents through scanning and indexing to maintain accurate and accessible records.<br>• Prepare, copy, and assemble case-related materials and other office documents for internal and external use.<br>• Coordinate outgoing correspondence, including packaging materials and processing mailings in a timely manner.<br>• Enter information into office systems with a high level of accuracy and attention to detail.<br>• Assist with front desk and receptionist-related duties, including directing inbound calls and providing general administrative support.<br>• Manage multiple assignments efficiently while meeting deadlines in a high-volume, fast-paced office setting.
  • 2026-06-12T00:00:00Z
Administrative Assistant
  • Bethlehem, PA
  • onsite
  • Temporary / Contract
  • 18 - 20 USD / Hourly
  • <p>Robert Half is seeking a highly organized and professional Administrative Assistant to support daily office operations and help ensure an efficient, well-run workplace. The ideal candidate is detail-oriented, proactive, and comfortable managing a variety of administrative tasks in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Prepare documents, reports, presentations, and spreadsheets</li><li>Maintain filing systems, records, and office supplies</li><li>Greet visitors and provide general front-desk support as needed</li><li>Assist with data entry, expense reporting, and invoice processing</li><li>Coordinate travel arrangements and meeting logistics</li><li>Support managers and team members with general administrative tasks</li><li>Handle confidential information with discretion</li><li>Help maintain smooth day-to-day office operations</li></ul><p><br></p>
  • 2026-06-12T00:00:00Z
Administrative Assistant
  • Berlin, NJ
  • onsite
  • Temporary to Hire
  • 21 - 23 USD / Hourly
  • <p>We are looking for a motivated Administrative Assistant to join an organization for a long-term onsite opportunity. This role is ideal for someone who enjoys keeping office operations organized, supporting order and documentation workflows, and building a long-term career within a growing company. The position offers a hands-on environment where you will work across administrative support, reporting, fulfillment coordination, and vendor-related activities.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks that keep office operations running smoothly, including general clerical support and front-office coordination.</p><p>• Respond to incoming calls, direct inquiries appropriately, and provide helpful information to internal and external contacts.</p><p>• Enter and maintain accurate records for orders, purchase orders, and other business documents within company systems.</p><p>• Prepare, review, and organize shipping paperwork to support timely and accurate product fulfillment.</p><p>• Generate routine reports and distribute updates that help the team track operational activity and priorities.</p><p>• Assist with fulfillment-related processes by coordinating documentation, status updates, and internal follow-up.</p><p>• Monitor vendor-related information, maintain organized tracking details, and help ensure records remain current and complete.</p><p>• Support administrative tasks tied to department changes and evolving operational needs as the business grows.</p>
  • 2026-06-10T00:00:00Z
Executive Assistant
  • Philadelphia, PA
  • onsite
  • Permanent / Full Time
  • 75000 - 80000 USD / Yearly
  • <p>Robert Half is seeking an Executive Assistant to provide high-level administrative support and help keep daily operations running efficiently at our client in the Greater Philadelphia area. This Executive Assistant role requires strong judgment, excellent organization, and the ability to manage competing priorities while supporting leadership effectively. The ideal candidate is comfortable handling sensitive information, coordinating logistics, and maintaining clear communication across teams and external contacts.</p><p><br></p><p>Responsibilities:</p><ul><li>Oversee leadership calendars by arranging appointments, organizing schedules, and preparing meeting logistics to support efficient time management.</li><li>Coordinate meetings from planning through follow-up, ensuring action items, priorities, and next steps are tracked accurately.</li><li>Arrange travel plans, compile supporting materials, and assist with special assignments that require careful organization and timely execution.</li><li>Monitor key deadlines, ongoing tasks, and operational updates to help leadership stay informed and on schedule.</li><li>Serve as a reliable point of contact for internal teams and external partners, helping maintain clear and effective communication.</li><li>Organize records, correspondence, and executive files so information is current, accessible, and well maintained.</li><li>Provide day-to-day administrative support to leadership, helping streamline office activities and maintain workflow continuity.</li></ul>
  • 2026-05-18T00:00:00Z
Executive Assistant
  • Philadelphia, PA
  • onsite
  • Temporary / Contract
  • 28.5 - 30 USD / Hourly
  • <p>We are looking for a highly organized Executive Assistant to provide senior-level administrative and operational support to the admissions leadership team located in the Greater Philadelphia Region. This Executive Assistant contract position is well suited for a proactive individual who enjoys managing priorities, strengthening day-to-day coordination, and contributing to strategic work within a higher education environment. The role combines executive support, project coordination, and admissions-related operations, offering the opportunity to help keep initiatives moving forward while supporting a student-focused mission.</p><p><br></p><p>What you get to do every single day:</p><p>• Coordinate executive calendars, arrange meetings, and oversee travel planning and related logistics for senior leadership.</p><p>• Develop meeting agendas, compile supporting materials, record key discussion points, and monitor completion of follow-up actions.</p><p>• Provide administrative and project support for leadership priorities, cross-functional initiatives, and partnership-related activities.</p><p>• Assist with core admissions operations, including planning for application cycles, maintaining tracking tools, coordinating organizational activities, and supporting academic or outreach programs.</p><p>• Review existing procedures, document workflows, and recommend process improvements that increase efficiency and consistency.</p><p>• Monitor team deadlines, deliverables, and open action items to help maintain progress across admissions initiatives.</p><p>• Act as a point of coordination between admissions leadership and internal partners to promote clear communication and alignment.</p><p>• Work closely with colleagues across departments and multiple locations to advance strategic efforts and enhance the student experience.</p>
  • 2026-06-03T00:00:00Z
Executive Assistant
  • Princeton, NJ
  • onsite
  • Temporary to Hire
  • 27 - 30 USD / Hourly
  • <p>We are looking for a <strong>PART TIME (19 hours per week) </strong>Executive Assistant to support senior leadership in New Jersey. This contract opportunity is ideal for a highly organized individual who can manage schedules, communication, and travel logistics while keeping daily operations running smoothly. The role requires sound judgment, strong attention to detail, and the ability to handle competing priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs.</p><p>• Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance.</p><p>• Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties.</p><p>• Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up.</p><p>• Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities.</p><p>• Track action items and meeting deliverables to help ensure deadlines and commitments are met.</p>
  • 2026-06-11T00:00:00Z
Executive Assistant
  • Allentown, PA
  • onsite
  • Temporary to Hire
  • 22 - 28 USD / Hourly
  • <p>Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a skilled communicator who can manage multiple priorities, maintain confidentiality, and help ensure the executive team operates efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize and support meetings, including preparing agendas, taking notes, and following up on action items</li><li>Screen calls, emails, and other communications, responding or escalating as appropriate</li><li>Maintain confidential records and sensitive information with discretion</li><li>Assist with special projects, event planning, and office coordination as needed</li><li>Track deadlines and ensure timely completion of executive priorities</li></ul><p><br></p>
  • 2026-06-12T00:00:00Z
Executive Assistant
  • Emmaus, PA
  • onsite
  • Temporary / Contract
  • 25 - 27 USD / Hourly
  • <p>Robert Half is seeking a highly organized, proactive, and professional <strong>Executive Assistant</strong> to provide high-level administrative support to senior leadership. The ideal candidate is a strong communicator who can manage competing priorities, handle confidential information with discretion, and ensure executives are supported efficiently in day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, appointments, and scheduling</li><li>Coordinate meetings, prepare agendas, and track follow-up items</li><li>Arrange travel, accommodations, and detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen and direct phone calls, emails, and other communications</li><li>Maintain confidential records, files, and executive documentation</li><li>Process expense reports, invoices, and other administrative documents</li><li>Serve as a liaison between executives, internal teams, clients, and external partners</li><li>Support special projects and assist with event or meeting coordination</li><li>Anticipate executive needs and help improve administrative processes</li></ul><p><br></p>
  • 2026-06-12T00:00:00Z