We are looking for a personable and organized Receptionist to support daily front desk operations for a real estate property and facilities management environment in Woodland Hills, California. This contract opportunity is well suited for someone who enjoys being the first point of contact for visitors and callers while keeping office communications running smoothly. The ideal candidate brings strong phone etiquette, attention to detail, and the ability to manage a steady flow of inbound calls in a fast-paced setting.<br><br>Responsibilities:<br>• Welcome guests and team members at the front desk, creating a positive and courteous first impression.<br>• Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate person or department.<br>• Handle a consistent volume of inbound telephone communication with accuracy, courtesy, and efficiency.<br>• Support daily reception coverage by maintaining an orderly lobby and monitoring front desk activity throughout the shift.<br>• Take clear and complete messages when contacts are unavailable, ensuring timely follow-up and smooth communication.<br>• Provide general administrative support related to reception operations, including basic clerical and office coordination tasks.<br>• Maintain a courteous approach in all interactions while balancing multiple priorities in a part-time front desk environment.
<p>We are looking for a friendly and organized Receptionist to support daily front desk operations for a local government office in Lawndale, California. This Contract position requires someone who can create a welcoming first impression while keeping administrative tasks accurate, timely, and well coordinated. The ideal candidate is comfortable managing multiple priorities, communicating effectively with the public and internal teams, and maintaining a well-kept office environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome residents, visitors, vendors, and other guests, providing courteous assistance and directing them to the appropriate staff or department.</p><p>• Manage a multi-line phone system by answering inbound calls promptly, responding to routine inquiries, and routing messages accurately.</p><p>• Process incoming and outgoing mail, courier items, and package deliveries while ensuring materials reach the correct recipients.</p><p>• Keep the front desk and reception area neat, orderly, and presentable to support a well-organized office setting.</p><p>• Arrange appointments, coordinate meeting schedules, and reserve conference rooms based on departmental needs.</p><p>• Complete administrative tasks such as data entry, document scanning, filing, and record organization with a high level of accuracy.</p><p>• Provide general office assistance on special assignments and day-to-day administrative activities as needed.</p><p>• Monitor office supply levels, place replenishment orders, and help maintain organized inventory for shared office materials.</p><p>• Support communication across departments by relaying information clearly and handling sensitive information with appropriate discretion.</p>
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.</p><p>Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031</p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.</p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>We are looking for a detail-oriented Receptionist to support daily administrative operations for a team in California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping an office organized, communicating with a wide range of stakeholders, and helping business activities run smoothly. The right candidate will bring strong coordination skills, professionalism, and prior exposure to commercial real estate, property management, or a related environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate front-office and administrative activities, including managing schedules, handling correspondence, and maintaining organized records.</p><p>• Support day-to-day office operations by preparing documents, tracking key information, and ensuring supplies and shared spaces are well managed.</p><p>• Assist with tenant, vendor, or client communications by responding to inquiries, relaying updates, and directing requests to the appropriate team members.</p><p>• Prepare reports, letters, and other business materials with accuracy and professionalism.</p><p>• Help organize meetings, appointments, and office events, including calendar management and logistical support.</p><p>• Maintain digital and physical filing systems so important documents remain accessible, current, and properly stored.</p><p>• Provide administrative support to real estate or property management teams, including data entry, document coordination, and follow-up on outstanding items.</p><p>• Contribute to process efficiency by identifying routine administrative needs and helping keep workflows on track.</p>
We are looking for a dependable Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating an organized front-office experience while assisting staff, visitors, and callers with professionalism. The person in this role will handle a mix of reception, document management, and general office support to help keep business activities running efficiently.<br><br>Responsibilities:<br>• Welcome visitors and provide courteous front-desk support while directing inquiries to the appropriate staff members.<br>• Manage incoming phone calls, respond to routine questions, and ensure messages are delivered accurately and promptly.<br>• Scan, organize, and maintain paper and digital documents so records remain accessible and up to date.<br>• Perform a variety of administrative tasks such as filing, data entry, copying, and preparing basic office materials.<br>• Support day-to-day office coordination by helping maintain an orderly workspace and assisting with general clerical needs.<br>• Route correspondence and other incoming information to the correct departments in a timely manner.
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p><p><br></p>
<p>We are seeking a proactive and detail-oriented Part-Time Office Assistant to support daily administrative operations. This position is ideal for an individual who can work independently, anticipate the needs of the team, and take initiative without requiring constant direction. The ideal candidate will possess strong organizational skills, sound judgment, professionalism, and a customer-service mindset while supporting a fast-paced office environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Perform accurate data entry, including invoices and purchase orders.</li><li>Utilize Microsoft Excel for basic formulas and spreadsheet tracking.</li><li>Answer and route incoming calls professionally.</li><li>Receive, sort, and distribute mail.</li><li>Assist with office inventory and supply management.</li><li>Provide general administrative support to the team.</li><li>Anticipate needs and proactively address tasks before being asked.</li><li>Prioritize responsibilities and work independently.</li><li>Maintain a professional and organized office environment.</li></ul><p><br></p>
<p>An Internationally recognized architecture, planning, urban design and landscape architecture firm in the Mid-Wilshire area seeks an Office Assistant to work temporarily. As the Office Assistant, you will be responsible for greeting guests and clients, picking up lunch daily for the partners (a car is required), and setting up for meetings. Additional duties will include making sure the kitchen is tidy such, making the coffee each morning, and loading the dishwasher. Need someone that can team up with the other office assistant that can help archiving documents, lifting project rolls and project boxes as well. Hours are 8:30am-5:30pm and parking is covered. </p>
<p>We are looking for a friendly and organized Medical Receptionist to support daily front-desk operations in Torrance, California. This Contract Medical Receptionist is ideal for someone who enjoys helping patients, managing administrative tasks, and creating a welcoming experience in a busy healthcare setting. The person in this role will handle appointment coordination, patient intake support, and routine office activities while maintaining accuracy and professionalism throughout each interaction. Apply to become a Medical Receptionist today!</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and visitors, provide courteous assistance, and guide them to the appropriate clinic areas or team members.</p><p>• Review patient demographic details and insurance information for accuracy, and assist with collecting required copays or other front-desk payments.</p><p>• Support the check-in process by distributing forms, gathering completed documents, and ensuring required paperwork is properly handled.</p><p>• Track missed visits and schedule changes, then promptly communicate no-shows and cancellations to the appropriate clinical support staff.</p><p>• Arrange return visits and outreach to patients by phone to confirm upcoming appointments and help maintain schedule readiness.</p><p>• Manage incoming calls, respond to routine front-office questions, and direct inquiries to the correct department when needed.</p><p>• Carry out general administrative and clerical tasks that keep reception and patient-facing operations running smoothly in a high-volume environment.</p>
<p>A healthcare company is looking for a <strong>Medical Receptionist</strong> to support a non-profit residential treatment program in Los Angeles, California. This Medical Receptionist position is suited for someone who brings professionalism, sound judgment, and a compassionate approach to front-desk operations in a sensitive care setting. The Medical Receptionist will create a welcoming experience for visitors and clients while handling confidential information with discretion and maintaining respectful boundaries in daily interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Welcome clients, visitors, and staff in a courteous manner and serve as the first point of contact for the facility.</p><p>• Coordinate appointment calendars, manage patient scheduling needs, and help keep the front office running smoothly throughout the day.</p><p>• Handle patient check-in procedures accurately, confirm basic information, and direct individuals to the appropriate staff or service area.</p><p>• Answer incoming calls, respond to routine front-desk inquiries, and relay messages promptly and professionally.</p><p>• Maintain organized reception and administrative records while safeguarding sensitive information in accordance with confidentiality standards.</p><p>• Support general medical front office tasks such as filing, document preparation, and routine clerical assistance for the care team.</p><p>• Communicate with individuals from diverse backgrounds in a calm, respectful, and nonjudgmental manner within a residential behavioral health environment.</p><p><br></p><p><strong>Benefits:</strong> Health, Dental, Vision, 401k, and Sick Time Off.</p>
<p>A Healthcare company is looking for <strong>bilingual Medical Receptionist </strong>to join a healthcare team in Los Angeles, California. This Medical Receptionist serves as the first point of contact for patients and visitors, creating a welcoming experience while supporting efficient front office operations. The ideal candidate is fluent in<strong> Korean OR Spanish and English</strong>, highly organized, and comfortable managing administrative tasks in a fast-paced clinical environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Welcome patients and guests with a courteous, detail-oriented approach while communicating clearly in both Korean and English.</p><p>• Confirm insurance details, process copayments, and review forms to ensure registration information is complete and accurate.</p><p>• Support patient arrival and departure activities, including check-in, check-out, and timely entry of information into the practice system.</p><p>• Work closely with providers and office staff to help maintain an organized schedule and steady patient flow throughout the day.</p><p>• Manage documentation tasks such as processing medical records requests, scanning files, and maintaining orderly records.</p><p>• Perform general administrative duties, including preparing correspondence, sending faxes, and monitoring front office supply levels.</p><p>• Protect sensitive patient information by following healthcare privacy standards and established office procedures.</p><p><br></p><p><strong>Benefits: </strong>Health, Dental, Vision, 401k, and Sick Time Off.</p>
We are looking for an organized Office Manager to support daily administrative operations in California. This contract position with potential for a long-term opportunity is ideal for someone who can keep the office running efficiently while providing front-desk support and coordinating essential business services. The role includes managing supplies, assisting with accounts payable activities, and handling HR-related administrative tasks in a detail-focused office environment.<br><br>Responsibilities:<br>• Oversee day-to-day office administration to ensure an efficient and well-organized workplace<br>• Coordinate the purchasing of office materials and replenish inventory before shortages affect operations<br>• Track and maintain supply levels, vendor orders, and general office resource availability<br>• Support accounts payable processes by organizing invoices, preparing documentation, and assisting with payment workflows<br>• Greet visitors, answer incoming calls, and serve as the first point of contact for the office<br>• Provide administrative support for HR activities such as record maintenance, onboarding coordination, and document handling
<p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>
<p>Our client, a well-established nutrition and wellness clinic in West Los Angeles, is looking for a warm, dependable Front Desk Coordinator to be the face of their practice and keep daily operations running smoothly. This temp-to-hire opportunity is ideal for someone with strong front desk, administrative, or customer service experience who enjoys building relationships with clients, managing schedules, handling payments, and supporting office operations in a professional, health-focused environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Welcome clients and serve as the primary point of contact in person, by phone, email, and text.</li><li>Manage appointments, calendars, Zoom sessions, confirmations, reminders, and client follow-up scheduling.</li><li>Process daily credit card payments, record deposits, and assist with expense tracking and basic bookkeeping.</li><li>Maintain confidential client records, prepare charts, and ensure documentation is organized and up to date.</li><li>Monitor inventory levels, place supply orders, restock products, and complete monthly inventory counts.</li><li>Prepare lipid test kits, personalized supplement packs, and process product shipments as needed.</li><li>Complete daily opening and closing procedures to ensure the clinic is organized, stocked, and ready for each business day.</li><li>Provide administrative support and assist with special projects for the practice owner as needed.</li></ul><p><br></p>
<p>Robert Half has available opportunities for a top BILINGUAL Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Must also be FLUENT/BILINGUAL in Spanish. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>Robert Half is currently working with a local client in the Conejo Valley that's seeking a bilingual receptionist to join their team. This opportunity is full-time and 100% onsite, temp-to-hire with the possibility of permanent. For more information about the role and how to apply, please call our local office at 805-496-6443.</p>
<p>A Healthcare Company is looking for an experienced and dependable <strong>Medical Front Desk </strong>team member to support a busy healthcare office in California. This Medical Front Desk position is ideal for someone who enjoys creating a positive patient experience while keeping front-office operations organized and efficient. The Medical Front Desk position e will serve as a key point of contact for patients, manage scheduling needs, and help maintain accurate administrative and insurance records in a confidential medical setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Welcome patients warmly upon arrival and create a detail-oriented, patient-focused front-desk experience.</p><p>• Coordinate new and returning patient visits by arranging, confirming, and adjusting appointments through the office scheduling system.</p><p>• Communicate office expectations, appointment details, and general procedural information clearly and courteously to patients.</p><p>• Review intake documents and insurance details for completeness and accuracy while safeguarding sensitive health information.</p><p>• Update patient files and enter information into records systems to support timely documentation and regulatory compliance.</p><p>• Follow up with prospective and existing patients by phone to reconnect on inquiries and secure future appointments.</p><p>• Work closely with clinical and administrative team members to keep follow-up visits aligned with provider availability and patient needs.</p><p>• Provide day-to-day clerical assistance to office leadership and medical staff to help maintain smooth front-office operations.</p><p><br></p><p><strong>Benefits:</strong> Health, Dental, Vision, 401k, and Sick Time Off.</p>
<p>We are looking for an experienced and dependable Front Desk Coordinator to support daily reception operations for a Contract position in Culver City, California. This individual will serve as the first point of contact for guests, employees, and vendors while helping maintain an organized and efficient front office environment. The ideal candidate brings strong communication skills, a service-oriented approach, and the ability to manage multiple administrative tasks with accuracy and composure. This is a part time role, Mon-Thursday 8:30am-5pm. </p><p><br></p><p>Responsibilities:</p><p>• Welcome guests and staff with a courteous, attentive presence and ensure each visitor is assisted promptly upon arrival.</p><p>• Oversee front desk activities in the main office, keeping reception workflows organized and running smoothly throughout the day.</p><p>• Confirm visitor access by following established building entry protocols and coordinating appropriately with onsite management requirements.</p><p>• Direct guests, deliveries, and incoming inquiries to the correct departments or contacts in a timely manner.</p><p>• Maintain a clean, orderly, and inviting reception area that reflects a well-organized office setting.</p><p>• Answer and route incoming calls through a multi-line phone system while providing clear and helpful information.</p><p>• Support day-to-day administrative needs such as tracking visitor information, handling correspondence, and assisting with general office coordination.</p>
<p>We're working with a media client in Playa Vista who are looking for a Front Desk Coordinator to join their team on a contract to hire basis. You'll be responsible for checking in guests and creating temporary access badges, assisting with event set up, ordering and restocking supplies and helping with special projects </p>
<p>We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.</p><p>• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.</p><p>• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.</p><p>• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.</p><p>• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.</p><p>• Prepare and submit expense documentation while maintaining organized records and timely processing.</p><p>• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.</p><p>• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.</p>
We are looking for an Administrative Assistant to provide onsite support for a busy team in California. This is a Contract position that will serve as a central resource for day-to-day office coordination, executive support, and administrative operations. The role is ideal for someone who is experienced, organized, and comfortable managing multiple priorities in a detail-oriented, fast-moving environment.<br><br>Responsibilities:<br>• Manage front-desk and general office support activities, including document handling, record organization, and coordination of workplace materials and equipment.<br>• Prepare meeting spaces for internal gatherings and guest visits by arranging room setup, breakdown, and food service logistics as needed.<br>• Oversee incoming and outgoing mail and package distribution to help maintain smooth daily office operations.<br>• Coordinate calendars and schedule appointments for team members while supporting meeting planning and related administrative follow-through.<br>• Prepare and track expense documentation and assist with travel planning for project leaders and research staff.<br>• Provide administrative support for special assignments and ongoing departmental initiatives as business needs evolve.<br>• Use Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook to create documents, maintain records, and manage communications.<br>• Work closely with leadership and staff across the office to ensure administrative needs are handled accurately and efficiently.
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
We are looking for an experienced Administrative Assistant to support senior leadership at a fast-growing company in the natural foods and consumer packaged goods space. This role is central to keeping executive priorities organized by managing schedules, communications, travel coordination, and meeting preparation. The ideal candidate brings professionalism, strong judgment, and the ability to stay ahead of shifting needs in a dynamic business environment.<br><br>Responsibilities:<br>• Create high-quality presentations, written communications, reports, and other materials for senior leaders.<br>• Manage calendars and arrange meetings by coordinating attendees, timing, agendas, and supporting documents.<br>• Monitor follow-up items, deadlines, and open priorities to help leadership stay aligned on key actions.<br>• Organize incoming requests and sort information so urgent matters are identified and addressed efficiently.<br>• Support recurring reporting, special projects, and day-to-day administrative tasks with accuracy and timeliness.<br>• Coordinate domestic and international travel plans, including detailed itineraries and related logistics.<br>• Prepare and submit expense reports while maintaining complete and accurate backup documentation.<br>• Partner with teams across the organization to support meetings, events, off-sites, and cross-functional initiatives.<br>• Help streamline communication among stakeholders and provide additional executive support as priorities evolve.
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>