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25 results for Office Receptionist in Thousand Oaks, CA

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-06-23T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We're working with an entertainment company who are looking for assistance with an upcoming project. You'll be responsible for assisting with data entry, event set up and project support. This is an onsite job in Culver City, CA
2026-07-02T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-06-23T00:00:00Z

Office Manager

Beverly Hills, CA
onsite
Temporary to Hire
28 - 33 USD / Hourly
An entertainment company seeking an organized, proactive, and service-oriented Office Manager & Operations Coordinator to oversee the day-to-day operations in Beverly Hills. This contract position serves as the central point of coordination for office administration, facilities, executive support, employee onboarding, vendor management, technology coordination, purchasing, and workplace operations. The person in this role will help keep office activities running smoothly while providing dependable support across administrative and reception functions. Role is onsite Monday - Friday, hours are 9:00am - 6:00pm. Responsibilities:<ul><li>Manage vendor relationships, purchasing, service agreements, office expenses, and invoice coordination with Accounting.</li><li>Provide administrative and accounting support, including expense reporting, reimbursements, vendor communications, and recordkeeping.</li><li>Serve as the primary IT liaison, coordinating onboarding/offboarding, Microsoft 365 access, workstation setup, technology support, asset management, and vendor relationships.</li><li>Support employee onboarding by preparing workstations, coordinating equipment and access, and assisting with HR logistics.</li><li>Provide executive and office support, including meeting coordination, travel arrangements, shipping logistics, and confidential administrative projects.</li><li>Lead employee engagement initiatives, office events, and workplace culture programs while maintaining office supplies and amenities.</li><li>Coordinate sustainability programs, Green Business certification requirements, recycling efforts, and environmental initiatives.</li><li>Support streaming platform operations by handling customer inquiries, troubleshooting issues, conducting QA testing, and coordinating escalations.</li><li>Maintain company policies, procedures, and operational documentation while supporting cross-functional projects and executive initiatives.</li></ul>
2026-07-02T00:00:00Z

Part-Time Receptionist & Administrative Assistant

El Segundo, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Part-Time Receptionist & Administrative Assistant Location: Onsite – in El SegundoSchedule: Monday, Tuesday, Wednesday | 8 hours per day (24 hours per week) so you would work 3 days out of the week Position Summary Client is seeking a dependable, highly organized Part-Time Receptionist & Administrative Assistant to support daily office operations and provide administrative support to the executive leadership team. This role serves as the front line of the organization while also handling essential administrative, HR, and financial support functions to keep the office running smoothly. Key Responsibilities Front Office & Reception Serve as the primary point of contact for all inbound and outbound callsGreet visitors and manage front desk coverageCoordinate meeting rooms and assist with event schedulingExecutive & Administrative Support Provide administrative support to the CEO, President, and COOSchedule meetings, appointments, and company eventsPrepare, update, and manage executive business cards and materialsAssist with travel requests and itinerary coordinationFinance & Purchasing Support Process expense reports and employee reimbursementsEnter financial data and assist with basic accounting trackingHandle purchasing requests and vendor coordinationHR & Employee Support Coordinate employee onboarding and offboardingSupport new hire orientation and training logisticsMaintain personnel files and administrative HR documentationOffice Operations Manage shipping and receivingMaintain filing systems and office recordsOrder and track office suppliesSupport preparation of event and promotional materialsProvide general office and administrative support as neededRequired Skills & Qualifications
2026-06-29T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and document service operations for a client site. This long-term contract opportunity is ideal for someone with prior office support experience who enjoys delivering dependable service in a fast-paced, detail-oriented environment. The role contributes to copy, mail, scanning, hospitality, reception, and related back-office functions while maintaining accuracy, confidentiality, and strong client service standards. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and maintaining accurate service records. • Complete copying, scanning, mail handling, and document intake tasks in line with site procedures and expected turnaround times. • Organize work by urgency and delivery commitments to ensure assignments are processed efficiently and on schedule. • Communicate proactively with clients and leadership regarding request status, deadlines, or issues that may affect completion. • Resolve routine equipment and production problems and escalate more complex concerns when additional support is needed. • Perform quality checks on completed work to confirm accuracy, presentation, and adherence to client expectations. • Replenish paper, toner, and other operational supplies to keep equipment ready for continuous use. • Handle confidential materials with discretion and follow company and client policies across all assigned services. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, or audio/visual coordination, as required.
2026-07-01T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-06-23T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in California. This is a long-term contract position suited for someone who brings strong organizational ability, excellent communication skills, and a creative, adaptable approach to administrative work. The ideal candidate is comfortable managing front-desk tasks, handling data entry, coordinating errands, and contributing to a focused environment with an appreciation for art, photography, or related creative fields. Responsibilities: • Manage day-to-day administrative activities, including organizing records, preparing documents, and maintaining accurate office information. • Serve as a front-office point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately. • Perform data entry and general clerical support to help ensure office operations run efficiently and accurately. • Coordinate errands and off-site tasks as needed, using reliable personal transportation to support business needs. • Assist with scheduling, correspondence, and routine office communications in a timely and organized manner. • Provide receptionist support while helping maintain a welcoming and well-organized workplace. • Contribute written content, summaries, or other materials when needed, using clear and creative written communication. • Support administrative needs related to business operations and special projects as assigned.
2026-07-01T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
25.175 - 26.5 USD / Hourly
We are currently seeking a compassionate and professional Family Service Advisor for a temp-to-hire opportunity located in Culver City (90045).Pay: $25-26.50/hr (will increase after training)Schedule: Full-Time | Must be open to weekends on a rotation basisLocation: Fully onsite in Culver City (90045)This role is ideal for someone with strong customer service and consultative support experience who is comfortable working closely with families in sensitive situations while providing a high level of care and professionalism.Responsibilities include:• Meeting one-on-one with families to discuss service and planning options• Providing compassionate customer support and guidance• Managing contracts, documentation, and CRM updates• Coordinating with internal departments to ensure smooth service delivery• Following up on inquiries, leads, and aftercare support• Maintaining confidentiality and strong attention to detail• Utilizing Microsoft Office and CRM systems daily
2026-06-30T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-06-23T00:00:00Z

Administrative Assistant

Manhattan Beach, CA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support leadership within a fast-paced corporate environment in Manhattan Beach, California. This permanent opportunity is ideal for an experienced, detail-focused candidate who excels at keeping schedules organized, coordinating complex travel plans, and ensuring executive meetings run smoothly. The right candidate will bring strong judgment, attention to detail, and the ability to anticipate needs while managing competing priorities effectively. Responsibilities:• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments• Organize domestic and potentially international travel plans, including flights, lodging, ground transportation, and itinerary preparation• Coordinate meeting logistics for executive sessions by securing rooms, confirming attendees, and distributing relevant materials in advance• Track schedule changes and communicate updates promptly to internal and external participants to maintain alignment• Support day-to-day administrative activities that help executives remain focused on business priorities• Prepare detailed travel agendas and confirm reservations to ensure seamless business travel experiences• Partner with stakeholders across the organization to align timelines, meeting needs, and executive availability
2026-06-30T00:00:00Z

Office Services Associate-Floater

Santa Monica, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a versatile Office Services Associate-Floater to support daily workplace operations in Santa Monica, California. This Contract position is ideal for someone who enjoys variety and can move smoothly between front desk support, hospitality coordination, document handling, and mail services. The person in this role will help maintain an organized office environment, deliver responsive service to employees and visitors, and ensure tasks are completed accurately and efficiently. Responsibilities: • Manage service activity records and maintain accurate documentation for office support requests and completed assignments. • Welcome visitors, assist with front desk coverage, coordinate meeting space arrangements, and support food and beverage requests for onsite events. • Handle day-to-day document production, intake processing, scanning, copying, and mailroom tasks in alignment with established service standards. • Organize competing priorities effectively so urgent requests are addressed promptly while routine work remains on schedule. • Review completed tasks for accuracy and consistency, and help uphold quality standards across team output when needed. • Follow workplace procedures and service guidelines to ensure dependable and compliant office operations. • Operate office equipment and use materials thoughtfully to support efficiency and reduce unnecessary waste. • Lift and move boxes, paper, mail, and office supplies weighing up to 50 pounds as part of regular daily responsibilities.
2026-06-23T00:00:00Z

Data Entry Clerk

San Gabriel, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are currently seeking candidates with strong data entry skills for upcoming projects. An ideal candidate will have strong data entry skills, alpha-numeric and/or 10 key by touch, as well as experience and proficiency in various software programs such as Microsoft Excel, Blackbaud Raiser's Edge, Donor Perfect, etc. Advanced functions in Excel, such as V-Lookups, Pivot Tables, and Macros are a plus! If you have strong data entry skills, apply today!· Maintains database by entering new and updated customer and account information.· Prepares source data for computer entry by compiling and sorting information.· Establishes entry priorities.· Processes customer and account source documents by reviewing data for deficiencies.· Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.· Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
2026-06-23T00:00:00Z

Data Entry Clerk

Alhambra, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are currently seeking candidates with strong data entry skills for upcoming projects. An ideal candidate will have strong data entry skills, alpha-numeric and/or 10 key by touch, as well as experience and proficiency in various software programs such as Microsoft Excel, Blackbaud Raiser's Edge, Donor Perfect, etc. Advanced functions in Excel, such as V-Lookups, Pivot Tables, and Macros are a plus! If you have strong data entry skills, apply today!· Maintains database by entering new and updated customer and account information.· Prepares source data for computer entry by compiling and sorting information.· Establishes entry priorities.· Processes customer and account source documents by reviewing data for deficiencies.· Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.· Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
2026-06-23T00:00:00Z

Accounting Clerk

Los Angeles, CA
onsite
Temporary to Hire
24 - 27 USD / Hourly
We are looking for an Accounting Clerk to support our entertainment client. This contract opportunity with potential for a permanent position is suited for someone who enjoys detail-focused financial work, including tracking participation reporting, reviewing payment activity, and keeping client records current. The position will contribute to billing, reconciliations, and follow-up on outstanding balances while helping maintain organized and accurate accounting documentation. Responsibilities:• Review contracts and participation statements to verify financial details and record client-related activity with accuracy and timeliness.• Maintain up-to-date accounting records for television participation reporting and related payments across assigned accounts.• Perform routine accounts receivable and accounts payable tasks, including invoice tracking, payment posting, and basic transaction support.• Follow up on unpaid balances and outstanding client invoices to help resolve discrepancies and improve collections activity.• Prepare billing information and enter financial data into internal records with a strong focus on completeness and precision.• Build and update Excel spreadsheets tailored to reporting needs, client requests, and ongoing account analysis.• Reconcile account activity and banking transactions to identify variances and support clean financial records.• Assist with journal entries and other foundational accounting tasks that support day-to-day trust accounting operations.
2026-06-18T00:00:00Z

Accounting Clerk

Park La Brea, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an Accounting Clerk to support day-to-day financial recordkeeping for a non-profit organization based in the mid-Wilshire area. This long-term contract position focuses on accurate receipt processing, payment tracking, and financial data support to help maintain reliable accounting records. The role works closely with accounting staff to ensure posted transactions align with deposits, reporting activity, and month-end documentation. Previous experience with non-profit organizations is preferred. Responsibilities:• Record incoming payments, including checks, credit card transactions, and wire transfers, with a high level of accuracy.• Prepare and review system-generated reports that summarize pledge balances and cash activity for reconciliation against the general ledger.• Extract and organize financial information from Blackbaud to support month-end journal entry preparation for the Accounting Manager.• Verify that entered transaction details correspond correctly with recorded deposits and supporting documentation.• Maintain complete and orderly payment records to support audit readiness and internal financial controls.• Assist in identifying and resolving discrepancies between payment entries, reports, and deposit records.
2026-07-01T00:00:00Z

Accounting Clerk

Torrance, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Accounting Clerk to join a collaborative team in California. This contract opportunity is well suited for someone who enjoys balancing administrative support, customer interaction, and accounting-related tasks in a dynamic office setting. The role offers training and is ideal for a motivated individual who learns quickly, stays organized, and contributes wherever needed. Responsibilities: • Manage customer order intake with accuracy, courtesy, and timely follow-up. • Keep both paper and electronic records well organized to support efficient office operations. • Provide day-to-day clerical and administrative assistance across multiple business functions. • Support accounting activities by helping with accounts payable, accounts receivable, invoice handling, and related record updates. • Enter information into business systems accurately and prepare routine documents and reports as needed. • Assist colleagues with shifting operational priorities and other general office tasks throughout the day. • Use Sage and similar accounting tools to process order entry and maintain financial or transactional data.
2026-07-02T00:00:00Z

Accounts Receivable Clerk

Carson, CA
onsite
Permanent / Full Time
58000 - 67000 USD / Yearly
We are looking for an experienced Accounts Receivable Clerk to join our team in Carson, California. In this role, you will manage accounts receivable and customer collections within a dynamic freight forwarding and transportation environment. The ideal candidate will have a strong background in the logistics or transportation industry, with excellent skills in resolving billing issues, processing payments, and maintaining accurate financial records. Responsibilities: • Oversee a portfolio of customer accounts and ensure timely collection of outstanding invoices. • Analyze accounts receivable aging reports to identify and address overdue payments. • Resolve billing disputes and documentation delays, including proof of delivery (POD), bills of lading (BOL), and accessorial charges. • Collaborate with operations, billing, and branch teams to address issues preventing payment. • Accurately apply customer payments, including checks, credit cards, and wire transfers, to maintain up-to-date account statements. • Record deposits promptly and ensure accurate cash application to reflect real-time account balances. • Utilize CargoWise One to document collection activities, update account statuses, and maintain accurate records. • Navigate customer payment portals such as Coupa, Ariba, and Paymode-X to ensure invoices are processed and payments are received. • Prepare daily reports to track collection activities and payment status. • Communicate professionally with customers and internal teams to resolve escalations and maintain strong relationships.
2026-06-10T00:00:00Z

Accounts Receivable Clerk

Los Angeles, CA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for a Jr. Accountant to support financial operations for a real estate property and facilities management organization in Los Angeles, California. This role focuses on accurate invoicing, timely cash application, account reconciliation, and responsive client support to help maintain healthy receivables. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage deadlines in a detail-driven environment. Responsibilities:• Build strong relationships with clients and respond promptly to account-related questions and concerns.• Oversee billing records to ensure invoicing data remains current, complete, and aligned with customer agreements.• Prepare invoices, apply incoming payments, and complete cash management tasks within required timelines.• Review account activity to identify overdue balances, short payments, and discrepancies, then take corrective action.• Maintain organized receivables documentation, including customer files, transaction support, and account histories.• Process daily receipts in accordance with company controls and assist with deposit preparation and cash balancing.• Coordinate collection efforts, recommend account adjustments when appropriate, and support resolution of outstanding balances.• Contribute to month-end and year-end close activities by preparing reconciliations and assisting with related accounting tasks.• Compile account performance data and create recurring reports and metrics for management review.
2026-06-25T00:00:00Z

Accounts Receivable Clerk

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Clerks will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. Accounts Receivable Clerk candidates should have good attention to detail and strong Excel skills. For immediate consideration apply today!Customer Invoicing:· Generate and issue invoices to customers in a timely manner.· Ensure accuracy and completeness of invoice details.Billing Disputes:· Resolve billing discrepancies with customers promptly.· Communicate with internal teams to address and correct billing issues.Payment Processing:· Record and apply customer payments to their respective accounts.· Reconcile payments received with outstanding invoices.Credit Management:· Evaluate and set credit limits for customers.· Monitor customer credit balances and follow up on overdue payments.Cash Application:· Apply cash received to the appropriate customer accounts.· Reconcile discrepancies between payments and invoices.Aging Reports:· Generate and analyze accounts receivable aging reports.· Identify and address overdue accounts and potential risks.Customer Communication:· Communicate with customers regarding payment terms and outstanding balances.· Provide necessary documentation and information to support payment inquiries.Refunds and Adjustments:· Process customer refunds or adjustments when necessary.· Ensure proper documentation and approval for any adjustments.Reconciliation:· Reconcile accounts receivable sub-ledger with the general ledger.· Investigate and resolve any variances between the two.
2026-06-23T00:00:00Z

Accounts Receivable Clerk

Los Angeles, CA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Accounts Receivable Clerk/Jr. Accountant to support accurate invoicing, payment posting, and account maintenance for a growing real estate property and facilities management operation. This position plays an important role in keeping customer accounts current, resolving billing issues promptly, and delivering reliable financial information to internal stakeholders. The ideal candidate brings strong accounts receivable knowledge, sound judgment, and the ability to manage deadlines in a fast-paced environment. Responsibilities:• Build strong relationships with clients and respond to billing-related questions in a timely manner.• Oversee the accuracy of invoicing records and keep customer billing information current within the accounting system.• Prepare invoices, apply incoming payments, manage cash activity, and complete reporting tasks in line with contractual terms and required timelines.• Review customer accounts to identify outstanding balances, payment delays, short payments, and other account discrepancies, then take appropriate follow-up action.• Maintain organized receivable files and supporting documentation to ensure complete and accurate account records.• Process customer remittances according to company procedures and assist with deposit preparation and cash receipt documentation.• Research account issues, resolve client concerns, and coordinate any necessary account corrections or adjustments.• Support collection activities by following up on overdue balances and helping implement effective recovery efforts.• Contribute to month-end and year-end close by assisting with reconciliations, reporting, and other accounting support tasks.• Analyze account activity and prepare recurring metrics and summaries for management review.
2026-06-25T00:00:00Z

Accounts Receivable Clerk

Torrance, CA
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Accounts Receivable Clerk to join our accounting team in Torrance, California. This permanent, on-site role supports multi-state operations by managing receivables activity, maintaining accurate records, and helping ensure timely revenue collection. The ideal candidate brings strong accounting experience, excellent attention to detail, and the ability to stay organized while handling multiple priorities in a fast-paced environment. Responsibilities: • Maintain accounts receivable records through accurate data entry, document management, and organized filing across financial and administrative materials. • Review receivable balances against the general ledger and related supporting records to resolve discrepancies and keep accounts current. • Track aging activity, contact customers regarding past-due balances, and carry out collection efforts to reduce outstanding invoices. • Administer billback processing by validating backup documentation, issuing charges promptly, and following through on reimbursement status. • Support audit readiness and tax reporting by preserving complete purchase and payment documentation in accordance with accounting standards. • Assist with budget-related reporting and purchase journal preparation by compiling financial information and verifying transaction accuracy. • Manage the billing workflow from invoice creation through payment application, account reconciliation, collections follow-up, and reporting. • Set up customer accounts, assign proper invoice coding, contribute to month-end close tasks, and prepare weekly bank deposits with timely reconciliation. • Uphold company policies and high standards of accuracy while assisting with research requests and other accounting projects as needed.
2026-07-02T00:00:00Z

Accounts Receivable Clerk

Alhambra, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is searching for Accounts Payable Specialists to start immediately for an assignment that offers great long-term potential. As the Accounts Payable Specialist, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. The Accounts Payable Clerk reports to the Accounting Manager in this fast paced and expanding department. The assignment offers an opportunity to transition full-time. For immediate consideration apply today!Invoice Processing:· Receive and review invoices from vendors and suppliers.· Verify that invoices are accurate, complete, and in compliance with company policies.Invoice Approval:· Obtain necessary approvals from authorized personnel before processing payments.· Resolve any discrepancies or issues with invoices through communication with vendors and internal departments.Payment Processing:· Schedule and process payments to vendors within specified payment terms.· Prepare and issue checks, electronic transfers, or initiate other payment methods.Vendor Management:· Maintain accurate vendor records, including contact information and payment terms.· Communicate with vendors regarding payment status, inquiries, and discrepancies.Expense Reconciliation:· Reconcile vendor statements with the accounts payable records to ensure accuracy.· Investigate and resolve any discrepancies in a timely manner.Document Management:· Organize and maintain electronic and physical records of invoices, payments, and related documentation.· Ensure compliance with document retention policies.Expense Reporting:· Assist in the preparation of financial reports related to accounts payable.· Provide necessary information for budgeting and forecasting processes.Compliance and Policies:· Adhere to company policies and procedures related to accounts payable.· Stay informed about changes in regulations affecting accounts payable processes.
2026-06-23T00:00:00Z

Payroll Clerk

Los Angeles, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
We are looking for a detail-oriented Payroll Clerk to support payroll and onboarding operations for a construction project in Los Angeles, California. This Contract position is ideal for someone who can manage weekly payroll activities, maintain accurate employee records, and coordinate closely with finance and payroll teams in a deadline-driven environment. The role also requires strong follow-through on compliance reporting, payroll adjustments, and confidential document handling while supporting union new hires through onboarding and orientation. Responsibilities: • Coordinate onboarding activities for union construction hires, including scheduling and supporting safety and project orientation sessions. • Prepare and organize hiring documentation for timely and accurate entry into the HR data system. • Process weekly payroll and record payroll-related entries with a high level of accuracy. • Produce recurring payroll compliance documentation, including certified payroll reporting and project-specific submissions. • Apply payroll transaction rules within JD Edwards and ensure entries align with established procedures. • Communicate and apply payroll account coding, including accrual-related entries, in collaboration with accounting and finance contacts. • Calculate insurance-related payroll credits for project programs covering general liability and workers' compensation. • Investigate payroll discrepancies, correct payment issues, and enter adjustments when wages are inaccurate or incomplete. • Maintain project files by scanning, copying, and organizing payroll records and related reports while safeguarding confidential employee information. • Partner with Payroll, Corporate Accounting, and Division Finance teams and assist with additional tasks assigned by leadership.
2026-07-01T00:00:00Z

Payroll Clerk

Sylmar, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Payroll Clerk to join a construction-focused team in California in a Contract to permanent capacity. This position supports weekly payroll operations for a large field workforce and plays an important role in maintaining accurate records, meeting reporting obligations, and assisting employees with payroll-related matters. The ideal candidate brings hands-on payroll experience, strong organizational skills, and the ability to work effectively with multiple departments in a fast-paced project environment. Responsibilities: • Process weekly payroll for 200 to 300 employees assigned across multiple construction job sites, ensuring accuracy and timely completion. • Maintain and update payroll records by entering new employees, employee separations, pay rate revisions, deductions, garnishments, and other payroll changes. • Review timekeeping details and partner with field teams, Human Resources, project leaders, and corporate payroll staff to investigate and resolve pay discrepancies. • Prepare certified payroll submissions, union reports, fringe benefit documentation, and related payment support in accordance with job and contractual requirements. • Verify payroll activity for compliance with union terms, company guidelines, and applicable reporting standards. • Reconcile payroll data and supporting records for audits, internal reviews, and month-end or project-related reporting needs. • Respond to employee questions regarding pay, deductions, and payroll records in a timely and helpful manner. • Provide administrative assistance through document management, shipping coordination, office supply oversight, and front-desk backup when needed.
2026-07-01T00:00:00Z