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45 results for Administrative Assistant in Thousand Oaks, CA

Administrative Assistant
  • Pasadena, CA
  • onsite
  • Temporary / Contract
  • 23 - 25 USD / Hourly
  • <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>·        Answer phones and greet visitors</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2026-09-02T00:00:00Z
Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Temporary / Contract
  • 20.9 - 22 USD / Hourly
  • <p>We are looking for an Administrative Assistant to support the Human Resources team of a mission-driven non-profit organization in Los Angeles, California. This opportunity is well suited for someone who enjoys administrative work, values accuracy, and wants to build practical experience within an HR-focused setting. The role offers broad exposure to day-to-day human resources operations while contributing to a collaborative and supportive workplace.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support for Human Resources activities and general office needs.</p><p>• Organize, file, and maintain personnel documents and other HR records with a high level of accuracy.</p><p>• Scan, upload, and track confidential paperwork to ensure files remain current and accessible.</p><p>• Complete high-volume data entry assignments while maintaining strong attention to detail.</p><p>• Assist with onboarding preparation, training logistics, and coordination of employee-related documentation.</p><p>• Support ongoing HR initiatives and special projects as assigned by the team.</p><p>• Respond to inbound calls and help direct inquiries appropriately in a thorough and organized manner.</p><p>• Monitor records for completeness and update information to keep documentation accurate and organized.</p>
  • 2026-09-11T00:00:00Z
Administrative Assistant
  • Los Angeles, CA
  • onsite
  • Permanent / Full Time
  • 80000 - 82000 USD / Yearly
  • We are looking for an experienced Administrative Assistant to support senior leadership at a fast-growing company in the natural foods and consumer packaged goods space. This role is central to keeping executive priorities organized by managing schedules, communications, travel coordination, and meeting preparation. The ideal candidate brings professionalism, strong judgment, and the ability to stay ahead of shifting needs in a dynamic business environment.<br><br>Responsibilities:<br>• Create high-quality presentations, written communications, reports, and other materials for senior leaders.<br>• Manage calendars and arrange meetings by coordinating attendees, timing, agendas, and supporting documents.<br>• Monitor follow-up items, deadlines, and open priorities to help leadership stay aligned on key actions.<br>• Organize incoming requests and sort information so urgent matters are identified and addressed efficiently.<br>• Support recurring reporting, special projects, and day-to-day administrative tasks with accuracy and timeliness.<br>• Coordinate domestic and international travel plans, including detailed itineraries and related logistics.<br>• Prepare and submit expense reports while maintaining complete and accurate backup documentation.<br>• Partner with teams across the organization to support meetings, events, off-sites, and cross-functional initiatives.<br>• Help streamline communication among stakeholders and provide additional executive support as priorities evolve.
  • 2026-09-16T00:00:00Z
Administrative Assistant
  • Alhambra, CA
  • onsite
  • Temporary / Contract
  • 23 - 25 USD / Hourly
  • <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>·        Answer phones and greet visitors</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2026-09-02T00:00:00Z
Administrative Assistant
  • Glendale, CA
  • onsite
  • Temporary / Contract
  • 23 - 25 USD / Hourly
  • <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>·        Answer phones and greet visitors in English and Spanish</p><p>·        Schedule appointments and maintain calendars</p><p>·        Schedule and coordinate staff and other meetings</p><p>·        Collate and distribute mail</p><p>·        Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>·        Write and edit documents from letters to reports and instructional documents</p><p>·        Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
  • 2026-09-02T00:00:00Z
Executive Assistant
  • Pasadena, CA
  • onsite
  • Temporary / Contract
  • 28 - 30 USD / Hourly
  • <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>·        Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>·        Maintaining comprehensive and accurate records </p><p>·        Performing minor accounting duties </p><p>·        Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>·        Answering phone calls in a polite and professional manner</p><p>·        Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>·        Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
  • 2026-09-02T00:00:00Z
Executive Assistant
  • West Los Angeles, CA
  • onsite
  • Temporary to Hire
  • 90000 - 115000 USD / Yearly
  • <p>Robert Half is looking for an Executive Assistant to support a c-level executive at a financial services firm located in West LA. This is a direct hire position. You will provide high-level support and act as an Executive Assistant/Personal Assistant to a dynamic and progressive executive. This is a direct hire position and is ideal for someone who thrives in a fast-moving environment. Your main job duties will include:</p><p><br></p><p>• Assist with business and personal calendar coordination, meeting logistics, and confirmations.  </p><p>• Handling routine vendor communications including utilities and phone services as well as managing files, </p><p>databases, inboxes and contacts.  </p><p>• Assist with property management related items, such as vendor coordination, security coverage, maintenance </p><p>appointments and check-in visits when principal is out of town. Coordinate contracts, NDA and vendor issues </p><p>with in-house legal counsel. Drive projects with contractors or designers as needed or requested by principal. </p><p>• Assist with securing reservations for dining and entertainment as well as special events. </p><p>• Assist in travel planning including booking flights, ground transportation, coordinating with travel agents, travel </p><p>research and tracking travel expenses.  </p><p>• Prepare travel itineraries for all travelers and ensure travel requirements are understood and executed for all </p><p>people  </p><p>• Provides household and personal support which includes coordinating needs between the office and residences </p><p>and running errands and assisting with vehicle logistics as requested.  </p><p>• Keeping a regular cadence of proactive home maintenance as well as coordinating renovations and repair work </p><p>• Maintaining an accurate inventory of all art, including value and relevant details </p><p>• Assist with wardrobe maintenance such as dry cleaning </p><p>• Assist with event preparation and execution, including residential and personal celebrations. Responsibilities </p><p>include venue research and proposals, drafting invitations, guest communications at all levels, guest list </p><p>management and liaising on menus and on-site logistics.  </p><p>• Assist with the office visitor experience, including clearing with security, greeting, providing beverages, parking </p><p>validations, etc. </p><p>• Reconcile principal credit cards and other related personal and business expenses </p><p>• Receive and distribute mail and other deliveries, prepare outgoing shipments, maintain tracking and refund </p><p>records and receipts. Accepting deliveries at personal residence.  </p><p>• Draft personal correspondence and thank you notes </p>
  • 2026-08-18T00:00:00Z
Executive Assistant
  • Beverly Hills, CA
  • onsite
  • Temporary / Contract
  • 40 - 48 USD / Hourly
  • <p>A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects.</p><p><br></p><p>Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.</p>
  • 2026-09-01T00:00:00Z
Executive Assistant
  • Santa Barbara, CA
  • onsite
  • Temporary / Contract
  • 33.25 - 35 USD / Hourly
  • We are looking for a resourceful Executive Assistant to provide seamless support across executive priorities and personal logistics in Santa Barbara, California. This Long-term Contract position is ideal for someone who can stay organized in a fast-moving environment, manage competing demands, and maintain a high level of discretion. The role combines administrative coordination, travel planning, household oversight, and day-to-day task management to help operations run efficiently.<br><br>Responsibilities:<br>• Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and aligning daily priorities.<br>• Plan and confirm domestic and international travel, preparing thorough itineraries and handling related logistics.<br>• Oversee household needs when required, helping ensure the home is monitored and key activities stay on track.<br>• Manage personal tasks and errands, including routine pickups, drop-offs, and other time-sensitive requests.<br>• Arrange appointments with vendors and service professionals, and follow through to keep household services organized.<br>• Support personal and business projects by tracking action items, organizing details, and helping execute events or special requests.<br>• Prepare, revise, and proofread emails, letters, and other documents with accuracy and professionalism.<br>• Safeguard sensitive information and exercise sound judgment when handling confidential matters.<br>• Provide occasional support outside standard business hours as priorities arise.
  • 2026-09-09T00:00:00Z
Executive Assistant
  • Alhambra, CA
  • onsite
  • Temporary / Contract
  • 28 - 30 USD / Hourly
  • <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>·        Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>·        Maintaining comprehensive and accurate records </p><p>·        Performing minor accounting duties </p><p>·        Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>·        Answering phone calls in a polite and professional manner</p><p>·        Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>·        Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
  • 2026-09-02T00:00:00Z
Executive Assistant
  • Los Angeles, CA
  • onsite
  • Temporary to Hire
  • 100000 - 150000 USD / Yearly
  • <p>We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a &quot;Chief of Staff&quot; position. This role requires you to be onsite daily.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly</p><p>• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details</p><p>• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change</p><p>• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions</p><p>• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs</p><p>• Maintain clear communication across internal and external contacts to support executive priorities</p>
  • 2026-09-03T00:00:00Z
Executive Assistant
  • Gardena, CA
  • onsite
  • Temporary / Contract
  • 39 - 43 USD / Hourly
  • We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. <br> Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
  • 2026-09-03T00:00:00Z
Accounting Administrative Assistant
  • Torrance, CA
  • onsite
  • Permanent / Full Time
  • 52000 - 62400 USD / Yearly
  • We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently.<br><br>Responsibilities:<br>• Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness.<br>• Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records.<br>• Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate.<br>• Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance.<br>• Coordinate internal announcements and help distribute communications clearly and promptly across teams.<br>• Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support.<br>• Track office equipment records and support basic fixed asset administration for internally used items.<br>• Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements.<br>• Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
  • 2026-08-19T00:00:00Z
Office Assistant
  • West Los Angeles, CA
  • onsite
  • Temporary / Contract
  • 19 - 20 USD / Hourly
  • <p>One of the nation&#39;s top 25 accounting firms is looking for a Scanning Clerk to complete a special project. You will be responsible for scanning and filing tax paperwork. You may also be responsible for completing special administrative projects for the firm such as copying, faxing, and data entry. Robert Half is looking for an organized candidate who doesn&#39;t mind standing on their feet all day. The scanning project is ongoing! Hours are 9am-5pm with a 30-minute lunch and parking is covered. Pay is $20/hr</p>
  • 2026-09-14T00:00:00Z
Office Assistant
  • Glendale, CA
  • onsite
  • Temporary / Contract
  • 20 - 22 USD / Hourly
  • <p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>·        Filing, copying and faxing for multiple departments</p><p>·        Maintain office facility</p><p>·        Route calls appropriately</p><p>·        Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p><p><br></p>
  • 2026-09-02T00:00:00Z
Office Assistant
  • Los Angeles, CA
  • onsite
  • Temporary / Contract
  • 19 - 20.5 USD / Hourly
  • <p>We are looking for a dependable Office Assistant to support daily front office operations for a Contract position in Los Angeles, California. This opportunity is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces organized, and helping meetings and office routines run smoothly. The role also involves light administrative support and hands-on coordination throughout the workday.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and clients professionally, ensuring a positive arrival experience and directing them appropriately.</p><p>• Coordinate daily lunch pickup for partners and manage timely delivery, using a personal vehicle as needed.</p><p>• Prepare conference rooms for meetings by arranging seating, materials, and refreshments ahead of scheduled gatherings.</p><p>• Maintain kitchen and common areas in clean, orderly condition throughout the day.</p><p>• Brew and refresh coffee each morning to keep the office stocked for staff and guests.</p><p>• Load and manage the dishwasher and assist with general cleanup related to office hospitality.</p><p>• Answer inbound calls and provide basic front desk and clerical assistance as needed.</p><p>• Support routine administrative tasks, including working with office systems, CRM tools, and related computer programs.</p>
  • 2026-09-10T00:00:00Z
Office Assistant
  • Los Angeles, CA
  • onsite
  • Temporary / Contract
  • 20 - 21 USD / Hourly
  • <p>We&#39;re working with a design company in WeHo who are looking for an Office Assistant to support their team. </p><p>You&#39;ll be responsible for setting up meeting rooms, ordering catering and office supplies, assisting with retrieving files and blueprints, mailroom operations and event support. </p>
  • 2026-08-30T00:00:00Z
Office Assistant
  • Chatsworth, CA
  • onsite
  • Temporary / Contract
  • 21.27 - 21.27 USD / Hourly
  • <p>We are looking for an organized Bilingual Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front office experience while keeping records, communications, and routine tasks running smoothly. The role requires strong attention to detail, a courteous approach when interacting with callers and visitors, and the ability to manage multiple clerical priorities effectively.</p><p><br></p><p><strong>This position requires that you are a fluent Spanish speaker.</strong></p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly experience.</p><p>• Manage incoming phone calls, direct inquiries to the appropriate team members, and take accurate messages when needed.</p><p>• Digitize and organize paperwork by scanning documents and maintaining accessible electronic records.</p><p>• Perform a variety of administrative support tasks, including filing, data entry, and general office coordination.</p><p>• Assist with day-to-day clerical activities to help maintain an efficient and well-ordered workplace.</p><p>• Handle routine correspondence and support staff with basic office-related requests as needed.</p>
  • 2026-09-11T00:00:00Z
Accounting Assistant
  • Santa Barbara, CA
  • onsite
  • Temporary / Contract
  • 19.7885 - 22.913 USD / Hourly
  • <p>We are looking for an Accounting Assistant to support day-to-day financial operations for a Contract position based in Santa Barbara, California. This role is well suited to someone who is organized, detail-oriented, and comfortable handling both payables and receivables in a fast-paced environment. The ideal candidate will help maintain accurate financial records, process transactions efficiently, and contribute to smooth accounting workflows using Workday and Excel.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices, verify supporting documentation, and prepare items for approval before payment is issued.</p><p>• Perform bank and account reconciliations to ensure financial records remain accurate and up to date.</p><p>• Enter and code invoices correctly within the accounting system while maintaining organized documentation for audit readiness.</p><p>• Review employee expense submissions for accuracy, completeness, and policy compliance before reimbursement processing.</p><p>• Use Excel to record reconciliations, financial activity, update reports, and assist with routine accounting analysis.</p><p>• Support month-end accounting tasks by identifying discrepancies, researching variances, and helping resolve issues promptly.</p>
  • 2026-08-26T00:00:00Z
Accounting Assistant
  • Los Angeles, CA
  • onsite
  • Temporary to Hire
  • 27 - 29 USD / Hourly
  • <p>We are looking for a detail-oriented Accounting Assistant to support daily financial operations for a non-profit organization in West LA. This contract to hire position is ideal for someone who is organized, dependable, and comfortable handling a mix of payables, receivables, and account reconciliation tasks. The role offers the opportunity to contribute to accurate financial reporting while working in a fast-paced business environment. Previous experience with Financial Edge is strongly preferred. This role is on-site daily.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Process vendor invoices accurately, verify supporting documentation, and prepare payments in a timely manner.</p><p>• Maintain customer billing records, issue invoices, and follow up on outstanding balances to support consistent cash flow.</p><p>• Reconcile bank activity against internal records and investigate discrepancies to ensure account accuracy.</p><p>• Enter and update financial transactions in QuickBooks while keeping accounting data complete and well organized.</p><p>• Review and code invoices to the appropriate accounts and departments in accordance with company procedures.</p><p>• Assist with routine account reviews and provide administrative support for month-end accounting activities.</p>
  • 2026-09-16T00:00:00Z
Accounting Assistant
  • Glendale, CA
  • onsite
  • Temporary / Contract
  • 20 - 21 USD / Hourly
  • <p>Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants&#39; duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.</p><p>Bookkeeping:</p><p>·        Assist in maintaining accurate and up-to-date financial records.</p><p>·        Record daily transactions, including accounts payable and accounts receivable entries.</p><p>Invoice Processing:</p><p>·        Process and verify invoices from vendors.</p><p>·        Ensure proper coding and documentation before submitting invoices for approval.</p><p>Expense Reconciliation:</p><p>·        Reconcile credit card statements and receipts.</p><p>·        Verify and reconcile employee expense reports with receipts and company policies.</p><p>Data Entry:</p><p>·        Enter financial data into accounting software or spreadsheets.</p><p>·        Maintain organized and well-documented records for easy retrieval.</p><p>Assist with Financial Reporting:</p><p>·        Support the preparation of financial reports, including income statements and balance sheets.</p><p>·        Provide necessary information and documentation for financial audits.</p><p><br></p>
  • 2026-09-02T00:00:00Z
Legal Assistant
  • Los Angeles, CA
  • onsite
  • Temporary to Hire
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a Legal Assistant to join an innovative intellectual property practice in Los Angeles, California. This contract position offers the chance to build hands-on experience supporting patent and trademark matters, including work related to design patents, within a collaborative legal environment. The ideal candidate is highly organized, attentive to detail, and comfortable managing administrative and legal support tasks while communicating effectively with attorneys and clients.<br><br>Responsibilities:<br>• Support patent filing, registration, and maintenance activities by preparing documents, tracking deadlines, and helping keep records current.<br>• Examine patent portfolios and verify information by comparing physical files with firm records to confirm accuracy and completeness.<br>• Review legal and administrative materials for formatting, grammar, and content consistency before submission or distribution.<br>• Enter and update information in databases, schedules, and tracking systems with a strong focus on precision and timeliness.<br>• Assist with trademark-related administrative work, including application support and office correspondence, when needed.<br>• Coordinate communications with attorneys and corporate contacts to help maintain organized workflows and responsive service.<br>• Organize case materials, calendars, and supporting documentation to ensure matters are handled efficiently.<br>• Contribute to team operations by taking initiative, identifying discrepancies, and helping resolve routine file management issues.
  • 2026-09-15T00:00:00Z
Legal Assistant
  • Santa Monica, CA
  • onsite
  • Temporary / Contract
  • 33.25 - 38.5 USD / Hourly
  • We are looking for a detail-oriented Legal Assistant to support attorneys and legal staff in a Contract position based in Santa Monica, California. This role is ideal for someone who thrives in a busy legal setting, manages competing priorities with professionalism, and handles sensitive information with discretion. The Legal Assistant will play an important part in keeping legal matters organized by coordinating schedules, preparing documents, maintaining records, and assisting with billing and case support.<br><br>Responsibilities:<br>• Provide confidential administrative and secretarial support to attorneys and other legal professionals while managing a high volume of daily requests.<br>• Coordinate calendars, meetings, conference rooms, and related hospitality or technology arrangements for internal and external attendees.<br>• Prepare, format, proofread, revise, and organize legal documents, correspondence, and other materials, including document comparisons and dictated content when needed.<br>• Maintain accurate electronic and physical client matter files, oversee document indexing, and work with records teams to retrieve and update file information.<br>• Process conflict checks, assist with opening new clients and matters, and support ongoing matter administration in line with firm procedures.<br>• Enter attorney time, assist with billing review and invoice preparation, and submit expense reimbursements and payment requests accurately and on schedule.<br>• Arrange business travel and prepare detailed itineraries for supported attorneys and legal staff.<br>• Support litigation activities by assisting with court and electronic filings, legal research, and the review of relevant statutes, cases, and other legal sources.<br>• Collaborate with attorneys, administrative colleagues, and shared services teams to meet deadlines, respond to changing priorities, and deliver strong client service.
  • 2026-09-16T00:00:00Z
Human Resources Assistant
  • Glendale, CA
  • onsite
  • Temporary / Contract
  • 20 - 22 USD / Hourly
  • <p>We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration.</p><p> </p><p>·        Perform administrative duties, such as maintaining employee database and sorting emails for the HR department</p><p>·        Maintain proper records of employee attendance and leaves</p><p>·        Assist HR Manager in policy formulation, hiring and salary administration</p><p>·        Submit online job postings, shortlist candidates and schedule job interviews</p><p>·        Coordinate orientation and training sessions for new employees</p><p>·        Ensure smooth communication with employees and timely resolution to their queries</p><p><br></p>
  • 2026-09-02T00:00:00Z
IT Assistant
  • Los Angeles, CA
  • onsite
  • Temporary / Contract
  • 20 - 22 USD / Hourly
  • <p>Robert Half is currenlty seeking an IT Assistant for a client located in Los Angeles, CA. The IT Assistant will provide first-level support to Pathways employees, helping resolve and route IT tickets, troubleshoot basic hardware issues, assist with onboarding/offboarding, and support day-to-day technology needs. This role handles approximately 5-6 tickets per day and is ideal for someone looking to start or grow their IT career. Extensive training will be provided, making this a great opportunity for someone who is eager to learn technology and develop hands-on IT skills in a supportive environment.</p>
  • 2026-09-08T00:00:00Z
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