<p>Exciting Legal Secretary opportunity with a top law firm in their Century City office. We have placed staff who are happy! </p><p><br></p><p>This firm is seeking a skilled Legal Secretary to join our team in Los Angeles, California. This role is ideal for an experienced individual who excels in providing comprehensive support to attorneys in a fast-paced legal environment. The position involves working with a collaborative team in a prestigious AM Law 100 firm known for its strong federal practice and commitment to pro bono efforts.</p><p><br></p><p>Responsibilities:</p><p>• Manage high-volume state and federal court filings, ensuring accuracy and compliance with legal deadlines.</p><p>• Edit, format, and proofread legal documents to maintain high standards.</p><p>• Prepare and submit expense reports and assist with time entry tasks.</p><p>• Utilize various software such as iManage and Chrome River to facilitate document management and administrative processes.</p><p>• Provide administrative support to attorneys, including scheduling meetings, managing calendars, and booking travel arrangements.</p><p>• Collaborate with office clerks and other secretaries to ensure seamless workflow and efficient operations.</p><p>• Offer specialized support to assigned practice groups, including consumer finance, with flexibility in work hours.</p><p>• Maintain professionalism and confidentiality in all communications and tasks.</p><p>• Participate in firm-wide initiatives and contribute to a positive, team-oriented culture.</p><p><br></p><p>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove< at > RobertHalf.< com ></p>
<p>A well-established boutique plaintiff litigation firm is seeking a legal secretary with 5+ years of experience in civil litigation. This legal secretary will work with another legal secretary to support the attorneys. </p><p> </p><p><strong>This role is 100% onsite in West LA</strong>, and the work hours are 9 am to 5 pm. This legal secretary will prepare legal documents and file in state and federal courts, serve subpoenas, and create TOAs/TOCs.</p><p> </p><p>The firm has excellent stability and will pay 100% for parking, paid holidays, 2 weeks of vacation time, and 1 week for sick time. </p><p><br></p><p>For immediate consideration for this Legal Secretary opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p>A busy law firm in the <strong>South Bay</strong> is seeking a skilled <strong>Legal Secretary</strong> to join their team on a <strong>contract-to-hire</strong> or <strong>long-term contract</strong> basis. This role is ideal for a highly organized professional with experience supporting attorneys in civil litigation or transactional matters.</p><p><br></p><p>The firm handles <strong>civil litigation, personal injury, consumer law, and transactional work</strong>, and offers a collaborative work environment with hybrid flexibility (2–3 days onsite in the South Bay, remainder remote).</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, format, and proof legal documents including pleadings, correspondence, discovery, motions, and contracts.</li><li>Manage attorney calendars, schedule hearings, depositions, and client meetings.</li><li>Coordinate case files, organize exhibits, and maintain accurate records.</li><li>Handle incoming calls, emails, and client communications professionally.</li><li>Assist with trial or transaction preparation, including document assembly and filing.</li><li><strong>E-file documents with California state courts and federal courts accurately and timely.</strong></li></ul>
We are looking for a skilled Legal Secretary specializing in bankruptcy law to join our dynamic team in Los Angeles, California. This role supports a close-knit group of attorneys and plays a crucial part in ensuring efficient operations within a growing firm. If you thrive in a fast-paced environment and have exceptional organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Provide administrative and legal support to a team of attorneys, including partners, counsel, and associates.<br>• Manage court filings, including electronic filing and ensuring timely submissions.<br>• Coordinate schedules and maintain accurate court calendars.<br>• Arrange travel logistics for depositions and other legal proceedings.<br>• Communicate with court clerks to obtain case updates and resolve filing issues.<br>• Assist with drafting and formatting legal documents, including tables of contents.<br>• Collaborate with the office manager/paralegal to ensure smooth workflow and task prioritization.<br>• Maintain confidentiality and ensure compliance with legal procedures and firm policies.<br>• Provide support for cases involving Chapter 11 bankruptcy, offering specialized expertise.<br>• Handle administrative tasks such as dictation, correspondence, and document organization.
<p>Robert Half is working with an established law firm in Glendale looking to add a legal secretary to its employment litigation team. This role involves providing comprehensive support to attorneys specializing in employment defense, ensuring smooth case preparation and management. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and attention-to-detail skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide direct administrative support to the Special Counsel and an Associate handling employment defense cases.</p><p>• Manage document productions during informal discovery, including redaction of large volumes of wage statements, time records, and meal/rest break documentation.</p><p>• Prepare and file legal documents in state courts, with occasional filings in federal and appellate courts.</p><p>• Coordinate legal calendaring and scheduling for meetings, depositions, mediation sessions, and other case-related activities.</p><p>• Assist with mediation preparation, ensuring all necessary documentation and logistics are in order.</p><p>• Learn and apply the firm's proprietary naming conventions for case documents.</p><p>• Utilize office tools such as Time Matters, Microsoft Word macros, Outlook, and Adobe for case management and document formatting.</p><p>• Collaborate with the office clerk for scanning and saving pleadings and discovery materials.</p><p>• Uphold meticulous attention to detail in all aspects of case preparation and administrative tasks.</p><p>• Maintain a consistent onsite presence four days per week to align with the team's schedule.</p>
<p><strong><em>Top Downtown LA Law Firm Seeks Experienced Legal Secretary</em></strong></p><p><br></p><p><br></p><p>A firm with a strong litigation practice is seeking a <strong>Legal Secretary</strong> to join their team. The firm is known for its high-caliber attorneys, collaborative environment, and long-standing reputation in state and federal court matters. This role will support a group of 4 attorneys in litigation.</p><p><br></p><p>Legal Secretary Responsibilities:</p><ul><li>Manage litigation calendaring deadlines (secretaries handle their own calendaring).</li><li>File both hard copy and electronic court documents in state and federal courts.</li><li>Prepare subpoenas and request medical records.</li><li>Draft pleadings, including TOAs and TOCs.</li><li>Research and ensure compliance with state and federal rules of court.</li><li>Handle filings for MSJs (motions for summary judgment).</li><li>Schedule depositions, court reporters, and travel for attorneys.</li><li>Enter attorneys’ billable time accurately.</li><li>Utilize NetDocs as the document management system.</li></ul><p>Hours:</p><p>Standard schedule is 8:30 a.m. – 5:00 p.m. Overtime is rare but may be required depending on deadlines.</p><p>Perks:</p><p>We have successfully placed multiple legal secretaries with this firm—several have been there for years and thrive in the supportive culture.</p><p>Salary:</p><p>Up to $95K base salary, commensurate with experience.</p><p>Benefits:</p><p>Comprehensive benefits package including medical, dental, and vision insurance. Eligibility begins the first of the month following 60 days of employment. Additional benefits such as 401(k), paid time off, and firmwide perks.</p><p><strong><u>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</u></strong></p>
<p>Robert Half is seeking a Legal Assistant for a busy and growing plaintiff personal injury law firm. This is a full-time, in-office role with an excellent opportunity for long-term growth and advancement. The position is located in Santa Barbara, CA (100% on site) and pays $75,000-$90.000 per year with excellent benefits (100% paid for employee).</p><p><br></p><p><br></p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>• E-file documents in both state and federal courts</p><p><br></p><p>• Draft, edit, and format correspondence, pleadings, and legal documents</p><p><br></p><p>• Maintain and organize physical and digital client files</p><p><br></p><p>• Calendar deadlines, hearings, depositions, and appointments</p><p><br></p><p>• Communicate with clients, courts, insurance adjusters, and medical providers</p><p><br></p><p>• Prepare case files for depositions, hearings, mediations, and settlement conferences</p><p><br></p><p>• Propound and serve written discovery</p><p><br></p><p>• Notice and coordinate depositions, mediations, and arbitrations</p><p><br></p><p>• Assist with trial preparation including trial binders, exhibit lists, and logistics</p><p><br></p><p>• Coordinate with expert witnesses (scheduling, records, communication, etc.)</p><p><br></p><p>• Provide general administrative and legal support to attorneys and case managers</p><p><br></p><p><br></p><p><br></p><p><br></p>
<p><strong>Labor and Employment Legal Assistant Opportunity!</strong></p><p><br></p><p>We are recruiting on behalf of a highly respected labor and employment law firm known for its nationally recognized attorneys and sophisticated litigation practice. The firm is currently seeking a <strong>Legal Assistant</strong> with strong litigation experience to support a team of accomplished attorneys in a dynamic and fast-paced environment.</p><p><br></p><p><strong>Position Highlights:</strong></p><p> The ideal candidate is detail-oriented, proactive, and skilled in handling complex employment matters, including wage and hour, wrongful termination, and discrimination claims.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, format, and proofread legal documents including pleadings, motions, discovery, and correspondence</li><li>File documents in state and federal courts (including e-filing and docketing deadlines)</li><li>Manage attorney calendars and schedule depositions, mediations, and court appearances</li><li>Coordinate client communication and maintain case files</li><li>Assist with trial preparation, exhibit binders, and witness coordination</li></ul><p><strong>Why This Firm?</strong></p><ul><li>Nationally recognized in labor and employment law</li><li>Supportive, team-oriented culture with low turnover</li><li>Competitive compensation and generous benefits</li><li>High-profile cases and ongoing professional development opportunities</li></ul><p><strong>How to Apply:</strong></p><p>Please send resumes to Vice President Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p>
<p>The Executive Assistant is a high-level administrative position that works closely with and supports the Office of the Chief Financial Officer (CFO) and the agency board committee assigned to the Office of the CFO. This position coordinates and manages schedules and special projects, prepares and organizes business management materials and plans, prepares board materials and supports board meetings as applicable. </p><p><br></p><ol><li>Completes a variety of executive-level administrative tasks for the CFO including but not limited to handling highly sensitive and confidential financial, legal, personnel and institutional information, managing an active calendar of appointments; completing expense reports and invoices; drafting confidential correspondence; arranging complex and detailed travel, itineraries, and agendas; taking clear and concise minutes; compiling documents for meetings and facilitating follow-ups.</li><li>Creates and edits presentations, documents and reports for finance & program operations leadership as required.</li><li>Assists with duties in connection with the Board of Trustees and its committees, including arrangement and set-up of meetings; facilitation of meeting coordination (online or in person); records meeting minutes; and manages and disseminates relevant information to board members and staff via board portal management software.</li><li>Responsible for internal communications from the finance department including, but not limited to, establishing and maintaining templates, sending internal communications, preparing slide decks for agency-wide meetings, managing the finance department calendar and management of online (intranet) content related to Finance information distributed internally internal organization site. </li><li>Prepares materials for team meetings including agendas, presentations, as well as analysis and synthesis of relevant data and required follow-up.</li><li>Plans for divisional events such as offsites and department or cross-functional workshops; responsible for collecting, organizing and synthesizing outputs from those discussions and facilitating follow-ups, as needed.</li><li>Manages finance leadership’s team master calendar, plans, and action items and support the management of the department’s task and meeting agenda management tools.</li><li>Builds relationships with key agency contacts, both internal and external.</li><li>Processes department specific vendor payments and incoming check deposits to the agency; manages department supplies, coordinates mail and other related activities.</li><li>Develops and maintains a working knowledge of departmental operating procedures, responds to related questions and supports the effective functioning of the department. Participates in streamlining and documenting procedures as appropriate.</li></ol>
<p>We have partnered with an auto consumer warranty firm in Los Angeles that is seeking a junior level Legal Assistant to join their team. They are looking for a sharp, detail-oriented recent graduate that is eager to get exposure to the legal industry. This contract-to-hire position offers an excellent opportunity to contribute to legal operations while developing your career within a dynamic legal environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Support day to day administrative tasks for the attorney resource group</li><li>Work with legal documents, making sure they are properly named, saved, and filed in document management system</li><li>Help finalize and prepare documents for filing</li><li>Assist with scheduling hearings and related meetings and appointments, corresponding with attorneys as needed </li></ul>
<p>Inspection – Administrative Assistant IV </p><p>Location: Los Angeles, CA (LAWA Project)</p><p> Employment Type: Full-Time</p><p>Position Summary</p><p>The Administrative Assistant IV will provide high-level administrative and operational support to project supervisors and inspection staff. This role requires exceptional organizational skills, attention to detail, and proficiency with Microsoft Office and project management tools. The ideal candidate is proactive, dependable, and thrives in a fast-paced construction or inspection environment.</p><p>Essential Duties and Responsibilities</p><ul><li>Prepare professional written materials, reports, and correspondence.</li><li>Manage calendars for project supervisors and inspection staff.</li><li>Coordinate meetings, prepare agendas, and record meeting minutes.</li><li>Copy, scan, and distribute documents as required.</li><li>Maintain project logs, files, and documentation throughout all project phases.</li><li>Handle incoming calls, greet visitors, and provide administrative assistance.</li><li>Support communication between inspection teams, project supervisors, and document control.</li><li>Track and organize financial and budget-related documents.</li><li>Manage office supplies and general administrative tasks.</li><li>Act as liaison between inspectors and project management teams.</li><li>Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.</li><li>Ensure inspection-issued documents are properly filed, organized, and compliant with contract and LAWA requirements.</li></ul><p>Hardware/Software Knowledge</p><ul><li>Familiarity with Project Management Information Systems (PMIS) used for inspection and document control such as PM Web, Adobe Pro, Bluebeam, etc.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint) and ability to create professional logs, reports, and charts.</li></ul><p> </p><p> </p><p><br></p>
<p>Thriving boutique civil litigation defense firm seeks an Attorney to join its employment defense team! The ideal Attorney will have 3+ years of California civil litigation experience, with most of that experience being in employment (plaintiff or defense) litigation.</p><p><br></p><p><strong>I have placed a legal secretary, paralegal, and attorney with this firm. All are still happily with the firm, and the paralegal and attorney work 100% remotely! This firm will permanently allow this new attorney to work either hybrid remote or 100% remote.</strong></p><p><br></p><p>The billable requirement is 1900.</p><p><br></p><p>This Attorney will work on a team and handle the following:</p><ul><li>Drafting law & motion</li><li>Discovery</li><li>Court appearances</li><li>Depositions</li><li>Trial preparation and trial</li></ul><p><br></p><p>The firm is offering this Attorney a competitive salary package that includes bonuses (billable bonus, discretionary yearend bonus, and origination bonus) and benefits (medical, dental, 401k with a match, unlimited PTO, paid holidays, and paid bar dues and MCLEs)!</p><p> </p><p>TO APPLY, ONLY send your resume directly Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCALRHL</p>
<p>We are looking for a detail-oriented Bilingual Administrative Assistant to join our team on a contract basis in Santa Barbara, California. This role involves providing essential support to ensure the efficient operation of our office, including managing daily administrative tasks and assisting with communication needs. If you have strong organizational skills and enjoy a dynamic work environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings, maintaining records, and organizing documents.</p><p>• Answer and direct inbound calls professionally, ensuring prompt and accurate responses.</p><p>• Perform data entry tasks with a high level of accuracy and attention to detail.</p><p>• Provide receptionist duties, including greeting visitors and ensuring a welcoming office environment.</p><p>• Assist in maintaining office supplies and coordinating with vendors as needed.</p><p>• Support the team with general office operations to enhance productivity.</p><p>• Prepare and edit correspondence, reports, and presentations as required.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Coordinate and communicate effectively with internal and external stakeholders.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
<p>We are looking for a detail-oriented Administrative Assistant to support the operations of a local government office in the South Bay. This is a Contract position requiring a proactive individual with strong organizational skills and the ability to handle diverse administrative tasks efficiently. Ideal candidates will have prior experience in municipal government or clerking roles, though this is not mandatory.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support, including managing schedules, maintaining records, and coordinating meetings.</p><p>• Assist with clerking duties, such as documenting proceedings and preparing official records for commissions.</p><p>• Serve as a point of contact for incoming calls, responding to inquiries with professionalism and accuracy.</p><p>• Oversee accounts payable tasks, including processing invoices and maintaining financial documentation.</p><p>• Perform data entry tasks to ensure accurate and up-to-date records.</p><p>• Manage reception duties by greeting visitors and directing them appropriately.</p><p>• Support the preparation of reports, correspondence, and other written materials.</p><p>• Collaborate with team members to ensure smooth day-to-day office operations.</p><p>• Maintain compliance with local government policies and procedures in all administrative activities.</p>
We are looking for a detail-oriented Administrative Assistant to support daily operations within a dynamic non-profit organization in Azusa, California. This Contract-to-permanent position offers a great opportunity to contribute to meaningful projects while utilizing your administrative skills. The ideal candidate will thrive in a fast-paced environment and excel in managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle incoming and outgoing calls, ensuring courteous and effective communication at all times.<br>• Manage email correspondence, responding promptly and accurately to inquiries.<br>• Perform data entry tasks to maintain accurate and organized records.<br>• Schedule appointments and coordinate meetings with precision.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and presentations.<br>• Provide exceptional customer service to both internal and external stakeholders.<br>• Maintain an organized workspace and ensure files are easily accessible.<br>• Collaborate with team members to address administrative needs and streamline processes.<br>• Assist in preparing reports and other documentation as required.<br>• Support various office functions to ensure smooth day-to-day operations.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Los Angeles, California. In this role, you will provide bilingual Spanish/English administrative support for our Family Resource Center program, ensuring the smooth execution of workshops, training events, and essential office functions. This is a fantastic opportunity to contribute to the impactful work of a non-profit organization.<br><br>Responsibilities:<br>• Coordinate and implement administrative tasks related to workshops and training sessions.<br>• Manage data collection and maintain organized records for program activities.<br>• Answer inbound calls and provide courteous assistance to program participants.<br>• Perform receptionist duties, including greeting visitors and managing inquiries.<br>• Handle data entry tasks with accuracy and attention to detail.<br>• Support the planning and execution of program events with logistical coordination.<br>• Collaborate with team members to ensure timely completion of administrative functions.<br>• Maintain office supplies and ensure the workspace is organized and efficient.<br>• Provide bilingual Spanish/English communication support for program needs.
We are looking for a dedicated and detail-oriented Executive Assistant to support the Office of the Chief Financial Officer and collaborate with the agency's board committee. This position involves managing schedules, coordinating special projects, and preparing essential business materials. As a vital link between executive leadership, board members, and external stakeholders, you will play a key role in ensuring seamless communication and execution of strategic priorities. This is a long-term contract position based in Montebello, California.<br><br>Responsibilities:<br>• Handle sensitive and confidential information related to financial, legal, and personnel matters with discretion.<br>• Manage complex calendars, schedule appointments, and coordinate detailed travel arrangements for executive leadership.<br>• Prepare expense reports, draft correspondence, take minutes during meetings, and compile documents for follow-up actions.<br>• Assist with board-related activities, including meeting arrangements, record-keeping, and dissemination of information via board portal systems.<br>• Develop and edit presentations, reports, and other materials for finance and program operations leadership.<br>• Organize and prepare agendas and materials for team meetings, ensuring follow-up actions are tracked and completed.<br>• Plan and execute divisional events, workshops, and cross-functional meetings, including synthesizing outputs and facilitating next steps.<br>• Maintain the finance department calendar, manage internal communications, and update intranet content related to financial operations.<br>• Process vendor payments, manage incoming check deposits, and coordinate department supplies and mail operations.<br>• Support the documentation and streamlining of departmental procedures to enhance operational efficiency.
We are looking for a dedicated Executive Assistant to support senior executives in a dynamic and fast-paced environment. This is a contract position based in Pasadena, California, where you will play a key role in streamlining operations and ensuring the leadership team’s success. The ideal candidate will possess exceptional organizational skills, professionalism, and the ability to anticipate and address needs efficiently.<br><br>Responsibilities:<br>• Manage complex executive calendars, ensuring seamless scheduling and prioritization of meetings.<br>• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.<br>• Prepare expense reports using Concur and ensure timely submission and accuracy.<br>• Schedule and organize meetings across multiple time zones, ensuring all logistical details are handled.<br>• Support the creation and refinement of presentations and other executive-level materials.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Interface with internal teams and external partners to ensure clear communication and collaboration.<br>• Monitor and order office supplies to ensure the workplace remains fully equipped.<br>• Assist in planning and executing company events, including logistics and vendor coordination.<br>• Process vendor invoices and ensure timely payments in alignment with company policies.
<p>We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to senior executives. In this contract position, you will play a pivotal role in managing schedules, coordinating travel arrangements, and ensuring the smooth execution of executive meetings. This role is based in Long Beach, California, within the non-profit, government and recreation industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.</p><p>• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.</p><p>• Handle last-minute changes to travel plans and schedules with efficiency and professionalism.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.</p><p>• Act as a point of contact between executives and internal or external stakeholders.</p><p>• Ensure timely communication and follow-ups on behalf of executives.</p><p>• Oversee the organization of itineraries and agendas for business trips and events.</p><p>• Provide general administrative support, including handling correspondence and maintaining records.</p><p>• Maintain a high level of confidentiality in all dealings with sensitive information.</p>
<p>A prestigious law firm boasting a team of 12 accomplished attorneys is currently seeking a highly motivated Litigation Paralegal to join their ranks. With a focus on plaintiff litigation, this is a unique opportunity to learn from some of the most revered legal minds in the industry. The firm, recognized as one of the top three trial firms in Southern California, is known for its unwavering commitment to justice and excellence in the legal field.</p><p><br></p><p>Paralegal will handle:</p><ul><li>Manage calendars and schedules for attorneys</li><li>Prepare and file court documents and pleadings</li><li>Draft and distribute deposition notices</li><li>Summarize depositions and discovery materials</li><li>Assist in preparing discovery requests and responses</li><li>Maintain organized digital case files in our paperless environment</li><li><strong>Position is ONSITE</strong></li></ul><p><br></p><p>The law firm has garnered a stellar reputation in Los Angeles County for championing the rights of consumers. The law firm specializes in representing individuals affected by unfair business practices, wrongful conduct, negligence, and fraud</p>
We are looking for a dedicated Litigation Secretary to join our team in Pasadena, California. This contract position offers an opportunity to work closely with attorneys and legal professionals, providing essential administrative and litigation support. Ideal candidates will bring expertise in legal documentation, calendaring, and trial preparation, ensuring smooth operations and timely submissions.<br><br>Responsibilities:<br>• Organize and maintain legal documents, ensuring proper formatting and efficient filing.<br>• Prepare and submit filings in compliance with federal and state court requirements.<br>• Manage schedules and deadlines using legal calendaring systems, including DocketCalendar and Outlook.<br>• Coordinate trial preparation tasks, overseeing all aspects from initial documentation to final submissions.<br>• Edit and prepare PDFs for legal purposes using software tools such as Foxit.<br>• Perform general office administrative tasks, ensuring the workspace remains organized and operational.<br>• Collaborate with team members, including another assistant, to support attorneys and associates effectively.<br>• Work extended hours occasionally to meet deadlines for urgent filings.
<p>Our entertainment client is looking for early career talent to join their team. This entry level administrative role offers hands-on exposure to the entertainment, media, and sports industries while providing opportunities for growth. The role involves supporting various operations and delivering exceptional service to clients and colleagues.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage incoming calls by directing them to the appropriate parties, ensuring clear communication and efficiency.</p><p>• Coordinate the scheduling of meetings and booking conference rooms across multiple locations.</p><p>• Welcome clients, colleagues, and guests with a high level of hospitality and attentiveness.</p><p>• Handle confidential information with discretion, maintaining the integrity of sensitive records.</p><p>• Assist with internal and external mail activities, including sorting, tracking, and delivering items.</p><p>• Prepare and organize conference rooms and event spaces for meetings and company events.</p><p>• Operate office equipment such as mailing, copying, binding, and fax machines.</p><p>• Provide gift-wrapping services for high-priority client items, ensuring prompt and accurate delivery.</p><p>• Collaborate with team members to foster positive working relationships and uphold company standards.</p><p>• Undertake special projects and additional tasks as assigned by management.</p>
<p>We are looking for an experienced Administrative Assistant to join our team in Beverly Hills, California. This is a long-term contract position requiring strong organizational skills and attention to detail in handling confidential documents. The role is integral to supporting the team’s administrative operations and ensuring smooth workflow within the office.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage confidential documents with accuracy and discretion.</p><p>• Utilize internal systems to pull and upload records into spreadsheets efficiently.</p><p>• Assist in managing public records requests and other administrative tasks as needed.</p><p>• Collaborate with team members and supervisors to maintain a relaxed yet detail-oriented office environment.</p><p>• Ensure compliance with office protocols and confidentiality standards.</p>
<p>A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract basis, with the potential for the position to transition to a contract-to-hire role. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p> </p><p><strong>Key Roles and Responsibilities:</strong></p><ul><li>Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</li><li>Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</li><li>Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</li><li>Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</li></ul><p>The ideal candidate will have 4+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $80-90k once permanent. </p>
