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9 results for Office Assistant in The Woodlands, TX

Administrative Assistant

Katy, TX
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Katy, Texas in a contract role with permanent potential. This position supports contract administration activities by coordinating documentation, tracking project records, and helping keep critical files current and accurate across several systems. The ideal candidate is organized, dependable, and comfortable working with project teams, spreadsheets, and insurance-related documentation in a fast-paced environment. Responsibilities: • Prepare new agreements and project modifications for setup by entering and organizing information across multiple business systems. • Examine incoming contract materials to confirm all required details are complete before records are established for a project. • Build and maintain well-structured digital and physical filing systems so contract documentation remains easy to access and audit-ready. • Record updates in Excel-based tracking tools after project leadership completes required review and approval steps. • Request project insurance documentation through the company’s external agent platform and monitor related submissions. • Track renewals and maintain current certificates of insurance for active work as well as closed projects when needed. • Partner with Project Managers and internal stakeholders to keep contract records aligned, accurate, and up to date. • Support general administrative activities such as data entry, office coordination, and communication with internal and external contacts as needed.
2026-08-13T00:00:00Z

Legal Assistant

Houston, TX
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for an experienced Legal Assistant to join a respected medical malpractice defense firm in Houston, Texas. This position supports a busy litigation team and is well suited for someone who thrives in a deadline-driven legal environment while working closely with attorneys and paralegals. The role offers the opportunity to contribute to complex defense matters within a collaborative firm known for stability, attention to detail, and a strong presence in the legal community. Responsibilities: • Support attorneys and paralegals with day-to-day litigation coordination across all stages of a case. • Draft, edit, and finalize legal documents such as pleadings, discovery materials, correspondence, and case-related filings. • Submit court documents through appropriate state and federal filing systems while ensuring accuracy and timeliness. • Maintain organized case records by managing both digital and hard-copy files for active litigation matters. • Track hearings, depositions, mediations, court appearances, and filing deadlines to help keep matters on schedule. • Arrange meetings and case-related scheduling with clients, opposing counsel, experts, and court representatives. • Assist with discovery organization, document review preparation, and other litigation support tasks leading up to trial. • Prepare exhibits, binders, and supporting materials needed for hearings, mediations, and trial proceedings. • Monitor incoming communications and update case information to ensure records remain complete and current.
2026-07-20T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in Houston, Texas. This Contract position focuses on copy, mail, intake, and related office support services across both physical and digital workflows. The ideal candidate brings a strong service mindset, works accurately in a fast-paced environment, and communicates effectively with clients and internal teams to keep requests on schedule. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods. • Produce, scan, copy, and distribute documents while following defined procedures for reprographics, mail handling, and intake support. • Organize assignments based on urgency and service commitments to ensure completed work is delivered within agreed timeframes. • Communicate proactively with clients and leadership regarding priorities, completion timelines, and any issues affecting service delivery. • Perform routine quality checks on completed materials to maintain accuracy and consistency before distribution. • Resolve minor equipment issues and replenish paper, toner, and other supplies to keep machines ready for daily use. • Handle confidential files and sensitive information with discretion while following company and client policies. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, and basic audio/visual coordination as required. • Move boxes, paper, and completed materials as needed, including regularly lifting items weighing up to 50 pounds. • Work collaboratively with the office services team and escalate more complex operational problems when appropriate.
2026-08-10T00:00:00Z

Receptionist

Houston, TX
onsite
Temporary / Contract
15.2 - 17.6 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position based in Houston, Texas. This role serves as the first point of contact for visitors and callers, creating a welcoming and organized office environment. The ideal candidate brings strong customer service skills, clear communication, and the ability to manage multiple administrative tasks with accuracy and care. Responsibilities: • Welcome guests, employees, and vendors in a courteous manner while maintaining a positive first impression of the office. • Answer and direct incoming phone calls, take accurate messages, and respond to routine inquiries promptly. • Coordinate front desk activities such as visitor check-in, badge distribution, and meeting room notifications. • Handle incoming and outgoing mail, deliveries, and courier requests while keeping records organized. • Provide administrative support through data entry, filing, scheduling, and preparation of basic office documents. • Maintain orderly reception and common areas to ensure a clean, organized, and efficient workplace. • Assist internal teams with clerical tasks and help resolve routine customer service or office-related issues.
2026-08-14T00:00:00Z

Receptionist

Houston, TX
onsite
Temporary / Contract
20.9285 - 24.233 USD / Hourly
We are looking for an experienced and service-oriented Receptionist to represent our office and create a welcoming experience for every guest, employee, and caller. This Long-term Contract position is ideal for someone who brings strong organization and a proactive approach to front desk operations. The person in this role will help maintain an efficient reception area while also supporting meetings, office hospitality, and day-to-day administrative needs. Responsibilities: • Welcome visitors, manage guest check-in, notify internal contacts of arrivals, and provide a comfortable experience while guests wait. • Operate a multi-line phone system, direct incoming calls accurately, and assist callers with clear and courteous communication. • Maintain the appearance of the lobby and front desk area so the space remains neat, well-organized, and inviting throughout the day. • Coordinate conference room bookings, track room availability, and prepare shared meeting spaces between appointments. • Restock beverage and refreshment areas, and assist with meeting setup, catered lunches, and cleanup as needed. • Process incoming and outgoing mail, including sorting, distributing, stamping, and supporting scheduled mail drop-off and pickup activities. • Monitor office supply levels in reception, printer, and shared work areas, and alert management when replenishment is required. • Provide onboarding support for new team members by helping with badge access, parking documentation, and welcome materials. • Assist teams such as Marketing, Research, and Human Resources with general administrative tasks and employee engagement activities. • Support workplace culture initiatives by helping coordinate recognition programs, office celebrations, and special events.
2026-08-14T00:00:00Z

Receptionist

Houston, TX
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Houston, Texas. This position is ideal for someone who enjoys creating a strong first impression while keeping administrative tasks organized and on schedule. The role combines customer-facing responsibilities with clerical support and requires confidence using Microsoft Office applications in a busy environment. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner. • Manage front desk activity by coordinating guest check-ins, handling messages, and maintaining an orderly reception area. • Provide administrative support through document preparation, data entry, scheduling assistance, and routine office coordination. • Use Microsoft Word, Excel, Outlook, and PowerPoint to create correspondence, update records, manage calendars, and prepare basic reports or presentations. • Monitor office communications and respond to general requests promptly to help maintain smooth day-to-day operations. • Organize files, maintain accurate administrative records, and assist with clerical tasks that support internal departments. • Coordinate meeting logistics, including room preparation, calendar updates, and distribution of relevant materials. • Support ongoing office processes and assist with additional administrative assignments as business needs evolve.
2026-08-07T00:00:00Z

Legal Receptionist / Bookkeeper

Houston, TX
onsite
Permanent / Full Time
45000 - 58000 USD / Yearly
We are looking for a dependable Legal Receptionist / Bookkeeper to support a busy law office. This position combines front-desk coordination, administrative support, and day-to-day bookkeeping assistance in a detail-oriented legal setting focused on bankruptcy and probate matters. The ideal candidate is highly organized, comfortable managing multiple priorities, and able to contribute to a welcoming and efficient office environment. Responsibilities: • Coordinate client meetings and manage attorney schedules to keep daily operations running smoothly. • Welcome visitors, answer incoming calls, and handle front-office communication with discretion. • Support routine financial tasks by entering data, preparing invoices, and assisting with basic accounting records. • Use bookkeeping software such as QuickBooks to maintain accurate financial information when needed. • Organize legal documents, client files, and internal records to ensure materials are easy to access and properly maintained. • Provide administrative assistance to attorneys and office staff across a variety of day-to-day needs. • Help maintain an orderly office environment by handling general clerical and operational support tasks.
2026-08-05T00:00:00Z

Administrative Assistant / Front Desk Coordinator

Houston, TX
onsite
Permanent / Full Time
54000 - 56000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant / Front Desk Coordinator to help create an organized, welcoming office environment. This position supports daily front desk activities while providing administrative assistance that keeps teams, meetings, and office operations moving efficiently. The ideal candidate brings strong communication skills, excellent judgment, and a service-oriented approach to working with employees, visitors, and external partners. Responsibilities: • Welcome visitors, clients, and vendors courteously, ensuring each person is assisted promptly and directed to the appropriate contact or meeting area. • Oversee reception operations by managing the front desk, answering incoming calls, and maintaining a tidy, well-organized common area. • Schedule appointments, coordinate calendars, and assist with meeting arrangements to support smooth day-to-day office activity. • Organize paper and digital records, including scanning, filing, and maintaining accurate document storage systems. • Process incoming and outgoing mail, packages, and courier deliveries while tracking shipments as needed. • Monitor inventory for office, printer, and copier supplies and place orders to keep the workplace fully stocked. • Help plan employee lunches, office gatherings, and special events, while also supporting conference and trade show logistics such as vendor coordination and shipment preparation. • Prepare and format presentations, proposal materials, and other business documents, and provide administrative support to multiple departments when needed.
2026-08-11T00:00:00Z

Accounting Clerk

Katy, TX
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client located in East Houston, TX is seeking an Accounting Assistant to support the Staff Accountant and HR Manager with AP and Payroll duties. The Accounting Assistant must have 2+ years of experience in Accounts Payable and Payroll. The Accounting Assistant will be responsible for processing full cycle Accounts Payable using purchase orders and will be reviewing and verifying payroll. The Accounting Assistant must well experience in QuickBooks, and VLOOKUP and Pivot Table savvy in Excel. This is a direct hire opportunity paying up to 65K plus benefits working 100% on site.
2026-08-14T00:00:00Z