<p><strong>Our client, a well-established engineering firm, has an immediate need for a detail-oriented Administrative Assistant to join their team on a contract-to-hire basis.</strong></p><p> This position plays a key role in supporting daily operations, coordinating schedules, and maintaining smooth communication between clients and engineering staff. The ideal candidate is organized, professional, and enjoys working in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and direct incoming phone calls while providing outstanding customer service.</li><li>Manage shared inboxes and respond promptly to client inquiries.</li><li>Schedule damage assessments, inspections, and site visits for engineers and clients.</li><li>Track project updates, maintain documentation, and follow up on open items.</li><li>Process licensing renewals and maintain company certifications.</li><li>Handle incoming/outgoing mail and shipments for equipment and documentation.</li><li>Draft and edit correspondence, reports, and internal communications.</li><li>Maintain accurate records and confidential files.</li><li>Provide general administrative and operational support to the team.</li></ul>
<p>We are looking for a dedicated and detail-oriented Receptionist to join our team in Houston, Texas. This Contract position offers an opportunity to showcase your organizational skills while contributing to a positive and efficient work environment. The ideal candidate will possess a compassionate demeanor, excellent communication abilities, and a proactive approach to supporting both internal and external stakeholders. Working hours are Monday-Friday 9AM-5PM.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service by addressing inquiries and resolving complaints with empathy and attention to detail.</p><p>• Accurately manage correspondence and documentation using Microsoft Office tools, ensuring all records are organized and accessible.</p><p>• Assist with billing and clerical functions, maintaining precise and timely data entry.</p><p>• Coordinate office operations, including scheduling and prioritizing tasks to ensure efficiency.</p><p>• Maintain a welcoming and organized office environment for visitors and team members.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p><p>• Monitor and manage office supplies, ensuring inventory is replenished as necessary.</p><p>• Handle sensitive information with discretion and maintain confidentiality.</p><p>• Adapt to changing priorities and provide backup support across different departments when required.</p>
We are looking for an experienced Legal Secretary to join our team on a long-term contract basis in Sugar Land, Texas. This role is ideal for someone who pays close attention to detail and thrives in a dynamic legal environment. You will assist attorneys with a variety of administrative and litigation-related tasks, ensuring smooth operations and timely execution of important activities.<br><br>Responsibilities:<br>• Draft and finalize legal documents, including pleadings, discovery materials, and correspondence.<br>• File legal documents electronically in state and federal courts.<br>• Provide support in trial preparation, including organizing materials and scheduling.<br>• Manage calendars for hearings, mediations, deadlines, and depositions.<br>• Maintain and organize electronic client files for easy access and retrieval.<br>• Arrange travel accommodations and prepare expense reimbursements for attorneys as needed.<br>• Review and process invoices for approval.<br>• Perform dictation tasks and transcribe as requested.<br>• Handle administrative tasks such as scanning, copying, mailing, and faxing documents.<br>• Provide receptionist coverage when required.
We are looking for a skilled Legal Secretary to join our team in Houston, Texas. As part of this long-term contract position, you will play a vital role in supporting attorneys and legal professionals by managing administrative tasks and ensuring smooth operations within the legal department. This opportunity is ideal for individuals with a strong background in legal support and attention to detail.<br><br>Responsibilities:<br>• Prepare and format legal documents, including contracts, pleadings, and briefs, ensuring accuracy and compliance with legal standards.<br>• Organize and maintain case files, correspondence, and other legal records for quick and efficient access.<br>• Schedule meetings, court appearances, and deadlines, while managing calendars to avoid conflicts.<br>• Conduct legal research and gather relevant case information to assist attorneys in case preparation.<br>• Communicate effectively with clients, witnesses, and court officials to facilitate legal processes.<br>• File legal documents with courts and government agencies using e-filing systems.<br>• Maintain strict confidentiality and adhere to legal procedures and regulations.<br>• Assist in drafting correspondence and dictation for attorneys.<br>• Provide support in family law cases by managing documentation and deadlines.<br>• Monitor and track case progress to ensure all tasks are completed on time.
<p>We are looking for an experienced Controller to join a growing company in The Woodlands. This role offers an exciting opportunity to lead financial operations during a period of significant growth. The ideal candidate will be detail-oriented, process-driven, and eager to manage complex inventory needs while providing financial insights to support organizational decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the month-end and year-end close processes, ensuring accurate and timely financial reports.</p><p>• Manage daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and bank reconciliations.</p><p>• Implement and maintain robust inventory accounting practices, including costing, reconciliation, adjustments, and valuation.</p><p>• Develop, document, and enforce accounting policies and internal control procedures to ensure compliance.</p><p>• Optimize QuickBooks usage for accurate data management and efficient reporting.</p><p>• Lead and mentor a small accounting team, fostering a culture of collaboration and accountability.</p><p>• Support budgeting, forecasting, and strategic planning efforts by providing detailed financial insights.</p><p>• Prepare and file monthly sales and use tax reports in compliance with state and local regulations.</p><p>• Manage banking relationships, monitor cash flow, and oversee company credit card reconciliations.</p><p>• Coordinate with third-party providers for payroll, employee benefits, and other administrative functions.</p>
