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5 results for Executive Assistant in The Woodlands, TX

Office Administrator

Humble, TX
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a tech-savvy Office Administrator to help keep daily operations running smoothly in our Humble, Texas office. This Contract position is well suited for someone who enjoys a varied workload, communicates confidently, and can stay organized in a fast-moving work environment. The role offers the chance to support leadership, manage important records, and work with office systems that help the business stay efficient. If you are comfortable learning new tools and handling multiple priorities, this opportunity offers strong long-term potential. Responsibilities:• Coordinate daily administrative activities to support efficient office operations and responsive internal service.• Enter, update, and maintain records with a high level of accuracy across databases, files, and reporting tools.• Assist with order processing and ensure supporting documentation is complete, organized, and easy to retrieve.• Schedule meetings, manage calendars, and help keep leadership informed of upcoming priorities and deadlines.• Organize physical and digital filing systems, including scanning documents and maintaining structured records.• Provide general office support • Support the use of service management software by helping maintain documentation and related administrative records.• Contribute to special projects and clerical assignments as needed to assist managers and office staff
2026-09-04T00:00:00Z

Inside Sales Administrative Assistant

Missouri City, TX
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Inside Sales Administrative Assistant to support order administration, customer coordination, and sales operations for a Long-term Contract position. Based in Missouri City, Texas, this remote role plays an important part in keeping quotes, purchase orders, shipment records, and customer updates accurate and on schedule. The ideal candidate is highly organized, comfortable working with detailed spreadsheets and documentation, and able to communicate effectively with customers, sales partners, warehouse teams, and logistics contacts. Responsibilities: • Process incoming purchase orders with a high level of accuracy, ensuring order details are entered correctly and recorded in internal systems. • Compare customer orders against approved quotations to confirm pricing, item details, terms, and delivery expectations before release. • Check product availability and coordinate with internal teams on stock status, lead times, and potential shortages that may affect fulfillment. • Work closely with sales, warehouse, and shipping teams to keep order flow moving efficiently from receipt through dispatch. • Track open orders, follow up on delayed shipments, and help resolve discrepancies involving packing, delivery, or order contents. • Prepare and maintain customer quotations, pricing records, product information, and commercial documentation in an organized and traceable manner. • Review packing lists, invoices, and shipping paperwork for completeness and accuracy, including support for repacks, consolidations, and special handling requests. • Produce weekly updates and operational reports in Excel or Google Sheets, including data validation, spreadsheet corrections, pivot tables, lookups, and movement of data between reports. • Communicate professionally with customers, suppliers, freight partners, and internal stakeholders regarding order status, shipment tracking, and post-sale questions.
2026-09-01T00:00:00Z

Legal Secretary

Houston, TX
onsite
Temporary / Contract
33 - 38 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support legal staff in a fast-paced office environment. This long-term contract position requires someone who can keep legal documents organized, manage deadlines with precision, and ensure filings are completed accurately and on time. The ideal candidate is highly dependable, communicates clearly, and is comfortable handling administrative and case-related support responsibilities. Responsibilities: • Prepare, format, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines. • Maintain calendars by coordinating hearings, meetings, appointments, and other time-sensitive commitments. • Transcribe dictated notes, correspondence, and legal materials into clear and accurate documents. • Track filing dates, court deadlines, and case milestones to help keep matters moving efficiently. • Organize, update, and manage legal files, records, and related documentation for easy retrieval and accuracy. • Communicate with courts, clients, and internal team members in a timely manner regarding scheduling and document status. • Review documents for completeness, formatting consistency, and proper submission requirements before filing. • Provide day-to-day administrative support to legal staff, including document handling, correspondence, and case coordination.
2026-09-03T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in Houston, Texas. This Contract position focuses on copy, mail, intake, and related office support services across both physical and digital workflows. The ideal candidate brings a strong service mindset, works accurately in a fast-paced environment, and communicates effectively with clients and internal teams to keep requests on schedule. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods. • Produce, scan, copy, and distribute documents while following defined procedures for reprographics, mail handling, and intake support. • Organize assignments based on urgency and service commitments to ensure completed work is delivered within agreed timeframes. • Communicate proactively with clients and leadership regarding priorities, completion timelines, and any issues affecting service delivery. • Perform routine quality checks on completed materials to maintain accuracy and consistency before distribution. • Resolve minor equipment issues and replenish paper, toner, and other supplies to keep machines ready for daily use. • Handle confidential files and sensitive information with discretion while following company and client policies. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, and basic audio/visual coordination as required. • Move boxes, paper, and completed materials as needed, including regularly lifting items weighing up to 50 pounds. • Work collaboratively with the office services team and escalate more complex operational problems when appropriate.
2026-08-28T00:00:00Z

Trial Legal Assistant

Houston, TX
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for a Trial Legal Assistant to support attorneys and legal staff in a fast-paced litigation practice. This role focuses on coordinating high-volume administrative and case-related work, preparing court-ready materials, and keeping matters organized across multiple deadlines and venues. The ideal candidate brings strong judgment, discretion, and the ability to manage competing priorities while maintaining strong working relationships with clients, counsel, and internal teams. Responsibilities: • Coordinate attorney schedules, track key litigation dates, and help ensure court deadlines are recorded accurately and met on time. • Draft, edit, and finalize a wide range of legal documents, including pleadings, motions, discovery materials, correspondence, and internal memoranda. • Handle filing and service activities for matters in state, federal, appellate, and arbitration forums, including electronic submissions and delivery coordination when needed. • Review documents for formatting, completeness, and procedural compliance before distribution, filing, or service to outside parties. • Support case administration by opening new matters, initiating conflict checks, and maintaining organized electronic and physical files throughout the matter lifecycle. • Assist with meeting logistics, case-related projects, and day-to-day administrative needs for multiple attorneys and legal team members. • Use online legal resources to locate cases and conduct basic legal research in support of attorney requests. • Maintain trusted working relationships with clients, attorneys, court personnel, and staff while safeguarding confidential information at all times.
2026-09-03T00:00:00Z