We are looking for a dedicated and resourceful Senior Administrative Assistant to join our team in Houston, Texas. In this role, you will provide high-level administrative support, coordinate events, and contribute to organizational success with your problem-solving skills and attention to detail. This is a contract-to-permanent position that requires flexibility to accommodate varying schedules, including occasional early mornings and evening calls.<br><br>Responsibilities:<br>• Organize and manage event logistics, including negotiating hotel contracts and coordinating third-party vendors.<br>• Schedule meetings and maintain accurate calendar management to ensure effective time utilization.<br>• Create and analyze surveys and polls to gather insights and feedback.<br>• Arrange travel plans and prepare detailed expense reports for tracking and reimbursement.<br>• Collaborate with team members to address challenges and ensure smooth operations.<br>• Provide administrative support to the Director of Administration and other leadership personnel.<br>• Oversee conference call setups and ensure seamless communication during virtual meetings.<br>• Develop and maintain documentation related to events and administrative processes.<br>• Assist in handling import-export documents for organizational activities.<br>• Adapt working hours to accommodate meetings and calls as needed.
We are looking for a skilled Administrative Assistant to join our team in Houston, Texas. This is a long-term contract position that offers the opportunity to support daily office operations and contribute to the smooth functioning of our organization. The ideal candidate will bring excellent organizational skills and a proactive approach to handling administrative tasks.<br><br>Responsibilities:<br>• Answer incoming calls and provide attentive assistance to callers.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Coordinate and maintain office supplies to ensure operational efficiency.<br>• Handle clerical duties such as filing, record keeping, and document management.<br>• Prepare, process, and submit expense reports in a timely manner.<br>• Assist with event planning, including organizing special events and meetings.<br>• Provide back-office support to ensure seamless operations.<br>• Manage basic bookkeeping tasks, including QuickBooks entries and expense tracking.<br>• Facilitate external filings and court-related documentation as required.<br>• Support reception duties, including welcoming visitors and maintaining a well-organized front desk environment.
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Houston, Texas. This is a long-term contract role, offering an excellent opportunity to work on-site in a dynamic environment within the energy and natural resources industry. The position requires strong organizational skills and the ability to manage HR-related data and records effectively.<br><br>Responsibilities:<br>• Maintain and organize HR-related data records, ensuring accuracy and proper documentation.<br>• Utilize PeopleSoft and Taleo systems to manage employee information and recruitment processes.<br>• Scan and digitize paper documents to ensure efficient electronic record-keeping.<br>• Communicate effectively with vendors and internal users, addressing inquiries and resolving issues.<br>• Collaborate with various departments to ensure compliance with organizational policies and standards.<br>• Perform records management duties including archiving and retrieval of HR documents.<br>• Uphold confidentiality and security of sensitive employee information.<br>• Provide administrative support to HR operations, including scheduling and data entry tasks.<br>• Participate in updating and improving HR processes to enhance efficiency.<br>• Ensure all tasks are completed within established deadlines and regulations.
<p>We are looking for an experienced Legal Secretary to join our team in the Sugarland area. This is a Contract to permanent opportunity designed for candidates seeking a long-term role in a detail-oriented legal setting. The ideal candidate will have strong organizational skills and attention to detail, as well as the ability to manage multiple tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process legal documents, including e-filing and court submissions, with accuracy and efficiency.</p><p>• Manage and maintain calendars for attorneys, ensuring appointments, deadlines, and court dates are scheduled appropriately.</p><p>• Handle dictation tasks and transcribe legal correspondence and documentation promptly.</p><p>• Coordinate and oversee court filings, adhering to all procedural requirements.</p><p>• Communicate with clients, attorneys, and court personnel to facilitate efficient case management.</p><p>• Maintain organized filing systems to ensure quick and easy access to case files.</p><p>• Perform administrative duties such as answering calls, managing emails, and organizing office supplies.</p><p>• Ensure compliance with legal procedures and deadlines by monitoring case progress.</p><p>• Assist with document revisions and proofreading to ensure accuracy.</p><p>• Support attorneys in the preparation of trial materials and presentations.</p>
