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6 results for Executive Assistant in The Woodlands, TX

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-06-26T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office activities for a contract position. This opportunity is ideal for someone who enjoys creating an organized, welcoming workplace and can manage a variety of administrative tasks with accuracy and professionalism. The role focuses on office coordination, front-desk support, mail handling, and general administrative assistance in a fast-paced environment. Responsibilities: • Oversee routine office operations to maintain a clean, efficient, and detail-focused workspace each day. • Handle incoming mail, packages, and deliveries, then prepare outgoing correspondence and shipments with careful attention to detail. • Track office supply levels, place orders when needed, and ensure shared equipment remains stocked and ready for use. • Coordinate service appointments and vendor visits, including arranging office access and confirming schedules. • Greet visitors, clients, and guests in a courteous manner and provide front-desk assistance that reflects a positive company image. • Answer inbound phone calls, route messages to the appropriate contacts, and respond to general administrative inquiries. • Perform data entry and maintain organized records, logs, and office documentation to support daily business needs.
2026-07-09T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support contract and trade administration activities for a growing organization in the Energy/Natural Resources industry. This contract opportunity is based in Houston, Texas, and is ideal for someone with strong attention to detail who can manage sensitive documentation, maintain accurate records, and coordinate effectively across teams. The role combines administrative support, contract oversight, and operational coordination, requiring strong accuracy, sound judgment, and the ability to work independently in a fast-paced environment. Responsibilities: • Record refined products trades and related revisions promptly and accurately in designated business systems, including handling more detailed transactions with limited oversight. • Prepare, distribute, and track transaction confirmations while ensuring documentation is complete and aligned with internal standards. • Examine external confirmations, identify variances, and resolve outstanding issues directly with appropriate parties. • Create and maintain contract records across multiple platforms, keeping data organized, current, and consistent throughout the lifecycle of each agreement. • Oversee the contract repository by monitoring important milestones, renewal dates, and other time-sensitive obligations. • Coordinate contracts from internal review through final execution, ensuring approvals follow established authority and compliance guidelines. • Drive initiatives that improve workflow efficiency, strengthen documentation practices, and support automation of administrative processes. • Work closely with accounting and cross-functional stakeholders to support month-end activities, address operational questions, and maintain process adherence. • Provide team support through knowledge sharing, procedural documentation, and backup coverage while serving as a reliable resource for daily issue resolution.
2026-07-09T00:00:00Z

Human Resources (HR) Assistant

Houston, TX
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a BILINGUAL Human Resources Assistant to support day-to-day HR operations. This Contract position will play an important role in maintaining employee records, coordinating onboarding activities, and assisting with core administrative processes across the HR function. The ideal candidate brings strong organizational skills, comfort working with HRIS platforms, and the ability to handle sensitive information with professionalism. Responsibilities:• Support daily human resources activities by organizing documentation, updating employee files, and ensuring records remain accurate and current.• Coordinate pre-employment steps, including follow-up on required screening processes and collection of required employment paperwork.• Facilitate onboarding logistics by preparing new employee materials, scheduling orientation activities, and helping employees complete initial documentation.• Maintain and update information within HRIS systems to reflect personnel changes, employment status updates, and other key data.• Assist with employee relations matters by responding to routine inquiries and directing issues to the appropriate HR team members when needed.• Prepare reports, track HR-related documentation, and help monitor compliance with internal procedures and employment requirements.• Partner with HR staff and recruiting teams to support administrative tasks tied to recruitment, onboarding, and employee support processes.
2026-07-10T00:00:00Z

Human Resources (HR) Assistant

Spring, TX
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in The Woodlands. This fully onsite opportunity is a Contract to permanent position and offers the chance to support key HR operations that help create a positive employee experience. The ideal candidate will bring strong organizational skills, confidence working with HR systems, and the ability to communicate professionally across multiple platforms. Responsibilities:• Support daily human resources activities, including maintaining employee records and assisting with administrative HR processes.• Coordinate onboarding tasks for new team members, ensuring required documents, forms, and pre-employment steps are completed accurately and on time.• Assist with candidate screening documentation and follow up on outstanding items to help keep recruitment timelines on track.• Provide general support for employee relations matters by responding to routine questions and directing issues to the appropriate HR team members.• Update and maintain information within HRIS platforms to help ensure employee data remains accurate and current.• Prepare correspondence, schedules, and HR-related documentation using Microsoft Office applications and communication tools.• Facilitate communication with candidates, employees, and internal stakeholders through Zoom, Microsoft Teams, and Outlook.• Help organize meetings, interviews, and other HR activities in a fully onsite office environment.
2026-07-09T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
16.5 - 17.5 USD / Hourly
We are looking for an Office Services Associate to support daily back-office operations for client teams. This is a contract position with the potential to become a longer-term opportunity based on business needs and performance. The role focuses on copy, mail, scanning, and related office support services in a fast-paced office setting, while maintaining accuracy, confidentiality, and strong customer service. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately in designated logs. • Complete copying, scanning, mail handling, and document intake tasks in line with established service standards and turnaround expectations. • Organize assignments by urgency and workflow requirements to ensure projects are processed and delivered on schedule. • Communicate promptly with clients and leadership regarding deadlines, status updates, or issues that may affect completion of work. • Perform routine quality checks on completed materials to maintain consistency, accuracy, and a clear presentation. • Resolve basic equipment and machine issues when possible and escalate more complex problems to the appropriate support contact. • Support additional front-of-house or office operations needs, such as reception, hospitality, and audio/visual assistance, as required. • Handle confidential records and sensitive information with discretion while following company policies and operational procedures. • Load and replenish paper, supplies, and related materials for office equipment, and assist with physically moving items up to 50 pounds when needed.
2026-07-01T00:00:00Z