7 results for Executive Assistant in The Woodlands, TX

Executive Assistant Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule. Responsibilities:• Provide comprehensive administrative support to C-Level executives• Efficiently manage and coordinate executives' calendars• Handle travel arrangements meticulously for executives• Process expense reports timely and accurately• Manage correspondences and communications effectively• Undertake ad-hoc projects as required• Utilize Microsoft Office Suites and Concur for administrative tasks• Operate independently and proactively in managing tasks• Maintain a balance between office and home schedule

Executive Finance Assistant Executive Finance AssistantLocation: Downtown HoustonAre you an organized, detail-oriented professional with experience supporting senior executives in high-demand environments? Are you proficient in SEC filing platforms, financial document preparation, and scheduling? Our client in downtown Houston is seeking an Executive Finance Assistant to support their Chief Accounting Officer (CAO) and provide vital administrative and financial support to their leadership team on a contract basis.Key Responsibilities:<ul><li>Assist in the preparation and proofreading of financial statements, reports, and documents required for SEC filings, including Forms 10-K, 10-Q, and 8-K, using WDesk software (Source: US Demand for Skilled Talent Q1 2025).</li><li>Prepare memorandums, correspondence, presentations, and Board of Director materials using WDesk and Microsoft Office.</li><li>Manage and coordinate approved materials for Boardvantage.</li><li>Maintain confidentiality while handling sensitive internal and external communication between executives and stakeholders.</li><li>Support the CAO with calendar management, meeting coordination, and preparation of agendas and materials.</li><li>Organize and track vendor invoices, approvals, and documentation.</li><li>Ensure meeting rooms are equipped for presentations and distribute materials to attendees.</li><li>Assist with special projects, initiatives, and ad hoc requests to enhance operational efficiency.</li></ul>

Administrative Assistant We are in search of a dedicated Administrative Assistant to become a part of our team in HOUSTON, Texas. Your role will involve various administrative responsibilities, such as responding to incoming calls, managing customer service, and executing data entry tasks. This position offers an excellent short-term contract employment opportunity in the industry. Responsibilities: • Effectively manage inbound and outbound calls, delivering excellent customer service • Execute data entry tasks accurately and promptly • Maintain detail-oriented and prompt email correspondence with clients and team members • Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various administrative tasks • Schedule appointments and manage calendars to ensure smooth operations • Ensure customer inquiries are resolved quickly and efficiently • Regularly update and maintain accurate customer records • Monitor customer accounts and take necessary action when required.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant based in Houston, Texas. This role involves working within the industry, providing comprehensive customer service and administrative support. Responsibilities: • Handling inbound calls and responding to customer inquiries in a timely and detail oriented manner • Performing data entry tasks to maintain accurate customer records • Managing email correspondence and ensuring all communication is responded to promptly • Scheduling appointments and coordinating meetings as required • Utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to complete various administrative tasks • Monitoring customer accounts and taking appropriate action when necessary • Balancing inbound and outbound calls to ensure efficient customer service operations.

Project Administrative Assistant We are offering a permanent employment opportunity within the Detail Oriented Services industry in Houston, Texas. The role available is for a Project Administrative Assistant, a crucial position in our team that demands a high degree of organization and attention to detail. Responsibilities: • Tasked with project and department administration and coordination activities as needed. • In charge of preparing various forms of business correspondence including letters, transmittals, memos, reports, proposals, contracts, and forms. • Responsible for the review and editing of documents prior to client submission, ensuring accuracy and professionalism in all communication. • Tasked with interacting with accounting to initiate new jobs and confirm accurate billing. • Responsible for scheduling and confirming meetings, as well as making arrangements for travel, conferences, and seminars. • Assisting senior team members with project opening forms and various other tasks. • Handling credit card reconciliation tasks. • Addressing miscellaneous requests, managing office building issues, and coordinating office events. • Stepping in as backup for the procurement of routine office supplies. • Tasked with scheduling and setting up conference rooms for meetings, including the provision of beverages and food. • Assisting with the troubleshooting of tech equipment in conference rooms, including PCs, TVs and soundbars. • Handling issues with printers and plotters prior to service call. • Undertaking administrative and reception tasks as and when required. • Willing to take on other tasks as assigned.

Administrative Assistant A company in Montgomery is in need of an Administrative Assistant who has SharePoint experience for a long-term temporary project with the small chance to go permanent. Duties include locating and organizing files in SharePoint as well as supporting the General Manager with other administrative duties as needed. Please apply today if you have SharePoint experience and are interested in this long-term temporary opportunity!

Administrative Technician We are offering a permanent employment opportunity for an Administrative Technician in the energy consulting industry, located in Rosharon, Texas. The successful candidate will be instrumental in maintaining the integrity and efficiency of our day-to-day business operations through a variety of administrative tasks. Responsibilities: • Efficiently and accurately process gas and electric deals using our CRM system. • Collaborate with the sales team to gather customer usage data. • Prepare and obtain quotes from gas and electric suppliers for the sales team. • Accurately match scanned hardcopy files with the corresponding records in our CRM system. • Maintain and update records in the CRM system to support business operations. • Work with team members to resolve any discrepancies in documentation or data entries. • Contribute to the enhancement of process workflows for improved operational efficiency. • Provide updates and feedback on deal processing statuses to internal teams effectively. • Adhere to all our policies and data security protocols.