32 results for Data Entry in The Woodlands, TX

Payroll Administrator We are providing an exciting opportunity for a Payroll Administrator, based in Pasadena, Texas. This role involves supporting the Payroll Specialist with administrative tasks, heavy data entry, and other related duties in the high-volume environment of our team. Our client located in Pasadena, TX is seeking a Payroll Administrator. The Payroll Administrator will be responsible for supporting the Payroll Specialist with various administrative tasks such as entering employee information, making employee corrections, heavy data entry and other administrative tasks. The Payroll Administrator must have 1+ years of heavy data entry experience in a high-volume environment. This is a direct hire opportunity paying up to 20/hr plus benefits working a 9/80 schedule. Responsibilities:• Enter and update employee information accurately and efficiently• Correct any errors or inconsistencies in employee data• Perform high-volume data entry tasks• Assist the Payroll Specialist with various administrative tasks• Utilize Microsoft Excel, Paylocity, and MS Great Plains Dynamics for data management and administrative tasks• Provide administrative assistance as needed, ensuring the smooth operation of the payroll department.

Accounting Clerk Are you a detail-oriented, tech-savvy individual ready to take your career to the next level? Do you thrive in a team-oriented, fast-paced environment? Our client located in Conroe, TX is seeking an Accounting Administrative Clerk to join their dynamic team. This is an excellent opportunity for someone looking to grow in their career, including recent graduates eager to gain experience in accounting and administrative support. Key Responsibilities: Support Accounts Payable (AP), Accounts Receivable (AR), and Payroll processes.Perform general clerical duties, including filing, data entry, and document management.Uphold and maintain the confidentiality of sensitive business and financial information.Assist with organization, scheduling, and other administrative tasks as needed.Embrace new challenges with a positive attitude, taking on additional responsibilities as assigned. Qualifications: Education: Degree preferred; recent graduates are highly encouraged to apply.Experience: 1–2 years of professional experience in any field (no specific industry required).Ability to work collaboratively in a team-oriented environment.Exceptional attention to detail and a knack for staying organized.Strong time management skills to meet deadlines effectively.Tech-savvy, with QuickBooks experience being a must.Eager to learn and grow within the role. This is a direct hire opportunity working 100% in office plus benefits.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Houston, Texas. This role is primarily based in an office environment and involves a range of administrative tasks, including managing communications, coordinating events, and maintaining records. Responsibilities: • Efficiently manage inbound and outbound calls, as well as email correspondence, to ensure smooth communication. • Coordinate and schedule appointments, meetings, and events, while keeping the team/executive calendars updated. • Handle data entry tasks and maintain precise records of communications and transactions. • Manage office supplies and inventory, and liaise with vendors for office services. • Act as a point of contact between staff, clients, and external stakeholders, facilitating timely communication. • Provide administrative support for team projects, including the preparation of materials and presentations. • Use Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, to complete tasks and projects. • Manage phone calls and filing systems as part of general administrative tasks.

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant in Houston, Texas. This role is integral to our team, with a focus on supporting multiple C-suite executives to ensure smooth office operations. The successful candidate will handle a variety of tasks, from processing customer applications to maintaining accurate records and resolving inquiries. Responsibilities: • Conduct detail oriented and efficient handling of incoming calls, serving as the primary point of contact for vendors, employees, and clients.• Manage the schedules of multiple executives, including arranging meetings and coordinating travel arrangements.• Ensure an efficient and productive office environment through the organization of documents, maintenance of records, and preparation of reports.• Handle day-to-day office tasks, such as ordering supplies, managing mail, or addressing other administrative needs.• Maintain confidentiality and demonstrate sound judgment while acting as a liaison between the executives and internal teams.• Prepare and manage expense reports for several executives.• Utilize Microsoft Outlook, PowerPoint, and Word for email correspondence, executive presentations, and data entry.• Exhibit a proactive approach to problem-solving, with a mindset that no task is too small.

Receptionist A company in North Houston is seeking a Director of First Impressions/Receptionist for a long term, possible contract to hire opportunity. This will be an in-office role working Monday-Friday from 8AM-5PM. If you are interested and qualified, please apply today! Responsibilities and Essential Requirements: Professionally welcomes visitors and provides assistance and direction accordingly o Prepares the front desk and signage for scheduled guests and esteemed customers o Follows appropriate visitor front desk procedures including electronic sign in / sign out o Assertively intercepts solicitors as necessary o Properly assists in security of facilities including entry onto campus o Regularly ensures that the front desk and general areas are neat and orderly Professionally and responsibly manages all incoming calls and directs appropriately while providing exceptional customer service o Assertively screens calls as required and determines validity of call o Urgently retrieves daily messages from answering service and forwards appropriately. o Proactively manages after hours’ answering service including advance notice of company holidays, closures and provides direction for callers Effectively and efficiently supports the Human Resources Department o Prepares for and welcomes interviewees and ensures they have completed all required paperwork before interview o Assists in maintaining the application management software by data entering applicants and sending out correspondence. o Proactively assists in preparing for new hires including composing new hire announcement, setting up desk and other various tasks o Capably keeps inventory of new hire supplies o Regularly updates BrightSign presentation for employee communications o Proactively executes employee text message communications as required or necessary o Regularly sends out company announcements including monthly birthdays, upcoming holidays etc. o Willingly coordinates blood drives, fundraisers and other events as necessary o Proactively assists the HR Department with various administrative tasks Required Skills and Abilities: Demonstrates a high level of professionalism in all interactions at the front desk Exhibits a high degree of confidentiality and keeps all HR related matters confidential Demonstrates the ability to solve problems or issues that arise in an urgent manner Able to verbally express thoughts effectively using professional business etiquette ALWAYS remains open and receptive to feedback and positively applies feedback to improve performance MUST demonstrate a high level of integrity and ethics Demonstrates a high sense of urgency Reliable and Dependable Meticulous in following instructions and staying focused Demonstrates a willingness to learn without getting defensive Excellent written communications skills Excellent organizational skills. Must be highly self-structured. Displays a proactive attitude towards anticipating the next steps. Keen eye for detail. Able to work independently with little supervision Consistently Safety conscious Able to function and operate within a team environment Customer service focused while possessing superb customer service skills Ability to analyze and decipher technical content quickly. Able to multi-task and work in a flexible and ever changing environment Exhibits sound and accurate judgment

Customer Service Representative A technical school in North Houston is in need of a Financial Aid Advisor on a temporary to full-time basis. Duties include assisting students and parents with completing a FAFSA application, collecting financial paperwork, over the phone and face to face communication and packaging students to receive financial aid funds. Fluency in Spanish is helpful, however not required. Please apply today if you are qualified for and interested in this temporary to full-time opportunity!

Accounting Clerk We are offering a permanent employment opportunity for an Accounting Clerk in Sugarland, Texas, 77498, United States. This role involves a deep understanding of accounts payable and receivables, working closely with the billing team, and handling heavy data entry tasks. Responsibilities: • Reconciling vendor statements with precision and diligence. • Assisting in the management of accounts payable and receivable. • Providing support to the billing team to ensure smooth operations. • Undertaking data entry tasks, processing invoices, and maintaining accurate records. • Managing the backlog of work efficiently and effectively. • Understanding and addressing the demands of month-end close. • Willingness to learn and use new software, such as Workday, for various tasks. • Potentially working overtime around month-end close to meet deadlines.

Accounts Payable Specialist Or client is offering an exciting opportunity for an Accounts Payable Specialist in the Wholesale Distribution industry in Houston, Texas. In this role, you will be handling full-cycle accounts payable, three-way match processing, and dealing with high volume transactions. The workplace is a dynamic environment where you will use your skills in account reconciliation, coding invoices, data entry, invoice processing, Microsoft Excel, and Oracle. Responsibilities: • Ensure accurate and efficient processing of customer credit applications• Handle high volume invoice processing• Maintain and update customer credit records regularly• Utilize Oracle and Excel to manage accounts payable• Manage full-cycle accounts payable processing• Execute three-way match for invoice processing• Perform data entry and coding for invoices• Regularly reconcile account balances• Respond and resolve customer inquiries related to accounts payable• Monitor customer accounts and take necessary action when needed.

Entry Level Staff Accountant Our client is seeking a motivated and detail-oriented Entry-Level Staff Accountant to join their growing team. This is an excellent opportunity for a professional with a degree in accounting, finance, or a related field to gain hands-on experience and build a solid foundation for a successful career in accounting.Key Responsibilities:<ul><li>Assist in the preparation of financial statements by gathering and analyzing account information.</li><li>Support month-end, quarter-end, and year-end closing processes, including journal entries and account reconciliations.</li><li>Maintain the general ledger by ensuring accuracy in data entry and integrity of financial records.</li><li>Perform accounts payable (AP) and accounts receivable (AR) functions, including processing invoices, reconciling payments, and following up on outstanding receivables.</li><li>Collaborate with team members to ensure compliance with company policies and accounting standards.</li><li>Assist with the preparation of ad-hoc financial reports, audits, and special projects as needed.</li><li>Monitor and analyze financial transactions to ensure compliance with established procedures.</li></ul>

Medical Administrator We are looking for a meticulous and dedicated Medical Administrator to join our team in Houston, Texas. As a Medical Administrator, you will be primarily involved in verifying patient insurance coverage, ensuring that necessary procedures are covered by their insurance provider. This role offers a long term contract employment opportunity. Responsibilities • Verify patient's insurance coverage by contacting payers and inquiring about enrolment and necessary steps required. • Operate with a high level of confidentiality and security when handling sensitive information. • Perform data entry tasks while maintaining the accuracy of all entries. • Utilize fax and email services to transmit documents as needed. • Engage in enrolment discussions with various parties. • Scan, load, and manage various documents, including forms. • Collaborate with team members to meet or exceed performance metrics. • Monitor and manage customer accounts, taking appropriate action as necessary. • Process customer credit applications with accuracy and efficiency. • Maintain precise customer credit records.

Accounting Specialist Part-Time Accounting Specialist / Bookkeeper (Contract-to-Hire)Are you an experienced accounting professional seeking flexibility and an opportunity to work with a dynamic team? We’re hiring!Our client in Downtown Houston is seeking a Part-Time Accounting Specialist / Bookkeeper on a contract-to-hire basis. This role is perfect for someone organized, detail-oriented, and comfortable with data entry and financial operations. With a diverse mix of responsibilities and flexibility in scheduling, this is an excellent opportunity to grow your skills and contribute meaningfully. Key Details:<ul><li>Schedule: 24-hour workweek (3 days per week) with flexible hours.</li><li>Location: In-office attendance required for 3 days per week (free parking or a transit pass provided).</li></ul> Role Responsibilities:<ul><li>Data entry and maintaining accurate financial records.</li><li>Process broker statements and ensure correct journal entries.</li><li>Reconcile bank accounts, brokerage statements, and other financial documents.</li><li>Handle check runs, deposits, and overall cash management.</li><li>Month-end consolidation: Prepare financial reports.</li><li>Oversee intercompany transactions and manage accounting across approximately 40 entities (most are straightforward).</li></ul>

Accounts Payable Specialist We are seeking a meticulous Accounts Payable Specialist to join our dynamic team. This role is crucial in managing the accounts payable duties of our organization, which operates within a bustling industry. Our workplace is located in Conroe, Texas, 77302, United States, providing an efficient and thriving environment for our employees. Responsibilities: • Manage the accounts payable for distinct entities and vendors, ensuring smooth business operations. • Process due invoices for payments, promoting financial accuracy. • Use accounting software and other programs for effective management of accounts payable. • Build and maintain relationships with both new and existing vendors, fostering a strong network. • Follow departmental procedures while ensuring bills are paid timely and accurately. • Compare purchase orders, prices, terms of payment, and other charges to maintain financial transparency. • Carry out accounting duties such as account maintenance, recording entries, and reconciling books of accounts to uphold financial integrity. • Analyze workflow processes to identify areas of improvement and implement effective solutions. • Apply skills such as Account Reconciliation, Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel, Oracle, QuickBooks, and SAP to ensure high-quality work.

Bookkeeper We are looking for a dedicated Bookkeeper in the Houston, Texas area. In this role, you will be pivotal in managing financial records, including purchases, sales, receipts, and payments. You will be part of a team working in a fast-paced environment in the industry, offering a long-term contract employment opportunity. Responsibilities • Accurately and efficiently process full cycle accounts payable and receivable • Handle payroll operations with precision • Ensure accurate bookkeeping records are maintained consistently • Conduct account reconciliation tasks regularly • Utilize QuickBooks Online for various accounting operations • Perform data entry tasks as required • Leverage Microsoft Excel for financial tasks and reporting • Undertake bank reconciliations as part of the role • Manage month-end close procedures • Maintain and manage Cash Flow 360 operations.

Accounting Clerk-Payroll Our client located in the Medical Center area of Houston, TX is seeking an Accounting Clerk with a focus on Payroll and Accounts Payable. The Accounting Clerk needs to have 2+ Years experience processing Payroll for 300+ employees bi-weekly, and experience with full cycle Accounts Payable. Experience with Accounts Receivable would be a huge plus. Paycom experience is needed. This is a direct hire opportunity paying 65K plus bonus and benefits working 100% in office. Responsibilities:• Ensure accurate processing of payroll for a significant number of employees bi-weekly.• Handle full cycle accounts payable tasks efficiently.• Manage account reconciliation to maintain financial accuracy.• Oversee accounts receivable, providing an added advantage to our operations.• Utilize Paycom for various accounting tasks, enhancing efficiency.• Perform data entry tasks to maintain up-to-date and accurate records.• Utilize Microsoft Excel for various accounting functions.• Monitor and take appropriate action on customer accounts.

Sr. Accounts Payable Analyst We are looking for a Sr. Accounts Payable Analyst to join our team in the Oil & Gas - Exploration & Production industry, situated in Houston, Texas. As a Sr. Accounts Payable Analyst, your main tasks will involve handling and processing accounts payable, establishing relationships, engaging with vendor contracts, and performing account reconciliations. Responsibilities: • Process and manage accounts payable diligently and systematically • Regularly review the AP inbox to ensure all communications are addressed • Handle vendor contracts, focusing on understanding the terms, discounts, and penalties • Perform account reconciliations to ensure accuracy in vendor accounts • Develop and maintain relationships with vendors for smooth operations • Ensure accurate data entry and invoice processing • Utilize Microsoft Excel and Oracle for efficient management of accounts payable • Engage in check runs and invoice coding • Apply your expertise in Oil Exploration as part of your role.

Accounts Payable Clerk We are offering a contract to hire employment opportunity for an Accounts Payable Clerk in Houston, Texas. As an integral part of our team, your role will be instrumental in managing and processing invoices, handling utility expenses for multiple locations, and demonstrating strong Excel skills. Responsibilities: • Handle the processing of up to 100 invoices on a weekly basis. • Oversee the expense reporting for utilities including water, gas, and more for over 200 locations. • Ensure accurate record keeping for all accounts payable data. • Utilize strong Excel skills to manage and analyze data effectively. • Display excellent verbal and written communication skills when interacting with other team members and clients. • Adhere to the business casual dress code during working hours from 8am to 5pm. • Ensure efficient and effective customer service by addressing inquiries promptly. • Monitor customer accounts and take necessary action when required. • Maintain a detail-oriented approach to all tasks, ensuring high levels of accuracy and organization.

Executive Assistant Our Client is seeking an Executive Assistant to support C-level leaders, this role will encompass a broad range of responsibilities, including managing travel arrangements, coordinating events, as well as processing data and creating reports. This role offers an exciting opportunity to work in a dynamic setting, requiring excellent communication skills and a strong understanding of urgency. Responsibilities: • Support the leadership team, including the CEO and CFO, in their daily operations• Utilize Excel at an intermediate to advanced level, including the use of pivot tables• Coordinate and manage corporate events and travel arrangements• Generate detailed reports from QuickBooks, and Excel for the leadership team• Perform data entry tasks and invoice processing• Maintain CRM administration duties• Display a high level of proficiency in Word• Tackle problem-solving tasks in a fast-paced environment• Understand the importance of urgency in the execution of responsibilities.

Human Resources Coordinator A company in the Woodlands area is seeking a Human Resource Coordinator to join their team on a contract to hire basis. This will be a full in-office role. Ideal candidate will have a minimum of 1 year of HR experience with a strong administrative background. Ideal candidates will have experience with ADP Workforce Now (ADP WFN). Must also have strong follow up skills as well as be a self-starter and quick learner. If you are interested and qualified in this role, please apply today! Job descriptionOnboarding and Pre-Employment:<ul><li>Coordinate the entire onboarding process from the moment a manager requests a job posting until the new hire’s first day.</li><li>Facilitate job postings and manage candidate tracking systems.</li><li>Schedule interviews, conduct reference checks, and initiate background checks.</li><li>Monitor the HR inbox and respond accordingly daily.</li><li>Prepare new hire paperwork and ensure all documents are completed and filed correctly.</li><li>Communicate with new hires to provide information about benefits, start dates, and orientation schedules.</li><li>Update employee records and manage new hire data entry in HR systems (e.g., ADP).</li><li>Issue Compliance training.</li><li>Other duties as required.</li></ul>Employee Documentation and Records:<ul><li>Maintain up-to-date employee records in compliance with HR policies and legal requirements.</li><li>Manage and update onboarding materials, orientation content, and other HR documents.</li></ul>General Administrative Support:<ul><li>Provide administrative support to the HR department, including scheduling meetings and preparing reports.</li><li>Assist with organizing HR events, training sessions, and employee engagement initiatives.</li></ul>

Tax Manager - Public We are offering an exciting opportunity in Houston, Texas, for a Tax Manager - Public to join our team. In this role, you will work closely with our Tax Department, coordinating tax planning strategies for our clients. This role is integral to maintaining our commitment to providing excellent customer service. Responsibilities:<ul><li>Handle the execution of state and federal tax returns for complex individuals, as well as trusts and estates</li><li>Develop and present federal and state tax return material for partnerships and S-Corporations, which includes the initiation of working trial balance in Excel</li><li>Systematize and formulate tax data pertinent for data entry using Lacerte tax software</li><li>Contribute assistance to tax-related considerations, forecasting, and queries from the IRS</li></ul>

Tax Preparer We are offering a short-term contract employment opportunity for a Tax Preparer in Conroe, Texas. The role will involve working within a dynamic and busy environment, focusing on preparation of tax returns for a variety of clients including individuals, small businesses, and corporations, and ensuring high standards of customer service and deadlines are met. Responsibilities:• Preparation of tax returns for individuals and businesses• Analyzing trial balances and performing heavy reconciliations• Handling sales and use tax matters• Undertaking cleanup projects and data entry tasks• Utilizing Drake Tax Software and QuickBooks Online for tax preparation and financial management tasks• Ensuring all work is completed in a detail-oriented manner, meeting all necessary deadlines• Maintaining a detail-oriented and friendly demeanor at all times• Utilizing skills in S-Corps, reconciliations, trial balance, and tax.• Managing and maintaining accurate and up-to-date customer credit records.

Staff Accountant We are offering an exciting opportunity for a Staff Accountant in Houston, Texas. In this role, you will be responsible for handling various accounting tasks, including processing invoices, reconciling accounts, and assisting with monthly and yearly closings. You will also be expected to identify opportunities for cost reduction and support the accounting department as needed. Responsibilities• Manage the processing and data entry of cash receipts and Accounts Receivable invoices.• Act in a supporting role for Accounts Payable, including the review and reconciliation of invoices to ensure correct matching with purchase orders and goods receipts.• Contribute to the efficient closing of accounts at month-end and year-end.• Oversee reporting for fixed assets and intangibles, which includes recording acquisitions, disposals, depreciation, and amortization, and maintaining support schedules.• Regularly reconcile intercompany and related party accounts.• Undertake filing and other miscellaneous duties as assigned, demonstrating adaptability to changing routines.• Collaborate effectively with the team to complete assigned tasks.• Proactively identify opportunities for cost reduction.• Provide necessary support to the Accounting Department as required. For immediate consideration, contact Mark, [email protected]

Administrative Assistant/Sales Assistant We are offering a contract to hire employment opportunity for an Inside Sales Assistant in Sugar Land, Texas. This role primarily involves administrative tasks with some sales support and EA duties in a small company environment. The successful candidate will be expected to understand the warehouse side of the company and might travel occasionally to learn the trade show/conference side of the business. Responsibilities: <ul><li>Assist the owner in auditing orders and communicating with top clients</li><li>Manage expense reports and book travel arrangements</li><li>Coordinate trade shows, including ordering goods/swag and tracking delivery dates</li><li>Perform data entry tasks and generate reports</li><li>Create sales presentations for clients </li><li>Manage calendar and schedule meetings</li><li>Ensure grammatically correct and effective email correspondence </li><li>Be flexible and open to taking on a variety of tasks to support the growth of the role.</li></ul>

Accounts Payable Specialist We are in the transport industry, based in Houston, Texas, and are on the lookout for an Accounts Payable Specialist to be an integral part of our team. The role involves a myriad of tasks ranging from processing customer applications to maintaining customer records and handling inquiries. The position also requires monitoring customer accounts and taking necessary actions. Responsibilities: • Efficient and accurate processing of customer credit applications • Keeping customer credit records up-to-date and accurate • Resolving customer inquiries promptly and professionally • Regular monitoring of customer accounts and taking appropriate actions • Processing invoices, including matching, batching, and coding • Handling of ACH and Wire transactions • Using Coupa or Concur for account management • Performing account reconciliation tasks • Conducting check runs • Collaborating with other departments for discrepancy resolution and other tasks.

Operations Coordinator We are looking for a diligent Operations Coordinator to join our team ONSITE in Houston, Texas. As an Operations Coordinator, you will be responsible for managing fleet inventory, generating operational reports, and maintaining excellent customer service with both internal and external stakeholders. This role offers a contract to permanent employment opportunity and is fundamental in ensuring the smooth operation of our business. Responsibilities: • Accurately track new fleet purchases and vendor transactions on a daily basis.• Manage the relationship with the fleet management company, handling tasks related to new and pending purchases, billing, approvals, case tracking, accidents and subrogation, maintenance and repairs, toll tags, and registration renewal prerequisites.• Develop, run, and maintain operational reports across various systems of record.• Collaborate with internal departments, such as insurance, legal, project sites, and bidding, for various documentation requests and company information.• Create and manage comparative charts, purchase orders, and other company requirements for payment to vendors through company processing systems.• Proactively support and respond to companywide project requests, such as vehicle registrations/titles, fuel card requests, employee fuel pins, and other forms of record/documentation.• Analyze fleet data to identify opportunities for improvement and ensure efficient operations.• Regularly correspond with project managers and leadership regarding all project fleet and equipment needs, submitted orders, inventory numbers, deliveries, and potential concerns/discrepancies.• Maintain a customer service-oriented approach when interacting with external vendors and internal departments.• Stay organized and agile when managing various competing priorities.• Handle the entry of valuable data and distinguish faulty data, particularly when tracking and entering numbers and information pertinent to fleet reporting.

Engineer, Software We are offering a long term contract employment opportunity for a Software Engineer in Houston, Texas. This role is entirely remote and is within the automation industry. The Software Engineer will be tasked with designing and implementing advanced automation systems, providing guidance to entry level engineers, and working closely with cross-functional teams. Responsibilities: • Develop and implement advanced automation systems using Inductive Automation Ignition Perspective • Manage and integrate data collection systems using Canary Labs Historian, including knowledge of OPC/UA MQTT .NET web API’s and SQL Databases • Ensure seamless connectivity and data flow by configuring and troubleshooting various networking protocols, including Ethernet TCP Modbus Modbus TCP et al. • Display a comprehensive understanding of PLC programming design/architecture • Provide mentorship and technical guidance to entry level engineers to foster their detail oriented development • Collaborate with cross-functional teams to design and implement automation solutions that meet client requirements • Conduct system testing, debugging, and validation to ensure optimal performance and reliability • Stay updated with industry trends and advancements in automation technologies • Work closely with business/product owners to architect and deliver new services to introduce new products and bundles • Drive the architectural design including dependent services, service interactions, and policies • Improve the customer experience of the entire set of services/applications, including troubleshooting of corporate and local site SCADA platforms • Contribute and lead initiatives by engaging and mentoring Engineers at all levels to improve the craftmanship of Software Engineering.