We are looking for a detail-oriented Administrative Assistant to join our team in Tempe, Arizona. This Contract-to-permanent position offers an excellent opportunity to contribute to the daily operations of a dynamic organization within the transport industry. The ideal candidate will excel in administrative tasks, communication, and organizational skills, ensuring the seamless functioning of the department.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the department, ensuring smooth day-to-day operations.<br>• Answer and manage inbound calls professionally, directing inquiries to the appropriate team members.<br>• Perform accurate data entry to maintain up-to-date records and documentation.<br>• Handle receptionist duties, including greeting visitors and maintaining a welcoming environment.<br>• Organize and maintain office files, ensuring easy access to important documents.<br>• Assist in scheduling meetings and coordinating calendars for team members.<br>• Prepare reports and presentations as needed, utilizing strong attention to detail.<br>• Collaborate with other departments to ensure efficient communication and workflow.<br>• Monitor and order office supplies to maintain adequate inventory levels.<br>• Support risk-related administrative tasks as directed by the supervisor.
<p>We are actively seeking a detail-oriented and proactive <strong>Accounting Clerk</strong> for a <strong>temp-to-hire</strong> position based in Tempe, AZ. The ideal candidate will provide reliable support to the accounting team by performing essential financial and administrative tasks, including managing data entry, reconciling accounts, and assisting with day-to-day accounting operations. <strong>Proficiency with QuickBooks OR Sage</strong> is required to excel in this role. This position offers a pathway to long-term employment based on performance and dedication.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform accurate data entry of financial transactions into accounting software systems.</li><li>Reconcile accounts, including vendor statements, bank accounts, and credit card transactions.</li><li>Process invoices, ensure proper coding, and support accounts payable (AP) and accounts receivable (AR) functions.</li><li>Maintain organized accounting records, ensure proper filing, and prepare reports upon request.</li><li>Assist with payroll processing and other administrative tasks as needed.</li><li>Support the month-end and year-end closing processes by preparing necessary documentation.</li><li>Collaborate with internal teams to resolve discrepancies or accounting-related inquiries.</li><li>Ensure compliance with company policies and procedures in all accounting operations.</li></ul><p><br></p>
<p>We are looking for a skilled mid-level Litigation Associate Attorney with over three years of experience to join our mid-sized law firm client's team in Scottsdale, Arizona. This role involves handling diverse commercial litigation cases, including business disputes, real estate conflicts, and bankruptcy matters. The position is primarily office-based, with occasional opportunities to work remotely.</p><p><br></p><p>Responsibilities:</p><p>• Represent clients in commercial litigation cases, including business disputes, real estate issues, and bankruptcy proceedings.</p><p>• Draft and file motions, briefs, and other legal documents with clarity and precision.</p><p>• Conduct thorough legal research to support case strategies and client interests.</p><p>• Manage all aspects of discovery, including preparing and responding to requests for documents and interrogatories.</p><p>• Participate in depositions, mediations, and court hearings to advocate for client interests.</p><p>• Collaborate with colleagues and clients to develop effective legal strategies.</p><p>• Maintain up-to-date knowledge of relevant laws and regulations to ensure compliance and effective representation.</p><p>• Negotiate settlements and agreements on behalf of clients, when appropriate.</p><p>• Provide clear and regular communication to clients regarding case progress and outcomes.</p>
<ul><li><strong>Position: Supplier Specialist - Sales Assistant (Contract to Hire)</strong></li><li><strong>Location: Tempe, Arizona</strong></li><li><strong>Hybrid - 3 to 4 days ONSITE (Contract Role)</strong></li><li><strong>Required Years of Experience: 1+ Years SALES required (MUST HAVE)</strong></li><li><strong>Hourly Pay Range: $30 - $31 per hour</strong></li></ul><p> </p><p><strong>Job Description: </strong></p><p>Evaluate, interview and present qualified candidates to hiring manager for review. Utilize the complete functionality of Ap. </p><p>As a Supplier Specialist, you will play a key role of being a Commercial Card and Wholesale Payables Subject Matter Expert (SME), responsible for working directly with suppliers to identify objection to card and other e-payables acceptance. By offering applicable product solutions or features, you will aim to enroll or retain suppliers on Commercial Card and Wholesale Payables programs. A Supplier Specialist, will primarily work with suppliers to enroll into Virtual Connect Network. Supplier Specialists will play a pivotal role in working directly with suppliers to provide a best in class experience for clients and their suppliers.</p><p> </p><p>Key focus of this role is to engage and partner closely with suppliers via outbound call or email to describe the product and services to enroll into Virtual Connect Network.</p><p> </p><p><strong>Role and Responsibilities: </strong></p><p>• Effectively build rapport with suppliers on the phone; conveying confidence and presence while consulting to identify their needs.</p><p>• Manage supplier contact across multiple outbound and inbound channels, including phone, email, web and internal reporting</p><p>• Verifying accuracy of information provided by client and/or supplier</p><p>• Identify root cause for suppliers objection to product acceptance by offering product feature and/or service solutions to meet supplier needs and concerns</p><p>• Research contact information using available tools and resources</p><p>• Identify potential process improvements in supplier engagement</p><p>• Demonstrate exceptional negotiation</p>
<p>We are hiring a skilled and motivated HR Generalist to become a key player in our team located in Phoenix, AZ. As an HR Generalist, you will provide comprehensive HR support and contribute to the success of the organization through effective employee relations, payroll administration, recruitment coordination, and compliance management. This position is temp-to-hire, offering candidates the opportunity to grow and transition into a permanent role.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer day-to-day HR operations, including onboarding, employee relations, benefits coordination, and offboarding processes.</li><li>Manage and maintain personnel records and documentation with accuracy and confidentiality.</li><li>Support recruitment efforts by assisting with job postings, resume screening, interview scheduling, and coordination with hiring managers.</li><li>Facilitate payroll administration and ensure accurate employee compensation processes.</li><li>Provide guidance to employees on company policies, procedures, and compliance matters.</li><li>Assist with employee performance management processes, including evaluations and action plans.</li><li>Monitor compliance with federal, state, and local labor laws and regulations.</li><li>Generate HR reports in Excel and prepare communication materials using Microsoft Office tools.</li><li>Handle and resolve HR-related inquiries from employees and management in a professional manner.</li></ul><p><br></p>
We are looking for a detail-oriented HR Coordinator to join our team in Phoenix, Arizona. In this long-term contract role, you will play a key part in ensuring the smooth operation of human resources processes, including employee records management, benefits administration, and payroll support. This position requires a proactive approach to problem-solving and the ability to handle sensitive information with care and discretion.<br><br>Responsibilities:<br>• Maintain and update employee records, including scanning, uploading, and auditing documents, while coordinating with external vendors for off-site storage.<br>• Respond to employee inquiries regarding HR policies, benefits enrollment, and payroll concerns in a timely and attentive manner.<br>• Process a high volume of HR transactions with accuracy and efficiency.<br>• Provide support for unemployment claims, ensuring compliance with organizational and legal requirements.<br>• Assist in onboarding new employees, including background checks and HRIS data entry.<br>• Collaborate on various HR projects and initiatives as assigned.<br>• Interpret and communicate plan details related to benefits and payroll contributions to employees.<br>• Troubleshoot HR-related issues, using critical thinking and independent judgment to resolve concerns.<br>• Ensure compliance with HR policies and procedures, maintaining confidentiality at all times.<br>• Utilize Microsoft Office applications, including Excel and Outlook, to complete tasks effectively.
We are looking for a highly motivated Logistics Clerk to join our team in Phoenix, Arizona. In this role, you will serve as a key point of contact for both internal and external customers, ensuring seamless execution of commercial and military repair orders. This is a long-term contract position, offering an excellent opportunity to contribute to a dynamic environment while honing your customer service and logistical expertise.<br><br>Responsibilities:<br>• Process a high volume of daily computer transactions, managing up to 150+ orders efficiently.<br>• Communicate effectively with internal and external customers to address inquiries and resolve issues.<br>• Administer repair orders by acknowledging, quoting, invoicing, and managing all related activities.<br>• Interpret and execute customer contractual requirements to ensure compliance and satisfaction.<br>• Monitor and manage warranty claims, determining their validity and appropriate disposition.<br>• Proactively mitigate risks related to on-time delivery and financial penalties by maintaining service levels.<br>• Ensure adherence to global trade compliance regulations throughout all processes.<br>• Prepare and process financial documents, including invoices and purchase orders.<br>• Collaborate with suppliers and other stakeholders to meet customer expectations.<br>• Utilize SAP R/3 and other systems to streamline operations and maintain accurate records.
<p>We are looking for a dedicated and detail-oriented Plaintiff's Personal Injury Pre-Litigation Case Manager with Arizona and California experience to join our legal team in Phoenix, Arizona. In this role, you will manage pre-litigation cases, support clients through the claims process, and ensure the timely progression of files toward resolution. Ideal candidates will have experience in legal case management and a strong commitment to client service. Open to mostly remote or hybrid. </p><p><br></p><p>Responsibilities:</p><p>• Conduct client intake interviews to gather necessary information and ensure accurate documentation.</p><p>• Request and follow up on medical records to support case development.</p><p>• Draft demand letters and other legal documents with precision and attention to detail.</p><p>• Monitor case progress, ensuring files are moved efficiently toward settlement.</p><p>• Communicate effectively with clients, providing updates and addressing inquiries throughout the process.</p><p>• Collaborate with attorneys and other team members to ensure seamless case handling.</p><p>• Analyze medical records and other case-related documentation to identify key details.</p><p>• Maintain organized and accurate records of all case-related activities.</p><p><br></p>
We are looking for a highly organized and proactive Logistics Coordinator to join our team on a Contract to permanent basis in Phoenix, Arizona. In this role, you will play a critical part in ensuring seamless patient placement and transfer processes within the healthcare setting. This position requires excellent communication skills, a customer-focused mindset, and the ability to work independently while collaborating with diverse teams.<br><br>Responsibilities:<br>• Coordinate the placement of patients by following physician orders and the guidance of the Patient Logistics Manager and RN.<br>• Manage patient transfers to appropriate facilities and units while ensuring accuracy and timeliness.<br>• Identify and escalate potential issues to supervisors or leadership to address and resolve barriers to efficient patient placement.<br>• Maintain clear and accurate documentation of all activities to support effective communication across care teams and facilities.<br>• Communicate effectively with staff from referring and receiving facilities to ensure smooth patient transitions.<br>• Foster collaborative relationships with colleagues, physicians, and care team members to facilitate timely and effective patient placement.<br>• Provide and accept constructive feedback in a thoughtful and precise manner to support continuous improvement.<br>• Demonstrate commitment to the organization’s mission and vision by maintaining a customer-oriented approach.<br>• Encourage innovative and creative solutions to enhance operational efficiency.<br>• Perform responsibilities independently with minimal supervision, ensuring high standards of quality and accountability.
We are looking for an accomplished IT Director to oversee global IT operations, security, and compliance initiatives. This leadership role involves shaping the strategic vision for IT infrastructure, ensuring robust cybersecurity measures, and driving compliance with international standards. The ideal candidate will possess strong technical expertise, a proven ability to manage distributed teams, and a commitment to fostering secure and scalable technology solutions.<br><br>Responsibilities:<br>• Develop and implement a comprehensive global IT strategy that aligns with organizational goals.<br>• Lead, mentor, and manage a distributed team of IT professionals, including contractors and in-house staff.<br>• Oversee vendor relationships, budgeting, and procurement processes to ensure cost-effective IT operations.<br>• Design and execute a proactive cybersecurity strategy, including risk assessments and incident response plans.<br>• Establish and maintain IT policies, internal controls, and documentation to support compliance with global regulatory standards.<br>• Ensure adherence to major compliance frameworks, including SOC 2 and ISO 27001.<br>• Manage enterprise IT systems, cloud-based tools, and core infrastructure across global and remote environments.<br>• Implement best practices for data backup, disaster recovery, and business continuity planning.<br>• Collaborate with cross-functional teams to ensure IT processes meet organizational needs and support operational efficiency.<br>• Drive automation and continuous improvement across IT workflows and systems.
We are looking for an Accounting Clerk to join our team in Peoria, Arizona. In this role, you will play a key part in managing financial operations, including accounts payable, accounts receivable, and job cost tracking. This position is ideal for someone who thrives in a fast-paced environment and enjoys working with precision and attention to detail.<br><br>Responsibilities:<br>• Process accounts payable transactions accurately, ensuring proper coding to construction jobs and cost categories.<br>• Handle accounts receivable tasks, including client invoicing and tracking payments.<br>• Perform regular bank and account reconciliations to maintain financial accuracy.<br>• Track and update job cost data for ongoing projects to ensure accurate reporting.<br>• Prepare monthly financial reports and job cost summaries to support business operations.<br>• Collaborate with vendors, subcontractors, and project managers to address billing and payment inquiries.<br>• Ensure compliance with lien waivers, certificates of insurance, and contractual requirements.<br>• Assist with audits by organizing financial records and maintaining project files.<br>• Support tax payment processes for city, county, and state obligations.<br>• Perform general administrative and accounting tasks as needed.
<p>Robert Half Management Resources is seeking a Sr. Compensation Analyst that will support one of our manufacturing clients on an interim basis. This position will include assigned projects and tasks, performing analysis, offer development support for local hires and assigned expats, data audits, and work related to annual merit and bonus planning. Acts as the day-to-day contact on compensation matters, liaising with other key stakeholders, including AZ IT, AZ Finance & Payroll, Mobility, Overseas Compensation, external vendors, and other relevant parties to support cross-functional work efficiency and alignment.</p><p><br></p><p><u>Responsibilities:</u></p><p>• Sets up complex spreadsheets, performs required compensation & data analytics, and collects stakeholder feedback to develop and recommend solutions for unique business challenges.</p><p>• Creates data models inclusive of alternative design options and cost impacts.</p><p>• Supports key initiatives which may include project work supporting expats, rewards and recognition, localization, special short-term programs, etc.</p><p>• Provides offer support for local hires and expats.</p><p>• Develops, ensures audit of, and maintains complex excel reports to support data analysis. Supports delivery center on annual merit and bonus cycle administration and tools.</p><p>• Ensures company compliance with relevant audits, laws, and regulations. Maintains current and required documentation as assigned for policy, procedures (SOPs), controls, and plans.</p>
We are looking for a detail-oriented Accountant to join our team in Tempe, Arizona. This Contract-to-permanent position offers an exciting opportunity to contribute to financial operations, including managing accounts, ensuring compliance, and supporting accurate reporting. The ideal candidate will possess strong analytical skills and a thorough understanding of accounting principles.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes to ensure timely and accurate transactions.<br>• Prepare and post journal entries while maintaining proper documentation.<br>• Reconcile bank statements and general ledger accounts to ensure accuracy.<br>• Assist in the preparation of monthly, quarterly, and annual financial reports.<br>• Support audits by providing relevant documentation and information.<br>• Monitor and analyze financial data to identify discrepancies and propose solutions.<br>• Collaborate with internal teams to ensure adherence to accounting standards and regulations.<br>• Maintain organized records and financial documentation for reporting and compliance purposes.<br>• Contribute to process improvements and efficiency initiatives within the accounting department.
We are looking for a dedicated Front Desk Coordinator to join our team in Phoenix, Arizona. In this Contract-to-Permanent position, you will play a key role in ensuring smooth day-to-day operations by providing exceptional administrative and customer service support. The ideal candidate is proactive, organized, and skilled at handling a variety of front desk responsibilities.<br><br>Responsibilities:<br>• Manage incoming calls using a multi-line phone system, ensuring prompt and attentive responses.<br>• Welcome and assist guests and visitors, maintaining a friendly and attentive demeanor.<br>• Provide concierge-style services to support both internal and external needs.<br>• Perform administrative tasks such as scheduling appointments, maintaining records, and handling correspondence.<br>• Coordinate with other departments to ensure seamless communication and operational efficiency.<br>• Maintain the front desk area to ensure it is organized and presentable at all times.<br>• Monitor and address inbound inquiries, directing them to appropriate team members or departments.<br>• Support management with additional administrative responsibilities as required.<br>• Assist in the preparation of reports and documentation as needed.
We are looking for a dedicated and detail-oriented Customer Service Representative to join our team in Mesa, Arizona. This is a long-term contract position ideal for bilingual professionals proficient in both Spanish and English. The role involves managing sensitive information, providing exceptional support to stakeholders, and ensuring seamless communication with diverse groups, including veterans and individuals with developmental disabilities.<br><br>Responsibilities:<br>• Enter and manage budget-related data with a high degree of accuracy and attention to detail.<br>• Communicate effectively with stakeholders, including veterans and individuals with developmental disabilities, to address inquiries and resolve issues.<br>• Collaborate with a team of representatives to ensure consistent and high-quality service delivery.<br>• Handle sensitive information responsibly and in compliance with confidentiality standards.<br>• Participate in structured training programs, including shadow training, to quickly gain proficiency in job responsibilities.<br>• Utilize company-provided equipment, such as laptops and monitors, to perform job functions efficiently.<br>• Support team operations by contributing to a collaborative and productive work environment.<br>• Apply medical knowledge, if applicable, to enhance service interactions and decision-making.<br>• Maintain fluency in both Spanish and English to cater to bilingual customer needs.
<p>We are looking for an experienced Senior Real Estate Paralegal to join our client's team for an in-house role in Scottsdale, Arizona. This role involves managing a high volume of real estate transactions, providing comprehensive support for diligence processes, and overseeing title and survey reviews. The ideal candidate will bring expertise in land purchase closings and demonstrate exceptional organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Handle a high volume of closing transactions for real estate deals with accuracy and efficiency.</p><p>• Conduct thorough due diligence processes, including title and survey reviews.</p><p>• Manage land purchase transaction closings from start to finish, ensuring compliance and timely execution.</p><p>• Collaborate with legal teams and other departments to facilitate seamless transaction workflows.</p><p>• Review preliminary title reports and resolve discrepancies or issues.</p><p>• Maintain detailed records and documentation for all transactions.</p><p>• Provide expert support in commercial real estate matters, ensuring alignment with organizational goals.</p><p>• Ensure effective calendar management and coordination for transaction deadlines.</p><p>• Communicate effectively with stakeholders to address inquiries and resolve complaints promptly.</p>
<p>We are seeking an organized and detail-oriented <strong>Bookkeeper</strong> for a <strong>temp-to-hire</strong> position with a company located in Phoenix, AZ. The ideal candidate will manage key financial tasks, including maintaining accurate records, processing transactions, and providing reporting support. Proficiency with <strong>QuickBooks OR Sage</strong> is required to efficiently handle bookkeeping responsibilities. This position offers the opportunity to transition into a full-time role based on performance and reliability.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Handle day-to-day bookkeeping tasks, including accounts payable (AP) and accounts receivable (AR).</li><li>Accurately record and categorize financial transactions in the general ledger.</li><li>Reconcile bank statements and accounts monthly to ensure financial health and accuracy.</li><li>Prepare and maintain financial reports, including profit and loss statements and balance sheets.</li><li>Assist with payroll processing and ensure compliance with tax regulations.</li><li>Monitor the company’s cash flow and resolve discrepancies as needed.</li><li>Provide support during the month-end and year-end closing processes.</li><li>Collaborate with management and external accountants for audits or tax filings.</li></ul><p><br></p>
<p>We are looking for a dedicated Paralegal to join our team in Phoenix, Arizona. This position offers a dynamic opportunity to work closely with both in-house and external legal counsel on a variety of litigation and contract-related matters. As a Contract-to-permanent role, this position is ideal for a motivated individual seeking long-term growth in a lively and collaborative environment. This offer has great perks and incredible benefits upon hire! If you are looking for a chance to use your litigation skills outside of a law firm and leave the billables behind, this is a great opportunity! </p><p><br></p><p>Responsibilities:</p><p>• Assist with preparing case chronologies and documentation to support litigation efforts.</p><p>• Collaborate with in-house and external legal teams across multiple jurisdictions to manage debt claims and credit collection cases.</p><p>• Oversee discovery processes, ensuring accuracy and compliance with legal standards.</p><p>• Manage civil litigation files, including trial preparation and coordination of case management software.</p><p>• Draft and organize legal documents to streamline case workflows.</p><p>• Provide administrative and research support to ensure efficient handling of legal proceedings.</p><p>• Maintain effective communication with stakeholders to facilitate smooth handling of legal matters.</p><p>• Stay updated on legal trends and practices relevant to the role.</p><p>• Conduct thorough reviews of contracts and perform detailed contract audits. </p><p>• Contribute to a lively and organized office environment, ensuring the highest standards of legal support.</p>
<p>We are looking for an experienced Criminal Defense Attorney with 3+ years of experience to join our law firm client's team in Central Phoenix, Arizona. This role requires a detail-oriented individual with strong expertise in handling DUI cases and misdemeanors as well as some higher charges, who is committed to providing exceptional legal representation. The ideal candidate will bring a proactive approach to managing cases and supporting clients in navigating complex legal issues.</p><p><br></p><p>Responsibilities:</p><p>• Represent clients in criminal defense cases, including DUIs and misdemeanors.</p><p>• Conduct thorough legal research and prepare comprehensive case briefs.</p><p>• Manage case files using advanced case management and document management software.</p><p>• Draft and file legal documents, ensuring accuracy and compliance with court requirements.</p><p>• Collaborate with clients to develop effective defense strategies tailored to their circumstances.</p><p>• Advocate for clients during court hearings, trials, and negotiations.</p><p>• Stay updated on criminal law developments and apply them strategically to casework.</p><p>• Maintain clear and detail-oriented communication with clients, opposing counsel, and court officials.</p><p>• Ensure all case-related documentation is organized and accessible.</p><p>• Provide legal advice and guidance to clients, helping them understand their rights and options.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Tempe, Arizona. In this role, you will play a vital part in maintaining accurate financial records, processing invoices, and supporting billing operations. This position offers an excellent opportunity to utilize your accounting skills in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Record financial transactions accurately using QuickBooks Desktop and ensure all entries are up-to-date.<br>• Prepare and manage customer invoices, including submission and tracking.<br>• Assist with billing operations, including payment applications and schedules of values.<br>• Monitor and follow up on overdue accounts to ensure timely resolution.<br>• Process outgoing payments and vendor invoices efficiently.<br>• Reconcile bank statements and balance sheets on a regular basis.<br>• Support month-end and year-end closing activities by organizing and preparing necessary documentation.<br>• Provide assistance during audits by delivering required financial reports and records.<br>• Maintain a secure and organized filing system for all accounting documents.<br>• Ensure compliance with accounting standards, regulations, and company billing procedures.
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Process and manage high volumes of electronic transactions, handling 150+ orders daily.</p><p>• Serve as the primary contact for customer interactions, addressing inquiries from both internal and external stakeholders.</p><p>• Administer repair orders for commercial and military accounts, including tasks such as quoting, invoicing, and order acknowledgment.</p><p>• Interpret and execute customer contractual requirements to ensure compliance and satisfaction.</p><p>• Monitor order processing to maintain high customer service levels and proactively mitigate risks related to on-time delivery and financial penalties.</p><p>• Evaluate and resolve warranty claims, determining validity and appropriate disposition.</p><p>• Ensure adherence to Global Trade compliance regulations in all related tasks.</p><p>• Collaborate with suppliers and other departments to manage purchase orders and maintain seamless operations.</p><p>• Provide detailed quotations and manage contract administration activities effectively.</p><p>• Identify and resolve issues promptly to maintain customer satisfaction and operational efficiency.</p>
We are looking for a detail-oriented Staff Accountant to join our team in Phoenix, Arizona. This role is pivotal in ensuring accurate financial management, project budget oversight, and seamless collaboration across departments. The ideal candidate will excel in organizing financial records, preparing client billing, and supporting proposal development processes.<br><br>Responsibilities:<br>• Manage financial records, including accounts payable and accounts receivable, ensuring accuracy and compliance.<br>• Prepare and distribute monthly client invoices while maintaining detailed billing records.<br>• Enter expenses, vendor invoices, and consultant invoices into Ajera accounting software.<br>• Set up and monitor project budgets in Ajera, ensuring alignment with financial goals.<br>• Maintain and update accounting and project spreadsheets to support financial reporting.<br>• Process cash receipts and bank deposits while monitoring accounts receivable aging.<br>• Oversee vendor payment processing every two weeks and manage vendor W9 forms.<br>• Prepare and file preliminary twenty-day notices and coordinate insurance certificates for projects.<br>• Assist with proposal preparation, submission, and tracking by maintaining deadlines and organizing documentation.<br>• Create budgets and draft proposals using Excel and Word templates, ensuring alignment with project scope and objectives.
<p>We are looking for an organized and proactive Office Manager to join our team in Scottsdale, Arizona. In this Contract-to-Permanent position, you will play a key role in ensuring the efficient operation of our office, maintaining facilities, and planning both internal and external events. This role requires a hands-on approach to setting up systems, managing vendors, and facilitating communication with building maintenance during the final stages of office construction.</p><p><br></p><p>Responsibilities:</p><p>• Event Planning and Execution: Coordinate external-facing events</p><p>• Oversee day-to-day office operations, ensuring a well-organized and functional workspace.</p><p>• Evaluate office needs and procure necessary supplies, including cabinets and storage solutions.</p><p>• Coordinate with building maintenance and service providers to address construction-related issues.</p><p>• Support one executive leader by managing administrative tasks and priorities.</p><p>• Establish and maintain systems for office snacks and kitchen supplies.</p><p>• Partner with vendors to ensure timely delivery of goods and services.</p><p>• Facilitate mail handling and courier shipments to ensure smooth communication flows.</p><p>• Organize and manage logistics for internal and external events, including catering and venue arrangements.</p><p>• Ensure a welcoming front desk presence while managing visitor scheduling and lobby organization.</p>
We are looking for a Vendor Relations Clerk I to join our team in Phoenix, Arizona. In this hybrid role, you will coordinate vendor interactions, manage customer requests, and ensure operational efficiency through accurate reporting and communication. This is a long-term contract position offering the opportunity to contribute to process improvements and maintain high standards in vendor and client relations.<br><br>Responsibilities:<br>• Respond to customer requests and coordinate with vendors to ensure timely completion of repairs and equipment needs.<br>• Document all incoming issues in designated systems and follow up with vendors and clients to meet deadlines.<br>• Communicate updates to customers and systems promptly and accurately.<br>• Address daily vendor-related concerns, collaborating with internal teams to resolve issues efficiently.<br>• Review vendor quotes and information to determine next steps, such as ordering parts or managing trash-related needs.<br>• Verify the accuracy of work orders and ensure efficient processing for reporting and billing purposes.<br>• Maintain orders within assigned territories to meet performance metrics and assist other areas as needed.<br>• Analyze processes to identify improvement opportunities and recommend solutions for continuous enhancement.<br>• Engage with external vendors and intercompany departments to resolve operational issues.<br>• Assist in onboarding new vendors and implementing process improvement solutions.
<p>We are looking for a French Bilingual Billing Clerk to join our team in Phoenix, Arizona. This position offers a long-term contract opportunity with hybrid work arrangements, requiring four days in the office. As part of our billing department, you will play a critical role in processing vendor invoices, ensuring accurate billing, and supporting revenue recognition processes. Candidates with French language proficiency are strongly encouraged to apply, as at least one position requires fluency in French.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process and verify a high volume of vendor invoices in a timely manner.</p><p>• Input invoice details into the billing system with precision to ensure data accuracy.</p><p>• Collaborate with internal teams to align vendor costs with customer billing for proper revenue recognition.</p><p>• Investigate and resolve discrepancies by working closely with relevant departments.</p><p>• Maintain organized and up-to-date vendor records and documentation.</p><p>• Respond promptly and professionally to inquiries from vendors.</p><p>• Support the finance team in completing various administrative and operational tasks.</p><p>• Follow company policies and procedures related to accounts payable processes.</p>
