We are looking for a highly organized and detail-oriented Executive Assistant to support key administrative functions for our team in Boston, Massachusetts. This contract position requires an individual who excels in managing schedules, coordinating meetings, and handling confidential correspondence with precision and efficiency. The ideal candidate will bring exceptional communication skills and a proactive approach to ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings and prioritizing appointments.<br>• Coordinate and facilitate virtual and in-person meetings using tools like Cisco Webex Meetings.<br>• Prepare and distribute accurate and timely correspondence and documentation.<br>• Oversee timekeeping processes and ensure accurate reporting using systems such as Kronos.<br>• Handle expense reporting and approvals utilizing Concur.<br>• Assist with CRM data entry and maintenance to ensure up-to-date client information.<br>• Organize conference calls and ensure all participants have access to necessary materials.<br>• Maintain efficient workflow for administrative tasks, ensuring deadlines are consistently met.<br>• Provide direct support for financial services-related operations, including ADP processes.<br>• Act as a liaison between internal teams and external stakeholders to ensure clear communication.
We are looking for a highly organized and detail-oriented Senior Executive Assistant to support our leadership team in Lowell, Massachusetts. This role requires exceptional communication skills and the ability to manage multiple priorities in a dynamic environment. You will play a key role in ensuring seamless operations and providing high-level administrative support to executives and board members.<br><br>Responsibilities:<br>• Coordinate the planning and execution of organizational events and initiatives, ensuring effective collaboration across global time zones.<br>• Prepare and review executive meeting materials, correspondence, and presentations with precision and clarity.<br>• Manage travel arrangements and agendas for leadership and board members, including tracking and reconciling expenses.<br>• Identify opportunities for process improvement and implement solutions to enhance efficiency.<br>• Utilize enterprise tools and platforms, including Microsoft Office Suite and travel and expense systems, to streamline workflows and maintain accurate documentation.<br>• Conduct research and analyze data to provide insights that support decision-making.<br>• Maintain effective communication with stakeholders and ensure timely follow-ups on key initiatives.<br>• Support the leadership team in managing priorities and addressing ad hoc requests promptly.<br>• Uphold confidentiality and professionalism when handling sensitive information.
We are looking for a skilled and dedicated Executive Assistant to provide exceptional support to senior investment professionals at a distinguished private equity firm in Boston, Massachusetts. In this pivotal role, you will act as a key business partner, ensuring seamless operations and contributing to the overall success of the team. This position requires a proactive, detail-oriented individual who can thrive in a dynamic, fast-paced environment while maintaining a meticulous and collaborative approach.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring all appointments, meetings, and deadlines are coordinated efficiently.<br>• Organize and facilitate high-level meetings with portfolio company leaders and Limited Partners, ensuring smooth communication and logistics.<br>• Coordinate and oversee intricate domestic and international travel arrangements, including accommodations, itineraries, and transportation.<br>• Plan and execute logistics for board meetings, including preparation of materials and management of schedules.<br>• Provide hospitality services to ensure a welcoming and well-maintained office environment for all visitors.<br>• Prepare and maintain event spaces, oversee catering arrangements, and assist with firm-wide gatherings such as investor meetings and offsite events.<br>• Handle expense reporting and tracking for executives, ensuring accuracy and timely submissions.<br>• Act as a steward of the office environment, ensuring it consistently reflects the firm’s high standards.<br>• Collaborate with team members to uphold a culture of excellence and high standards.<br>• Serve as a point of contact for various administrative needs, ensuring timely resolution of issues.
<p>Robert Half's client in Westborough MA is looking for an Executive Assistant to help support their CEO.</p><p><br></p><p>Responsibilities include:</p><p>- Travel coordination*</p><p>- Expense reports*</p><p>- Calendar management*</p><p>- High volume of internal/external communication</p><p>- Provide administrative support to various departments</p><p>**Experience with MS Power Point & Expensify is a big plus!</p><p><br></p><p>Start Date: ASAP</p><p>Duration: ~2-3 months (give or take)</p><p>Hours: M-F | 8:30am-5pm</p><p>Work Type: Onsite M-TR & Remote Fridays</p><p>Pay Rate: $22-28 (dependent on experience)</p><p><br></p><p>**If interested, APPLY NOW!</p>
Robert Half's client in Milford is looking for an administrative assistant for a 3-month long assignment. <br><br>Responsibilities:<br> <br>- Answering phones and making appointment reminder calls<br>- Greeting consumers, collecting co-payments<br>- Entering billing and other data into the electronic health record<br>- General administrative duties including managing medical records, medical billing data, filing, copying, scanning, supplies<br><br>Duration: 3 months<br>Hours: Monday to Friday 9am- 5pm<br>APPLY NOW is you are interested!
<p>Robert Half's client in Douglas MA is looking for a detail-oriented Administrative Assistant to help support their office on a long term engagement!</p><p><br></p><p>Responsibilities include:</p><p>- Data Entry</p><p>- MS Suite experience</p><p>- Phone/Email correspondence</p><p>- Document management</p><p>- Light event support</p><p>- Direct foot traffic & greet visitors</p><p><br></p><p>Start Date: Monday, March 2nd</p><p>Duration: Through end of July</p><p>Hours: M-F | 8am-4:30pm</p><p>Work Type: On-site</p><p>Pay Rate: $17-$19 (dependent on experience)</p><p><br></p><p>** If interested APPLY now!</p>
Robert Half's client in Wellesley is looking for an Administrative Assistant to assist an advisor in the financial planning space. <br><br>Key responsibilities include:<br>- Email triage <br>- Follow up emails / calls to clients <br>- Ability to read and write english at a high level <br>- Light calendar management <br>- Mail distribution weekly <br>_ Problem solving skills <br>- Ability to be personable while on the phone <br><br>Hours: 9a-5p M-F (1/2 hour paid lunch) <br>Pay rate; $18-$22 (based on experience)<br>- On-site for first 6-8 weeks with 1 day hybrid following (potentially)
We are looking for a detail-oriented and bilingual Spanish Administrative Assistant to join our team on a contract basis in Mattapan, Massachusetts. In this role, you will serve as the primary front desk coordinator, ensuring smooth communication and administrative operations within the office. This is an excellent opportunity for someone who excels in organization, multitasking, and providing exceptional service.<br><br>Responsibilities:<br>• Act as the main point of contact at the front desk by greeting visitors and addressing inquiries.<br>• Enter and manage work orders in Yardi software to ensure timely follow-up and resolution.<br>• Provide updates to tenants regarding the status of their requests and concerns.<br>• Deliver administrative support to the Property Manager, including document preparation and scheduling.<br>• Maintain accurate records and organize office files effectively.<br>• Facilitate clear communication between tenants and the property management team.<br>• Assist with general office tasks to ensure smooth day-to-day operations.<br>• Handle incoming calls and emails professionally, providing accurate information or redirecting as needed.<br>• Coordinate with vendors and service providers when required.
We are looking for a detail-oriented Program Assistant to join our team in Taunton, Massachusetts. In this Contract to permanent position, you will play a crucial part in supporting administrative operations, ensuring smooth scheduling, and maintaining accurate records. The ideal candidate will thrive in a dynamic environment and possess strong organizational skills.<br><br>Responsibilities:<br>• Manage billing tasks and liaise with relevant organizations to ensure timely and accurate processing.<br>• Handle front desk duties, including greeting visitors and managing inquiries.<br>• Coordinate weekly scheduling with clinicians to optimize workflow and client appointments.<br>• Maintain and organize medical records, ensuring compliance with protocols and privacy regulations.<br>• Process insurance verifications, specifically for Mass Medicaid and Department of Mental Health cases.<br>• Assist with learning and adapting to new systems as part of ongoing operational improvements.<br>• Answer inbound calls professionally and provide accurate information to inquiries.<br>• Perform data entry tasks to update and manage administrative records.<br>• Support general administrative office duties to maintain efficiency and organization.
<p>We are looking for an organized and detail-oriented Legal Assistant to join our team in Weymouth, Massachusetts. This role involves providing critical administrative support to ensure the smooth operation of legal services, with a focus on trusts and estates. The ideal candidate will excel at calendar management, client communication, and maintaining professionalism in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain attorney calendars, including scheduling meetings, deadlines, and appointments.</p><p>• Prepare and organize documentation related to trusts and estates cases.</p><p>• Serve as the first point of contact by handling receptionist duties such as greeting clients, answering calls, and directing inquiries.</p><p>• Utilize Microsoft Office Suite to draft, edit, and format legal correspondence and reports.</p><p>• Coordinate client services by maintaining records, tracking deadlines, and ensuring timely follow-up.</p><p>• Support day-to-day administrative tasks to optimize office efficiency.</p><p>• Assist in filing and organizing legal documents to ensure proper record-keeping.</p><p>• Communicate effectively with clients, attorneys, and external parties to facilitate case progress.</p><p>• Monitor and maintain office supplies and equipment as needed.</p><p>• Uphold confidentiality and professionalism in all interactions.</p>
<p>We are looking for a detail-oriented Bilingual Mandarin or Cantonese Administrative Assistant to join our team in Boston, Massachusetts. In this long-term contract position, you will play a crucial role in supporting daily operations, ensuring smooth communication, and maintaining organizational efficiency. This opportunity is ideal for someone who thrives in a fast-paced environment while providing exceptional administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound calls with professionalism and efficiency.</p><p>• Deliver excellent customer service by addressing inquiries and resolving issues promptly.</p><p>• Perform accurate data entry to maintain up-to-date records and documentation.</p><p>• Coordinate email correspondence to ensure timely communication with clients and team members.</p><p>• Manage scheduling and appointment bookings to optimize workflow.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete administrative tasks.</p><p>• Assist in organizing and maintaining files for easy access and retrieval.</p><p>• Collaborate with team members to support various projects and initiatives.</p><p>• Ensure effective communication across languages to bridge gaps between English and Chinese speakers.</p>
<p>We are looking for an Investment Executive to join our team in Greater Boston. Reporting to the Senior Vice President Retail, you will guide clients through tailored investment solutions, helping them achieve their financial goals while maintaining compliance with industry standards. This position is ideal for a proactive and client-focused individual with a strong background in investment advisory and sales.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide clients with expert advice on non-deposit investment products, ensuring solutions align with their financial objectives.</p><p>• Analyze client portfolios and recommend investment strategies to optimize performance.</p><p>• Manage ongoing client relationships through regular financial plan reviews and responsive communication.</p><p>• Execute investment transactions in strict adherence to industry regulations and company policies.</p><p>• Resolve client issues effectively and ensure high levels of customer satisfaction.</p><p>• Develop and implement targeted sales strategies to meet organizational goals.</p><p>• Collaborate with Banking Center teams to enhance cross-functional performance and drive results.</p><p>• Oversee and support the training of a Financial Services Assistant to ensure operational excellence.</p><p>• Stay updated on regulatory changes and market trends to maintain expertise in the field.</p><p>• Participate in community engagement and marketing initiatives to promote investment services.</p>
We are looking for a detail-oriented Legal Assistant to join a boutique firm specializing in Wills, Trusts, Estates, and Probate. This position requires on-site work in Hingham, Massachusetts, due to the hands-on nature of the practice, including document management and client interactions. This is a long-term contract role offering an opportunity to work closely with legal professionals in a dynamic and specialized field.<br><br>Responsibilities:<br>• Prepare and assemble estate planning documents with precision and attention to detail.<br>• Facilitate Will signings, ensuring all legal requirements are met, including the presence of witnesses and a Notary.<br>• Scan, organize, and securely store executed documents immediately after signing.<br>• Manage original legal documents and maintain secure storage in an on-site fireproof safe.<br>• Handle physical mail distribution, including post office errands and coordinating client document drop-offs and pickups.<br>• Assist with electronic filing processes, ensuring accuracy and compliance with legal standards.<br>• Provide administrative support for estate planning and probate matters.<br>• Communicate effectively with clients to address inquiries and coordinate necessary documentation.<br>• Maintain a high level of confidentiality and professionalism in handling sensitive legal materials.
<p>Robert Half is partnering with a law firm in the Greater Worcester area in their search for a Receptionist/Legal Assistant to support our Trusts & Estates practice. This position is ideal for someone with a background in probate, MassHealth processes, or elder law, who thrives in a client-focused environment. The role combines administrative duties with legal support tasks, requiring excellent attention to detail and a meticulous demeanor.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls, manage attorney schedules, and coordinate appointments efficiently.</p><p>• Welcome clients warmly, gather intake information, and ensure a well-managed front office experience.</p><p>• Organize mail, scan and file documents, and maintain both electronic and physical records.</p><p>• Assist attorneys with drafting and filing probate court documents, including petitions, notices, and inventories.</p><p>• Support estate administration by collecting asset details, liaising with financial institutions, and organizing relevant documentation.</p><p>• Prepare drafts for estate planning documents, such as wills, powers of attorney, and healthcare proxies, as directed.</p><p>• Monitor deadlines for probate filings, client follow-ups, and estate-related milestones.</p><p>• Facilitate MassHealth applications by gathering necessary documentation and communicating with caseworkers and agencies.</p><p>• Provide assistance with long-term care applications, ensuring all required verifications and documents are organized.</p><p>• Maintain clear communication with third-party providers, ensuring thorough and respectful interactions.</p>
<p>I’m currently partnering on an exciting opportunity for an <strong>Operations Associate</strong> to join a well-established and growing investment advisory firm. This role supports a team serving high-net-worth individuals, families, and institutional clients, with strong visibility to senior leadership and meaningful exposure across operations.</p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Preparing and submitting client account paperwork to custodians and ensuring timely completion</li><li>Maintaining and updating client records within CRM and portfolio management systems</li><li>Handling account maintenance requests, terminations, and special servicing needs</li><li>Assisting with alternative investment documentation (subscriptions, capital calls, redemptions)</li><li>Reviewing custodian alerts and resolving inquiries within defined service standards</li><li>Collaborating with internal teams to enhance processes, policies, and operational workflows</li><li>Supporting general office and administrative functions as needed</li></ul><p><br></p>
We are looking for a detail-oriented I9 Compliance Assistant to support the Human Resources team in Boston, Massachusetts. This contract position involves ensuring compliance with I9 documentation requirements and assisting with administrative tasks to maintain organizational standards. It is an excellent opportunity for professionals with a passion for accuracy and efficiency in HR processes.<br><br>Responsibilities:<br>• Maintain accurate and organized filing systems for I9 forms and other HR documents.<br>• Handle inbound calls professionally, providing necessary information or directing inquiries to the appropriate department.<br>• Perform data entry tasks to ensure HR records are up-to-date and compliant with regulations.<br>• Assist in verifying employee eligibility and completing I9 documentation.<br>• Collaborate with HR staff to address compliance-related concerns and resolve discrepancies.<br>• Support audits by preparing and organizing necessary documentation.<br>• Monitor deadlines for I9 documentation to ensure timely compliance.<br>• Communicate with employees to gather required information and documentation.<br>• Update internal systems with employee data and compliance records.<br>• Provide administrative support to HR team members as needed.
We are looking for a highly organized Legal Secretary to join our team on a contract basis in Danvers, Massachusetts. In this role, you will primarily support one principal attorney while occasionally assisting two additional attorneys as needed. The ideal candidate will have a solid background in insurance defense and be skilled at handling legal administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and track court deadlines, hearings, and case-related dates to ensure all critical timelines are met.<br>• Provide attorneys with timely updates on upcoming deadlines, filings, court appearances, and discovery milestones.<br>• Prepare, file, and organize legal documents while adhering to local court requirements and rules.<br>• Process court-related fees and submissions accurately, ensuring proper tracking and management.<br>• Maintain comprehensive case files in both electronic and physical formats, ensuring all records are up-to-date and accessible.<br>• Communicate effectively with internal staff, external contacts, and court personnel to facilitate smooth operations.<br>• Handle sensitive information with a high level of professionalism and confidentiality.<br>• Offer occasional support to additional attorneys within the firm as needed.
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a detail-oriented Legal Assistant to join our client's <strong>Boston</strong> team. This role is ideal for someone with experience in litigation practices, who thrives in a fast-paced environment and is eager to contribute to the efficient management of legal operations. As a Legal Assistant, you will play a vital role in supporting attorneys through administrative, billing, and document preparation tasks. <strong>This is 5 days in the office - downtown location.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage legal billing processes, including bookkeeping and tracking receivables and payables.</p><p>• Prepare and analyze financial reports related to receivables and payables.</p><p>• Coordinate and maintain accurate scheduling through calendaring for attorneys and legal proceedings.</p><p>• Assist with the preparation, organization, and review of legal documents to ensure accuracy and compliance.</p><p>• Handle administrative tasks to support the overall workflow of the litigation team.</p><p>• Conduct e-filing for court documents and maintain up-to-date records of filings.</p><p>• Facilitate civil litigation processes by ensuring all required documentation is completed and submitted on time.</p><p>• Monitor deadlines and court schedules to ensure timely filings and compliance.</p><p>• Collaborate with attorneys to ensure seamless communication and document management.</p>
<p>Our client, a successful national law firm, is seeking a highly skilled<strong> Legal Assistant</strong> to join their team in <strong>Boston, Massachusetts</strong>. This role requires a detail-oriented individual with extensive experience in <strong>litigation and strong organizational abilities.</strong> The ideal candidate will excel in managing administrative tasks, supporting legal teams, and ensuring the efficient operation of daily activities. </p><p><br></p><p><strong>Location: </strong>Boston, MA (Seaport)</p><p><strong>Schedule: </strong>In-Office M-F with a possibility of hybrid down the road</p><p><strong>Salary:</strong> $75,000 - $85,000 (DOE)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Preparation and editing of pleadings, discovery, and trial materials for federal, state, and arbitration matters.</li><li>Arrange and prepare conference rooms for meetings and legal proceedings.</li><li>Welcome and assist guests with courtesy and attention to detail.</li><li>Manage incoming and outgoing mail, as well as handle deliveries efficiently.</li><li>Maintain and update docket calendars to ensure accuracy and compliance with deadlines.</li><li>Perform e-filing tasks at Massachusetts and Federal Courts.</li><li>Assist with discovery processes and create templates tailored to case requirements.</li><li>Coordinate with courts, process servers, and litigation vendors.</li><li>Draft cover letters and proofread legal materials for accuracy and consistency.</li><li>Assembling hearing/trial binders and deposition exhibits.</li><li>Conduct research using online resources and provide weekly updates on pleadings and documents.</li></ul>
