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8 results for Administrative Assistant in Tampa, FL

Administrative Assistant

Tampa, Florida
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for an Administrative Assistant to join a collaborative team in Tampa, Florida and provide high-quality support across executive scheduling, travel planning, and day-to-day office coordination. This role is ideal for someone who enjoys a fast-moving environment, communicates with confidence, and can shift priorities smoothly as business needs change. The position offers the opportunity to work closely with senior leaders while contributing to a well-run, team-oriented office. Responsibilities:• Manage complex calendars for multiple senior leaders, arranging meetings and adjusting schedules quickly when priorities shift.• Coordinate domestic and conference-related travel, including lodging, itineraries, and last-minute updates to keep plans running smoothly.• Prepare and submit expense reports with accuracy using approved internal tools and established processes.• Support meeting logistics by reserving space, organizing materials, and arranging food service for team gatherings and quarterly onsite events.• Provide administrative assistance to key executives with varying support needs, from frequent travel planning to routine meeting coordination.• Assist with general office operations such as maintaining shared spaces, helping with refreshments, and stepping in where needed to support the broader administrative team.• Partner with colleagues across the office to complete special projects and ensure administrative tasks are handled efficiently and professionally.• Maintain clear communication with internal stakeholders and respond promptly to scheduling, coordination, and operational requests. This is permanent opportunity that will pay up to $80,000 depending upon experience.
2026-09-23T00:00:00Z

Administrative Assistant

Seminole, Florida
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office functions for a local program in Saint Petersburg, Florida. This Long-term Contract opportunity is ideal for someone who enjoys keeping operations organized, handling a wide range of administrative tasks, and contributing to a collaborative onsite team. The role offers part-time hours while providing consistent support across scheduling, documentation, communication, and event coordination. Responsibilities:• Support the day-to-day flow of office activities by handling administrative tasks that help the program run efficiently.• Manage calendars and arrange meetings, appointments, and internal activities while helping keep schedules accurate and up to date.• Create, format, and organize business documents such as letters, reports, spreadsheets, presentations, and meeting packets.• Help coordinate orientations, meetings, and program-related events, including arranging space, materials, refreshments, equipment, and outside services when needed.• Monitor office supply levels, place orders, and keep inventory stocked to support uninterrupted daily operations.• Submit and follow up on facility or technology-related service needs to help maintain a functional work environment.• Provide assistance with testing or exam-related logistics, including preparation of materials and coordination of administrative details.• Complete clerical support work such as filing, copying, mailing, record maintenance, data entry, and general document organization.• Serve as a point of contact for internal teams and external partners, responding professionally and directing information appropriately.• Offer administrative coverage for other nearby offices when additional support is required.
2026-09-23T00:00:00Z

Executive Assistant

Tampa, Florida
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leaders. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with professionalism, and brings strong organization and communication skills to daily operations. The role will support executive scheduling, coordination of meetings and events, preparation of presentation materials, and a range of office and onboarding activities that help keep the team running smoothly. Responsibilities: • Coordinate complex calendars, schedule meetings, and manage shifting priorities for multiple executives with accuracy and discretion. • Provide day-to-day administrative support by handling correspondence, tracking action items, and ensuring follow-through on key initiatives and special projects. • Prepare presentation materials, including PowerPoint decks and supporting documents, for board meetings and executive-level discussions. • Organize internal events and employee activities, including holiday celebrations, gift preparation, and other engagement-related tasks. • Process and reconcile expense reports through Concur while maintaining complete and accurate documentation. • Assist with front desk and office support needs such as ordering snacks, replenishing supplies, and helping maintain a well-stocked workplace. • Support onboarding coordination by arranging travel-related details, sharing rental car information, and assisting with logistics for new team members. • Collaborate with executives and internal stakeholders to monitor project timelines, gather updates, and help keep deliverables on track.
2026-09-18T00:00:00Z

Administrative Coordinator

Odessa, Florida
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to join our team in Odessa, Florida on a Contract basis. This position supports day-to-day office operations by keeping schedules organized, coordinating travel, maintaining documentation, and assisting multiple departments with administrative needs. The ideal candidate is highly organized, responsive, and comfortable managing competing priorities in a fast-paced environment. Responsibilities: • Maintain appropriate levels of office, pantry, and cleaning supplies by tracking inventory and placing orders as needed. • Organize calendars, meetings, and conference arrangements to ensure smooth scheduling for team members and project staff. • Draft, format, and revise letters, reports, and other business documents with a high level of accuracy and professionalism. • Provide administrative support for special projects, including assistance with estimating-related documentation and submittal preparation when required. • Coordinate domestic and international travel logistics, including airfare, lodging, housing, and ground transportation, while maintaining accurate travel records. • Preserve and organize both physical and digital project files to support proper documentation control and easy retrieval. • Assist the accounting team by receiving deliveries and supporting related administrative tasks tied to materials and project activity. • Work with internal teams to help process purchase-related administrative requests, including purchase order requisitions. • Perform routine checks of shared office spaces such as conference rooms and pantry areas to ensure they remain neat, stocked, and ready for use.
2026-09-23T00:00:00Z

Human Resources (HR) Assistant

Tampa, Florida
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an organized Human Resources (HR) Assistant to join a transportation equipment manufacturing organization in Tampa, Florida on a Contract basis. This role will provide day-to-day administrative support to the HR team, with a strong focus on onboarding, employee documentation, and records coordination during a period of elevated activity. The ideal candidate is comfortable working in a fast-paced environment, managing sensitive information accurately, and supporting core HR operations with professionalism and attention to detail. Responsibilities: • Support daily human resources operations by handling administrative tasks, maintaining organized documentation, and assisting the team with workload priorities. • Coordinate onboarding activities for new employees, including preparing paperwork, collecting required forms, and helping ensure a smooth start-to-work experience. • Create and format employment offer letters and other routine HR correspondence with accuracy and consistency. • Enter, update, and maintain employee data within HR information systems, including workforce management platforms, while ensuring records remain complete and current. • Assist with employee file management and help keep HR records aligned with internal policies and documentation standards. • Review submitted timesheets for completeness and processing readiness before routing them for final approval by the appropriate internal contacts. • Provide additional administrative assistance across HR functions as needed to support increased team demand and ongoing business activity.
2026-09-23T00:00:00Z

Receptionist

Tampa, Florida
onsite
Temporary to Hire
18.05 - 20 USD / Hourly
We are looking for a bilingual Receptionist to support a busy law firm in Tampa, Florida. This Contract to permanent opportunity is ideal for someone who communicates confidently in both English and Spanish and can create a welcoming, attentive first impression for visitors and callers. The right candidate will be comfortable managing front desk activity, handling incoming communications, and keeping daily administrative tasks organized. Success in this role requires clear spoken English, strong attention to detail, and at least 1 year of relevant experience. Responsibilities: • Welcome clients, guests, and staff at the front desk while maintaining an experienced and attentive office presence. • Manage a multi-line phone system, direct calls efficiently, and provide courteous assistance in both English and Spanish. • Respond to inbound inquiries, take accurate messages, and ensure urgent communications reach the appropriate team members promptly. • Sort and distribute incoming mail, packages, and deliveries to the correct recipients throughout the office. • Perform data entry tasks with accuracy and maintain organized records to support daily administrative operations. • Coordinate routine front office activities to help maintain smooth workflow and dependable customer service. • Assist with general clerical support as needed, including handling correspondence and basic office documentation.
2026-09-22T00:00:00Z

Receptionist

Tampa, Florida
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front-office operations in Tampa, Florida. This position is well suited to someone who enjoys maintaining an organized workplace, welcoming visitors with care, and assisting with light administrative work in a quieter office setting. You will serve as a key point of contact for guests, deliveries, and general office coordination while partnering closely with the Human Resources team. Responsibilities:• Welcome visitors, interview candidates, and other guests with a detail-oriented and courteous approach while ensuring a positive arrival experience.• Manage the front desk area and oversee the main office entrance, maintaining an orderly and well-presented reception environment.• Answer and route incoming calls to the appropriate contacts, while responding to general inquiries in a timely manner.• Coordinate incoming mail, package deliveries, and courier shipments, including regular weekly and daily distribution activities.• Provide administrative support using Microsoft Office, including basic spreadsheet tracking and routine office documentation.• Assist the People & Culture team with general office tasks and additional administrative projects during slower periods.• Help prepare for occasional higher-traffic periods when employees or visitors from other company locations are onsite.• Support day-to-day workplace operations by monitoring front-office needs and helping maintain smooth office flow. This is a permanent, part-time role of 32 hours per week. This role will still be eligible for full benefits. Please appl to Jane Gearhart if interested!
2026-09-17T00:00:00Z

Paralegal

Tampa, Florida
onsite
Temporary to Hire
23.75 - 27 USD / Hourly
We are looking for a Paralegal to support plaintiff personal injury attorneys with active litigation matters in Tampa, Florida. This contract position offers the opportunity to contribute across the full case lifecycle, from pleadings and discovery through mediation, hearings, and trial preparation. The ideal candidate brings strong drafting ability, sound knowledge of Florida civil procedure, and a proactive approach to managing deadlines, documents, and case coordination. Responsibilities: • Prepare litigation documents for personal injury matters, including complaints, discovery requests and responses, motions, proposed orders, and mediation-related materials. • Coordinate case activity by arranging depositions, mediations, hearings, arbitrations, and trials, while issuing notices and subpoenas as needed. • Monitor court calendars and judicial availability to support timely scheduling and case progression. • Obtain and organize key case records such as medical documentation, billing statements, and lien information. • Engage and coordinate with expert witnesses to support case development and litigation strategy. • Assemble trial and hearing materials, including exhibits and other supporting documentation, and assist attorneys during trial proceedings. • File pleadings and related legal documents through state and federal e-filing systems in accordance with court requirements. • Maintain clear communication with clients, court personnel, opposing counsel, and judicial staff regarding case status and scheduling. • Provide broader litigation support as case demands evolve and priorities shift.
2026-09-10T00:00:00Z