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9 results for Administrative Assistant in Tampa, FL

Administrative Assistant

Tampa, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Assistant to support leadership initiatives and keep key activities organized and on track in Tampa, Florida. This contract opportunity with potential for a long-term role is ideal for someone who excels at coordinating schedules, facilitating communication, and managing details across multiple priorities. The person in this role will help connect executives, internal teams, and external partners while maintaining documentation, monitoring action items, and promoting consistent progress on strategic work. Responsibilities: • Coordinate executive calendars, arrange meetings, and confirm logistics to ensure leadership priorities are managed efficiently. • Serve as a central point of contact between leadership, internal departments, and external partners to support timely communication and alignment. • Prepare meeting materials, capture key discussion points, and track follow-up actions to help maintain momentum on important initiatives. • Organize and maintain project records, correspondence, and supporting documentation with accuracy and confidentiality. • Monitor timelines, milestones, and outstanding tasks, providing reminders and status updates to keep projects moving forward. • Answer inbound calls, greet visitors when needed, and provide attentive front-office support in a fast-paced environment. • Perform data entry and general administrative office duties to support daily operations and reporting needs. • Assist with special projects and executive-level engagement efforts while reinforcing a collaborative and service-focused work environment.
2026-08-27T00:00:00Z

Administrative Assistant

New Port Richey, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support a busy property management office in Florida. This contract position is ideal for someone who brings strong organization, effective communication, and a customer-focused approach to daily administrative operations. The role offers an opportunity to work closely with office staff and community members while helping keep records, calls, and front-office activities running smoothly. Responsibilities: • Manage day-to-day administrative tasks for the property management office, ensuring documents, schedules, and office activities remain organized and up to date. • Welcome visitors and serve as a reliable first point of contact for residents, vendors, and other community stakeholders. • Answer inbound phone calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner. • Perform accurate data entry and maintain office records, databases, and correspondence with a high level of attention to detail. • Support front desk and receptionist functions, including handling incoming communications and assisting with general office coordination. • Assist with preparing, filing, and tracking administrative documents related to property management operations. • Coordinate with internal staff to help ensure requests, follow-ups, and office priorities are addressed efficiently. • Learn office procedures and systems quickly to provide dependable support across a range of administrative needs.
2026-08-27T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leaders. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with professionalism, and brings strong organization and communication skills to daily operations. The role will support executive scheduling, coordination of meetings and events, preparation of presentation materials, and a range of office and onboarding activities that help keep the team running smoothly. Responsibilities: • Coordinate complex calendars, schedule meetings, and manage shifting priorities for multiple executives with accuracy and discretion. • Provide day-to-day administrative support by handling correspondence, tracking action items, and ensuring follow-through on key initiatives and special projects. • Prepare presentation materials, including PowerPoint decks and supporting documents, for board meetings and executive-level discussions. • Organize internal events and employee activities, including holiday celebrations, gift preparation, and other engagement-related tasks. • Process and reconcile expense reports through Concur while maintaining complete and accurate documentation. • Assist with front desk and office support needs such as ordering snacks, replenishing supplies, and helping maintain a well-stocked workplace. • Support onboarding coordination by arranging travel-related details, sharing rental car information, and assisting with logistics for new team members. • Collaborate with executives and internal stakeholders to monitor project timelines, gather updates, and help keep deliverables on track.
2026-08-26T00:00:00Z

Irrigation Administrative Assistant

Palmetto, FL
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an organized and proactive Irrigation Administrative Assistant to support daily operations for a busy team in Palmetto, Florida. This Long-term Contract position is well suited for someone who can keep schedules, paperwork, billing support, and field communication running smoothly in a fast-paced service environment. The role offers the opportunity to work closely with technicians, account managers, and customers while helping maintain accurate administrative and accounting records. Responsibilities: • Coordinate appointments for irrigation inspections, service visits, and technician assignments to keep field activity on track. • Prepare and issue service documentation based on requests received from account management and operations staff. • Provide administrative support for permits and related paperwork tied to installation and service projects. • Set up sales orders for new jobs and communicate with builders, internal departments, and service teams to ensure accurate processing. • Review completed job records, finalize documentation, and close orders so they are ready for invoicing. • Enter invoices, work orders, and other operational data into QuickBooks and related systems with a high level of accuracy. • Assist with employee time entry and job coding to support payroll and project tracking needs. • Maintain records in multiple platforms during ongoing system implementation activities to ensure data consistency. • Deliver general office and operational support in a high-volume environment, including communication with field personnel and customers.
2026-08-24T00:00:00Z

Administrative Coordinator

Tampa, FL
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations for a transportation equipment manufacturing environment in Tampa, Florida. This Long-term Contract position calls for a highly organized, detail-oriented individual who can keep administrative activities running smoothly, coordinate workplace services, and provide dependable support for employees and vendors. The role is ideal for someone who is comfortable balancing multiple priorities, managing schedules and communications, and helping create an efficient and well-supported office setting. Responsibilities: • Oversee incoming and outgoing mail activity, including package shipments and courier coordination, to ensure timely distribution across the office. • Handle invoice entry, expense-related documentation, and purchasing card reconciliation with accuracy and attention to company procedures. • Administer external vendor platforms for workplace services such as uniforms, toll accounts, and fuel programs, keeping records current and resolving routine issues. • Arrange team lunches, internal meetings, and office events by managing logistics, scheduling, and on-site coordination. • Monitor inventory levels for office, kitchen, and storage areas and replenish supplies to maintain day-to-day operations without interruption. • Provide administrative support for employee appreciation and recognition efforts, helping organize materials, communications, and event details. • Support the use and oversight of postage equipment, including coordination for Quadient systems across multiple locations when needed. • Assist with calendar coordination, scheduling needs, and general administrative tasks such as answering inbound calls and responding to routine office requests.
2026-08-27T00:00:00Z

Office Manager

Clearwater, FL
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for an organized and service-focused Office Manager to support daily operations in Clearwater, Florida. This role combines administrative coordination, customer communication, and order-related support to help ensure timely service for clients and internal teams. The ideal candidate brings strong attention to detail, a proactive mindset, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate outbound product shipments and help ensure orders are prepared accurately and sent on schedule.• Prepare and deliver customer pricing information promptly, maintaining accuracy and responsiveness throughout the quote process.• Support the sales team by managing incoming requests, reviewing submitted orders, and helping move items through the fulfillment cycle.• Arrange installation appointments for products by coordinating calendars, resources, and customer availability.• Conduct a high volume of outbound customer calls each day while also responding to inbound inquiries as needed.• Maintain organized records related to orders, quotes, shipping activity, and service scheduling to support efficient office operations.• Communicate with customers and internal stakeholders to resolve routine issues and keep transactions moving forward smoothly.
2026-08-21T00:00:00Z

Receptionist

Tampa, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front office operations in Tampa, Florida. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, coordinating administrative tasks, and keeping office services running smoothly. The role blends client-facing hospitality with hands-on office support, requiring strong organization, communication, and multitasking skills. Responsibilities: • Welcome visitors and provide an attentive front desk experience while assisting with guest needs and internal coordination. • Handle incoming calls through a multi-line phone system, direct inquiries appropriately, and support general reception coverage. • Process inbound and outbound mail, prepare large mailings, and manage shipping, postage, and delivery-related tasks. • Maintain office readiness by monitoring and replenishing supplies, snacks, beverages, and kitchen essentials throughout shared spaces. • Keep conference rooms, kitchen areas, supply rooms, and storage spaces neat, organized, and prepared for daily use. • Support administrative operations by scanning, faxing, mailing, and electronically filing documents, records, and expense-related materials. • Coordinate meeting logistics, including Zoom setup, catering arrangements, lunch orders, and room preparation for events and trainings. • Assist with travel coordination, hotel reservations, conference registrations, client gifting, office celebrations, onboarding support, and other special projects as needed.
2026-08-26T00:00:00Z

Paralegal

Tampa, FL
onsite
Temporary to Hire
23.75 - 27 USD / Hourly
We are looking for a Paralegal to support plaintiff personal injury attorneys with active litigation matters in Tampa, Florida. This contract position offers the opportunity to contribute across the full case lifecycle, from pleadings and discovery through mediation, hearings, and trial preparation. The ideal candidate brings strong drafting ability, sound knowledge of Florida civil procedure, and a proactive approach to managing deadlines, documents, and case coordination. Responsibilities: • Prepare litigation documents for personal injury matters, including complaints, discovery requests and responses, motions, proposed orders, and mediation-related materials. • Coordinate case activity by arranging depositions, mediations, hearings, arbitrations, and trials, while issuing notices and subpoenas as needed. • Monitor court calendars and judicial availability to support timely scheduling and case progression. • Obtain and organize key case records such as medical documentation, billing statements, and lien information. • Engage and coordinate with expert witnesses to support case development and litigation strategy. • Assemble trial and hearing materials, including exhibits and other supporting documentation, and assist attorneys during trial proceedings. • File pleadings and related legal documents through state and federal e-filing systems in accordance with court requirements. • Maintain clear communication with clients, court personnel, opposing counsel, and judicial staff regarding case status and scheduling. • Provide broader litigation support as case demands evolve and priorities shift.
2026-08-21T00:00:00Z

Paralegal

Tampa, FL
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for a Contract Paralegal to support a busy litigation practice in Tampa, Florida. This role is ideal for a legal specialist with strong insurance defense experience, particularly in matters involving medical malpractice and healthcare-related claims. The position requires someone who can manage competing deadlines, contribute to case strategy and preparation, and provide dependable support to attorneys and clients throughout the life of each matter. Responsibilities: • Manage case materials by gathering, organizing, and tracking records, correspondence, and electronically stored information relevant to active litigation matters. • Perform investigative and records-related tasks, including ordering background searches and securing certified or authenticated documents for use in legal proceedings. • Prepare discovery and production files with careful attention to formatting, redaction, confidentiality, and Bates numbering requirements. • Support trial readiness by coordinating exhibits, subpoenas, witness materials, evidentiary documents, and attorney preparation sessions, and assist during trial as needed. • Review and analyze medical records, invoices, and related documentation to create clear chronologies, summaries, and damages-related support materials. • Conduct legal and factual research using online databases and firm resources to help attorneys develop case positions and respond to litigation needs. • Maintain regular communication with clients, insurance carriers, opposing counsel, vendors, and internal team members to keep matters moving efficiently. • Serve as a liaison for retained experts by helping with credential review, engagement coordination, document exchange, and ongoing case support. • Examine outside vendor billing for accuracy and submit approved invoices promptly for payment processing.
2026-08-14T00:00:00Z