4 results for Purchasing Assistant in Tacoma, WA

Sales Assistant

Seattle, WA
remote
Contract / Temporary to Hire
26.5 - 30 USD / Hourly
Position Overview Our client is seeking a highly organized and proactive Virtual Sales Assistant to support a growing sales and client engagement team. This individual will serve as a key partner to leadership, helping manage client communications, coordinate appointments, prepare proposals, and ensure smooth day-to-day operations. The ideal candidate is someone who enjoys working with people, communicates with professionalism and warmth, and takes initiative to identify opportunities to improve processes and support the team. This is a remote contract-to-hire opportunity with the potential to transition into a permanent position based on performance and business needs. Key Responsibilities Prepare and send client proposals using an internal proposal tool (training provided) Make outbound calls to prospective companies to introduce services and schedule appointments Support new client onboarding and assist with coordinating client meetings Schedule appointments and maintain calendars, with a goal of securing approximately six completed meetings per week Conduct customer service outreach, including contacting clients to update payment information, confirm details, and schedule renewal or strategy conversations Assist in creating and maintaining documents that outline vendor partnerships, advertising opportunities, and service offerings Maintain organized records using Google Sheets and Google Docs to track agreements, offerings, and client information Monitor communication channels and respond to inquiries in a timely and professional manner Provide administrative and operational support to leadership and the sales team Proactively identify additional tasks and opportunities to streamline processes and improve efficiency Qualifications Previous experience in administrative support, sales support, virtual assistance, or customer service Strong communication skills with a professional and friendly phone presence Experience making outbound calls and scheduling appointments Excellent organization and attention to detail Ability to manage multiple priorities and work independently in a remote environment Proficiency with Google Workspace (Docs, Sheets, Calendar) Comfortable learning new tools and systems Strong customer service mindset with a positive, engaging communication style Preferred Qualifications Experience supporting sales teams or client relationship management Background in marketing, advertising, or account coordination Experience with CRM systems or proposal management tools Work Schedule Part-time to start with goal to move to Full-time, Monday through Friday Ideal Work hours between 8:00am-2:30pm PST Occasional evening events (approximately once per month) may be required if the candidate is local What Success Looks Like in This Role Consistently scheduling and coordinating client appointments Maintaining accurate and organized client and vendor documentation Supporting the sales team so they can focus on building client relationships and growing the business Acting as a trusted operational partner and right-hand support to leadership
2026-03-13T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in a local office setting. As the first point of contact for visitors and employees, you will play a vital role in maintaining a detail-oriented and welcoming office environment. This is a long-term Administrative Assistant contract position that requires strong organizational and communication skills to support daily operations efficiently. What you get to do every single day:• Welcome and assist visitors at the front desk, ensuring a positive first impression.• Utilize Microsoft Office Suite to create and manage documentation in line with company standards.• Monitor and replenish office, kitchen, and protective equipment supplies to maintain stock levels.• Distribute company assets such as access cards and onboarding kits, and manage reissuance as needed.• Schedule and prepare conference rooms for meetings, ensuring spaces are ready for use.• Collaborate with building security to oversee visitor access and respond to entry requests.• Submit and track facility work orders, coordinating with external vendors for maintenance needs.• Address employee IT and general support inquiries, facilitating communication with the IT team.• Uphold office safety and cleanliness standards across all physical areas.
2026-03-13T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Seattle, Washington. In this contract position, you will play a key role in ensuring smooth day-to-day office operations by providing administrative support and handling essential tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively. Responsibilities: • Handle incoming calls, directing them to the appropriate departments or individuals. • Perform accurate and efficient data entry tasks to maintain organized and up-to-date records. • Provide general administrative support, including managing schedules, coordinating meetings, and preparing documents. • Serve as the first point of contact for visitors, ensuring a welcoming and well-organized reception area. • Assist with office organization and maintenance, ensuring supplies are adequately stocked and workspaces are tidy. • Support team members by managing correspondence and responding to inquiries promptly. • Compile and maintain reports and documentation as required. • Collaborate with other departments to ensure smooth communication and workflow. • Uphold confidentiality and security standards while handling sensitive information. • Troubleshoot minor office equipment issues and coordinate repairs when necessary.
2026-03-13T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary
31.6635 - 36.663 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join our team in Seattle, Washington. In this long-term contract role, you will provide essential support to executives, ensuring smooth operations and effective communication across departments. This position offers the opportunity to contribute to strategic initiatives and collaborate with both internal and external stakeholders. Responsibilities: • Maintain accurate departmental records and oversee the preparation of documentation, reports, and presentations. • Facilitate the approval process for invoices and signatures while ensuring compliance with deadlines. • Support the management of projects and initiatives, including handling budgets, timelines, contracts, and logistics. • Monitor departmental databases, track contract deliverables, and oversee the SharePoint platform. • Provide logistical and administrative support for meetings, events, and communication efforts. • Assist in designing and implementing programs and initiatives to enhance organizational goals. • Coordinate travel arrangements, including booking and scheduling, for executives. • Serve as a strategic partner to leadership, contributing to planning and decision-making processes. • Act as a backup for office operations during staff absences. • Ensure confidentiality and handle additional duties as assigned.
2026-03-13T00:00:00Z