We are looking for a detail-oriented Administrative Assistant to join our team in Atlanta, Georgia. In this Contract to permanent position, you will play a vital role in ensuring smooth administrative operations, maintaining accurate records, and providing excellent communication support to both customers and vendors. This opportunity is perfect for someone who thrives in a fast-paced environment and is committed to delivering high-quality work.<br><br>Responsibilities:<br>• Contact customers and vendors to follow up on invoices and estimates, ensuring timely updates.<br>• Perform typing tasks and data entry with precision and efficiency.<br>• Upload purchase orders, documents, and images into the designated system.<br>• Maintain clear and effective communication across various channels to resolve inquiries efficiently.<br>• Provide reception and administrative support, including answering inbound calls and managing office tasks.<br>• Organize and maintain records to ensure easy accessibility and compliance.<br>• Collaborate with team members to support daily operations and improve workflow efficiencies.<br>• Assist in scheduling and coordinating meetings or appointments as needed.<br>• Monitor and manage incoming correspondence to prioritize urgent matters.
<ul><li>Manage schedules, appointments, and meeting logistics</li><li>Handle incoming calls, emails, and correspondence</li><li>Prepare, proofread, and distribute documents and reports</li><li>Maintain and organize files, records, and office supplies</li><li>Assist with onboarding new staff and supporting department projects</li><li>Coordinate travel arrangements and expense reports</li><li>Support general office management tasks and provide proactive solutions as needed</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives at a utilities/infrastructure company in Austell, Georgia. This contract-to-permanent position offers an exciting opportunity to contribute to the seamless operations of the leadership team while showcasing your skills in scheduling, communication, and project coordination. Ideal candidates will excel in managing priorities, handling sensitive information, and ensuring the smooth execution of daily activities.<br><br>Responsibilities:<br>• Coordinate and manage complex executive calendars, including scheduling meetings and appointments to maximize efficiency.<br>• Arrange domestic and international travel plans, including flights, accommodations, and transportation logistics.<br>• Prepare documents such as reports, presentations, and correspondence with strong attention to detail and quality.<br>• Organize and oversee logistics for meetings, including creating agendas, preparing materials, and recording minutes or action points.<br>• Track and report expenses, ensuring timely submissions and compliance with company policies.<br>• Perform office management tasks, including maintaining supplies, filing documents, and supporting onboarding activities.<br>• Assist with special projects, conducting research and providing administrative support to advance departmental goals.<br>• Serve as a point of contact for internal and external stakeholders, ensuring clear and effective communication.<br>• Monitor and prioritize incoming communications, addressing or redirecting them as needed.<br>• Support executives in managing deadlines and ensuring follow-through on critical tasks.
We are looking for a dedicated Mailroom Assistant to join our team on a contract basis in Atlanta, Georgia. In this role, you will support our operations by efficiently processing incoming mail and checks, and collaborating with the tax team to ensure smooth workflows. This position offers an opportunity to contribute to vital administrative processes in a detail-oriented environment.<br><br>Responsibilities:<br>• Sort, organize, and distribute incoming mail promptly and accurately.<br>• Process checks efficiently while ensuring compliance with company procedures.<br>• Collaborate with the tax team to maintain seamless communication and operational support.<br>• Utilize ERP systems to track and manage mail-related data.<br>• Operate office equipment, including inkjet printers and Konica Minolta devices, for document handling.<br>• Coordinate courier services and deliveries to ensure timely transportation of materials.<br>• Perform data entry tasks to maintain accurate records of mail and check transactions.<br>• Provide excellent customer service by addressing mail-related inquiries and resolving issues.<br>• Monitor timekeeping systems, such as Kronos, to track work hours effectively.<br>• Assist with maintaining a clean and organized mailroom environment.
We are looking for a skilled Legal Assistant to join our team on a contract basis in Atlanta, Georgia. This role requires a highly organized and proactive individual who can seamlessly handle administrative and legal support tasks. The position offers an opportunity to work in a dynamic environment and contribute to the success of our legal operations.<br><br>Responsibilities:<br>• Prepare, manage, and file legal documents to ensure compliance and accuracy.<br>• Coordinate electronic signature processes for contracts and agreements.<br>• Maintain and organize records using Dropbox and other digital tools.<br>• Provide administrative support to legal staff, including scheduling meetings and managing correspondence.<br>• Assist with document review and editing to meet legal standards.<br>• Communicate effectively with internal and external stakeholders regarding legal matters.<br>• Track deadlines and ensure timely submission of legal filings.<br>• Collaborate with team members to streamline administrative workflows.<br>• Support the onboarding and training of new team members as necessary.<br>• Manage confidential information with discretion and professionalism.
