We are looking for a detail-oriented Receptionist for a contract position in Phoenix, Arizona. In this role, you will serve as the first point of contact for guests and vendors, ensuring a welcoming and secure environment. This position is ideal for someone with strong interpersonal skills and a commitment to delivering excellent customer service.<br><br>Responsibilities:<br>• Greet and welcome visitors, ensuring a positive and detail-oriented first impression.<br>• Manage access to the secured front desk area, including badging in guests and vendors.<br>• Maintain accurate records by signing in guests and ensuring proper documentation.<br>• Notify staff of visitor arrivals promptly and efficiently.<br>• Coordinate with internal teams to ensure seamless visitor management.<br>• Provide general administrative support and assist with inquiries as needed.<br>• Uphold security protocols and maintain a safe environment for all.<br>• Handle incoming calls and direct them to the appropriate department or individual.<br>• Assist with scheduling and other front desk responsibilities during contract coverage.
<p>We are seeking an organized and customer-focused <strong>Front Desk Coordinator</strong> to join a dynamic team in the Phoenix area (85016). This role is ideal for a detail-oriented professional who thrives in fast-paced environments and enjoys creating a welcoming atmosphere at the front desk. As the first point of contact for visitors and clients, the Front Desk Coordinator will handle a variety of administrative tasks to ensure smooth office operations.</p><p>This <strong>temp-to-hire position</strong> offers a great opportunity for professional growth, with the possibility of transitioning into a permanent role depending on performance and company needs. Candidates must successfully pass a background check.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors with professionalism and warmth, ensuring a positive first impression.</li><li>Manage incoming calls, direct them appropriately, and handle inquiries in a timely and courteous manner.</li><li>Oversee front desk operations, including maintaining a clean and organized reception area.</li><li>Coordinate appointments, meetings, and calendars for team members as needed.</li><li>Handle general administrative duties such as filing, scanning, and data entry.</li><li>Assist with correspondence, including emails, letters, and other communications.</li><li>Support office staff with special projects and other duties as assigned.</li></ul><p><br></p>
We are looking for a proactive and detail-oriented Office Assistant to join our team in Scottsdale, Arizona. This Contract-to-Permanent position offers an excellent opportunity to contribute to daily office operations while ensuring smooth communication and organization. The ideal candidate will bring strong organizational skills and a customer-focused approach to their work.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support by answering incoming calls and directing inquiries appropriately.<br>• Organize and scan documents to maintain a digital filing system for quick and efficient access.<br>• Perform general clerical tasks such as data entry, scheduling, and maintaining office supplies.<br>• Assist with day-to-day administrative duties to ensure seamless office operations.<br>• Process and distribute incoming and outgoing correspondence in a timely manner.<br>• Support team members with additional administrative tasks as needed.<br>• Ensure the reception area and common office spaces are tidy and well-maintained.
<p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to join our team in the Phoenix area. This role will provide essential administrative support to ensure the smooth operation of day-to-day tasks. The ideal candidate is highly organized, has excellent communication skills, and thrives in a fast-paced work environment. This is a <strong>temp-to-hire position</strong>, offering the opportunity for long-term employment with growth potential.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative assistance to leadership, including scheduling meetings, handling correspondence, and managing calendars.</li><li>Prepare and process documents, reports, and presentations using <strong>MS Office Suite</strong> (Word, Excel, PowerPoint, Outlook).</li><li>Maintain accurate records, organize files, and ensure data integrity.</li><li>Coordinate office activities, including liaising with vendors and managing supplies.</li><li>Perform reception duties such as greeting visitors, answering phone calls, and directing inquiries.</li><li>Assist with basic project management tasks, such as tracking deadlines and monitoring progress on assigned initiatives.</li><li>Support other administrative functions as needed to ensure office efficiency.</li></ul><p><br></p>
<p>.</p><p><br></p><p>Responsibilities:</p><p>• Manage mailroom operations, including sorting, delivering, and organizing incoming and outgoing mail.</p><p>• Coordinate courier services such as FedEx shipments, ensuring timely dispatch and proper handling.</p><p>• Maintain and organize copy rooms by stocking supplies, monitoring equipment, and ensuring cleanliness.</p><p>• Perform routine equipment checks, including replenishing printer paper and reporting technical issues.</p><p>• Provide front-office assistance by managing partner room reservations and supporting reception tasks as needed.</p><p>• Assist in planning and coordinating office events, ensuring logistics are executed seamlessly.</p><p>• Collaborate with team members to support daily operations and cross-functional tasks.</p><p>• Ensure that all office spaces are well-maintained and equipped to meet operational needs.</p><p>• Deliver outstanding customer service to employees and visitors, addressing inquiries and requests promptly.</p>
We are looking for an Administrative Coordinator to join our team in Scottsdale, Arizona. This contract position requires an organized and detail-oriented individual to support various administrative and facilities-related tasks. The role involves maintaining supplies, assisting with client requests, and ensuring the office runs efficiently.<br><br>Responsibilities:<br>• Oversee and manage facilities-related tasks, including pantry and restroom supply assessments and restocking.<br>• Track snack and drink consumption to determine quantities needed for future orders.<br>• Replenish and organize pantry, fridge, and coffee supplies on each floor as needed.<br>• Ensure restrooms are stocked with necessary supplies and maintained daily.<br>• Restock meeting room supplies and prepare rooms for client use.<br>• Assist with administrative client requests, such as distributing swag, organizing mail, and ensuring meeting rooms are ready.<br>• Handle ad-hoc administrative tasks to support the office and team.<br>• Collaborate with the team to address supply requirements and maintain inventory records.<br>• Operate within established protocols to ensure smooth office operations.
<p>We are looking for a dedicated Administrative Coordinator to join our Residential Real Estate team on a contract basis in Scottsdale, Arizona. This position involves managing relocation referrals and supporting the operational needs of the department. The ideal candidate is highly organized, tech-savvy, and passionate about delivering excellent service to both clients and agents.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound referral processes, ensuring accurate data entry and tracking throughout the referral lifecycle.</p><p>• Conduct initial counseling calls with incoming buyer referrals and maintain precise and timely communication.</p><p>• Collaborate with the Relocation Director to assign referrals and follow up on their progress.</p><p>• Process outbound referral payments and maintain accurate financial records.</p><p>• Troubleshoot and resolve issues to ensure successful outcomes for referrals.</p><p>• Utilize various systems and tools, including eRelocation and Google Workspace, to manage tasks efficiently.</p><p>• Prepare reports and maintain compliance with referral and financial tracking requirements.</p><p>• Work both independently and as part of a team to meet department goals and deadlines.</p>
