<p>Colleen McAuliffe is seeking an experienced Senior Accountant to join our team in San Jose, California. In this role, you will leverage your expertise to oversee accounting operations, ensure compliance with industry standards, and contribute to the financial integrity of our organization. This position is ideal for an individual with a strong background in construction accounting and a proactive approach to managing complex financial tasks.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and analyze monthly journal entries, account reconciliations, and financial reports to ensure accuracy.</p><p>• Lead month-end and year-end closing processes, delivering timely and precise financial statements.</p><p>• Maintain and reconcile general ledger accounts, with a focus on construction job cost accounting.</p><p>• Manage accounts payable, accounts receivable, and payroll processes, ensuring operational accuracy.</p><p>• Collaborate closely with project managers to track job costing, work-in-progress schedules, and conduct variance analyses.</p><p>• Support budgeting and forecasting initiatives, providing critical financial insights.</p><p>• Ensure adherence to industry standards and internal controls to maintain regulatory compliance.</p><p>• Assist in preparing documentation and schedules for internal and external audits.</p><p>• Drive process improvements to enhance efficiency and accuracy across accounting functions.</p><p>• Provide mentorship and guidance to entry-level accounting staff to foster team development.</p>
<p>Colleen McAuliffe from Robert Half is looking for an experienced Sr. Accountant to join our clients in Morgan Hill, California. This role will oversee core accounting activities, support accurate and timely financial close processes, and help maintain strong financial reporting and compliance standards. The ideal candidate brings deep general ledger expertise, strong analytical skills, and the ability to collaborate across departments to resolve issues and improve accounting operations.</p><p><br></p><p>Responsibilities:</p><p>• Lead month-end, quarter-end, and year-end close tasks by preparing and recording journal entries for accruals, allocations, reclassifications, and other required adjustments.</p><p>• Reconcile general ledger accounts, review unusual balances or variances, and follow through on outstanding items to ensure accurate financial records.</p><p>• Manage assigned balance sheet and income statement accounts, including maintaining schedules and documentation that support reported activity.</p><p>• Review operating expenses such as employee reimbursements and corporate card activity, and record recurring or one-time accruals for proper period recognition.</p><p>• Partner with internal teams to investigate discrepancies, clear aging items, and resolve issues affecting transaction-based and clearing accounts.</p><p>• Analyze monthly financial performance and communicate clear explanations for material changes in account activity and results.</p><p>• Prepare audit support, reporting schedules, and compliance documentation for internal reviews, external audits, and regulatory requirements.</p><p>• Assist with indirect tax accounting, evaluate transactions for appropriate accounting treatment, and support related period-end reporting.</p><p>• Contribute to process enhancements by identifying workflow improvements, supporting automation efforts, and participating in system testing or implementation activities.</p><p>• Provide support on budgeting, forecasting, special projects, and guidance to less experienced accounting team members as needed.</p>
<p>We are looking for a welcoming and dependable Receptionist to support a short-term housing site in Redwood City, California. This Contract position will serve as a key point of contact for residents, visitors, and staff, helping daily operations run smoothly in a fast-paced, service-oriented environment. The ideal candidate brings strong front desk experience, clear communication skills, and the ability to respond calmly and professionally as needs arise on site.</p><p><br></p><p>Responsibilities:</p><p>• Welcome residents, guests, and service providers at the front desk while creating a respectful and supportive first impression.</p><p>• Respond to questions in person, by phone, and through email, providing timely and accurate information about site operations.</p><p>• Manage incoming and outgoing mail and keep correspondence and front desk materials organized.</p><p>• Perform regular walkthroughs of the property to observe conditions, support site awareness, and report concerns when needed.</p><p>• Provide front desk coverage during periods when onsite leadership and team members are engaged in other priorities.</p><p>• Handle urgent situations with professionalism by following established procedures and notifying appropriate staff when necessary.</p><p>• Maintain records, update basic administrative information, and assist with data entry to support daily site needs.</p>
<p>We are looking for an Accounting Clerk to join a well-established retail food company in Berkeley, California. This contract opportunity has the potential to become permanent, is fully onsite, and offers the chance to contribute to daily finance operations in a busy, team-oriented setting. The ideal candidate will help keep financial activity organized, accurate, and current while supporting essential accounting processes across the department.</p><p><br></p><p>This role is located 100% onsite in Berkeley, CA and is a contract to hire position.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily accounts payable, ensuring transactions are recorded accurately and on time.</p><p>• Enter invoices, payments, and expense documentation into the accounting system while verifying details for completeness and accuracy.</p><p>• Reconcile bank activity and other financial accounts to identify discrepancies and support clean records.</p><p>• Maintain organized accounting files and supporting documentation for routine financial operations and audits.</p><p>• Assist with month-end tasks by preparing account information, reviewing balances, and supporting basic financial reporting.</p><p>• Address accounting-related questions from internal teams and external contacts in a courteous and timely manner.</p><p>• Support consistent financial operations by tracking routine deadlines and helping the team stay current on transaction processing.</p>
<p><strong>Bookkeeper</strong></p><p><strong>Employment Type:</strong> Contract </p><p><strong>Pay Rate:</strong> $30 - $38</p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and skilled in managing financial records? Robert Half is actively seeking experienced <strong>Bookkeepers</strong> to support the operations of various businesses. Working with our clients, you’ll play a key role in maintaining accurate and up-to-date financial systems while contributing to their success.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Record day-to-day financial transactions, ensuring accurate and timely entry.</li><li>Process accounts payable and accounts receivable, including invoices, payments, and reconciliations.</li><li>Balance and maintain general ledgers; reconcile bank and credit card statements regularly.</li><li>Generate and prepare financial statements, including profit-and-loss reports and balance sheets.</li><li>Resolve discrepancies in financial records and inquiries from vendors or clients.</li><li>Assist with month-end and year-end financial processes.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Patient Registration team member to support a healthcare team in French Camp, California. This is an evening role and does require some weekends. This Long-term Contract position focuses on creating an efficient and welcoming registration experience by gathering accurate patient information, confirming coverage details, and helping individuals navigate the intake process. The ideal candidate is organized, service-oriented, and confident handling insurance-related documentation in a fast-paced clinical setting.</p><p><br></p><p>Responsibilities:</p><p>• Collect demographic and registration details from patients or authorized family members and enter the information accurately into hospital records systems.</p><p>• Review intake documents for completeness, resolve missing information, and help maintain accurate patient account data.</p><p>• Confirm insurance, Medi-Cal, and related coverage by examining identification cards, labels, and supporting eligibility records.</p><p>• Associate patient accounts with the correct financial classifications to support proper billing and reimbursement workflows.</p><p>• Communicate registration guidelines, departmental procedures, and applicable policies in a clear and thorough manner.</p><p>• Guide patients to the correct clinic, office, or treatment area based on their service needs and appointment information.</p><p>• Support appointment coordination and maintain organized registration-related tracking processes when needed.</p>
We are looking for an Administrative Coordinator to support a housing-based food resource program in Sunnyvale, California. This Contract position will focus on organizing food service operations, maintaining community partnerships, and keeping daily administrative activities on track through mid-August. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage schedules, communications, and reporting in a fast-paced service environment.<br><br>Responsibilities:<br>• Build and maintain productive working relationships with community food vendors and partner organizations to support consistent service delivery.<br>• Identify and help establish additional local partnerships that expand food access across multiple housing locations.<br>• Monitor site practices to help ensure food handling, storage, and distribution align with partner guidelines and safety expectations.<br>• Organize delivery and pickup timing with on-site teams, including transportation support when needed to move food resources between locations.<br>• Track program information, review records for accuracy, and prepare routine reports related to food resource activity.<br>• Provide administrative support through scheduling, calendar coordination, and communication management for program operations.<br>• Respond to inbound calls and inquiries professionally, directing requests and sharing updates with relevant staff and partners.<br>• Represent the program in meetings and training sessions focused on safe, reliable, and effective food service operations.<br>• Collaborate with colleagues across sites and assist with additional coordination tasks as business needs evolve.
We are looking for a welcoming and detail-oriented Front Desk / Ticketing team member to support daily guest services in Mountain View, California. This Contract position is ideal for someone who enjoys assisting visitors, handling ticket transactions accurately, and keeping front desk records organized. The role combines customer-facing responsibilities with administrative support, requiring strong communication skills, careful data entry, and confidence using Microsoft Office tools.<br><br>Responsibilities:<br>• Greet visitors courteously, answer general questions, and create a positive first impression at the front desk.<br>• Process ticket sales, admissions, and related transactions with a high level of accuracy and efficiency.<br>• Enter numeric and alphanumeric information into internal records while maintaining consistent data quality.<br>• Organize, review, and manage documents to support orderly recordkeeping and daily administrative operations.<br>• Assist with customer service inquiries in person and through standard communication channels, resolving routine issues promptly.<br>• Use Microsoft Word and Excel to prepare reports, update logs, and maintain operational documents.<br>• Handle documentation associated with materials, shipments, or related records when needed, ensuring information is complete and properly filed.
<p>We are looking for a proactive Project Assistant to support construction project operations. This contract opportunity with potential for a permanent role is well suited for someone who is organized, dependable, and interested in building a long-term career in a fast-paced project environment. In this role, you will help keep schedules, records, and project documentation accurate while providing administrative and light accounting support to the team.</p><p><br></p><p>Project Assistant Responsibilities:</p><p>• Support project managers and project support staff with coordination tasks for current and upcoming construction work</p><p>• Enter and maintain project information in Sage and related systems to keep records accurate and current.</p><p>• Assist with updating timelines and tracking milestones so deliverables stay on schedule.</p><p>• Prepare, organize, and distribute project documents, including subcontract packages and related paperwork</p><p>• Coordinate administrative activities such as scanning, filing, and maintaining orderly project documentation</p><p>• Provide light accounting assistance by helping track invoices, expenses, and other cost-related records</p><p>• Communicate with internal team members and subcontractors to help move documents and approvals forward in a timely manner</p><p><br></p><p>If you are interested in this Project Assistant role, please submit your resume today.</p>
We are looking for an Inventory Control Coordinator to support inventory accuracy and supply optimization for a Long-term Contract position based in Palo Alto, California. This role is ideal for someone who combines strong analytical ability with hands-on inventory coordination and enjoys improving stockroom performance through data-informed decisions. The successful candidate will help maintain reliable inventory records, guide frontline users on system-related processes, and contribute to efficient, compliant supply operations.<br><br>Responsibilities:<br>• Maintain inventory records within Lawson and routinely verify data integrity to support accurate supply management across assigned locations.<br>• Analyze usage trends, stock levels, and item movement to recommend appropriate par adjustments, product placement changes, and removal of underutilized stock.<br>• Create and document standard operating procedures for inventory workflows and supply location practices to promote consistency and efficiency.<br>• Train frontline team members on handheld tools and relevant Lawson functions based on their job responsibilities and level of system access.<br>• Support the setup of new par locations by validating item details and ensuring inventory information is correctly established in the system.<br>• Produce recurring inventory reports and performance metrics for daily, weekly, and monthly review, including utilization, turns, and location effectiveness.<br>• Investigate inventory discrepancies, cycle count variances, and other stock issues, then assist with root cause analysis and corrective actions.<br>• Carry out cycle count audits, complete required documentation, and help maintain organized work areas in accordance with safety and infection prevention expectations.<br>• Process inventory-related paperwork accurately and respond appropriately to operational or emergency procedures as required by site policy.
<p><strong>Job Title:</strong> Data Entry Clerk</p><p><strong>Job Summary:</strong></p><p>The Data Entry Clerk is responsible for accurately entering, updating, and maintaining information in company databases and systems. This role supports business operations by ensuring records are complete, organized, and error-free while handling a high volume of data in a timely manner.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter, update, and verify data in internal databases, spreadsheets, and systems</li><li>Review source documents for accuracy and completeness before inputting information</li><li>Maintain electronic and paper records in an organized manner</li><li>Identify and correct data entry errors or discrepancies</li><li>Perform regular data quality checks and validation</li><li>Retrieve and provide information from records upon request</li><li>Assist with filing, scanning, document management, and recordkeeping</li><li>Generate basic reports and summaries as needed</li><li>Protect confidential and sensitive information</li><li>Support administrative and clerical tasks related to data management</li><li>Meet productivity and accuracy standards for assigned workloads</li></ul><p><br></p><p><br></p>
<p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter, update, and verify data with a high level of accuracy</li><li>Maintain organized records and databases</li><li>Review data for errors and discrepancies</li><li>Support reporting and administrative tasks as needed</li></ul>
<p>We are looking for an Accounting Specialist to support day-to-day financial operations for a construction-focused business. This role is ideal for someone who is comfortable managing billing activities, payroll-related documentation, and high-volume accounting records with accuracy. The position requires someone who can keep receivables, payables, and project-related financial information organized and current.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage progress billings for construction projects, ensuring contract terms and billing schedules are followed accurately.</p><p>• Process certified payroll records and maintain supporting documentation in compliance with project and regulatory requirements.</p><p>• Handle accounts payable tasks, including reviewing invoices, entering payment details, and maintaining organized vendor records.</p><p>• Support accounts receivable activities by tracking customer balances, applying payments, and following up on outstanding invoices.</p><p>• Enter financial and project-related data into QuickBooks and other internal records with a high level of accuracy.</p><p>• Review invoice details for completeness and alignment with job costs, approvals, and billing requirements.</p><p>• Assist with construction accounting activities by maintaining organized financial records tied to projects, vendors, and payroll reporting.</p>
We are looking for an experienced Sr. Accountant to join a team in Santa Clara, California for a Contract assignment supporting fiscal year-end activities. This contract opportunity is focused on strengthening close processes, resolving reconciliation backlogs, and maintaining accuracy across core accounting tasks. The ideal candidate can step into established workflows quickly, work independently with complex financial data, and help keep critical deadlines on track.<br><br>Responsibilities:<br>• Complete account reconciliations related to fiscal year-end close and ensure supporting records are accurate and current.<br>• Review established Excel-based schedules, update them for the current period, and preserve consistency with prior reporting methods.<br>• Examine transaction activity to identify mismatches, unusual variances, and areas that require follow-up or correction.<br>• Assist with clearing outstanding accounting items and reducing backlog tied to year-end priorities.<br>• Work through large and detailed spreadsheets independently to confirm data reliability and support financial reporting needs.<br>• Coordinate with internal business partners to gather information, resolve issues, and keep reconciliation deliverables moving on schedule.<br>• Prepare and maintain clear documentation for accounting work performed, ensuring completeness and audit readiness.<br>• Support core accounting operations such as general ledger activity, journal entries, and bank reconciliation tasks as needed.
We are looking for an experienced Sr. Accountant to support a non-profit organization in Seaside, California through a Contract assignment. This role is well suited for a highly capable accounting specialist who can operate with a controller-level mindset, provide steady financial oversight during the summer period, and maintain accuracy across core accounting activities. The position calls for someone who can step in quickly, work independently, and help keep day-to-day accounting operations running smoothly.<br><br>Responsibilities:<br>• Lead monthly close activities by preparing schedules, reviewing balances, and ensuring timely completion of accounting deliverables.<br>• Maintain the integrity of the general ledger through detailed review, accurate posting activity, and consistent adherence to accounting standards.<br>• Prepare and record journal entries with supporting documentation to reflect routine and adjusting transactions.<br>• Reconcile bank accounts and key balance sheet accounts, researching discrepancies and resolving outstanding items promptly.<br>• Analyze financial records to identify variances, correct errors, and strengthen the accuracy of reported results.<br>• Provide hands-on accounting support typically expected from a senior-level finance team member, offering dependable coverage during a contract staffing gap.<br>• Assist with special accounting projects and process-related tasks as needed to support continuity within the finance function.
<p>Robert Half is seeking a detail-oriented and professional <strong>Bilingual Administrative Assistant (Spanish/English)</strong> to support fast-paced and dynamic organizations throughout the Bay Area. This role is ideal for someone who thrives in a high-energy environment, enjoys balancing multiple priorities, and can effectively communicate with diverse teams and clients.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, calendar management, and coordination of meetings</li><li>Serve as a bilingual point of contact for internal teams, clients, and visitors (Spanish/English)</li><li>Manage phone calls, emails, and correspondence with a high level of professionalism</li><li>Prepare, translate, and proofread documents in both Spanish and English as needed</li><li>Maintain accurate records, filing systems, and data entry across internal platforms</li><li>Assist with special projects and ad hoc administrative tasks</li></ul>
<p>Robert Half is seeking a detail-oriented and professional <strong>Bilingual Administrative Assistant (Spanish/English)</strong> to support fast-paced and dynamic organizations throughout the Bay Area. This role is ideal for someone who thrives in a high-energy environment, enjoys balancing multiple priorities, and can effectively communicate with diverse teams and clients.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, calendar management, and coordination of meetings</li><li>Serve as a bilingual point of contact for internal teams, clients, and visitors (Spanish/English)</li><li>Manage phone calls, emails, and correspondence with a high level of professionalism</li><li>Prepare, translate, and proofread documents in both Spanish and English as needed</li><li>Maintain accurate records, filing systems, and data entry across internal platforms</li><li>Assist with special projects and ad hoc administrative tasks</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and professional <strong>Bilingual Administrative Assistant (Spanish/English)</strong> to support fast-paced and dynamic organizations throughout the Bay Area. This role is ideal for someone who thrives in a high-energy environment, enjoys balancing multiple priorities, and can effectively communicate with diverse teams and clients.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, calendar management, and coordination of meetings</li><li>Serve as a bilingual point of contact for internal teams, clients, and visitors (Spanish/English)</li><li>Manage phone calls, emails, and correspondence with a high level of professionalism</li><li>Prepare, translate, and proofread documents in both Spanish and English as needed</li><li>Maintain accurate records, filing systems, and data entry across internal platforms</li><li>Assist with special projects and ad hoc administrative tasks</li></ul><p><br></p>
We are looking for an Accounts Receivable Clerk to join a construction-focused team in Hayward, California. This position supports billing and payment activities by maintaining accurate records, coordinating customer invoicing, and ensuring receivables are processed efficiently. The ideal candidate brings strong attention to detail, confidence working with accounting systems, and the ability to communicate clearly with colleagues and clients.<br><br>Responsibilities:<br>• Create and process project and service-related invoices in the company’s accounting platform, ensuring billing is accurate and submitted on time.<br>• Establish time-and-material billing structures and apply appropriate rates based on project requirements.<br>• Administer lien release documentation and maintain compliance with customer and contract obligations.<br>• Generate monthly customer statements, record incoming payments, and apply cash receipts to the correct accounts.<br>• Set up new job records and enter dispatch information to support project billing and tracking.<br>• Oversee invoice and payment activity within Oracle Textura and other client-required third-party systems.<br>• Process customer credit card transactions using the designated payment application and reconcile related records.<br>• Close completed jobs in the accounting system, maintain organized billing files, and review insurance requirements for new and existing customer contracts.
<p>We are looking for a detail-oriented Accounts Receivable Specialist to join a Contract to hire assignment in Hayward, California. This role supports both finance and warehouse-related billing activities, with a balanced focus on receivables, payables, and project-based invoicing tied to materials and equipment usage. The ideal candidate is comfortable coordinating with customers and internal teams while maintaining accurate records in a fast-moving environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue customer invoices for materials, equipment use, and warehouse-related services with a high level of accuracy.</p><p>• Process incoming payments, apply cash receipts correctly, and maintain up-to-date accounts receivable records.</p><p>• Support accounts payable activities by reviewing and entering vendor bills and assisting with payment workflows.</p><p>• Partner with warehouse and operations staff to track stored inventory and confirm billable charges tied to project activity.</p><p>• Monitor equipment storage and related fees, ensuring charges are recorded and invoiced in a timely manner.</p><p>• Follow up on outstanding balances, communicate with customers regarding payment status, and help resolve billing discrepancies.</p><p>• Maintain organized financial documentation and update transaction data in QuickBooks and Bill.com.</p><p>• Work closely with finance and operations teams to ensure invoicing, collections, and payment processing remain aligned and accurate.</p>
<p>Operations Associate (Administrative Assistant)</p><p><br></p><p>• Excellent Administrative Assistant ready to support Tax team! Will teach everything needed</p><p>• Assemble copies of Tax returns, assists with IRS notices.</p><p>• Provides input on evaluating and enhancing tax procedures.</p><p>• Prepare extensions for filing.</p><p>• Tax return preparation assistance</p><p>• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).</p><p>• Manage client document process.</p><p>• Scan tax returns and uploads to CCH Document and SurePrep.</p><p>• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).</p><p>• Manage client/entities organizational charts.</p><p>• Maintains PTIN and CAF numbers.</p><p>• Orders annual tax guides.</p><p>• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).</p><p>• Client Interaction (sign documents and notarize, which may require travel to client home/office).</p><p>• Maintain compliance logs (Officer/Manager designation for respective clients).</p><p>• Travel arrangement as requested.</p><p><br></p><p>Qualifications</p><p>• Bachelor’s degree.</p><p>• Proficiency in word, excel, power point and outlook.</p><p>• Strong organizational, time management and customer service skills.</p><p>• Detail-oriented.</p><p>• Demonstrate analytical and problem-solving abilities.</p><p>• Ability to demonstrate a high level of professionalism.</p><p>• Ability to multi-task and work in a fast paced environment with tight deadlines.</p><p>• Excellent verbal and written communication skills.</p><p>• Ability to meet deadlines and manage time effectively.</p><p>• Notary not required, but preferred.</p><p><br></p><p>Full-time on-site.</p>
We are looking for an experienced Accountant to join a growing organization in California. This contract opportunity has the potential to become permanent and is ideal for a detail-oriented accounting specialist who can support day-to-day financial operations while contributing to accurate reporting and stronger fiscal controls. The role offers the chance to work across core accounting functions, partner with internal teams, and help guide sound financial decision-making.<br><br>Responsibilities:<br>• Manage day-to-day accounting activities by recording financial transactions, maintaining ledger accuracy, and supporting both payables and receivables processes.<br>• Contribute to monthly and annual close activities by preparing supporting schedules, reviewing account balances, and helping ensure timely reporting.<br>• Perform account and bank reconciliations, investigate variances, and help maintain visibility into cash position and transaction accuracy.<br>• Process invoices, employee reimbursements, and vendor payments with close attention to timing, completeness, and policy compliance.<br>• Assist with budgeting and forecasting efforts by compiling financial data, tracking performance against plans, and highlighting meaningful deviations.<br>• Evaluate cost data such as labor-related metrics and overhead allocation to support efficiency improvements across business functions.<br>• Support payroll-related accounting tasks and help verify that payroll records are accurate and aligned with internal guidelines and regulatory requirements.<br>• Maintain fixed asset records, calculate depreciation, prepare tax-related filings such as sales tax submissions, and provide documentation for audit requests.<br>• Partner with accounting leadership to prepare financial statements, develop reporting insights for management, and strengthen internal accounting procedures.<br>• Handle additional accounting assignments and special projects as business needs evolve while maintaining confidentiality of sensitive financial information.