29 results for Entry Level in Sunnyvale, CA

Financial Analyst - Entry Level

San Francisco, CA
onsite
Contract / Temporary to Hire
43.00 - 50.00 USD / Hourly
We are looking for an Entry-Level Financial Analyst to join our team in San Francisco, California. This is a Contract position with the possibility of becoming permanent. In this role, you will contribute to financial planning and analysis, providing valuable insights to support the organization's strategic goals. This is an excellent opportunity to grow your career while making a meaningful impact. Responsibilities:• Prepare monthly, quarterly, and annual financial reports, including variance analysis, forecasting, and performance insights.• Support budget creation and management by partnering with department leaders and ensuring accurate financial inputs.• Conduct financial analysis, including trend analysis, cost-benefit assessments, and modeling to support decision-making.• Track grant budgets, monitor expenditures, and prepare required financial reports for grant-funded programs.• Support annual audit preparation by organizing documentation and ensuring compliance with applicable regulations.• Maintain accurate financial records, recommend process improvements, and collaborate with program and department leaders on financial matters.
2026-03-12T19:13:42Z

Entry Level Accountant

Hayward, CA
onsite
Permanent
23.50 - 30.50 USD / Hourly
Robert Half’s Full-Time Engagement Professionals team is hiring an Entry-Level Accountant for a full-time role offering hands-on experience with diverse clients, opportunities to build core accounting skills, contribute to impactful projects, expand your professional network, and enjoy the stability of permanent employment. To apply, please submit your resume and your relevant experience to Tawnia Kirshen via my email located on LinkedIn. What You'll Do:<ul><li>Support Accounts Payable and Receivable</li><li>Assist with general ledger entries and account reconciliations</li><li>Support month-end and year-end close processes</li><li>Help prepare financial statements and reports</li><li>Perform data entry and maintain accurate financial records</li><li>Contribute to special projects across multiple industries</li></ul>Why Join Us?<ul><li>Be part of an innovative and respected organization</li><li>Build a strong foundation for your accounting career</li><li>Gain exposure to different systems, teams, and industries</li></ul>
2026-03-06T16:04:06Z

Financial Analyst - Entry Level

Walnut Creek, CA
onsite
Temporary
23.00 - 28.00 USD / Hourly
We are looking for an entry-level Financial Analyst to join our team on a contract basis in Walnut Creek, California. This role will provide essential support during the busy tax season, focusing on financial documentation and tax preparation tasks. Ideal for professionals seeking seasonal work, this position requires strong organizational skills and attention to detail. Responsibilities: • Organize and review client tax documents, ensuring all necessary information is included.• Calculate itemized deductions such as medical expenses, Medicare premiums, and assisted living costs.• Prepare and assemble complete tax packets for final review and filing.• Ensure consistency by referencing prior year tax returns and identifying recurring items.• Analyze and organize key tax forms, including W-2s, 1099s, K-1s, and brokerage statements.• Track income sources, capital gains, and pass-through income accurately.• Utilize established checklists to maintain compliance and completeness.• Maintain detailed records and documentation for all client files.• Navigate Excel spreadsheets effectively, including the use of Pivot Tables.• Use company software to manage files and streamline processing.
2026-03-04T04:56:19Z

Entry Level Accountant

San Ramon, CA
onsite
Permanent
23.50 - 30.50 USD / Hourly
Robert Half’s Full-Time Engagement Professionals team is hiring an Entry-Level Accountant for a full-time role offering hands-on experience with diverse clients, opportunities to build core accounting skills, contribute to impactful projects, expand your professional network, and enjoy the stability of permanent employment. To apply, please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. What You'll Do:<ul><li>Assist with general ledger entries and account reconciliations</li><li>Support month-end and year-end close processes</li><li>Help prepare financial statements and reports</li><li>Perform data entry and maintain accurate financial records</li><li>Contribute to special projects across multiple industries</li></ul>Why Join Us?<ul><li>Be part of an innovative and respected organization</li><li>Build a strong foundation for your accounting career</li><li>Gain exposure to different systems, teams, and industries</li></ul>
2026-03-06T16:04:06Z

Entry Level Accountant

Martinez, CA
onsite
Permanent
23.50 - 30.50 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals (FTEP) program as an Entry-Level Accountant and gain hands-on experience across diverse client projects, develop valuable skills, and grow your professional network—all with the stability and benefits of full-time employment. Apply now to start building your accounting career with our team. To apply, please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. What You'll Do:<ul><li>Assist with general ledger entries and account reconciliations</li><li>Support month-end and year-end close processes</li><li>Help prepare financial statements and reports</li><li>Perform data entry and maintain accurate financial records</li><li>Contribute to special projects across multiple industries</li></ul>Why Join Us?<ul><li>Be part of an innovative and respected organization</li><li>Build a strong foundation for your accounting career</li><li>Gain exposure to different systems, teams, and industries</li></ul>
2026-03-06T16:04:06Z

Entry Level Accountant

Martinez, CA
onsite
Permanent
24.50 - 30.50 USD / Hourly
Join Robert Half’s FTEP program as an Entry-Level Accountant to gain hands-on experience across diverse client projects, build in-demand skills, and grow your network—while enjoying the stability and benefits of full-time employment. Apply today. To apply, please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. What You'll Do:· Assist with general ledger entries and account reconciliations· Support month-end and year-end close processes· Help prepare financial statements and reports· Perform data entry and maintain accurate financial records· Contribute to special projects across multiple industriesWhy Join Us?· Be part of an innovative and respected organization· Build a strong foundation for your accounting career· Gain exposure to different systems, teams, and industries
2026-03-06T15:58:45Z

Accounting Supervisor

Salinas, CA
onsite
Permanent
70000.00 - 85000.00 USD / Yearly
We are looking for a dedicated Accounting Supervisor to join our team in Salinas, California. The ideal candidate will oversee critical accounting functions, ensuring accuracy and compliance with financial standards. This position offers an opportunity to lead a team while contributing to the success of organizational financial operations. Responsibilities:• Supervise and manage the month-end close process to ensure timely and accurate reporting.• Maintain and oversee the general ledger, ensuring all entries are accurate and compliant with accounting principles.• Conduct and support financial statement audits, addressing any discrepancies or concerns.• Reconcile accounts regularly to uphold financial accuracy and integrity.• Prepare and review journal entries to ensure proper documentation and compliance.• Collaborate with team members to improve accounting processes and workflows.• Provide guidance and mentorship to entry level accounting staff.• Analyze financial data to identify trends and support strategic decision-making.• Ensure compliance with all relevant accounting regulations and standards.• Communicate effectively with internal and external stakeholders regarding financial matters. Posted by Director of Recruiting Scott G. Moore
2026-02-16T23:38:47Z

Assistant General Counsel, Clinical Contracts

Menlo Park, CA
remote
Permanent
230000.00 - 280000.00 USD / Yearly
We are looking for experienced Assistant General Counsel specializing in clinical contracts. In this role, you will oversee contract management processes, ensuring agreements across various departments align with company goals and regulatory requirements. This position offers an opportunity to collaborate with diverse teams, safeguard the company from legal risks, and contribute to operational success. Responsibilities:• Provide expert legal guidance in the negotiation, review, and execution of contracts across departments, including clinical operations, research and development, medical affairs, and finance.• Develop, update, and implement company policies and procedures related to contract review, ensuring compliance with legal standards and operational efficiency.• Draft and negotiate a variety of agreements, such as clinical trial contracts, strategic collaborations, vendor agreements, and confidentiality agreements.• Supervise entry-level legal staff, addressing escalated contract issues and ensuring adherence to departmental guidelines.• Act as the primary legal liaison between internal teams and external entities, resolving contractual matters effectively and escalating issues when necessary.• Respond promptly to complex inquiries regarding contractual obligations and propose solutions that balance business goals and risk mitigation.• Collaborate with specialized legal counsel and compliance teams to address intellectual property, regulatory, and commercial concerns within agreements.• Identify potential risks in contracts and recommend strategies to minimize exposure while supporting business objectives.• Ensure training and support for relevant departments on updated contract policies and procedures.• Continuously improve contract management processes to enhance efficiency and effectiveness.
2026-02-21T00:43:44Z

Accounts Receivable Accounting Analyst

Concord, CA
onsite
Contract / Temporary to Hire
24.23 - 28.05 USD / Hourly
We are looking for a detail-oriented Entry Level Analyst to join our team on a contract basis in Concord, California. In this role, you will handle critical accounting tasks related to billing and receivables This position requires expertise in managing large data sets, ensuring accuracy in financial operations, and maintaining effective communication with participating employers. Responsibilities:• Process complex monthly billing reports in Microsoft Excel • Apply payments to accounts by downloading lockbox details, allocating receipts to appropriate funds, and reconciling differences.• Prepare invoices and discrepancy letters for outstanding balances, ensuring accurate billing and documentation.• Balance monthly receipts with bank statements and compile totals for general ledger updates.• Manage electronic file transfers and collections of dependent premiums efficiently.• Investigate and document receivable balances, providing detailed support for liquidated damages and amounts due.
2026-03-02T16:28:45Z

Attorney/Lawyer

San Jose, CA
onsite
Permanent
225000.00 - 275000.00 USD / Yearly
We are looking for an experienced Senior Employment Law Attorney to join a dynamic law firm based in San Jose, California. This role is ideal for a detail-oriented individual with extensive expertise in advising employers on a wide range of employment law matters and successfully representing clients in litigation. The position offers the opportunity to work with a collaborative team, build strong client relationships, and contribute actively to the firm's growth. Responsibilities: • Provide strategic legal counsel and representation in complex employment law matters. • Defend clients against claims related to employment law, including Title VII, wage and hour disputes, and class action lawsuits. • Represent clients in trade secret and unfair competition cases, ensuring thorough preparation and advocacy. • Advocate for clients in court proceedings, arbitration, and administrative hearings before agencies such as the EEOC. • Develop tailored employment policies and strategies to help clients navigate legal challenges. • Deliver engaging and informative trainings and seminars on employment law topics for clients. • Build and maintain strong client relationships to establish trust and long-term partnerships. • Mentor and supervise entry-level associates to enhance their growth and expertise. • Drive business development efforts to expand the firm’s employment law practice. • Conduct thorough research and draft motions, briefs, and discovery documents to support case strategies.
2026-03-06T19:33:42Z

E/L Analyst

San Ramon, CA
onsite
Contract / Temporary to Hire
24.50 - 29.00 USD / Hourly
We are seeking a recent graduate to join our team as an Entry-Level Analyst focused on billing, accounts receivable (AR), and reconciliation. This contract to hire position is ideal for candidates with 1+ years or internship experience in finance or accounting who are highly proficient working with large data sets in Excel. The role offers an excellent opportunity to build a foundational career in financial operations within a dynamic environment. Please apply directly or share your resume with Tawnia Kirshen using my email found on LinkedIn. Thank you! Key Responsibilities:<ul><li>Prepare and review customer invoices in line with contract terms and company policies.</li><li>Assist in the accurate recording and processing of AR transactions.</li><li>Investigate and reconcile discrepancies in billing and AR records.</li><li>Collaborate with cross-functional teams to resolve client billing issues in a timely manner.</li><li>Perform monthly, quarterly, and annual AR reconciliations; identify and resolve variances.</li><li>Maintain accurate documentation and ensure data integrity.</li><li>Analyze large volumes of financial data in Excel to support reporting and trend analysis.</li><li>Assist in internal/external audits as needed.</li><li>Support process improvement initiatives related to billing and AR functions.</li></ul>
2026-02-27T17:58:40Z

E/L Analyst

Lafayette, CA
onsite
Contract / Temporary to Hire
25.00 - 29.00 USD / Hourly
We are seeking a recent graduate to join our team as an Entry-Level Analyst focused on billing, accounts receivable (AR), and reconciliation. This contract to hire position is ideal for candidates with 1+ years or internship experience in finance or accounting who are highly proficient working with large data sets in Excel. The role offers an excellent opportunity to build a foundational career in financial operations within a dynamic environment. Please apply directly, or email your resume to Tawnia Kirshen. Email found on LinkedIn. Key Responsibilities:<ul><li>Prepare and review customer invoices in line with contract terms and company policies.</li><li>Assist in the accurate recording and processing of AR transactions.</li><li>Investigate and reconcile discrepancies in billing and AR records.</li><li>Collaborate with cross-functional teams to resolve client billing issues in a timely manner.</li><li>Perform monthly, quarterly, and annual AR reconciliations; identify and resolve variances.</li><li>Maintain accurate documentation and ensure data integrity.</li><li>Analyze large volumes of financial data in Excel to support reporting and trend analysis.</li><li>Assist in internal/external audits as needed.</li><li>Support process improvement initiatives related to billing and AR functions.</li></ul>
2026-02-27T18:03:42Z

Tax Associate - Wealth Management Firm

Walnut Creek, CA
remote
Permanent
75000.00 - 100000.00 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions. Tax Associate | Wealth Management Firm | Walnut Creek| Hybrid; 2 days a week Join a fast-growing wealth management firm launching a new Tax and Estate Planning team. This is a high-visibility, entry-level role supporting high-net-worth clients and working directly with senior professionals. Clear path for growth, strong mentorship, competitive pay, full benefits, 401(k) match, generous PTO, and a December holiday shutdown. Responsibilities<ul><li>Support tax and estate planning projects, including data gathering and projections</li><li>Prepare estate and trust summaries and review entity structures</li><li>Draft client-ready materials and coordinate team workflows</li><li>Manage key administrative tasks and keep deliverables on track</li><li>Conduct research and provide analytical support across the department</li><li>Serve as an initial point of contact for select requests</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-02-28T00:33:42Z

Data Entry Clerk

San Jose, CA
onsite
Temporary
20.90 - 24.20 USD / Hourly
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently. Responsibilities: • Accurately input and maintain data records in databases and systems. • Perform numerical and alphanumeric data entry tasks with speed and precision. • Organize and manage data to ensure accessibility and reliability. • Generate reports and summaries based on data inputs and operational needs. • Provide administrative support to streamline operations and processes. • Collaborate with team members to ensure data integrity and consistency. • Monitor and verify information to minimize errors and discrepancies. • Handle sensitive data with confidentiality and professionalism. • Assist in maintaining documentation and tracking updates effectively.
2026-02-16T23:38:47Z

Tax Manager

San Rafael, CA
onsite
Permanent
150000.00 - 175000.00 USD / Yearly
We are looking for a highly skilled and experienced Tax Manager to join our team in San Rafael, California. This role is ideal for someone who excels in managing complex tax matters and guiding teams to achieve exceptional results. The position offers an opportunity to work in a collaborative environment with a strong focus on quality, integrity, and client satisfaction. Responsibilities: • Manage and oversee the preparation and review of individual, corporate, partnership, estate, and trust tax returns. • Conduct detailed tax research and provide comprehensive tax and financial planning advice to clients. • Supervise and mentor entry level and senior staff, ensuring consistent development and adherence to best practices. • Maintain and strengthen client relationships through effective communication and exceptional customer service. • Coordinate and manage multiple complex projects while adhering to deadlines and quality standards. • Ensure compliance with federal, state, and local tax regulations by staying updated on tax laws and policies. • Collaborate with partners and team members to develop strategies for client accounts and firm growth. • Promote a culture of teamwork and integrity within the organization. • Identify opportunities for efficiency improvements and implement solutions to enhance operations. • Monitor and follow up on completed engagements to ensure client satisfaction and accuracy.
2026-02-13T16:38:41Z

Senior Attorney/Lawyer

San Francisco, CA
remote
Permanent
190000.00 - 260000.00 USD / Yearly
We are looking for an experienced Senior Attorney to join our dynamic family law firm in San Francisco, California. This role offers the opportunity to handle complex and high-stakes cases while contributing to the firm's growth and reputation for excellence. If you are an experienced legal expert seeking a collaborative environment that values your expertise and provides a flexible structure, this position may be the ideal fit for you. Responsibilities: • Represent clients in high-stakes family law cases, including court appearances in the Bay Area. • Draft and review legal motions, briefs, and other documentation with precision and attention to detail. • Manage discovery processes, ensuring thorough preparation and compliance with legal protocols. • Provide strategic advice and counsel to clients, addressing their unique needs with compassion and attention to detail. • Collaborate with colleagues to refine legal templates and enhance operational systems for improved efficiency. • Maintain a proactive approach to case management, advancing matters effectively and meeting deadlines. • Participate in firm-wide initiatives aimed at client growth and business development. • Uphold ethical standards and contribute to the firm's reputation for delivering exceptional legal services. • Mentor entry-level attorneys to foster growth and development within the team. • Ensure compliance with all relevant laws and regulations while representing clients.
2026-02-12T00:38:39Z

Receptionist

San Jose, CA
onsite
Temporary
22.00 - 32.00 USD / Hourly
A small, well‑established law firm in San Jose is seeking an Entry‑Level Legal Receptionist/Administrative Assistant to join their team. This full‑time, onsite role is ideal for someone who is reliable, organized, and eager to begin a career in the legal field. The position provides exposure to daily law firm operations while supporting attorneys and staff with essential front‑office and administrative functions. Key Responsibilities<ul><li>Greet visitors, answer and direct incoming calls, and serve as the firm’s first point of contact.</li><li>Perform data entry and maintain accurate physical and digital files.</li><li>Retrieve, sort, and distribute incoming mail and packages.</li><li>Prepare daily bank deposits.</li><li>Assist with invoice preparation and vendor communication.</li><li>Order and maintain office supplies and manage stock levels.</li><li>Support general office administration and assist with additional projects as needed.</li></ul>
2026-03-13T16:04:09Z

Sr. Accountant

San Jose, CA
onsite
Permanent
105000.00 - 125000.00 USD / Yearly
Colleen McAuliffe is seeking an experienced Senior Accountant to join our team in San Jose, California. In this role, you will leverage your expertise to oversee accounting operations, ensure compliance with industry standards, and contribute to the financial integrity of our organization. This position is ideal for an individual with a strong background in construction accounting and a proactive approach to managing complex financial tasks. Responsibilities:• Prepare and analyze monthly journal entries, account reconciliations, and financial reports to ensure accuracy.• Lead month-end and year-end closing processes, delivering timely and precise financial statements.• Maintain and reconcile general ledger accounts, with a focus on construction job cost accounting.• Manage accounts payable, accounts receivable, and payroll processes, ensuring operational accuracy.• Collaborate closely with project managers to track job costing, work-in-progress schedules, and conduct variance analyses.• Support budgeting and forecasting initiatives, providing critical financial insights.• Ensure adherence to industry standards and internal controls to maintain regulatory compliance.• Assist in preparing documentation and schedules for internal and external audits.• Drive process improvements to enhance efficiency and accuracy across accounting functions.• Provide mentorship and guidance to entry-level accounting staff to foster team development.
2026-03-11T17:23:40Z

Escrow Coordinator

San Ramon, CA
onsite
Contract / Temporary to Hire
27.00 - 29.00 USD / Hourly
Robert Half's homebuilding client in San Ramon, CA is looking for an entry level Escrow Coordinator! This role is 100% onsite, and a great foot in the door with a growing company. Attention to detail and being able to work well as part of a team are essential in this role. Escrow Coordinator Essential Duties and Responsibilities:• Review purchase agreement and related documents.• Input lender information and track and approval all lender changes for escrow companies.• Input and review loan approvals and verification of funds.• Input current closing and open escrow status.• Assisting in ordering third party reports.• Prepare and distribute amendment request/ selection summary by coordinating with the sales associates, lenders, and any outside contractor for upgrades.• Create and mail buyer correspondence as necessary regarding non-performance under the terms of the Purchase Agreement.• Assist the Escrow Manager with the following:• Process, track, and account for buyer sales incentives.• Notarize Grant Deeds and other escrow documents as required.• Prepare check and wire request as necessary for cancellations and other seller refunds.• Assist with weekly escrow closing meetings with various departments, sales associates and various office and field managers.• Problem solve all escrow tracking and closing issues between all parties. This is a M-F 8am-5pm position and is a long-term contract opportunity. If you are interested in this Escrow Coordinator role, apply today!
2026-03-12T15:18:43Z

Accounting Clerk

Santa Cruz, CA
onsite
Temporary
28.50 - 33.00 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join our team on a long-term contract basis in Santa Cruz, California. This role involves performing a variety of technical and clerical tasks related to financial activities, including maintaining accounting records, reconciling accounts, and supporting departmental operations. The ideal candidate will have a strong ability to handle multiple tasks efficiently while ensuring accuracy and compliance with financial regulations. Responsibilities: • Process and maintain financial records, including accounts payable, accounts receivable, and grant applications. • Enter and retrieve data in computerized accounting systems, generating accurate financial reports as needed. • Prepare journal entries, including budget adjustments and revenue or expenditure reconciliations. • Conduct account reconciliations for bank and general ledger accounts to ensure accuracy. • Assist with audits by preparing working papers and researching information to resolve discrepancies. • Respond to inquiries from other departments and the public, providing clear explanations and follow-up on unresolved issues. • Interpret and apply rules, regulations, and policies relevant to financial operations. • Monitor past due accounts and support revenue collection efforts. • Coordinate with departmental staff to facilitate grant-related processes and contracts. • Perform additional duties as required to support the accounting team.
2026-03-12T22:18:42Z

Administrative Assistant

Monterey, CA
onsite
Temporary
26.00 - 28.00 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Monterey, California. This role requires a highly organized individual with strong communication skills to support daily administrative operations and scheduling needs. The position will involve working closely with multiple team members, managing calendars, and utilizing various software tools to ensure smooth workflow. Responsibilities: • Provide comprehensive administrative support to the team, including managing calendars for executives. • Coordinate and schedule appointments, meetings, and events efficiently. • Draft and format correspondence, reports, and other documents using Microsoft Word and Excel. • Handle inbound and outbound calls professionally, ensuring accurate communication. • Perform data entry tasks with precision to maintain accurate records. • Utilize Microsoft Outlook to manage email correspondence and organize schedules. • Prepare presentations and reports using Microsoft PowerPoint. • Maintain flexibility to adapt to changing priorities and tasks. • Support office operations by managing forms, spreadsheets, and other administrative tasks. • Deliver excellent customer service in all interactions with internal and external stakeholders.
2026-02-26T18:13:45Z

Pricing Analyst

San Jose, CA
onsite
Permanent
70000.00 - 80000.00 USD / Yearly
We are looking for a detail-oriented Pricing Analyst to join our team in San Jose, California. This role involves preparing and managing customer quotations, processing sales orders, and providing exceptional support throughout the order lifecycle. The ideal candidate will have experience in customer-facing roles within manufacturing, electronics, or semiconductor industries, with a strong understanding of technical product pricing and order management processes. Responsibilities: • Develop and issue customer quotations for printed circuit boards and semiconductor components, ensuring accurate details based on specifications, volumes, and delivery timelines. • Analyze and review customer RFQs, collaborating with engineering and operations teams to ensure cost accuracy and manufacturability. • Process and manage sales orders within company systems, verifying pricing, quantities, and delivery schedules. • Maintain up-to-date pricing data, including customer-specific agreements and discount structures. • Provide customers with timely updates on quotes, order statuses, and delivery schedules, addressing inquiries and resolving any issues. • Partner with sales, production planning, and supply chain teams to address discrepancies in orders or pricing. • Support the sales team by generating quote documentation, conducting pricing analyses, and confirming orders. • Monitor open quotations and convert approved quotes into finalized sales orders. • Ensure compliance with company policies, contract terms, and internal controls for all orders. • Deliver excellent customer service by responding promptly to inquiries and resolving order-related challenges.
2026-03-09T21:23:44Z

Executive Assistant

San Rafael, CA
onsite
Permanent
80000.00 - 100000.00 USD / Yearly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply. Responsibilities: • Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations. • Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy. • Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication. • Handle confidential information and financial transactions with discretion and integrity. • Maintain and update document management systems, including NetDocuments or similar platforms. • Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment. • Assist with data entry and administrative tasks to support the organization’s operations. • Answer inbound calls and provide receptionist duties when required. • Stay updated on relevant software and tools utilized by the firm to enhance efficiency. • Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work.
2026-03-04T21:24:03Z

Staff Accountant

Burlingame, CA
onsite
Temporary
37.00 - 39.00 USD / Hourly
Our client, a well-established organization in Burlingame, is seeking to hire a dynamic Staff Accountant. This role is potentially contract to hire. Apply today! Position Overview:The Staff Accountant plays a vital role in the accurate recording of day-to-day financial operations, compilation of data, report production, and payroll administration. This position involves entering transaction details from various sources into the accounting system and ensuring the integrity of financial records. The Staff Accountant upholds exceptional levels of service, professionalism, and cleanliness within the organization. Key Responsibilities:<ul><li>Manage and utilize the company’s financial software platform, including Point of Sale (POS) and general accounting functions.</li><li>Reconcile and finalize daily POS entries.</li><li>Oversee member-related invoicing, collections, and other relevant account matters on a recurring basis.</li><li>Address questions from members regarding billing or account status.</li><li>Update and maintain member information in the billing system as needed.</li><li>Execute monthly ACH transactions for member payments.</li><li>Administer billing procedures for reciprocal club agreements and track collection of dues.</li><li>Conduct month-end inventory checks of necessary materials and supplies.</li><li>Handle a variety of administrative tasks such as maintaining files, duplicating records, and supporting office operations.</li><li>Digitize invoices and enter them into the Accounts Payable platform.</li><li>Complete daily receiving processes and allocate invoices to appropriate accounts, including examining and resolving any billing discrepancies.</li><li>Ensure all financial records are precise and up to date.</li><li>Process weekly vendor payments through a third-party AP solution, and issue manual checks when required.</li><li>Perform routine account reconciliations, particularly for balance sheet accounts.</li><li>Prepare and distribute year-end tax forms, such as Federal Form 1099, to applicable vendors.</li><li>Participate in special projects and assignments as directed by management or senior leadership.</li><li>Adapt work hours as business needs dictate to meet critical deadlines.</li></ul>
2026-03-12T17:25:16Z

Case Assistant

San Jose, CA
onsite
Temporary
28.00 - 38.00 USD / Hourly
We are seeking an experienced Case Assistant to provide high‑level administrative and case management support across a wide range of legal practice groups. This role is ideal for a legal support professional with 3–5 years of applicable law firm or in‑house experience who is organized, detail‑oriented, and comfortable managing multiple matters simultaneously. The Case Assistant will work closely with attorneys, paralegals, and legal support staff to ensure timely, accurate, and efficient handling of case‑related tasks. Key Responsibilities<ul><li>Assist attorneys and paralegals with case organization, file maintenance, and document management.</li><li>Draft, proofread, and format correspondence, memos, and routine legal documents.</li><li>Organize and maintain physical and electronic case files; ensure accurate naming conventions and version control.</li><li>Coordinate deadlines, maintain calendars, and support scheduling of hearings, meetings, and client communications.</li><li>Handle document collection, scanning, indexing, and Bates labeling as needed for discovery or production.</li><li>Retrieve and compile case information from internal databases, document management systems, and external sources.</li><li>Assist with court filings (state and federal, electronic and manual) depending on practice group needs.</li><li>Communicate with clients, vendors, opposing counsel, and court personnel in a professional and timely manner.</li><li>Support billing tasks such as entering attorney time, preparing expense reports, and tracking matter‑related costs.</li><li>Provide general administrative support for a broad set of legal matters, including litigation, corporate, regulatory, employment, or other practice areas as needed.</li></ul>
2026-03-13T18:38:46Z