6 results for Administrative Assistant in Stuart, FL

Administrative Assistant

Jupiter, FL
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Jupiter, Florida. This role involves providing comprehensive administrative support to key executives, ensuring smooth day-to-day operations. While primarily an in-person position, there may be opportunities to work remotely one or two days a week. Responsibilities: • Manage schedules, appointments, and communications for executives, ensuring seamless coordination. • Handle inbound calls professionally and efficiently, directing inquiries to the appropriate departments. • Perform accurate data entry tasks to maintain organized and up-to-date records. • Provide receptionist support by greeting visitors and handling front desk activities. • Use tools such as Outlook, Teams, and Concur to manage workflows and communications. • Assist with preparing reports, presentations, and other documentation as required. • Coordinate meetings and events, including booking venues and arranging logistics. • Maintain office supplies inventory and ensure the workspace remains organized. • Support various administrative tasks to enhance overall team productivity.
2026-03-11T00:00:00Z

Administrative Assistant

Lake Worth, FL
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to join our team in Lake Worth, Florida. This is a Contract to permanent position requiring a bilingual Spanish speaker who can efficiently handle administrative tasks and support daily office operations. The ideal candidate will possess strong organizational skills and be comfortable working in a small office environment. Responsibilities:• Manage general administrative tasks such as scheduling, filing, and organizing documents.• Answer incoming calls and provide excellent customer service to clients and visitors.• Perform data entry tasks accurately and maintain updated records.• Assist with receptionist duties, including greeting guests and handling inquiries.• Utilize Microsoft Office tools and basic Excel knowledge to complete assignments and reports.• Ensure the office runs smoothly by maintaining supplies and coordinating with vendors.• Support team members with various clerical duties as needed.• Communicate effectively in both Spanish and English to assist a diverse range of clients.• Maintain high standards while following a business casual dress code.• Adapt to the needs of a small office environment while contributing to a positive team atmosphere.
2026-03-13T00:00:00Z

Administrative Assistant

Tequesta, FL
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Jupiter Inlet Colony, Florida. This is a part-time contract role requiring 15–20 hours per week, with responsibilities focused on providing essential support to the General Manager, Sales Manager, HR, and overall office operations. The ideal candidate will possess excellent organizational skills, strong multitasking abilities, and a meticulous approach to handling administrative tasks and confidential information. Responsibilities: • Perform data entry, filing, scanning, and proofreading of documents to ensure accuracy. • Create and manage reports using Microsoft Office Suite and Google Workspace tools. • Coordinate schedules, manage calendars, and arrange meetings for various team members. • Support bookkeeping tasks, including invoicing and inventory tracking, utilizing QuickBooks. • Process orders and provide administrative assistance to ensure smooth office operations. • Maintain organized and up-to-date records while handling sensitive information with discretion. • Monitor inventory levels to ensure adequate supplies are available and properly tracked. • Deliver attentive customer service to internal and external stakeholders. • Assist in general office management tasks to uphold a productive work environment.
2026-03-13T00:00:00Z

Administrative Assistant-Level 1 - Associate (0 - 5 Years)

North Palm Beach, FL
onsite
Temporary
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Juno Beach, Florida. This long-term contract position involves providing comprehensive support to a department or group of professionals, ensuring smooth operations through effective documentation, scheduling, and compliance with established procedures. The role requires proficiency in data analysis, report preparation, and adherence to safety guidelines. Responsibilities: • Provide administrative support by managing correspondence, organizing schedules, and maintaining records. • Compile, analyze, and present data through charts, graphs, and tables for reports and presentations. • Prepare and validate documentation, ensuring compliance with company policies and procedures. • Handle document management tasks, including processing and organizing files in accordance with established standards. • Respond to routine inquiries and correspondence by following predefined processes. • Coordinate meetings, appointments, and other scheduling activities to support departmental needs. • Ensure compliance with safety guidelines and business processes in all tasks performed. • Assist in onboarding processes and hiring-related administrative tasks. • Monitor trends and analyze data for inclusion in reports. • Utilize Microsoft tools to create and edit business documents, presentations, and spreadsheets.
2026-02-17T00:00:00Z

Administrative Assistant-Level 1 - Associate (0 - 5 Years)

North Palm Beach, FL
onsite
Temporary
18 - 19 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide essential support to a team of professionals in Juno Beach, Florida. This is a Long-term Contract position that requires proficiency in administrative tasks, document management, and data analysis. The ideal candidate will exhibit strong organizational skills and have the ability to work collaboratively while maintaining compliance with established procedures and safety guidelines. Responsibilities:• Deliver administrative support to a team of project managers, ensuring smooth daily operations.• Compile, analyze, and present data in reports, charts, graphs, and tables to aid decision-making processes.• Draft and manage routine correspondence, ensuring all communication aligns with organizational standards.• Maintain accurate records and documentation while adhering to compliance and document management policies.• Schedule meetings, organize calendars, and coordinate activities in alignment with business processes.• Utilize Microsoft Office tools, including Excel, Outlook, Teams, and SharePoint, to streamline workflows.• Assist with onboarding and staffing processes, ensuring all procedures are followed effectively.• Support team members by managing expense accounts and validating project-related documentation.• Uphold safety guidelines and business policies during all administrative activities.• Engage in tasks that support a transition to project management, including familiarity with tools such as Procore or Unifier.
2026-03-12T00:00:00Z

Receptionist

West Palm Beach, FL
onsite
Contract / Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for an organized and detail-oriented Receptionist to join our team in West Palm Beach, Florida. This Contract to permanent position offers the opportunity to showcase your customer service and administrative skills in a dynamic office environment. The ideal candidate will thrive in a fast-paced setting and demonstrate excellent communication abilities. Responsibilities: • Serve as the first point of contact by greeting visitors and answering inquiries with attention to detail. • Manage a multi-line phone system, ensuring calls are directed appropriately and messages are accurately recorded. • Handle inbound calls promptly, providing assistance or routing them to the appropriate department. • Maintain organization by distributing incoming mail and ensuring it reaches the intended recipients. • Utilize Microsoft Office Suite to perform administrative tasks such as drafting correspondence and maintaining records. • Support daily office operations by performing general receptionist duties efficiently and with attention to detail.
2026-03-06T00:00:00Z