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6 results for Receptionist Administrative Assistant in Stockton, CA

Receptionist

Sacramento, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist for a contract position based in Sacramento, California. This role serves as a key point of contact for visitors, residents, staff, and callers while supporting day-to-day front desk and administrative operations. The ideal candidate brings strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Welcome guests warmly, assess their needs, and direct them appropriately to create a positive arrival experience. • Coordinate with internal teams to support admissions-related activities, transportation arrangements, and visitor guidance for community events and appointments. • Maintain accurate daily occupancy records and communicate relevant updates to appropriate staff members. • Notify department leaders of upcoming admissions or returns, and route questions or concerns to the appropriate manager or administrator for timely follow-up. • Respond to incoming calls and in-person inquiries by providing clear, helpful information and routing messages as needed. • Keep resident, staff, and visitor records current, including logs for guest check-ins and resident sign-in and sign-out activity. • Complete administrative support tasks such as entering resident details into databases, preparing documents, updating reports, and handling general clerical assignments. • Assist with office operations by sorting mail and packages, preparing event materials, monitoring office equipment, and helping maintain inventory and supply levels. • Provide support with distributing payroll checks and resident statements when requested.
2026-04-27T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Stockton, California. In this Contract position, you will play a key role in maintaining smooth office operations, providing exceptional administrative support, and ensuring organizational efficiency. This opportunity is ideal for someone who excels at multitasking and thrives in a dynamic environment. Responsibilities: • Manage day-to-day administrative tasks, including scheduling, document preparation, and general office support. • Answer and direct inbound calls with a high standard of communication and customer service. • Perform accurate data entry to maintain and update records, databases, and spreadsheets. • Support receptionist duties by greeting visitors and addressing inquiries in a friendly and attentive manner. • Assist in coordinating meetings, events, and appointments, ensuring timely arrangements. • Handle correspondence such as emails and memos to facilitate clear communication within the organization. • Utilize Microsoft Office Suite to create, edit, and organize documents effectively. • Monitor office supplies and place orders as needed to ensure uninterrupted operations. • Collaborate with team members to address administrative needs and improve workflow efficiency.
2026-04-24T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job SummaryWe are seeking a highly organized and proactive Office Administrator to join the team at a reputable firm in Sacramento. The ideal candidate will play a key role in ensuring the smooth day-to-day operation of our office and delivering exceptional support to staff and visitors in a professional, high-caliber environment.Key Responsibilities<ul><li>Staff the front desk, warmly and professionally greeting guests, and managing incoming mail and packages</li><li>Schedule and set up on-site meetings, including room arrangements and required equipment</li><li>Prepare meeting materials as needed</li><li>Order and maintain inventory of office snacks and supplies</li><li>Manage relationships with vendors to ensure timely deliveries</li><li>Coordinate with the IT department to resolve office-wide IT issues</li><li>Provide basic IT troubleshooting support to staff when necessary</li><li>Perform general administrative tasks, including filing, data entry, and document preparation</li><li>Support team members with various administrative needs as required</li><li>Contribute to a positive and collaborative team culture</li></ul>
2026-04-16T00:00:00Z

Office Assistant

San Ramon, CA
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for a dependable Office Assistant to provide day-to-day administrative support for the Accounts Receivable team in San Ramon, California. This contract opportunity is well suited for someone who stays organized, communicates professionally, and can keep routine processes moving efficiently. The person in this role will help manage correspondence, maintain accurate records, and coordinate with internal teams to support billing-related workflows. Office Assistant Responsibilities:• Create and send routine customer communications such as invoices, account statements, and payment reminders with accuracy and professionalism.• Review shared email inboxes, prioritize incoming messages, and direct requests to the appropriate team members for timely follow-up.• Maintain tracking logs for open items and follow through with customers or internal departments to help keep requests on schedule.• Enter, verify, and update information in spreadsheets and internal platforms while ensuring a high level of data accuracy.• Compile simple status reports and summaries that help the Accounts Receivable or finance team monitor ongoing activity.• Partner with sales, customer service, and operations teams to address non-financial billing questions and resolve documentation-related issues.• Organize follow-up activities by scheduling next steps and keeping task records current for the team.• Assist during month-end and reporting periods by gathering documents and monitoring checklist completion.• Respond to routine inquiries in a courteous, service-oriented manner that reflects professionalism in every interaction.• Maintain orderly documentation and records in alignment with company standards for accuracy and consistency. If you are interested in this Office Assistant position, please submit your resume today for immediate consideration!
2026-05-01T00:00:00Z

Accounts Receivable Clerk

Walnut Creek, CA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Accounts Receivable Clerk to manage cash receipts and ensure accurate allocation of payments. This role involves handling unapplied cash balances, reconciling payment histories, and collaborating with clients, insurance companies, and third-party processors to resolve discrepancies. Responsibilities: • Research and resolve unapplied cash by identifying payment allocations and addressing overpayments or duplicate payments. • Post check payments and assist in identifying electronic or credit card payments. • Communicate with collectors, insurance companies, and clients to obtain accurate payment details and resolve discrepancies. • Reconcile payment histories and correct any misapplications or payer errors. • Prepare and submit check request forms for approval and processing. • Prioritize high-dollar unapplied cash balances from weekly lists for resolution. • Verify the accuracy of write-off and deduction requests. • Address client concerns and troubleshoot payment-related issues, ensuring clear communication and proper remittance advice.
2026-04-21T00:00:00Z

Accounts Receivable Clerk

Pleasanton, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for an Accounts Receivable Clerk to support day-to-day receivables activity for a Long-term Contract opportunity in Pleasanton, California. This position is fully onsite and offers the chance to contribute to a busy accounting environment by ensuring invoices, incoming payments, and customer account activity are handled accurately and on time. The ideal candidate brings strong experience in accounts receivable operations, commercial collections, and cash application work, along with a detail-oriented approach to resolving payment issues. This assignment is expected to run approximately 3 to 4 months and will begin with weekday training hours before moving into the regular schedule as needed. Responsibilities: • Process customer invoices, apply incoming payments, and maintain accurate accounts receivable records across assigned accounts.• Follow up with commercial clients regarding outstanding balances and work to secure timely payment while preserving positive business relationships.• Reconcile customer accounts by reviewing payment activity, identifying discrepancies, and addressing billing or posting issues promptly.• Perform cash application tasks by matching receipts to open invoices and ensuring transactions are recorded correctly in the system.• Support billing operations by preparing account documentation, reviewing charges for accuracy, and assisting with invoice-related questions.• Monitor aging reports and prioritize collection efforts based on past-due status, account history, and payment patterns.• Assist with data migration-related receivables activities by validating account information and helping maintain clean financial records during the assignment.
2026-05-04T00:00:00Z