<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in an administrative capacity.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
<p>A leading organization is seeking a Senior Legal Assistant to provide advanced paralegal and administrative support to a busy legal department. This full-time, in-office position is located in San Jose and covers corporate governance, contract management, and comprehensive legal operations. Experience in the energy, utilities, or related sectors is a plus, but not required. If you're a Senior Legal Assistant or Paralegal with 15+ years of experience looking to take the next step in your career, apply today!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level support to legal leadership, including managing legal matters, invoice and PO processing, and coordinating with vendors.</li><li>Support Board and committee operations by preparing meeting materials, drafting agendas, distributing governance documentation, and maintaining compliance records.</li><li>Maintain corporate records, annual filings, and assist with subsidiary governance.</li><li>Draft, review, organize, and archive contracts, agreements, and other legal documents.</li><li>Manage e-signature workflows and contract lifecycle using legal technology tools.</li><li>Maintain legal databases and knowledge management resources.</li><li>Organize and coordinate meetings, events, and onboarding for the legal team.</li><li>Liaise with internal stakeholders and external vendors.</li><li>Contribute to process improvement initiatives.</li></ul>
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills.<br><br>Responsibilities:<br>• Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs.<br>• Manage e-filing processes and ensure timely submission of court documents.<br>• Coordinate and maintain legal calendars, including deadlines and court appearances.<br>• Conduct thorough analysis and prioritization of legal tasks and projects.<br>• Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations.<br>• Communicate effectively in English and Spanish to assist with bilingual legal needs.<br>• Apply in-depth knowledge of California Superior Court civil litigation rules and procedures.<br>• Ensure accuracy and compliance in all court filings and documentation.<br>• Collaborate with attorneys and other team members to meet case deadlines and objectives.
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
<p>A professional legal membership organization in the San Francisco Bay Area is seeking an organized, detail-oriented, and customer-focused professional for the role of Membership Education & Events Coordinator.</p><p> </p><p>This fully remote contract-to-hire opportunity is ideal for someone looking to gain valuable experience in membership support, event coordination, and continuing education program management while contributing to programs that support legal professionals.</p><p>The Coordinator will assist with membership processes, deliver excellent customer service, and help plan engaging educational programs and networking events ranging from short virtual sessions to multi-hour or full-day programming. Hands-on training will be provided for specific tools and software.</p><p> </p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Membership Support</strong></p><ul><li>Process new member applications, renewals, and update membership databases.</li><li>Conduct outreach efforts, including membership renewals and follow-ups with lapsed members.</li><li>Generate membership reports and assist with regular communications to keep members informed and engaged.</li></ul><p><strong>Event & Program Coordination</strong></p><ul><li>Assist in planning and coordinating virtual educational programs and networking events, ensuring seamless execution.</li><li>Collaborate with leadership and speakers to gather materials, conduct tech walk-throughs, and manage event logistics.</li><li>Draft event promotions, including e-blasts and program announcements.</li><li>Track attendance, issue certificates, and upload records to the State Bar of CA MCLE platform monthly (training provided).</li></ul><p><strong>General Support</strong></p><ul><li>Provide excellent customer service to members, program participants, and speakers.</li><li>Troubleshoot technical issues related to Zoom, ProLearn, and other virtual platforms (training provided).</li><li>Assist with additional administrative tasks as needed to support programs and operations.</li></ul>
<p>We are looking for a skilled Legal Secretary to join our team in Lodi, California. As part of a long-term contract position, you will play a vital role in supporting attorneys with civil litigation tasks, including insurance defense. This role requires someone who is meticulous, adept at managing deadlines, preparing legal documents, and maintaining accurate schedules using manual calendaring.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare pleadings, motions, and other legal documents with precision.</p><p>• Manage legal calendars, ensuring deadlines for State and Federal filings are met.</p><p>• Coordinate depositions, meetings, and appointments for attorneys.</p><p>• Transcribe dictation and type legal correspondence and documentation.</p><p>• Handle subpoena requests for medical and business records.</p><p>• Monitor upcoming deadlines and remind attorneys of key tasks and commitments.</p><p>• Conduct e-filing and manage court filings in compliance with local rules.</p><p>• Maintain organization and prioritize tasks in a fast-paced legal environment.</p><p>• Support attorneys with civil litigation processes, including insurance defense.</p>
<p>A highly regarded boutique law firm in Walnut Creek is seeking an experienced Trusts & Estates Paralegal to support its lead partner in a busy and sophisticated Trust & Estates practice. This is a contract-to-hire opportunity offering long-term stability, excellent culture, and competitive compensation and benefits upon hire.</p><p><br></p><p>This role is ideal for a paralegal who enjoys working independently, taking ownership of matters, and being part of a bright, collaborative team.</p><p><br></p><p><strong><u>Responsibilities: </u></strong></p><p><strong>Trust Administration (Primary Focus)</strong></p><ul><li>Manage trust administration matters from start to finish</li><li>Prepare and track statutory trust notices (CA Probate Code §16061.7)</li><li>Coordinate asset collection, retitling, and trust funding</li><li>Communicate with beneficiaries, financial institutions, and CPAs</li><li>Prepare trust accountings, asset schedules, and distribution documents</li><li>Maintain compliance timelines and statutory deadlines</li><li>Draft routine correspondence and client communications</li></ul><p><strong>Trust & Estates Support</strong></p><ul><li>Assist with pleadings, discovery, and routine motions</li><li>Manage document collection and production</li><li>Prepare exhibits, binders, and mediation materials</li><li>Coordinate subpoenas, depositions, and filings</li><li>E-file in California courts and maintain litigation calendars</li><li>Organize and summarize financial and trust records for attorney review</li></ul><p><strong>Estate Planning / Transactional Support (as needed)</strong></p><ul><li>Assemble estate planning document sets</li><li>Assist with trust amendments and restatements</li><li>Coordinate execution and notarization of documents</li><li>Track post-signing trust funding follow-up</li></ul><p><strong>Probate (Nice to Have, Not Required)</strong></p><ul><li>Exposure to probate filings, notices, and accountings is a plus, but not required</li><li>Willingness to assist with probate matters as needed</li></ul>
We are looking for a skilled and highly organized Legal Secretary to join a dynamic plaintiff personal injury practice in Oakland, California. The ideal candidate will possess a strong understanding of legal procedures, case management, and trial preparation, with a focus on supporting attorneys through efficient and detail-oriented administrative tasks. This role requires excellent multitasking skills and a proactive approach to managing case files from intake to trial.<br><br>Responsibilities:<br>• Coordinate and manage case files, ensuring all documentation is accurate and up-to-date.<br>• Handle intake processes and organize medical records for ongoing cases.<br>• Prepare and file legal documents electronically, adhering to court deadlines and procedures.<br>• Maintain and update calendars, scheduling hearings, deadlines, and client meetings.<br>• Support discovery processes, including gathering information and drafting responses.<br>• Assist with trial preparation, including organizing exhibits and coordinating logistics.<br>• Manage dictation and transcription tasks with precision and timeliness.<br>• Communicate effectively with clients, attorneys, and other legal professionals.<br>• Utilize case management software to track deadlines and ensure compliance with California legal protocols.
Essential Job Duties:<br><br>Secretarial, word processing, and legal administrative support for multiple partners and associate attorneys in a variety of practice areas.<br>Create, revise, and format legal documents, pleadings, correspondence, and forms from handwritten drafts, notes, or dictation. Apply track changes, formatting, and styles; edit, label, and redact documents; compare documents using document comparison software and produce redlined versions; ability to produce TOA and TOC<br>Proofread documents for spelling, grammatical, typographical, and formatting errors<br>Experience with E-filing in both State and Federal courts<br>Assist attorneys with special projects and other general administrative duties.<br>Schedule and calendar meetings, depositions, hearings, and court reporters.<br>Perform legal calendaring<br>Assist with the opening and closing of matters<br>Interact with clients, visitors, attorneys, and staff via telephone and email<br>Qualifications:<br><br>3+ years of experience as a litigation legal secretary within a law firm environment<br>Ability to support multiple attorneys in a fast-paced environment<br>Strong organizational skills and the ability to multitask<br>Excellent interpersonal, written, and oral communication skills<br>Ability to take direction and work independently with little or no supervision, as well as part of a team<br>Ability to handle complex assignments and complete projects under tight deadlines, must be able to adapt to changing priorities quickly<br>Strong commitment to client service<br>Must be a team player<br>Excellent attention to detail and proofreading skills<br>Ability to work overtime on an occasional basis<br>Minimum Requirements:<br><br>High School diploma or GED, required<br>3+ years of litigation experience required<br>Strong knowledge with Office 365 and Adobe Acrobat or FoxIt PDF<br>Experience with a Document Management System such as IManage, Filesite, NetDocs<br>Candidate must be able to work 5 days in the office for the first 90 days, and then a hybrid work schedule of 3 days in the office
<p><strong>Unlock Your Legal Career: Join Us as a Corporate Paralegal in Palo Alto!</strong></p><p>Are you a driven and detail-oriented legal professional ready to make a real impact? We invite you to become an essential part of our in-house legal team as our next <strong>Corporate Paralegal</strong>! Work alongside accomplished attorneys in a collaborative, high-performance legal environment where your contributions are valued and your expertise can thrive.</p><p><br></p><p><strong>Why You’ll Love This Role:</strong></p><ul><li><strong>Impactful Work</strong>: Support strategic corporate initiatives by managing key governance, compliance, and real estate transactions that shape our company’s success.</li><li><strong>Diverse Challenges</strong>: Tackle sophisticated projects involving multi-jurisdictional entity management, high-stakes financings, and complex acquisitions. Every day brings new opportunities to grow your skill set.</li><li><strong>Professional Growth</strong>: Gain hands-on experience working directly with senior attorneys and leaders. You’ll play a critical role in transaction execution, entity management, and process optimization.</li><li><strong>Cutting-Edge Environment</strong>: Join a forward-thinking legal department that leverages modern technology and best practices to drive efficiency and results.</li><li><strong>Work-Life Balance</strong>: Enjoy predictable hours in a supportive culture, with the flexibility of partial remote work in beautiful Palo Alto.</li></ul><p><strong>What You’ll Do:</strong></p><ul><li>Draft and review corporate governance documents, board resolutions, and compliance filings.</li><li>Manage entity formations, dissolutions, and registrations across multiple states or countries while maintaining accurate records.</li><li>Assist with due diligence for acquisitions, financings, and joint ventures—prepare transaction summaries and coordinate closings.</li><li>Prepare and review documents for real estate deals and property management, upholding accuracy and compliance.</li><li>Maintain legal databases and facilitate the execution and filing of essential documents.</li><li>Collaborate with outside counsel, title companies, and colleagues across departments.</li><li>Tackle new challenges and support process improvements across our legal operations.</li></ul>
<p>A highly regarded defense firm in Walnut Creek is seeking a contract-to-hire eDiscovery Paralegal to join their litigation team. This role will start on-site for the first 30 days of training, and then will become hybrid (3 days on-site, 2 days remote).</p><p><br></p><p>This role is ideal for an experienced eDiscovery Paralegal who is hands-on with Relativity, comfortable leveraging AI-driven review tools, and open to mentoring junior paralegals.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage the full eDiscovery lifecycle in a litigation environment</li><li>Oversee document collections, processing, review workflows, and productions</li><li>Utilize Relativity, including AI-assisted review and analytics tools</li><li>Coordinate with attorneys, vendors, and internal litigation teams</li><li>Perform quality control and troubleshoot eDiscovery issues</li><li>Provide light mentoring and guidance to other paralegals on eDiscovery best practices</li></ul>
<p>We have an immediate opening for a <strong>Legal Secretary</strong> to support a solo practitioner in Berkeley. This is a great opportunity to join a quiet, professional office and assist with a practice focused on real property and business law litigation. This a long-term contract that is primarily hybrid. One day a week on-site in Berkeley is required to handle filings. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Draft, format, and proofread legal documents, including pleadings, motions, and correspondence</li><li>Prepare and maintain tables of contents (TOCs) and tables of authorities (TOAs)</li><li>Handle electronic filing (e-filing) in state and federal courts</li><li>Assist with discovery responses, including organizing and formatting documents</li><li>Maintain and update case files and client records in Clio (database use only, not billing)</li><li>Coordinate scheduling for hearings, depositions, and client meetings</li><li>Make occasional outbound calls to screen potential new clients (no inbound calls required)</li><li>Provide general administrative support, including scanning, copying, and organizing document</li></ul><p><br></p>
We are looking for a skilled Litigation Legal Secretary to join our dynamic legal team in Oakland, California. In this role, you will provide comprehensive administrative and secretarial support to attorneys across various practice areas. The ideal candidate will excel in managing legal documentation, maintaining organization, and ensuring seamless communication within a fast-paced environment.<br><br>Responsibilities:<br>• Prepare, format, and revise legal documents, pleadings, correspondence, and forms based on handwritten drafts, notes, or dictation.<br>• Proofread legal materials thoroughly to ensure accuracy in spelling, grammar, and formatting.<br>• Handle electronic court filings in both state and federal courts with precision and efficiency.<br>• Manage scheduling and calendaring for meetings, depositions, hearings, and other legal events.<br>• Provide legal calendaring support to track deadlines and court dates.<br>• Assist attorneys with special projects and general administrative tasks as needed.<br>• Facilitate the opening and closing of legal matters with attention to detail.<br>• Compare, edit, and finalize documents using document comparison software to produce redlined versions.<br>• Collaborate with attorneys to complete complex assignments under tight deadlines.
<p>We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management.</p><p><br></p><p>Responsibilities:</p><p>• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.</p><p>• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.</p><p>• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.</p><p>• Handle incoming phone calls, take detailed messages, and route calls appropriately.</p><p>• Coordinate outgoing mail and deliveries to ensure timely distribution.</p><p>• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.</p><p>• Assist with travel arrangements, including booking flights, accommodations, and other logistics.</p><p>• Conduct research on state and federal court rules and procedures as needed.</p><p>• Train new team members on office procedures and specialized software.</p><p>• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.</p>
<p>Established plaintiff firm is seeking a Paralegal to join their dynamic team in Oakland, California. As part of a plaintiff-focused personal injury firm, you will play a critical role in supporting attorneys and advocating for clients seeking justice. This position offers a meaningful opportunity to make a difference in people's lives while working in a fast-paced and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys in all stages of personal injury cases, from initial intake to resolution.</p><p>• Draft, review, and file legal documents, including pleadings and correspondence.</p><p>• Maintain regular communication with clients, medical providers, and insurance companies.</p><p>• Organize case files, track deadlines, and manage calendars to ensure timely progress.</p><p>• Prepare discovery responses, settlement documents, and trial-related materials.</p><p>• Conduct administrative tasks such as document management and data entry.</p><p>• Uphold confidentiality and professionalism in all interactions with clients and stakeholders.</p><p>• Collaborate with the legal team to ensure streamlined case management and effective support.</p>
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment.<br><br>Responsibilities:<br>• Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission.<br>• Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances.<br>• Conduct conflict checks to ensure compliance and avoid scheduling conflicts.<br>• Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs).<br>• Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support.<br>• Maintain accurate records of legal proceedings and filings.<br>• Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics.<br>• Communicate effectively with court personnel and other legal professionals to resolve filing issues.<br>• Assist with dictation tasks and transcription as needed.
<p>Reputable law firm is seeking a Litigation Paralegal ideally with eDiscovery experience to join their team in Sacramento, California. This role is crucial in enhancing our legal operations and involves managing electronically stored information (eDiscovery), preparing for trials, and conducting legal research. As a Paralegal, you will get the chance to work closely with our legal team and utilize cutting-edge eDiscovery platforms.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and analyze discovery documents for legal procedures</p><p>• Conduct comprehensive legal research and assist in case management</p><p>• Utilize eDiscovery platforms and tools to review, organize, and analyze documents</p><p>• Draft legal documents and prepare for trials, ensuring all details are accurate and well-researched</p><p>• Comply with the regulations outlined in CA’s Business and Professions Code 6450</p><p>• Utilize case management software to maintain updated and accurate records</p><p>• Ensure efficient and accurate processing of billing functions</p><p>• Leverage your civil litigation experience to support legal processes</p><p>• Prepare for trials by reviewing and organizing necessary documents</p><p>• Use your eDiscovery skills to review and manage electronically stored information.</p>
We are looking for a skilled Legal Secretary to join our team in Rocklin, California. This Contract to permanent position is ideal for someone with a strong background in legal administrative tasks and a meticulous mindset. The successful candidate will play a key role in supporting legal operations and ensuring efficiency in daily processes.<br><br>Responsibilities:<br>• Prepare and submit electronic court filings accurately and in compliance with legal procedures.<br>• Manage and maintain calendars to ensure deadlines and appointments are met efficiently.<br>• Draft and edit legal documents based on dictation and other instructions.<br>• Organize and track case files to ensure accessibility and proper documentation.<br>• Coordinate with attorneys and other legal staff to facilitate smooth workflow.<br>• Handle incoming calls and correspondence with attention to detail.<br>• Conduct research to assist with case preparation and legal proceedings.<br>• Maintain confidentiality and uphold ethical standards in all tasks.<br>• Ensure timely and accurate preparation of reports and legal filings.<br>• Provide administrative support in managing office operations and supplies.
<p>Robert Half is recruiting a Litigation Paralegal for the East Bay office of a leading national trial law firm. The Litigation Paralegal is responsible for managing the firm's casework. This is a wonderful opportunity to work in a FRIENDLY office with a VERY COLLEGIAL TEAM and have great hands-on litigation and substantive discovery experience.</p><p><br></p><p>The following are the responsibilities for the position:</p><p>• Open and maintain case files containing medical records, case activity, list of court dates, settlement information, etc.;</p><p>• Summarize and upload medical records, radiology films, medical billing, pathology results into database;</p><p>• Handle requests for medical, employment, military, Social Security, autopsy, and other records and prepare draft of objections to release;</p><p>• Draft responses to interrogatories, discovery requests, and meet and confer letters;</p><p>• Obtain authorizations from plaintiffs and provide records to opposing counsel and medical experts;</p><p>• Contact physicians and hospitals to get and draft declarations for deposition and trial preference motions for terminally ill plaintiffs;</p><p>• Prepare depo notices, book court reporters/videographers, draft and serve subpoenas for witnesses and documents;</p><p>• Enter court appearances and discovery / motion due dates into Master Calendar and apprise attorneys of upcoming deadlines;</p><p>• Draft pleadings including ex parte applications, noticed motions (e.g., preference, consolidate), offers to compromise, case management conference (CMC) statements, etc.;</p><p>• Prepare correspondence with clients, referring counsel, opposing counsel for supervising attorneys’ signature;</p><p>• Phone clients and treaters to update status reports;</p><p>• Significant trial preparation (and even war room coordination and trial attendance for senior paralegal) work for busy trial calendar.</p><p><br></p><p>The following are the qualifications for the role:</p><p>• 2+ years of experience as a paralegal working with plaintiffs and their families and reviewing medical and personnel records in a tort/personal injury practice (need for sensitivity and compassion!);</p><p>• High attention to detail, very organized (understand the flow of civil litigation and the motion calendar and the due dates), sound decision making and creative problem solving abilities;</p><p>• Excellent communication skills, team player but can also work independently, able to work fast under pressure to meet multiple deadlines, and manage numerous tasks for heavy caseload; and</p><p>• IT literate, experience with preparing tables of contents and tables of authorities (TOCs/TOAs), proficiency with Microsoft Word (good formatting skills needed) and litigation support software; and</p><p>• Trial preparation experience is a plus.</p><p><br></p><p>This is a direct-hire opportunity. Our well-regarded law firm client pays a base salary of $75,000 - 100,000+/yr, DOE, and great benefits (e.g., 100% of medical insurance premium covered for employee and family and 401(k) Plan with Firm match)! For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com. Thank you!</p>
<p>Established law firm is seeking a skilled Legal Secretary to join their close-knit team in Emeryville, California. This role requires a detail-oriented individual with extensive experience in litigation and proficiency in electronic filing systems for state and federal courts. The successful candidate will play a vital role in supporting attorneys and ensuring smooth case management.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and file legal documents and pleadings using electronic filing systems for state and federal courts.</p><p>• Manage case calendars, track deadlines, and coordinate court appearances to ensure all schedules are maintained.</p><p>• Organize and maintain both physical and electronic case files, including discovery materials and correspondence.</p><p>• Draft, proofread, and edit legal correspondence such as memos, letters, and other official documents.</p><p>• Communicate effectively with attorneys, clients, and court personnel to handle procedural requirements and case updates.</p><p>• Assist in trial preparation by compiling exhibits, witness lists, and creating trial binders.</p><p>• Schedule meetings, depositions, conference calls, and oversee travel arrangements whenever necessary.</p><p>• Respond promptly to attorney and client requests, ensuring workflows are managed efficiently to meet deadlines.</p>
<p>Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage office operations, including supervising staff and coordinating vendor relationships.</p><p>• Handle insurance renewals and ensure compliance with necessary policies.</p><p>• Organize marketing events and initiatives to support the firm's partners.</p><p>• Oversee website updates and ensure an accurate and well-maintained online presence.</p><p>• Coordinate facility maintenance and address operational needs.</p><p>• Maintain accurate and organized documentation for legal and administrative purposes.</p><p>• Support the firm's partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.</p><p>• Implement procedures to improve office efficiency and communication.</p><p>• Ensure the office adheres to legal and regulatory requirements.</p>
