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6 results for Office Manager in St. Petersburg, FL

Office Assistant

Largo, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Office Assistant to support administrative and resident-facing operations for a government organization in Largo, Florida. This Contract position is ideal for someone who enjoys balancing front-office service with accurate recordkeeping and day-to-day clerical support. The person in this role will help coordinate applicant and tenant documentation, respond to routine inquiries, and keep office files and reports organized. Responsibilities: • Welcome callers and visitors, answer inbound inquiries, and provide courteous front-desk support for applicants, tenants, and staff. • Assist with intake activities related to housing program applicants and residents, gathering information and helping determine basic eligibility based on established guidelines. • Address routine resident concerns and service requests, resolving straightforward issues independently and escalating more involved matters to property management staff when needed. • Prepare correspondence, reports, and other administrative documents while ensuring records are accurate, complete, and filed properly. • Organize and maintain tenant documentation in both physical and digital formats, including alphabetical, numerical, and category-based filing systems. • Support the completion and tracking of annual and interim re-examinations to help ensure reviews are processed within required timeframes. • Scan, upload, and archive annual and interim documentation in the designated electronic filing system. • Distribute resident items such as laundry cards and parking decals, and keep related issuance logs up to date. • Run monthly income verification and screening reports and help maintain supporting administrative records. • Perform additional clerical and office support tasks as assigned to meet departmental needs.
2026-07-08T00:00:00Z

Bookkeeper

Tampa, FL
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
We are looking for a dependable Bookkeeper to join a long-established business in Tampa, Florida. This on-site role supports daily financial operations for a company that serves both commercial clients and walk-in customers, requiring accuracy, discretion, and strong communication. The ideal candidate will be comfortable managing a high volume of transactions, maintaining organized records, and working closely with ownership and an external accounting partner. Responsibilities:• Process weekly payroll for a team of 50 employees, including both salaried and hourly staff, while maintaining accuracy and timeliness.• Prepare and issue a high volume of customer invoices each day, ensuring billing details are entered correctly and routed properly for payment.• Record incoming payments and apply cash receipts to the appropriate customer accounts to keep balances current.• Monitor outstanding receivables, follow up on past-due balances, and support collection efforts in a careful and respectful manner.• Manage accounts payable activities for vendors, rent, and utilities, including check-based payment processing and record maintenance.• Reconcile bank accounts and company credit card statements to confirm accurate financial reporting.• Handle sales tax-related bookkeeping tasks and maintain supporting documentation for compliance purposes.• Coordinate with the owner and external accounting resources to keep financial information organized, accurate, and up to date. This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-07-06T00:00:00Z

Bookkeeper

Sarasota, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a dependable Bookkeeper to join a growing accounting firm in Sarasota, Florida in a part-time, contract-to-permanent capacity. This role is well suited to someone who enjoys keeping financial data organized, balancing multiple priorities, and working with limited supervision in a flexible setting. The person in this position will support daily bookkeeping operations for multiple accounts while helping maintain accurate records and timely monthly close activities. Responsibilities: • Process and classify bills, expenses, and other financial activity accurately within QuickBooks Online. • Monitor banking transactions and review imported feed activity to ensure records remain current and properly coded. • Complete bank and account reconciliations on a routine basis and investigate any variances that arise. • Gather bank, credit card, and related financial statements needed to support bookkeeping and reconciliation work. • Maintain organized financial files and documentation to support accuracy, audit readiness, and internal reference needs. • Contribute to month-end bookkeeping tasks by updating records, verifying balances, and preparing accounts for close. • Research accounting inconsistencies and resolve discrepancies to keep client books complete and reliable. • Manage workload and due dates through workflow tracking tools while providing bookkeeping support across multiple client accounts.
2026-07-08T00:00:00Z

Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations and provide administrative coordination for a busy, fast-moving team. This hybrid role is ideal for someone who is organized, resourceful, and comfortable balancing front-office duties with executive support tasks. The position offers the chance to contribute to a growing organization with a collaborative culture, while helping ensure meetings, travel, and workplace operations run smoothly. Responsibilities:• Manage day-to-day office activities, including handling incoming mail and packages, welcoming guests, maintaining shared spaces, and ensuring the workplace remains organized and well maintained.• Coordinate meeting logistics by arranging catering, preparing rooms, ordering supplies, and supporting onsite events hosted by leadership and visiting teams.• Provide administrative assistance to the Executive Assistant, helping with expense submissions, travel planning documents, and coordination of flight and hotel details for leadership and board-related needs.• Step in to support calendar management and travel arrangements for senior executives when coverage is needed.• Track and replenish office and break room supplies, and assist with basic workplace upkeep to maintain an efficient office environment.• Prepare standard travel itineraries, organize administrative details, and help keep executive support processes accurate and timely.• Assist with special meetings or events that may require early morning setup or occasional support outside standard business hours.• Adapt quickly to shifting priorities in a high-energy environment, responding with urgency and a hands-on approach to operational needs. This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-07-06T00:00:00Z

Administrative Assistant

Largo, FL
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a compassionate and organized Administrative Assistant to support a government program in Largo, Florida. This Contract position will play a key role in helping residents navigate relocation during a redevelopment initiative, while providing dependable administrative and customer-facing support. The ideal candidate is comfortable managing documentation, coordinating appointments, and assisting individuals who may be facing stressful circumstances. Responsibilities:• Guide residents through each stage of the relocation process during individual meetings and follow-up interactions.• Prepare and organize housing applications, supporting forms, and required documents to help keep cases moving forward.• Communicate with landlords and property managers to identify housing options that align with resident needs.• Enter, update, and maintain records, logs, and tracking spreadsheets in Microsoft Excel with a high level of accuracy.• Review relocation-related forms, reimbursement submissions, and payment documents to ensure completeness and proper processing.• Coordinate calendars, arrange meetings, draft routine correspondence, and provide day-to-day support to the relocation team.• Handle sensitive resident information with discretion while delivering attentive and empathetic customer service.• Respond to inbound calls and general administrative inquiries, directing questions and concerns to the appropriate contacts when needed.
2026-07-07T00:00:00Z

Receptionist

Bradenton, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support a luxury real estate sales gallery in Florida. This Contract position plays an important role in creating a welcoming experience for visitors while keeping front desk and office operations running smoothly. The ideal candidate brings strong communication skills, a detail-oriented presence, and the ability to manage administrative tasks in a refined, client-focused setting. Responsibilities: • Welcome clients, guests, and vendors with a courteous and detail-oriented approach that reflects the upscale nature of the office • Manage front desk activity by directing visitors, handling incoming calls, and responding to routine inquiries efficiently • Provide day-to-day administrative assistance to the onsite team to help maintain smooth office operations • Prepare, organize, and restock sales and marketing materials, including brochures, floor plans, and presentation packets • Assist with open house logistics, promotional initiatives, and occasional event-related coordination as needed • Maintain the reception and common office areas in a neat, orderly, and presentation-ready condition • Complete basic clerical work using Microsoft Outlook and Word, including correspondence, scheduling support, and document updates
2026-07-06T00:00:00Z