26 results for Office Assistant in Smithfield, RI

Office Manager

Medford, MA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for an experienced Office Manager to oversee daily administrative operations and contribute to the smooth functioning of office activities. This role requires expertise in accounting software systems and familiarity with financial services processes. Based in Medford, Massachusetts, this is a long-term contract opportunity ideal for someone with strong attention to detail and organizational skills. Responsibilities: • Manage and coordinate office operations to ensure efficiency in day-to-day activities. • Utilize accounting software systems to handle accounts payable (AP) and accounts receivable (AR) processes. • Maintain financial records and ensure compliance with accounting standards. • Oversee the use of platforms such as Concur and Dentrix Dental Software to streamline workflows. • Respond to inbound calls and provide exceptional customer service. • Support staff by addressing administrative needs and ensuring the availability of necessary resources. • Collaborate with team members to improve office procedures and enhance productivity. • Monitor and report on office budgets and expenses. • Train and guide employees on the use of office tools and software systems. • Ensure adherence to organizational policies and procedures.
2026-03-10T00:00:00Z

Office Manager

Burlington, MA
onsite
Permanent
60000 - 80000 USD / Yearly
Robert Half is working with a respected professional services firm in the Burlington, MA area seeking an Office Manager to join its team. This role is permanent and would be in office 5 days per week. Our client is looking for an Office Manager to support administrative efforts across the office along with some general bookkeeping tasks. The desired candidate should have some light experience with billing and payroll, ideally with QuickBooks experience. Responsibilities will also include managing some of the company's social media, and LinkedIn presence. There will be some light HR tasks too. For the right candidate our client is looking to offer a starting base salary around $70-80K. The benefits are competitive. If interested and qualified please apply to this listing, or send your resume direct to Bill.Nichols@roberthalf. Thanks!
2026-02-17T00:00:00Z

Administrative Assistant

Somerville, MA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Somerville, Massachusetts. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks and maintain excellent communication with clients and colleagues. If you thrive in a fast-paced environment and are passionate about delivering exceptional service, we encourage you to apply. Responsibilities: • Manage incoming calls professionally, addressing inquiries and directing them to the appropriate team members. • Perform accurate data entry tasks to maintain and update records and databases. • Coordinate office activities and ensure the availability of necessary supplies and materials. • Provide receptionist support by greeting visitors and ensuring they are directed appropriately. • Assist with scheduling meetings, preparing documents, and organizing files. • Support various administrative tasks to maintain a productive work environment. • Collaborate with team members to ensure effective communication and workflow. • Handle correspondence and distribute important information to relevant parties. • Maintain confidentiality and ensure sensitive information is handled with care.
2026-03-13T00:00:00Z

Administrative Assistant

Upton, MA
onsite
Contract / Temporary to Hire
18 - 22 USD / Hourly
Robert Half's client in Wellesley is looking for an Administrative Assistant to assist an advisor in the financial planning space. Key responsibilities include: - Email triage - Follow up emails / calls to clients - Ability to read and write english at a high level - Light calendar management - Mail distribution weekly _ Problem solving skills - Ability to be personable while on the phone Hours: 9a-5p M-F (1/2 hour paid lunch) Pay rate; $18-$22 (based on experience) - On-site for first 6-8 weeks with 1 day hybrid following (potentially)
2026-03-12T00:00:00Z

Administrative Assistant

Warwick, RI
onsite
Permanent
60000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client in Warwick, Rhode Island. This role is ideal for an organized and detail-oriented individual who thrives in a fast-paced office environment. As part of the team, you will play a key role in supporting various administrative and accounting functions to ensure the office runs smoothly. Responsibilities:• Answer and direct incoming phone calls with efficiency and courtesy.• Prepare and draft correspondence, including engagement and representation letters, and other necessary documents.• Type financial and performance statements based on reports provided by accountants, ensuring accuracy in data entry.• Assist with tax return processing by scanning, uploading, and assembling client packages.• Manage office supplies, including monitoring inventory and placing orders for janitorial, coffee, and breakroom items.• Track and oversee the status of electronically filed tax returns.• Organize and maintain filing systems, ensuring documents are properly stored and accessible.• Utilize software such as Capital Confirmation, Lacerte, and Adams Tax forms to complete various tasks.
2026-03-03T00:00:00Z

Administrative Assistant

North Waltham, MA
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team on a contract basis. This onsite role in Waltham, Massachusetts, involves supporting various office operations to ensure a smooth and welcoming environment for employees and visitors. The position is ideal for someone with a strong administrative background and an outgoing personality. Responsibilities: • Assist with lunch setup and catering arrangements, including setup and breakdown of food services. • Restock kitchen snacks and supplies, ensuring the office remains tidy and organized. • Handle incoming and outgoing mail, including sorting and distributing to appropriate recipients. • Collaborate with maintenance and security teams to address office needs and ensure a safe work environment. • Provide general support to employees, acting as a reliable resource for day-to-day office activities. • Cross-train on procedures during the first day to familiarize with key tasks and responsibilities. • Maintain a detail-oriented approach and business casual appearance while contributing to the welcoming atmosphere of the office.
2026-03-12T00:00:00Z

Operations Assistant

Boston, MA
onsite
Permanent
70000 - 75000 USD / Yearly
I’m currently partnering on an exciting opportunity for an Operations Associate to join a well-established and growing investment advisory firm. This role supports a team serving high-net-worth individuals, families, and institutional clients, with strong visibility to senior leadership and meaningful exposure across operations.What You’ll Be Doing:<ul><li>Preparing and submitting client account paperwork to custodians and ensuring timely completion</li><li>Maintaining and updating client records within CRM and portfolio management systems</li><li>Handling account maintenance requests, terminations, and special servicing needs</li><li>Assisting with alternative investment documentation (subscriptions, capital calls, redemptions)</li><li>Reviewing custodian alerts and resolving inquiries within defined service standards</li><li>Collaborating with internal teams to enhance processes, policies, and operational workflows</li><li>Supporting general office and administrative functions as needed</li></ul>
2026-02-26T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent
60000 - 75000 USD / Yearly
We are looking for an experienced Legal Assistant to join a dynamic law firm in Boston, Massachusetts. In this role, you will provide essential support to attorneys through legal research, document management, and coordination of case timelines. If you have a strong background in civil litigation and excellent organizational skills, we encourage you to apply. Responsibilities: • Conduct thorough legal research to support case preparations and ongoing litigation. • Manage and review legal documents, ensuring accuracy and compliance with court requirements. • Coordinate schedules and maintain calendars to ensure timely court filings and meetings. • Assist in drafting and filing court documents, including e-filing procedures. • Collaborate with attorneys to gather information and prepare for interviews. • Monitor and track deadlines for municipal cases and ensure timely submission of required documentation. • Provide administrative support, including managing correspondence and maintaining case files. • Communicate effectively with court personnel and other legal professionals to facilitate case progress. • Organize and maintain case timelines to ensure seamless case management. • Ensure adherence to legal procedures and standards within all assigned tasks.
2026-03-04T00:00:00Z

Legal Assistant

Weymouth, MA
onsite
Permanent
50000 - 80000 USD / Yearly
We are looking for an organized and detail-oriented Legal Assistant to join our team in Weymouth, Massachusetts. This role involves providing critical administrative support to ensure the smooth operation of legal services, with a focus on trusts and estates. The ideal candidate will excel at calendar management, client communication, and maintaining professionalism in a fast-paced environment. Responsibilities:• Manage and maintain attorney calendars, including scheduling meetings, deadlines, and appointments.• Prepare and organize documentation related to trusts and estates cases.• Serve as the first point of contact by handling receptionist duties such as greeting clients, answering calls, and directing inquiries.• Utilize Microsoft Office Suite to draft, edit, and format legal correspondence and reports.• Coordinate client services by maintaining records, tracking deadlines, and ensuring timely follow-up.• Support day-to-day administrative tasks to optimize office efficiency.• Assist in filing and organizing legal documents to ensure proper record-keeping.• Communicate effectively with clients, attorneys, and external parties to facilitate case progress.• Monitor and maintain office supplies and equipment as needed.• Uphold confidentiality and professionalism in all interactions.
2026-02-12T00:00:00Z

Legal Assistant

Quincy, MA
onsite
Permanent
55000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join our team in Danvers, Massachusetts. In this role, you will provide comprehensive support to attorneys, ensuring smooth case management and efficient litigation processes. The ideal candidate possesses strong organizational skills, a thorough understanding of court procedures, and a commitment to delivering high-quality legal assistance. Responsibilities: • Coordinate attorneys’ schedules, including depositions, hearings, meetings, and travel arrangements. • Prepare and electronically file legal documents in both state and federal courts. • Draft and organize pleadings, motions, discovery responses, and exhibits. • Conduct legal research and maintain both electronic and physical case files. • Communicate effectively with clients, opposing counsel, and court staff to facilitate case progress. • Assist in trial preparation by gathering documentation, organizing evidence, and preparing witnesses. • Manage new case openings, track attorney time entries, and compile expense reports.
2026-02-25T00:00:00Z

Legal Assistant

Hingham, MA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a boutique firm specializing in Wills, Trusts, Estates, and Probate. This position requires on-site work in Hingham, Massachusetts, due to the hands-on nature of the practice, including document management and client interactions. This is a long-term contract role offering an opportunity to work closely with legal professionals in a dynamic and specialized field. Responsibilities: • Prepare and assemble estate planning documents with precision and attention to detail. • Facilitate Will signings, ensuring all legal requirements are met, including the presence of witnesses and a Notary. • Scan, organize, and securely store executed documents immediately after signing. • Manage original legal documents and maintain secure storage in an on-site fireproof safe. • Handle physical mail distribution, including post office errands and coordinating client document drop-offs and pickups. • Assist with electronic filing processes, ensuring accuracy and compliance with legal standards. • Provide administrative support for estate planning and probate matters. • Communicate effectively with clients to address inquiries and coordinate necessary documentation. • Maintain a high level of confidentiality and professionalism in handling sensitive legal materials.
2026-02-19T00:00:00Z

Legal Assistant

Groton, CT
onsite
Contract / Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a dedicated and organized Legal Assistant to join our team in Groton, Connecticut. In this Contract to permanent position, you will play a vital role in providing comprehensive support to attorneys and the legal team. The ideal candidate will excel in eFiling, document preparation, and administrative tasks while maintaining a strong focus on accuracy and efficiency. Responsibilities: • Prepare and electronically file legal documents with courts and administrative agencies, ensuring compliance with all guidelines and deadlines. • Maintain and organize both electronic and physical case files, keeping them updated and readily accessible. • Draft, edit, and format legal correspondence, pleadings, and other documents with a high level of precision. • Support attorneys with research tasks, project coordination, and scheduling to ensure smooth case management. • Perform administrative duties such as scanning, copying, distributing mail, and responding to client inquiries. • Ensure all filings and document submissions adhere to court and agency requirements. • Collaborate with the legal team to facilitate the successful completion of case-related projects. • Assist with additional office tasks to support overall team efficiency.
2026-03-13T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent
85000 - 100000 USD / Yearly
Our client, a full-service law firm, is seeking a Legal Assistant to join their Trusts & Estates practice group in Boston, MA. In this role, you will provide critical administrative and document support to attorneys and paralegals specializing in estate planning, probate, and estate administration. Location: Boston, MA Schedule: Hybrid (4 days in, 1 day remote)Salary: $85,000 - $100,000 (DOE) + bonuses + amazing benefits! Responsibilities:<ul><li>Prepare, assemble, and organize estate planning document binders (both physical and electronic)</li><li>Format, proofread, and finalize estate planning documents (e.g., wills, trusts, powers of attorney, health care directives)</li><li>Maintain and organize client files within the firm’s document management system</li><li>Upload, save, and properly profile documents according to firm protocols</li><li>Assist with client intake, scheduling, and follow-up communications</li><li>Coordinate document execution appointments and prepare signature packets</li><li>Scan, copy, and electronically file documents</li><li>Maintain templates and update standard forms as needed</li><li>Manage calendars, deadlines, and task lists for attorneys</li><li>Provide general administrative support to the Trusts & Estates team</li></ul>
2026-03-06T00:00:00Z

General Office Clerk

Needham, MA
onsite
Temporary
16 - 18 USD / Hourly
Robert Half's client in Wellesley MA is looking for a part-time Office Assistant to help their team on an ongoing basis! Responsibilities include:- Email/Phone correspondence- Greeting visitors- Direct foot traffic- Sorting mailings- Event support- Restocking refreshments- Other duties as assigned Start Date: Asap!Duration: ~6 months (could extend)Hours: 10 hrs per week (flexible) Work type: On-sitePay Rate: $17-$18 **If interested, APPLY now!
2026-03-13T00:00:00Z

Accounting Assistant

Wayland, MA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in Wayland, Massachusetts. This is a long-term contract position that offers an excellent opportunity to contribute to the financial operations of a growing organization. The ideal candidate will play a key role in managing daily accounting tasks, ensuring accuracy in financial records, and supporting related projects. Responsibilities: • Process and post cash receipts with accuracy and timeliness. • Assist with accounts payable tasks, including coding and verifying invoices. • Handle accounts receivable responsibilities, ensuring proper tracking and reconciliation. • Conduct bank reconciliations to maintain accurate financial records. • Utilize QuickBooks to manage and update accounting data effectively. • Collaborate on special financial projects and reporting as needed. • Ensure compliance with accounting standards and company policies. • Support the preparation of monthly and quarterly financial reports. • Communicate effectively with team members to resolve discrepancies and clarify details. • Maintain organized and up-to-date financial documentation.
2026-03-13T00:00:00Z

Legal Assistant/Paralegal

Boston, MA
onsite
Permanent
75000 - 85000 USD / Yearly
Our client, a successful national law firm, is seeking a highly skilled Legal Assistant to join their team in Boston, Massachusetts. This role requires a detail-oriented individual with extensive experience in litigation and strong organizational abilities. The ideal candidate will excel in managing administrative tasks, supporting legal teams, and ensuring the efficient operation of daily activities. Location: Boston, MA (Seaport)Schedule: In-Office M-F with a possibility of hybrid down the roadSalary: $75,000 - $85,000 (DOE) Responsibilities:<ul><li>Preparation and editing of pleadings, discovery, and trial materials for federal, state, and arbitration matters.</li><li>Arrange and prepare conference rooms for meetings and legal proceedings.</li><li>Welcome and assist guests with courtesy and attention to detail.</li><li>Manage incoming and outgoing mail, as well as handle deliveries efficiently.</li><li>Maintain and update docket calendars to ensure accuracy and compliance with deadlines.</li><li>Perform e-filing tasks at Massachusetts and Federal Courts.</li><li>Assist with discovery processes and create templates tailored to case requirements.</li><li>Coordinate with courts, process servers, and litigation vendors.</li><li>Draft cover letters and proofread legal materials for accuracy and consistency.</li><li>Assembling hearing/trial binders and deposition exhibits.</li><li>Conduct research using online resources and provide weekly updates on pleadings and documents.</li></ul>
2026-02-23T00:00:00Z

Part Time Administrative Assistant

Cambridge, MA
remote
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a dedicated Part-Time Administrative Assistant to join our team in Cambridge, Massachusetts. In this role, you will provide essential support for daily operations and ensure smooth administrative processes. This is a long-term contract position ideal for someone who thrives in a structured environment and enjoys contributing to organizational efficiency. Responsibilities: • Respond promptly to incoming calls and provide accurate information or direct inquiries to the appropriate personnel. • Perform efficient data entry tasks to maintain up-to-date and accurate records. • Assist in organizing and maintaining office operations, ensuring supplies and resources are readily available. • Handle receptionist duties, including welcoming visitors and managing front desk activities. • Coordinate and schedule appointments or meetings, ensuring calendars remain organized. • Prepare and process documentation, reports, and correspondence as needed. • Maintain confidentiality while handling sensitive information and documentation. • Collaborate with team members to support various administrative projects and initiatives. • Monitor and address administrative needs to ensure seamless daily operations. • Provide proactive assistance in improving office workflows and procedures.
2026-03-12T00:00:00Z

Receptionist

Marlborough, MA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team in Canonsburg, PA. This role involves providing essential administrative support and ensuring smooth daily operations by managing front desk responsibilities and interacting with clients and visitors. As a Long-term Contract position, this opportunity is ideal for someone who values consistency and enjoys creating a welcoming environment. Responsibilities:• Welcome and guide visitors, ensuring they feel comfortable and are directed to the appropriate individual or department.• Handle incoming and outgoing packages, coordinating deliveries and pickups with couriers.• Maintain detailed records of visitors and calls, and issue security passes or badges as needed.• Schedule and oversee the use of boardrooms, including ensuring equipment is ready for meetings.• Perform general administrative tasks such as typing, filing, photocopying, binding documents, and preparing mailings.• Answer and manage calls on a multi-line phone system, ensuring prompt and attentive communication.• Provide assistance with switchboard operations for phone systems handling 1-10 lines.• Address inbound calls efficiently, offering helpful responses or routing calls to the appropriate parties.
2026-03-13T00:00:00Z

Receptionist

Groton, CT
onsite
Contract / Temporary to Hire
18.2115 - 21.087 USD / Hourly
We are seeking a friendly, organized, and proactive Receptionist to serve as the first point of contact for clients, visitors, and callers. The ideal candidate will be comfortable managing a busy front desk, providing excellent customer service, and supporting administrative needs across the office.
2026-03-13T00:00:00Z

Receptionist

Cambridge, MA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in Cambridge, Massachusetts. In this role, you will act as the first point of contact for visitors and provide essential administrative support to ensure smooth daily operations. This is a long-term contract position offering an excellent opportunity to grow within a dynamic and supportive environment. Responsibilities: • Greet visitors and ensure proper check-in procedures are followed, including issuing visitor badges. • Serve as the primary contact for event guests, managing check-ins and providing assistance as needed. • Create and manage work orders to support operational needs. • Issue parking passes to visitors and employees in accordance with procedures. • Answer and direct calls using a multi-line phone system, ensuring clear and effective communication. • Organize and maintain files for easy access and retrieval. • Schedule and coordinate appointments to support business activities. • Handle email correspondence promptly and efficiently. • Utilize Microsoft Office tools, including Word, Excel, and Outlook, to perform administrative tasks effectively.
2026-03-12T00:00:00Z

Legal Secretary

Maynard, MA
onsite
Permanent
45000 - 65000 USD / Yearly
We are looking for a highly organized Legal Secretary/Legal Assistant to provide dedicated support to attorneys in a law firm based in Maynard, MA. This role involves assisting with general practice matters, particularly civil litigation, while ensuring the smooth operation of a fast-paced office environment. Location: Maynard, MASchedule: Fully In-OfficeHours: 9am - 5pm OR 8am - 4pmSalary: $45,000 - $65,000 (DOE) Responsibilities:<ul><li>Provide administrative and clerical support to two attorneys.</li><li>Prepare, type, and format legal documents and correspondence.</li><li>Edit and complete PDF forms accurately.</li><li>Manage email correspondence and electronic communications.</li><li>Answer and direct incoming phone calls in a professional manner.</li><li>Maintain and organize client files (electronic and paper).</li><li>Assist with general office tasks as needed.</li></ul>
2026-03-11T00:00:00Z

Part-Time Jr. Administrative Assistant

Boston, MA
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented and proactive Jr. Administrative Assistant to join our team in Boston, Massachusetts. In this long-term contract role, you will support various administrative tasks and ensure smooth daily operations. This position is ideal for someone who thrives in a fast-paced environment and has strong organizational skills. Responsibilities: • Manage and maintain calendars, including scheduling meetings and appointments. • Provide administrative support to ensure efficient office operations. • Coordinate and book travel arrangements, including flights, accommodations, and itineraries. • Handle the preparation and export of documents, ensuring accuracy and compliance. • Facilitate conference calls by coordinating schedules and managing communication tools. • Maintain a system for organizing and tracking important files and records. • Assist in compiling reports and presentations for team meetings. • Act as a point of contact for internal and external communications. • Perform general office duties such as filing, scanning, and data entry.
2026-03-12T00:00:00Z

Accounting Clerk

Cranston, RI
onsite
Temporary
21 - 26 USD / Hourly
We are looking for an Accounting Clerk to join our team in Cranston, Rhode Island, on a contract basis. This role requires a detail-oriented individual with expertise in managing financial transactions and maintaining accurate records. The ideal candidate will have strong proficiency in QuickBooks and Excel, as well as experience in accounts payable and receivable. Responsibilities: • Process and manage accounts payable transactions, ensuring timely and accurate payments. • Handle accounts receivable tasks, including invoicing and tracking payments. • Utilize QuickBooks to record, organize, and reconcile financial data. • Perform precise data entry to maintain up-to-date financial records. • Prepare and process invoices, ensuring compliance with company policies. • Analyze and apply Excel formulas to generate accurate financial reports. • Monitor and resolve discrepancies in financial documentation. • Support the accounting team with additional administrative tasks as needed. • Ensure compliance with financial regulations and company standards.
2026-03-13T00:00:00Z

Accounting Clerk

Auburndale, MA
onsite
Temporary
19 - 20 USD / Hourly
We are seeking a detail-oriented Accounting Clerk to join our team on a short-term contract basis in Newton, Massachusetts. This role focuses on supporting accounts payable tasks, including invoice processing and data entry, while assisting with general accounting operations. The position is fully onsite, providing the opportunity to work closely with the team and gain valuable hands-on experience. Responsibilities: • Accurately process and enter accounts payable invoices into the system. • Match invoices with check stubs and ensure proper filing for record-keeping. • Collaborate with team members to complete the accounts payable cycle efficiently. • Assist in verifying and reconciling financial data to ensure accuracy. • Provide direct support to the accounts payable team during peak workloads. • Utilize accounting software, such as Great Plains or Microsoft Dynamics, to manage financial records. • Maintain organized and up-to-date documentation for audits and reporting. • Communicate with vendors and internal departments to resolve payment discrepancies. • Ensure compliance with organizational policies and accounting standards. • Support the Controller and other team members with ad hoc accounting tasks as needed.
2026-03-12T00:00:00Z

Accounting Clerk

Ashland, MA
remote
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join our team on a Contract basis in Framingham, Massachusetts. This role involves managing financial transactions, maintaining accurate records, and supporting essential accounting operations. If you have a keen eye for detail and enjoy working in a fast-paced environment, we encourage you to apply. Responsibilities: • Process accounts payable and accounts receivable transactions with accuracy and efficiency. • Perform thorough bank reconciliations to ensure financial records align with statements. • Prepare and post journal entries to support the organization's accounting processes. • Utilize Ramp and QuickBooks software to manage and maintain financial data. • Handle invoice processing and ensure timely payments to vendors. • Conduct data entry tasks to keep all accounting records up-to-date. • Support the finance team in resolving discrepancies and addressing inquiries. • Collaborate with team members to improve workflows and ensure compliance with accounting standards.
2026-03-13T00:00:00Z