37 results for Payroll Administrator in Seattle, WA

Payroll Administrator We are looking for a skilled Payroll Administrator to join our team in Renton, Washington. This role focuses on managing payroll processes efficiently while supporting small HR-related projects as needed. The position offers a hybrid work schedule, combining remote work with in-office collaboration. This Payroll focused position is highlighted by the opportunity to work on Benefits Administration for the organization as well! Great opportunity for this role to grow and expand. Experience with UKG-WFR is key for success in this position - any experience with UKG, should be highlighted on the resume. Thank you - apply today! Responsibilities:• Oversee bi-monthly payroll processing to ensure accuracy and compliance with company policies.• Manage full-cycle payroll for employees, including calculations, deductions, and distribution.• Utilize payroll systems such as UKG Pro or UltiPro to streamline operations and maintain records.• Collaborate with HR managers on project-based tasks, such as developing training materials.• Ensure payroll operations align with state and federal regulations.• Assist in resolving payroll discrepancies and addressing employee inquiries.• Support the implementation of new systems and processes to improve payroll efficiency.• Contribute to the development of standardized procedures for payroll and HR functions.• Maintain confidentiality of employee data and sensitive payroll information. The salary range for this position is $70k to $75k. Benefits available with this position include medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a match and 15 days of paid vacation, 5 days of paid sick leave and 10 paid holidays per calendar year.

Payroll Specialist We are looking for a detail-oriented Payroll Specialist to join our team in Lynnwood, Washington. This role is pivotal in ensuring the accuracy and efficiency of payroll processing and purchase order management. The ideal candidate will thrive in a fast-paced environment, take initiative, and work independently with minimal supervision. Responsibilities:• Process bi-weekly payroll using Paycom, ensuring compliance with Washington state regulations and company policies.• Manage purchase orders, including issuing, tracking, and coordinating with the inventory manager for order fulfillment.• Handle order entry tasks and maintain accurate records of purchasing activities.• Collaborate with team members to audit payroll and purchasing data for accuracy and completeness.• Provide support for benefit functions, ensuring timely and accurate administration.• Utilize accounting software systems to perform payroll and purchasing-related tasks.• Identify and implement process improvements to streamline payroll and purchasing operations.• Maintain confidentiality and security of employee payroll and company financial information.• Respond promptly to inquiries regarding payroll and purchasing processes.• Ensure compliance with all applicable laws and regulations related to payroll and procurement. The salary range for this position is $70,000 to $80,000. Benefits:Medical/Dental/Vision - 100% paid for employee1 week PTO first year, 2 weeks PTO second year7 paid holidays

Payroll Specialist The strongest candidates for this Payroll Administrator position will have experience with Microsoft Office and be ready for a challenge. If you're looking for work as a Payroll Administrator, Robert Half is looking for candidates with dynamic communication and problem-solving skills who can process payroll effectively and efficiently. Contact us today if you're looking to advance your career with a smart team in a fast-paced environment. This Payroll Administrator opportunity is located in Tacoma, Washington and is a long-term contract / temporary to hire role. Your responsibilities in this role - Preparing reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages - Establish payroll liabilities after calculating all employee federal and state income and social security taxes and employer social security, unemployment, and worker compensation payments - Preparing relevant weekly, monthly, quarterly and year-end reports for circulation to department heads - Handle payroll record updates by keeping changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers - Manage and review, including verify, source documents - Secure confidential payroll operation information and maintain employee confidence - Manage other tasks as assigned - Manage employee deductions and other liabilities - Managing payroll information by keeping proper records for collecting, calculating, and entering data - Understand and report necessary changes to payroll operations by maintaining established policies and procedures - Resolving payroll discrepancies by collecting and analyzing information - Ensuring compliance with federal and state regulations and guidelines - Providing payroll information by answering questions and requests - Help payroll manage all internal and external audits

Office Manager & Certified Payroll Professional We are seeking a highly organized and detail-oriented Office Manager with proven expertise in certified payroll processes in Tukwila, WA. The ideal candidate will have strong administrative skills, experience managing office operations, and a solid understanding of certified payroll compliance requirements, particularly in industries like construction or public works. This role is essential for ensuring smooth office administration while maintaining accurate and compliant payroll records in adherence to federal, state, and local regulations. Key Responsibilities:Office Management Duties:<ul><li>Oversee daily office operations, including managing supplies, vendor relationships, and office equipment.</li><li>Coordinate administrative support for team members, including scheduling, meeting arrangements, and correspondence.</li><li>Implement and uphold office procedures to maintain efficiency and organization.</li><li>Supervise administrative staff and provide training or mentoring as needed.</li><li>Act as the primary point of contact for office vendors, ensuring timely services and issue resolution.</li></ul>Certified Payroll Duties:<ul><li>Perform and oversee certified payroll processes, ensuring accurate and timely submissions to meet prevailing wage and compliance requirements.</li><li>Review and maintain certified payroll reports, including timecards and payment records, to ensure compliance with Davis-Bacon Act or state-specific labor requirements.</li><li>Prepare and submit certified payroll documentation to contractors, government agencies, or clients.</li><li>Respond to payroll-related inquiries from employees, government representatives, or clients.</li><li>Keep updated on federal, state, and local labor laws as they pertain to certified payroll compliance.</li><li>Maintain secure and organized payroll and compliance records for auditing purposes.</li></ul>

Payroll Specialist Robert Half is seeking a skilled and detail-oriented Payroll Specialist to manage payroll processes and ensure accuracy and compliance for our local clients ongoing needs in the area.This is a great opportunity for an experienced payroll professional looking for a temporary role.The Payroll Specialist will be responsible for processing and managing payroll operations, ensuring employees are paid accurately and on time. This position requires excellent organizational skills, attention to detail, and a solid understanding of payroll systems and regulations. If you are looking for a great opportunity to gain practical Payroll experience and make a positive impact, please apply now! Key Responsibilities:• Process payroll, ensuring accurate calculation of wages, deductions, and benefits• Verify and reconcile payroll data, including timekeeping records and employee information• Ensure compliance with federal, state, and local payroll laws and regulations• Handle payroll tax reporting, garnishments, and other deductions• Maintain and update employee records related to payroll• Address employee questions and resolve payroll-related issues in a timely manner• Assist with year-end payroll tasks, including tax forms (e.g., W-2, 1099) and audits• Collaborate with HR and finance teams to ensure accuracy and efficiency in payroll operations

Certified Payroll Specialist We are seeking a detail-oriented and certified payroll professional to join our team in Tacoma, WA. As a Payroll Specialist, you will be responsible for ensuring all payroll processes comply with federal, state, and local regulations while maintaining up-to-date records. This is an exciting opportunity to thrive in a fast-paced and collaborative environment within an innovative organization. Key Responsibilities:<ul><li>Process semi-monthly payroll for employees while ensuring accuracy and timeliness.</li><li>Maintain compliance with federal and state payroll laws, including labor regulations and tax requirements.</li><li>Collaborate with other departments for updates on employee status, compensation changes, and deductions.</li><li>Manage and track employee hours input, PTO, benefits deductions, and garnishments.</li><li>Ensure proper documentation is sent for certified payroll reports, including prevailing wage and union reporting where applicable.</li><li>Assist with audits related to payroll and employee compensation.</li><li>Stay updated on labor laws and payroll regulations to make recommendations for system updates.</li></ul>

Certified Payroll Specialist We are seeking a detail-oriented and certified payroll professional to join our team in Renton, WA. As a Payroll Specialist, you will be responsible for ensuring all payroll processes comply with federal, state, and local regulations while maintaining up-to-date records. This is an exciting opportunity to thrive in a fast-paced and collaborative environment within an innovative organization. Key Responsibilities:<ul><li>Process semi-monthly payroll for employees while ensuring accuracy and timeliness.</li><li>Maintain compliance with federal and state payroll laws, including labor regulations and tax requirements.</li><li>Collaborate with other departments for updates on employee status, compensation changes, and deductions.</li><li>Manage and track employee hours input, PTO, benefits deductions, and garnishments.</li><li>Ensure proper documentation is sent for certified payroll reports, including prevailing wage and union reporting where applicable.</li><li>Assist with audits related to payroll and employee compensation.</li><li>Stay updated on labor laws and payroll regulations to make recommendations for system updates.</li></ul>

Certified Payroll Specialist We are seeking a detail-oriented and certified payroll professional to join our team in Olympia, WA. As a Payroll Specialist, you will be responsible for ensuring all payroll processes comply with federal, state, and local regulations while maintaining up-to-date records. This is an exciting opportunity to thrive in a fast-paced and collaborative environment within an innovative organization. Key Responsibilities:<ul><li>Process semi-monthly payroll for employees while ensuring accuracy and timeliness.</li><li>Maintain compliance with federal and state payroll laws, including labor regulations and tax requirements.</li><li>Collaborate with other departments for updates on employee status, compensation changes, and deductions.</li><li>Manage and track employee hours input, PTO, benefits deductions, and garnishments.</li><li>Ensure proper documentation is sent for certified payroll reports, including prevailing wage and union reporting where applicable.</li><li>Assist with audits related to payroll and employee compensation.</li><li>Stay updated on labor laws and payroll regulations to make recommendations for system updates.</li></ul>

Accounting Manager We are seeking an Accounting Manager to join our team. This role is primarily focused on supervising the accounting functions of our operations and ensuring the precision and efficiency of our financial data and transactions. Responsibilities include: • Supervising the processing of incoming regional event reports and ensuring the validation of reported sales amounts.• Establishing and maintaining accurate sales and accounting records.• Conducting thorough analysis and validation of event income receipts and expenses.• Identifying and interpreting anomalies in financial reporting.• Managing the tracking of 1099 and year-end form generation.• Maintaining precision in database entry.• Providing assistance to customers in a detail oriented and composed manner.• Handling projects as directed by the management.• Ensuring the maintenance of office files.• Supervising the processing and distribution of daily mail, both incoming and outgoing.• Assisting in HR responsibilities.• Managing payroll processing and reporting.• Supervising payroll taxes at both Federal & State levels.• Handling monthly and quarterly excise tax reporting. The salary range for this position is $120,000 to $140,000. Benefits:Medical/Dental/VisionSimple IRA with match1 week PTO6 paid holidays

Accounting Manager/Supervisor We are working with a company based in Fife, WA that is in search of an Accounting Manager to join the team! In this role, you will be managing the daily operations of the accounting department, ensuring the accuracy and efficiency of various financial operations. This is a direct-hire, permanent position that would require the ability to work on-site 5-days per week. Apply today! Responsibilities Include: • Oversee daily accounting operations such as Accounts Payable (AP), Accounts Receivable (AR), billing, collections, and banking processes.• Supervise and process payroll using ADP, ensuring accuracy and compliance with wage laws.• Handle payroll-related matters such as garnishments, employment security filings, and labor compliance.• Collaborate closely with HR to guarantee accuracy in employee records and benefits deductions.• Lead and train a team of accounting staff, fostering a collaborative and productive work environment.• Ensure timely and accurate reconciliation of accounts and preparation of financial monthly reports.• Monitor cash flow, analyze financial data, and provide recommendations to improve financial performance.• Maintain compliance with federal, state, and local tax regulations, including filing and remittance of taxes.• Utilize warehouse management and accounting software to streamline financial processes.• Develop and implement best practices for financial systems and reporting.• Maintain up-to-date knowledge of labor and industries regulations and ensure compliance with employment security requirements.• Oversee audits and liaise with external auditors and tax consultants as needed. Salary and Benefits:The salary range for this position is $85,000-$95,000, with the opportunity to additional bonuses. Benefits offered with this position include MDV insurance, a 401k with a 4% match, 9 paid holidays (2 floating) and 1 week of PTO and 1 week of sick time accrued in the first year.

Accounts Payable (AP) Specialist We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our finance team. This role offers an exciting opportunity to contribute to the efficiency of our financial operations while growing your career in a supportive environment. Position Overview:The Accounts Payable Specialist will be responsible for managing the company's accounts payable processes, ensuring accuracy, timeliness, and compliance with company policies. This position requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. You will collaborate with internal departments, vendors, and external partners to ensure smooth and effective payment operations. Key Responsibilities:<ul><li>Process invoices and match with purchase orders, contracts, and receipts.</li><li>Review and verify payment requests, ensuring accuracy and completeness.</li><li>Prepare and process weekly and monthly payments, including ACH, checks, and wire transfers.</li><li>Reconcile vendor statements and resolve any discrepancies.</li><li>Maintain accurate and up-to-date accounts payable records and files.</li><li>Assist with month-end and year-end closing procedures.</li><li>Prepare reports and provide insights on accounts payable activity.</li><li>Manage communication with vendors, addressing inquiries, and resolving issues.</li><li>Ensure compliance with company policies, tax regulations, and financial reporting standards.</li><li>Assist with audits and other accounting functions as needed.</li></ul>

Accounts Payable Specialist Overview:This position involves maintaining accurate financial records and ensuring effective and efficient payment processes. The individual will handle detailed ledger maintenance, invoice processing, vendor reconciliation, and 1099 reporting, among other financial responsibilities. A high degree of confidentiality, accuracy, and attention to detail is required. Essential Duties and Responsibilities:<ul><li>Financial Records Maintenance:</li><li>Maintain and update a variety of financial ledgers, journals, and records (Source: SG25-TREND 6).</li><li>Review, verify, correct, balance, and summarize data across multiple financial records.</li><li>Accounts Payable Processes:</li><li>Process invoices and vouchers for weekly payments.</li><li>Complete data entries and submit unposted reports to the Accounts Payable Manager for approval.</li><li>Post weekly batches, print check registers, and generate unposted general ledger reports.</li><li>Print, distribute, and file vendor checks on a weekly basis.</li><li>Vendor Reconciliation and Management:</li><li>Reconcile vendor statements and maintain accurate vendor files.</li><li>Verify vendor information, including current and remittance addresses.</li><li>Document Verification:</li><li>Check supporting documents, prices, and extensions for accuracy.</li><li>Ensure proper account codes, authorized signatures, and descriptions of goods/services are recorded.</li><li>Encumbrance Recording:</li><li>Record encumbrances and manage liquidations to ensure proper balance tracking.</li><li>IRS 1099 Reporting:</li><li>Manage calendar year reporting for IRS 1099 forms and ensure compliance with regulatory requirements.</li><li>Data Analysis and Trend Review:</li><li>Analyze financial data for trends, discrepancies, or anomalies to maintain accurate records.</li><li>Administrative Support:</li><li>Establish and maintain detailed files and records to meet specific business needs.</li><li>Search, classify, and reconcile data as required.</li><li>Operational Support:</li><li>Utilize office equipment, including copiers, printers, typewriters, calculators, and fax machines, for daily functions.</li><li>Assist in maintaining organized and efficient workflows.</li><li>Other Duties:</li><li>Perform additional tasks as assigned by the A/P Manager to support team objectives.</li></ul>

Data Entry - Certified Payroll Support Job Summary:We are seeking detail-oriented and highly organized Certified Payroll Support professionals to join our team. In this pivotal role, you will focus on the accurate and timely processing of certified payroll, AP invoices, and associated data entry, ensuring compliance with local, state, and federal requirements. This position is well-suited for candidates who thrive in administrative roles with automated tools and manual processes.Key Responsibilities:<ul><li>Data Entry: Process and input accurate information into various systems, including LCP Tracker and Washington State Department of Labor & Industries (L& I).</li><li>AP Invoice Processing: Enter Accounts Payable (AP) invoices into company systems with precision, leveraging automation for simplicity.</li><li>Invoice Scanning and Saving: Utilize super-automated tools to scan and save invoices efficiently for proper documentation and reporting.</li><li>Manual Entry: Input job-specific information manually when needed, ensuring accuracy and adherence to company standards.</li><li>Certified Payroll Compliance: Enter certified payroll data into LCP Tracker and L& I systems, validating rates to ensure compliance with prevailing wage laws.</li><li>Match Certified Rates: Review and reconcile certified payroll rates with contracts and state requirements to prevent inconsistencies.</li><li>Shortfall Pay: Process payments for shortfall amounts when required, guaranteeing correct wage disbursements.</li></ul>

HR Specialist II We are looking for a dedicated HR Specialist II to join our team in Seattle, WA. This role will focus on supporting the global benefits expansion initiatives, including strategy design, implementation, and compliance for employee benefit programs. As this is a long-term contract position, you will play a critical part in ensuring seamless integration of benefits across various regions and entities. Responsibilities:• Collaborate with the benefits team to design and implement employee benefit programs that align with organizational goals and global market practices.• Assist in the creation of detailed project plans, cost analyses, and policy documentation to support benefit program rollouts.• Support the integration of benefits during mergers and acquisitions, ensuring alignment with existing programs and compliance with local regulations.• Partner with internal teams, including HR, payroll, and compliance, to evaluate and implement new benefits proposals.• Oversee vendor relationships by managing contracts, monitoring performance, and ensuring cost-effectiveness for benefit programs.• Ensure all benefit programs comply with local laws and regulatory requirements while adhering to the company’s benefit philosophy.• Work closely with stakeholders to track progress on benefit-related workstreams and resolve any implementation challenges.• Collaborate with external consultants and suppliers to deliver high-quality benefit solutions.• Monitor the financial impact and funding requirements of benefit programs, providing recommendations for future improvements.• Document and standardize processes to ensure a smooth transition to regional teams for ongoing benefit administration.

Bookkeeper Are you an organized and detail-oriented financial professional seeking an engaging opportunity? Our client in Renton, WA, is searching for a dedicated Bookkeeper to join their team! In this pivotal role, you’ll support the company’s financial operations by managing accounting tasks, ensuring accuracy in financial data, and maintaining compliance with company policies and procedures. Job Description: As a Bookkeeper, you’ll be responsible for managing day-to-day accounting activities and ensuring that financial records are accurate and up to date. A successful candidate will excel in balancing priorities, working collaboratively, and adhering to deadlines. Your key responsibilities will include:<ul><li>Recording daily financial transactions, including accounts payable and receivable.</li><li>Reconciling bank statements and maintaining the general ledger.</li><li>Preparing monthly financial reports to support management decision-making.</li><li>Managing payroll processing and ensuring compliance with federal, state, and local regulations.</li><li>Assisting with tax preparation and filing as needed.</li><li>Ensuring compliance with company policies and accounting standards.</li><li>Managing and organizing financial documents for audits or reviews.</li><li>Assisting with budget preparation and expense tracking.</li></ul>

Bookkeeper Are you an organized and detail-oriented financial professional seeking an engaging opportunity? Our client in Tacoma, WA, is searching for a dedicated Bookkeeper to join their team! In this pivotal role, you’ll support the company’s financial operations by managing accounting tasks, ensuring accuracy in financial data, and maintaining compliance with company policies and procedures. Job Description: As a Bookkeeper, you’ll be responsible for managing day-to-day accounting activities and ensuring that financial records are accurate and up to date. A successful candidate will excel in balancing priorities, working collaboratively, and adhering to deadlines. Your key responsibilities will include:<ul><li>Recording daily financial transactions, including accounts payable and receivable.</li><li>Reconciling bank statements and maintaining the general ledger.</li><li>Preparing monthly financial reports to support management decision-making.</li><li>Managing payroll processing and ensuring compliance with federal, state, and local regulations.</li><li>Assisting with tax preparation and filing as needed.</li><li>Ensuring compliance with company policies and accounting standards.</li><li>Managing and organizing financial documents for audits or reviews.</li><li>Assisting with budget preparation and expense tracking.</li></ul>

Human Resource Assistant Robert Half is looking for innovative Human Resource Assistants for our local clients ongoing needs in the area! This role offers an excellent opportunity to support a wide range of HR functions, gain hands-on experience, and work in a supportive, dynamic environment.The Temporary Human Resources Assistant will support the HR department in various administrative and clerical tasks, such as maintaining employee records, assisting with onboarding, and responding to employee inquiries. This role requires excellent organizational skills, attention to detail, and the ability to handle confidential information professionally. If you are detail-oriented, proactive, and eager to contribute, we encourage you to apply today. Key Responsibilities:• Assist with onboarding processes, including preparing paperwork, scheduling orientations, and coordinating training sessions• Maintain and update employee records, ensuring accuracy and compliance with company policies• Support recruitment efforts by posting job openings, reviewing applications, and scheduling interviews• Handle basic employee inquiries regarding HR policies, benefits, and procedures• Assist in organizing HR events, meetings, and company-wide communications• Process HR-related documentation, such as payroll changes, leave requests, and other employee data updates• Maintain confidentiality and handle sensitive information with professionalism

Human Resource Coordinator Robert Half is looking for a Contract Human Resources Coordinator for our local clients ongoing needs in the area.The Contract Human Resources Coordinator will be responsible for supporting day-to-day HR functions, including recruitment, employee onboarding, record maintenance, and general HR inquiries. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with professionalism. If you are looking for a great opportunity to gain practical HR experience and make a positive impact, please apply now! Key Responsibilities:• Coordinate recruitment activities, including posting job openings, screening applications, and scheduling interviews• Assist with onboarding processes, such as preparing new hire documents, scheduling orientations, and ensuring new employees have a smooth start• Maintain accurate employee records, including processing changes to employee status, payroll information, and contact details• Respond to employee inquiries about HR policies, benefits, and procedures• Support the HR team in organizing employee engagement events and training sessions• Prepare and maintain HR documentation, such as employee handbooks, onboarding packets, and company policies• Ensure compliance with all HR regulations and company policies

Accounts Payable Clerk Robert Half is seeking a detail-oriented and organized Accounts Payable Specialist for our local clients ongoing needs in the area. This position is ideal for a candidate with experience in managing accounts payable processes and a strong commitment to accuracy. The Accounts Payable Specialist will be responsible for ensuring accurate and timely processing of invoices, vendor payments, and expense reports. This role requires excellent organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment. If you are passionate about accounting and ready to support our team, we’d love to hear from you! Key Responsibilities:• Review, verify, and process invoices for payment• Ensure proper coding of invoices to the general ledger and appropriate cost centers• Reconcile accounts payable transactions and resolve discrepancies with vendors• Prepare and process electronic transfers, checks, and ACH payments• Maintain accurate and up-to-date vendor files and records• Assist with month-end closing activities related to accounts payable• Monitor accounts to ensure payments are up to date and in compliance with terms• Respond to internal and external inquiries regarding payment statuses and vendor accounts• Assist with audits by providing documentation and reports as needed

Accounts Receivable Robert Half is looking for a detail-oriented and reliable Accounts Receivable Clerk for our local clients ongoing needs in the area. This position is ideal for someone who thrives in a fast-paced environment and is passionate about maintaining accurate financial records. The Accounts Receivable Clerk will be responsible for processing incoming payments, reconciling accounts, and ensuring the timely collection of outstanding invoices. The ideal candidate will have strong organizational skills, attention to detail, and the ability to communicate effectively with clients and internal teams. If you are passionate about Accounts Receivables and ready to support our team, please apply now! Key Responsibilities:• Process customer payments (e.g., checks, ACH, credit card) and post them to the appropriate accounts• Generate and send invoices to customers, ensuring accuracy and timely delivery• Monitor accounts receivable aging and follow up on overdue accounts to ensure prompt payment• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted• Investigate and resolve discrepancies in billing or payments through communication with customers and internal departments• Assist in preparing financial reports related to accounts receivable as needed• Maintain accurate and up-to-date customer records and documentation• Support month-end closing activities related to accounts receivable