6 results for Executive Assistant in Seattle, WA

Staff Accountant/Executive Assistant

Seattle, WA
onsite
Permanent
75000.00 - 120000.00 USD / Yearly
The Staff Accountant/Executive Assistant will oversee day-to-day accounting functions while providing comprehensive administrative support to senior leadership. Responsibilities include managing financial records, processing payroll, preparing reports, and ensuring compliance with accounting standards, alongside scheduling meetings, coordinating travel, and handling confidential communications. This role requires exceptional organizational skills, strong attention to detail, and the ability to prioritize effectively in a fast-paced setting. Responsibilities<ul><li>Maintain accurate financial records, including general ledger entries, reconciliations, and month-end close</li><li>Prepare financial statements, assist with budgeting, and support audits and compliance activities</li><li>Process accounts payable, accounts receivable, and payroll accurately and on time</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Draft and review correspondence, reports, and presentations with a high level of professionalism</li><li>Handle confidential information with discretion and maintain effective communication between leadership and internal/external stakeholders</li><li>Support special projects and administrative tasks as needed to ensure smooth business operations</li></ul> Salary Range<ul><li>$75,000 – $120,000</li><li>Bonus: Yes</li></ul>Benefits<ul><li>Medical: 100% company-paid for employees; 50% for dependents</li><li>Vision: Yes</li><li>Dental: Yes</li><li>Life & Disability Insurance: Yes</li><li>Retirement Plans: 401(k) with 4% match</li></ul>Paid Time Off<ul><li>Paid Vacation: 4 weeks PTO + off between Christmas Day and New Year's Day</li><li>Paid Holidays: 10 paid holidays</li><li>Sick Leave: 5 days</li></ul>
2025-12-05T21:44:24Z

Assistant Controller

Pacific, WA
onsite
Permanent
100000.00 - 115000.00 USD / Yearly
We are looking for an experienced Assistant Controller to join our team in Pacific, Washington. This role is ideal for a financial expert who excels in leadership, process improvement, and delivering accurate financial reporting. As part of our accounting department, you will oversee essential functions, collaborate with various teams, and contribute to the organization's overall financial health. Great opportunity for career growth - excellent benefits and a great team!! Responsibilities:• Lead and support the accounting team, including managing three direct reports and overseeing a broader team of 6-8 staff members.• Guide the accounts payable and accounts receivable processes, ensuring efficiency and accuracy.• Produce, review, and distribute monthly, quarterly, and annual financial statements to both internal and external stakeholders.• Monitor financial statement accounts and ensure accurate posting of entries across departments.• Review and maintain schedules for assigned balance sheet accounts to ensure proper reconciliation.• Provide accounting expertise to other departments by researching and interpreting financial data.• Collaborate with the executive team to identify and implement improvements in accounting and operational processes.• Assist with the preparation of general ledger entries and maintain appropriate documentation.• Work with external auditors to complete annual financial and tax reviews.• Participate in internal audits, providing valuable insights and ensuring compliance with financial standards. The salary range for this position is $105k to $115k. Benefits available with this position include medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a strong match and 15 days of paid vacation, 5 days of paid sick leave and 9 paid holidays per calendar year.
2025-11-21T00:15:17Z

Transactional Legal Assistant

Seattle, WA
onsite
Permanent
80000.00 - 105000.00 USD / Yearly
We are seeking a Legal Assistant to support our Transactional Attorneys that handle Business and Real Estate matters. The ideal candidate thrives in a collaborative environment, demonstrates exceptional attention to detail, and excels at managing multiple tasks efficiently while delivering high-quality results. Responsibilities:• Format, edit, compare, proofread, and finalize legal documents and correspondence to ensure accuracy and professionalism.• Conduct conflict checks, draft and finalize engagement letters, and manage the opening of new client matters.• Organize and maintain client files, both physical and electronic, in accordance with firm policies.• Prepare comprehensive closing binders for transactional cases.• Coordinate attorneys’ schedules by managing calendars, arranging meetings, tracking deadlines, and ensuring follow-through on outstanding tasks.• Assist attorneys with billing processes, including reviewing invoices, monitoring receivables, and communicating with clients regarding payments.• Handle administrative tasks such as submitting expense reimbursements, registering attorneys for CLEs, tracking completion, and booking travel arrangements.• Perform additional administrative and legal support duties as assigned. Firm provides excellent benefits package including 3 weeks PTO, 401K, profit sharing and discretionary year end bonuses, free parking, hybrid work, multiple healthcare plan options with fully covered premiums for employees and HSA plan. To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2025-12-12T20:33:44Z

Project Assistant

Seattle, WA
onsite
Permanent
55000.00 - 85000.00 USD / Yearly
We are looking for a detail-oriented Project Assistant to join our team in Seattle, Washington. In this role, you will provide essential administrative and billing support to internal project teams, ensuring seamless operations and accurate financial documentation. This position is ideal for someone who is organized, proactive, and thrives in a fast-paced environment. Responsibilities:• Provide comprehensive administrative support to multiple internal project teams, ensuring smooth execution of tasks and timely deliverables.• Review and process invoices, purchase orders, and other financial documents with a focus on accuracy and timely submission.• Assist in managing project and vendor contracts by reviewing drafts, tracking approvals, and maintaining compliance with company policies.• Maintain accurate project cost reports by updating them with purchase orders and invoices in Excel.• Handle monthly vendor accruals and perform basic accounting-related tasks as required.• Coordinate calendars and schedule meetings for internal and external stakeholders to facilitate project collaboration.• Organize and maintain project data and files, ensuring easy access and proper documentation.• Draft meeting agendas, record minutes, and provide follow-up to ensure action items are completed.• Arrange travel, event registrations, and seminar participation for team members.• Support internal committees and other operational tasks to enhance team efficiency. The salary range for this position is $55,000 to $85,000. Benefits:Medical/Dental/Vision401k with match2 weeks PTO6 paid holidays
2025-11-21T22:48:58Z

Land Use Attorney

Seattle, WA
onsite
Permanent
200000.00 - 250000.00 USD / Yearly
We are seeking an experienced attorney with expertise in Land Use matters to join our mid-size firm in Seattle. In this role, you will collaborate with a dedicated group of professionals, advising sophisticated clients and representing them in complex legal matters. This is an excellent opportunity for a skilled lawyer who thrives in a collaborative environment and is eager to tackle challenging cases in a fast-paced setting. Responsibilities:• Represent clients in legal proceedings before hearing examiners, planning commissions, city and county councils, administrative boards, and appellate courts.• Conduct land use due diligence and guide clients through permitting processes to achieve their project goals.• Prepare detailed memos and provide strategic legal advice tailored to client needs.• Develop and maintain strong communication with local government officials, planners, and elected representatives.• Draft amendments to codes and regulations, facilitating their approval through city and county procedures.• Supervise entry-level attorneys, legal assistants, and paralegals to ensure high-quality work.• Manage tight deadlines while maintaining accuracy and attention to detail in all deliverables.• Participate in business development efforts, including attending meetings and networking events.• Contribute to firm-wide initiatives and activities as needed. Firm offers retirement, healthcare, and excellent compensation potential plus flexible PTO, paid holidays, and other great benefits! To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2025-12-12T23:29:10Z

Senior Proposal Specialist

Seattle, WA
remote
Temporary
37.50 - 45.00 USD / Hourly
We are seeking an experienced Senior Proposal Specialist to join our team on a long-term contract basis. This position involves coordinating and managing the proposal development process, ensuring the creation of high-quality, compelling content tailored to client needs. The ideal candidate will have strong writing skills and proficiency in key tools such as Word and PowerPoint, with prior experience in intellectual property being highly desirable. Job title: Senior Proposal SpecialistContract Type: Contract Opportunity for hire: Potentially Duration: 7 months Location: Pacific or Central time zone, 100% remote Schedule: M-F, standard business hours (some overtime may be required but there will be advance notice)Pay Range: $37.50-45/hrSoftware Required: Microsoft Word and PowerPointOnboarding requirements: Background Check Responsibilities:• Manage and oversee the full lifecycle of proposal development, from initial planning to final submission.• Collaborate with cross-functional teams to gather relevant information and ensure proposal content aligns with client requirements.• Create and maintain a library of proposal content and templates for streamlined use in future projects.• Conduct thorough market research to develop competitive and persuasive proposals.• Ensure all proposals are formatted and written to meet company standards and client expectations.• Track and report proposal data, providing insights to improve processes and outcomes.• Utilize tools such as Salesforce and Foundation Software to manage proposal workflows and maintain accurate records.• Write clear, compelling, and tailored responses to proposal questions and requirements.• Integrate intellectual property considerations into proposal strategies when applicable.• Coordinate with stakeholders to ensure timely delivery and quality of all proposal materials.
2025-12-06T00:39:18Z