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3 results for Entry Level Administrative Assistant in Seattle, WA
- Bellevue, WA
- onsite
- Temporary to Hire
- 24 - 27 USD / Hourly
- <p>We are looking for a bilingual Administrative Assistant to join a busy onsite office in Bellevue, Washington. This contract-to-permanent opportunity is ideal for someone who enjoys keeping operations on track, communicating clearly with clients and coworkers, and managing a wide range of administrative tasks in a small team setting. The role offers the chance to contribute to day-to-day office efficiency while supporting records management, front-office coordination, and occasional finance-related activities. Candidates who are dependable, organized, and comfortable taking ownership of their work will thrive in this position.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize both paper and digital records to ensure documents are accurate, accessible, and up to date.</p><p>• Scan, sort, and file incoming materials while maintaining orderly document storage across office and electronic systems.</p><p>• Support the improvement of digital file organization, including cleanup of existing folders and maintenance of cloud-based records.</p><p>• Assist with office efforts to reduce reliance on paper by helping maintain efficient electronic documentation practices.</p><p>• Provide day-to-day administrative support such as data entry, call handling, and general front-office coordination.</p><p>• Respond to inbound inquiries in a courteous manner, offering support in both English and Spanish as needed.</p><p>• Contribute to smooth daily operations by tracking priorities, completing assigned tasks independently, and assisting wherever needed.</p><p>• Maintain an organized office environment by supporting internal processes and ensuring administrative details are handled accurately.</p>
- 2026-11-13T00:00:00Z
- Everett, WA
- remote
- Temporary / Contract
- 22 - 24 USD / Hourly
- <p> This Long-term Contract position plays an important role in keeping interviews, candidate communications, and scheduling processes organized and efficient. The person in this role will work closely with recruiting stakeholders to support a smooth hiring process while helping maintain compliance with established employment practices and internal guidelines.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate interview scheduling across multiple calendars, including high-volume, panel, and executive-level meetings.</p><p>• Arrange candidate travel plans such as airfare, lodging, and ground transportation to support onsite and final-round interviews.</p><p>• Prepare interview materials, including schedules, candidate summaries, and evaluation documents for hiring teams.</p><p>• Maintain accurate candidate information and status updates within applicant tracking and related systems.</p><p>• Monitor reimbursement activity for candidate expenses and ensure submissions align with company policy.</p><p>• Track scheduling activity and coordination metrics to support reporting and recruiting operations analysis.</p><p>• Identify opportunities to improve scheduling workflows, tools, and overall coordination efficiency.</p><p>• Assist with additional talent acquisition administrative duties as priorities and hiring demands change.</p><p>• Support recruiting activities in a manner consistent with applicable local, state, and federal employment requirements.</p>
- 2026-10-23T00:00:00Z
- Tulalip, WA
- onsite
- Permanent / Full Time
- 19 - 21 USD / Hourly
- <p>We are looking for a Front Desk Administrative Specialist to support daily office operations and provide responsive service to members in Tulalip, Washington. This position plays an important role in handling front desk activity, organizing records, and assisting with membership-related documentation. The ideal candidate is detail-oriented, communicates clearly, and is comfortable managing administrative tasks in a fast-paced office setting.</p><p><br></p><p>Responsibilities:</p><p>• Receive and post customer payments accurately each day while maintaining organized financial records.</p><p>• Prepare and process permits, membership forms, and related administrative documents in a timely manner.</p><p>• Contact members regarding outstanding balances and follow up on collection-related matters effectively.</p><p>• Keep member files current by updating records, scanning documentation, and ensuring information is properly stored.</p><p>• Distribute decals and gate cards while confirming eligibility and maintaining issuance records.</p><p>• Serve as the first point of contact at the front desk by answering questions, addressing concerns, and directing inquiries appropriately.</p><p>• Review and apply park rules, by-laws, and tribal agreement requirements when assisting members and processing documentation.</p><p>• Support general office operations by handling inbound calls, performing data entry, and completing additional administrative duties as needed.</p><p><br></p><p>The pay range for this position is $19.00 to $21.00 per hour.</p><p><br></p><p>Benefits:</p><ul><li>Medical, Dental, Vision and Life Insurance after successful completion of probationary period.</li><li>40 hours vacation granted after successful completion of probationary period.</li><li>1 hour of paid sick leave for every 40 hours worked.</li><li>401(k) retirement plan with 3% company match</li><li>Six paid holidays</li><li>Four personal days</li></ul><p><br></p>
- 2026-10-30T00:00:00Z