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7 results for Entry Level Administrative Assistant in Seattle, WA

Administrative Assistant

Tacoma, WA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients. Responsibilities:• Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.• Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.• Maintain client and entity records, including tracking information and handling annual state filing requirements.• Organize documentation so files are complete, consistent, and easy to retrieve when needed.• Communicate with clients, colleagues, and outside professionals to schedule meetings, route information, and keep activities moving efficiently.• Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.• Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.• Assist with preparation for client meetings, including compiling meeting books, coordinating logistics, and supporting event-related activities.
2026-09-03T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a highly organized Administrative Assistant to provide short-term support for a Municipal Court in Washington. This contract position requires someone who can quickly adapt to established processes, handle a high volume of administrative work, and maintain accuracy in a fast-paced office setting. The role is ideal for a dependable individual who is comfortable managing records, supporting customer inquiries, and keeping documentation up to date. Responsibilities: • Verify spreadsheet records against system data and resolve inconsistencies to maintain accurate information. • Review incoming call activity, identify urgent matters, and help prioritize responses based on need. • Enter, organize, and maintain court-related records with a strong focus on completeness and precision. • Examine documents and data for errors, missing details, or mismatched information and escalate issues when needed. • Monitor payment and collections records to support accurate tracking and reconciliation. • Sort, open, and route incoming mail while ensuring timely handling of court correspondence. • Provide day-to-day office support through filing, copying, document preparation, and general administrative tasks. • Assist the court team with administrative recordkeeping connected to the implementation of new court software.
2026-09-03T00:00:00Z

Sr. Administrative Assistant

Renton, WA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for a Senior Administrative Assistant with relevant experience to provide high-level support to leadership within the accounting and finance organization in Washington. This Long-term Contract position calls for someone who brings strong judgment, warmth, and a strong business presence while keeping daily operations organized and running smoothly. The ideal candidate is comfortable working across teams, communicating with vendors and internal partners, and handling sensitive matters with discretion and confidence. Responsibilities: • Coordinate calendars, travel plans, and expense submissions for senior leadership, while helping maintain schedules for additional team members as needed. • Serve as a central point of contact for administrative requests by managing incoming communications, routing mail, and ensuring documents reach the appropriate departments promptly. • Prepare and send clear, effective correspondence on behalf of leadership, including reminders, follow-up messages, and other business communications. • Maintain office readiness by overseeing meeting room setup, monitoring workplace supplies and refreshments, and addressing day-to-day administrative needs. • Partner with facilities, property management, and internal support teams to resolve workspace concerns and support a productive office environment. • Assist with onboarding activities by coordinating equipment requests, badge access, workspace arrangements, and communication with IT and related teams. • Support vendor and supply coordination, including ordering office items, tracking requests, and maintaining effective external partner communication. • Update and manage organizational charts and other administrative records to help keep department information accurate and current. • Act as a trusted liaison for senior leadership by handling requests effectively, protecting confidential information, and escalating issues when appropriate.
2026-09-01T00:00:00Z

Mail & Print Services Assistant - Level 1

Redmond, WA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a dependable Mail & Print Services Assistant to support daily onsite mailroom and package handling operations in Redmond, Washington. This Long-term Contract position is ideal for someone who is comfortable with routine operational tasks, basic computer-based processing, and working in a fast-paced support environment. The person in this role will help ensure incoming shipments are accurately identified, labeled, and directed to the correct internal destinations while contributing to smooth day-to-day service delivery. Responsibilities: • Receive incoming packages and materials delivered to the mailroom and prepare them for internal distribution. • Review shipment details, verify destination information, and route items to the appropriate department or delivery point. • Use computer-based tracking tools to search package records, confirm delivery data, and update shipment status. • Print and apply routing or identification labels to parcels so they can move accurately through the distribution process. • Support mailroom and print service operations by maintaining an organized processing station and consistent workflow. • Handle palletized or high-volume deliveries safely and efficiently as part of daily receiving activities. • Coordinate with team members to manage package flow while independently completing assigned operational tasks. • Follow onsite workplace procedures, safety expectations, and service standards during all mail and shipping activities.
2026-09-03T00:00:00Z

Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
21 - 25 USD / Hourly
Full-Time Office Assistant40 Hours per Week | 3-Month Contract | OnsitePay: $21-$25/hourWe are seeking a reliable and detail-oriented Office Assistant to provide administrative and clerical support for a busy healthcare department. This is an onsite contract opportunity expected to last approximately three months.The ideal candidate will be organized, professional, comfortable working in a fast-paced environment, and able to manage multiple priorities while providing excellent support to internal teams and visitors.Schedule<ul><li>Monday through Friday</li><li>Hours: 8:00 AM to 5:00 PM</li><li>Onsite position</li></ul>Key Responsibilities<ul><li>Provide day-to-day administrative and clerical support to department team members</li><li>Assist with reception coverage as needed</li><li>Process and appropriately route correspondence, faxes, referrals, and requests for chart notes</li><li>Respond to requests for information accurately, professionally, and in a timely manner</li><li>Maintain office supply inventory and assist with general office organization</li><li>Maintain records and documentation in accordance with established procedures</li><li>Assist with common forms and paperwork used throughout the organization</li><li>Enter and maintain information within department systems</li><li>Support accurate refund posting and vendor notifications as needed</li><li>Maintain daily census data and on-call notifications as requested</li><li>Participate in department meetings and process-improvement initiatives</li><li>Provide additional administrative support as assigned</li></ul>
2026-09-03T00:00:00Z

Human Resources (HR) Assistant

Seatac, WA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a dependable Human Resources Assistant to support daily HR and administrative operations for a branch in Tukwila, Washington. This Long-term Contract position is ideal for someone who communicates professionally, works well without close supervision, and can manage a high volume of employee and candidate interactions in a fast-paced environment. The role will play a key part in hiring coordination, onboarding, and employee support while helping maintain organized and accurate HR records on site. Responsibilities:• Support candidates from initial application through hiring by answering questions, coordinating next steps, and ensuring a smooth recruitment experience.• Maintain recruiting activity and applicant information in the tracking system while keeping records current, complete, and accurate.• Work closely with branch leadership to assist with candidate screening, interview coordination, and preparation of hiring decisions and offers.• Organize onboarding activities for new employees, including orientation scheduling, pre-employment processing, and learning enrollment.• Coordinate background investigations, drug testing, fingerprinting, and other employment screening requirements prior to start dates.• Manage employee files and HR documentation such as I-9 forms, tax forms, payment elections, status updates, and verification requests.• Help administer offboarding tasks, including termination paperwork and support related unemployment claim follow-up.• Track compliance items such as licensing, required training, driver eligibility, workers’ compensation matters, safety activities, and other HR-related obligations.• Assist with employee engagement efforts, recognition activities, surveys, branch events, walk-in support, uniform coordination, invoices, and general administrative needs.• Use HR and administrative tools such as Microsoft Office, SharePoint, Calendly, DynaFile, BrassRing, HireRight, and E-Screen to support branch operations and data integrity.
2026-09-03T00:00:00Z

Data Entry Clerk

Auburn, WA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support payment-related operations in Washington. This Contract position is ideal for someone who works accurately in a structured environment and can manage routine transactional tasks with consistency. The role involves handling payment documentation, researching account details, and responding to common inquiries while following established procedures. Success in this position requires strong data entry skills, sound judgment when identifying exceptions, and a commitment to maintaining quality standards. Responsibilities:• Enter and process routine payment transactions with a high level of accuracy while following established operating procedures.• Review payment records and apply basic corrections or adjustments based on defined guidelines.• Research account information, verify transaction details, and maintain clear supporting documentation for each case.• Address standard internal and customer questions related to payment activity in a thorough and timely manner.• Identify irregularities or higher-risk items and route them to the appropriate team for further review.• Meet daily expectations for productivity, accuracy, and overall work quality in a fast-paced environment.• Support team flexibility by learning additional workflows and assisting across related processing functions.
2026-09-02T00:00:00Z