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45 results for Office Coordinator in San Ramon, CA

Office Manager

Millbrae, CA
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting. Responsibilities: • Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization. • Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed. • Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift. • Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments. • Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience. • Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities. • Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements. • Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination. • Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings.
2026-07-14T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dedicated Assistant Food and Beverage Manager to join our team in Berkeley, California. This is a Contract position within the hospitality industry, where you will play a key role in overseeing office operations and ensuring seamless coordination within the property. The ideal candidate will bring a blend of administrative expertise and hospitality management experience to support the team and deliver exceptional service. Responsibilities:• Oversee daily office operations to ensure efficiency and compliance with company standards.• Manage and coordinate food and beverage operations to maintain high-quality service.• Lead and supervise the team, fostering a positive and productive work environment.• Collaborate with union representatives and navigate union-specific requirements effectively.• Develop and implement schedules, ensuring proper coverage for morning, swing, and weekend shifts.• Handle administrative tasks, including hotel reservations and operational planning.• Ensure all associates comply with parking registration requirements and related logistics.• Monitor and maintain office supplies, equipment, and facilities.• Assist in resolving operational challenges and improving processes to enhance overall productivity.• Communicate with management and staff to ensure alignment with organizational goals.
2026-06-15T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
22 - 31 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-07-14T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25.84 - 29.92 USD / Hourly
We are looking for an Office Manager to oversee a busy workplace in Palo Alto, California and create a smooth, welcoming experience for employees and visitors alike. This Long-term Contract position is ideal for someone who enjoys balancing day-to-day office coordination with employee support in a fast-moving environment. The role requires a hands-on team member who can keep operations organized, respond quickly to changing needs, and help maintain a positive office culture. Responsibilities: • Direct day-to-day office activities for a site of roughly 60 team members, ensuring the workplace runs efficiently and effectively. • Receive and distribute mail and deliveries, while tracking and fulfilling requests for workplace and administrative supplies. • Keep shared spaces orderly, stocked, and fully operational so employees have a dependable and productive environment. • Arrange meal service for the office, including regular lunch coordination and weekly catered events. • Administer workplace and guest entry by supporting badge access and managing visitor check-in needs. • Partner with external service providers and building contacts to resolve facility issues and support office-related requests. • Greet employees, partners, and executive visitors in a welcoming and detail-focused manner, creating a positive first impression. • Prepare and coordinate confidentiality documentation such as NDAs when required for visitors or meetings. • Work closely with colleagues across other office locations and internal departments to align workplace support and communication. • Strengthen employee engagement by contributing to a positive office atmosphere and using tools such as Slack, Google Workspace, and Mac-based systems to support daily operations.
2026-07-14T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Office ManagerJob Description:We are seeking an Office Manager to oversee day-to-day office operations, support staff, and maintain an efficient workplace environment. Office manager is listed among roles shaping hiring strategies in 2026. (Source: Q1 2026_The Demand for Skilled Talent.pdf)Responsibilities:<ul><li>Manage office operations, supplies, and vendor relationships</li><li>Coordinate schedules, meetings, and internal communications</li><li>Support payroll, invoicing, expense tracking, or basic HR administration</li><li>Maintain office procedures and ensure operational efficiency</li><li>Assist leadership with reporting and special projects</li></ul>
2026-07-02T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-07-14T00:00:00Z

Office Assistant

Foster City, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
Robert Half is working with a reputable Tax Firm in Foster City looking for a contract Office Assistant. This is an on-site position Monday through Friday. This role requires someone who is comfortable with lifting small items regularly as you will be helping with stocking the kitchen, recigin supplies, setting up event spaces within office, etc... Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Answering incoming calls</li><li>Receive incoming shipments, deliveries, and packages from vendors and carriers.</li><li>Inspect shipments for accuracy and verify quantities against packing slips and purchase orders.</li><li>Unpack, label, and stock office, warehouse, and departmental supplies in designated locations.</li><li>Maintain organized inventory storage areas and ensure supplies are readily available.</li><li>Monitor inventory levels and notify management when replenishment is needed.</li><li>Distribute incoming mail, packages, and supplies to appropriate departments and personnel.</li></ul>
2026-07-14T00:00:00Z

Office Assistant

Santa Clara, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a dependable Office Assistant to help keep daily operations running smoothly in Santa Clara, California. This opportunity is well suited for someone who enjoys supporting a busy office, delivering excellent service to visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the chance to contribute to front office coordination, record maintenance, and general clerical support in a detail-focused environment. Responsibilities:• Welcome guests, answer incoming calls, and ensure inquiries are directed promptly to the appropriate person or department.• Provide day-to-day administrative support by managing filing, document scanning, data entry, and other clerical activities that keep the office organized.• Coordinate front office operations and assist staff with routine office needs to maintain an efficient workplace.• Maintain accurate records and update membership or database information with strong attention to detail.• Partner with office leadership on scheduling, correspondence, and general office coordination tasks.• Support invoicing, payment follow-up, and related administrative processes as needed, including work connected to QuickBooks.• Assist with improvements to office procedures and help implement updated workflows as operational processes evolve.
2026-07-14T00:00:00Z

Office Assistant

San Jose, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support day-to-day operations at a detail-oriented testing site in California. This is a long-term contract, part-time opportunity scheduled for approximately 20 hours per week, with shifts that may vary and may include Saturdays, occasional evenings, and additional hours when needed. The person in this role will help create a secure, organized, and welcoming environment while providing attentive service to test takers and staff. Responsibilities: • Welcome visitors and exam candidates, confirm their identification, and guide them through check-in procedures with courtesy and care. • Carry out required security steps, including screening procedures and monitoring protocols, to protect the integrity of the testing environment. • Observe candidates throughout exam sessions and respond promptly to issues, irregularities, or concerns that arise during testing. • Maintain control of testing materials, equipment, and room conditions to ensure a secure and orderly site at all times. • Document incidents clearly and accurately, escalating situations that fall outside established guidelines when necessary. • Support administrative tasks such as scanning documents, handling clerical work, answering inbound calls, and assisting with general front-desk coverage. • Assist with basic equipment handling, including packing, unpacking, and moving materials safely within the office or testing area. • Escort candidates to and from designated rooms and help provide a fair, comfortable, and consistent testing experience for every participant.
2026-07-08T00:00:00Z

Office Assistant

Santa Clara, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a dependable Part Time Office Assistant to help keep daily workplace operations organized and welcoming in Santa Clara, California. This opportunity is suited for someone who enjoys being on site, takes initiative, and can balance administrative support with hands-on office coordination. The person in this role will contribute to a smooth employee and visitor experience while supporting workplace logistics, vendor activity, and office readiness in a fast-moving environment. Responsibilities:• Serve as the primary on-site support person for day-to-day office needs and help ensure operations run efficiently throughout the workday.• Welcome employees, visitors, candidates, and service providers with a courteous and friendly approach while helping direct them as needed.• Keep shared spaces presentable by monitoring office appearance and addressing general workplace organization needs.• Replenish pantry items, beverages, coffee supplies, and general office materials to maintain a well-stocked environment.• Arrange orders for food, refreshments, and workplace supplies through external vendors and online ordering tools.• Prepare meeting and conference spaces by coordinating room setup, refreshments, and overall readiness for guests and internal teams.• Assist with vendor scheduling, service follow-up, and resolution of routine office-related requests.• Support onboarding logistics by helping coordinate workspace readiness and other onboarding-related office details.• Provide administrative assistance such as scheduling support for busy teams, including recruiting and engineering functions.• Contribute to workplace projects tied to office transition efforts, return-to-office coordination, and overall space organization.
2026-07-08T00:00:00Z

Front Office Coordinator

Mountain View, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-14T00:00:00Z

Front Office Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23 - 30 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-14T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations. This is a Contract position suited for someone who can create a strong first impression, manage front-of-house activity, and keep shared spaces running smoothly with minimal supervision. The ideal candidate is organized, service-oriented, and comfortable working independently while staying attentive and responsive throughout the day. Responsibilities: • Welcome employees, guests, and service providers in a courteous and attentive manner while serving as the primary point of contact at reception. • Manage front entrance activity by responding to visitors promptly, coordinating access, and maintaining a secure and orderly reception area. • Handle incoming mail and deliveries by receiving, sorting, scanning, and distributing items to the appropriate recipients. • Arrange outgoing shipments and support day-to-day delivery coordination to ensure materials are sent accurately and on time. • Conduct regular checks of the lobby, conference rooms, kitchen, and other shared spaces to keep them neat, stocked, and ready for use. • Provide light upkeep in common areas, including basic tidying after office activity or employee meals, to maintain a clean and welcoming environment. • Offer general administrative assistance as needed, helping with routine office tasks that support smooth daily operations. • Participate in scheduled onboarding and office process training before the assignment begins to ensure seamless coverage during the engagement.
2026-07-13T00:00:00Z

Front Desk Coordinator

Redwood City, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
Robert Half has a very exciting temp to hire Concierge opening for our client that manages the Oracle Campus in Belmont. Great opportunity to get your foot in the door with one of the largest Real Estate Services companies globally. They have over 100,000 employes in over 80 countries. Please find the details below and if interested, reply with an updated resume and a time to connect. We are looking to submit profiles ASAP! Responsibilities:<ul><li>Welcome employees, guests, and vendors with a courteous presence and ensure each interaction creates a positive first impression.</li><li>Manage incoming phone traffic, respond promptly to calls routed to the front desk, and connect inquiries to the appropriate teams or individuals.</li><li>Issue and track visitor and employee badges while following site access and security procedures.</li><li>Receive, sort, and distribute mail, packages, and courier deliveries, and help resolve delivery issues when they arise.</li><li>Enter, monitor, and assign service requests and work orders to support smooth facility operations.</li><li>Provide general clerical assistance, including handling correspondence, ordering office supplies, and supporting administrative needs for the site team.</li><li>Answer routine questions from clients and staff, and escalate more complex concerns to the appropriate contact for resolution.</li><li>Maintain an orderly, clean, and safe reception and front office environment in alignment with workplace standards.</li><li>Assist with conference room and basic audiovisual support as needed to help meetings run efficiently.</li></ul>
2026-07-14T00:00:00Z

General Office Clerk

Castro Valley, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Robert Half client is seeking a General Office Clerk to support daily administrative operations for a housing community. This is a Contract position suited for someone who can balance clerical accuracy, resident-facing communication, and strong organizational skills in a fast-paced office setting. The ideal candidate will help keep records current, coordinate office activities, and contribute to a detail-focused and inclusive environment for residents, staff, and community partners. Office Clerk Responsibilities:• Manage day-to-day office support activities, including ordering supplies, organizing documents, and keeping the workspace orderly and efficient.• Coordinate service and repair requests by scheduling maintenance, preparing work order documentation, filing completed records, and tracking follow-up needs.• Support resident occupancy activities by assisting with move-ins, move-outs, unit inspections, and explaining required steps and documentation.• Maintain applicant and resident records by updating waiting lists, processing applications in accordance with program guidelines, and directing individuals to other housing resources when availability is limited.• Receive rent payments, record funds accurately, and prepare bank deposits when required.• Sort and distribute incoming internal mail and handle routine back-office administrative tasks such as scanning, filing, and data entry.• Conduct resident recertification activities by meeting with residents, collecting supporting documents, preparing worksheets, and forwarding materials for management review.• Prepare status reports, incident documentation, emergency information records, and other required files while ensuring compliance with housing policies and regulatory standards.• Foster respectful relationships with residents, agencies, and colleagues by providing attentive service, supporting equitable housing practices, and contributing to an inclusive community environment. If you are interested in this Office Clerk position, pleases submit your application!
2026-07-09T00:00:00Z

Medical Front Desk Coordinator

San Leandro, CA
onsite
Temporary / Contract
25 - 31 USD / Hourly
Position: Medical Front Desk CoordinatorLocation: San Leandro, CACompensation: $25–$35/hour (DOE)Job Type: Contract About the RoleWe are seeking a friendly, organized, and patient-focused Medical Front Desk Coordinator to support the daily operations of a busy healthcare practice in San Leandro. This role serves as the first point of contact for patients and visitors, helping create a positive experience while ensuring the smooth flow of appointments, registrations, and administrative processes. The ideal candidate has prior medical office experience, strong customer service skills, and the ability to multitask in a fast-paced environment. This contract opportunity is ideal for someone who enjoys working directly with patients and contributing to high-quality care delivery.Responsibilities<ul><li>Greet patients, visitors, and vendors while providing professional and compassionate customer service in person and over the phone.</li><li>Schedule, confirm, and manage patient appointments while maintaining provider calendars and coordinating patient flow.</li><li>Verify insurance eligibility, collect patient demographics, obtain required documentation, and accurately update electronic medical records.</li><li>Answer incoming calls, respond to patient inquiries, route messages appropriately, and assist with referrals, authorizations, and follow-up appointments.</li><li>Process patient check-in and check-out procedures, collect copays, maintain accurate records, and support daily front office operations.</li></ul>
2026-07-02T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support daily workplace operations in California. This Long-term Contract position is ideal for someone who thrives in an organized office setting, enjoys delivering excellent customer service, and can adapt to a mix of hospitality, mailroom, reception, and document support tasks. The role requires an experienced, dependable individual who can help maintain an organized office environment while assisting with meetings, supplies, and administrative service needs. Responsibilities: • Maintain shared office areas, conference rooms, and individual offices to ensure the workplace remains clean, stocked, and ready for daily use. • Prepare meeting spaces before events by arranging materials and supplies, and restore rooms promptly once meetings have concluded. • Monitor inventory levels for office and hospitality supplies and replenish items as needed to support uninterrupted operations. • Provide support in mailroom and service center activities during slower periods, including handling incoming and outgoing correspondence and related office tasks. • Assist with document reproduction, scanning, and copy requests while safeguarding confidential and sensitive materials. • Communicate proactively with management and client contacts regarding service requests, scheduling concerns, and time-sensitive deadlines. • Deliver front-facing support with a courteous and welcoming approach when assisting employees, guests, or callers. • Take on additional operational or administrative assignments as business needs arise.
2026-07-08T00:00:00Z

Office Services Associate

Palo Alto, CA
onsite
Temporary / Contract
21 - 21 USD / Hourly
<ul><li>Role: Office Services Associate (Contract)</li><li>Location: Palo Alto, CA 94306 (100% Onsite)</li><li>Schedule: Onsite (shift may vary; potential 24/7 environment)</li><li>Tentative Hourly Rate: $20 - $21 per hour</li><li>Duration: Contract (with potential for extension)</li></ul>Role OverviewIn this role, you'll support multiple office service functions including reprographics, reception, hospitality, facilities support, mail services, and audio/visual coordination. This is a hands-on position within a fast-paced corporate environment where exceptional customer service, professionalism, and attention to detail are essential.Responsibilities<ul><li>Scan, print, copy, bind, and distribute sensitive business documents</li><li>Operate high-volume reprographics equipment while maintaining quality and accuracy</li><li>Coordinate conference room setups, meeting support, catering, and room resets</li><li>Assist with audio/visual equipment setup and troubleshooting</li><li>Provide front desk reception and client support in person, over the phone, and via email</li><li>Maintain service request tracking systems and ensure timely completion of requests</li><li>Prioritize daily workflow and communicate operational challenges when necessary</li><li>Troubleshoot basic copier, printer, and scanner issues</li><li>Conduct quality assurance checks on completed work</li><li>Replenish paper, toner, and production supplies</li><li>Support additional office services functions as business needs require</li></ul>Required Qualifications<ul><li>High school diploma or equivalent</li><li>Minimum 1 year of office services, administrative support, or related experience</li><li>Experience in a legal, banking, or large corporate environment preferred</li><li>Strong customer service and relationship-building skills</li><li>Experience with mail, phone, email, scanning, printing, and reprographics equipment</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to manage multiple priorities</li><li>Ability to handle confidential and sensitive information</li><li>Comfortable working in a fast-paced environment</li><li>Ability to stand and walk for the majority of the workday</li><li>Ability to lift and transport materials up to 50 pounds as needed</li></ul>
2026-07-14T00:00:00Z

Workplace Experience Coordinator

Mountain View, CA
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for an experienced and resourceful Workplace Experience Coordinator to support day-to-day office operations in California. This long-term contract opportunity is ideal for someone who thrives in an independent, fast-moving environment and can balance hospitality with strong administrative coordination. The role centers on creating a seamless workplace experience while managing service requests, operational tasks, and front-of-house support with professionalism and attention to detail. Responsibilities: • Manage daily workplace operations independently, ensuring the site remains organized, functional, and ready to support employees and visitors. • Serve as the primary point of contact for office-related needs, greeting guests, answering inbound calls, and delivering a high-touch service experience. • Monitor and resolve workplace requests through ticketing platforms, keeping issues moving efficiently from intake to completion. • Coordinate behind-the-scenes administrative activities, including document handling, scanning, record organization, and general clerical support. • Use communication tools to share updates, respond to requests, and stay aligned with stakeholders across the business. • Handle minor on-site technology issues when possible, using sound judgment to troubleshoot basic problems before escalating them. • Adjust priorities quickly as business needs change, maintaining smooth operations while managing multiple tasks at once. • Support onboarding to site procedures and participate in training activities during the initial contract period, including commuting to an assigned training location for the first several weeks if needed.
2026-07-01T00:00:00Z

Facilities Coordinator

Richmond, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position: Facilities CoordinatorLocation: Richmond, CACompensation: $25-30/hour (DOE)Job Type: Contract About the RoleWe are seeking a proactive and detail-oriented Facilities Coordinator to support the day-to-day operations of a busy Richmond facility. This role serves as the primary point of contact for facilities requests, vendor coordination, maintenance scheduling, and workplace support, helping to ensure a safe, efficient, and well-maintained environment for employees and visitors. The ideal candidate is highly organized, customer-focused, and comfortable managing multiple priorities in a fast-paced setting. This contract opportunity is ideal for someone with facilities, office operations, property management, or workplace services experience who enjoys solving problems and improving the employee experience.Responsibilities<ul><li>Serve as the primary contact for facilities requests, work orders, and building-related issues, ensuring timely follow-up and resolution for employees, vendors, and stakeholders.</li><li>Coordinate vendors, contractors, and service providers for maintenance, repairs, janitorial services, HVAC, security, and other facility-related projects.</li><li>Schedule and track preventative maintenance, facility inspections, repairs, and workplace services to ensure building operations remain efficient and compliant.</li><li>Support office operations by managing supplies, conference room readiness, mail services, space planning, workplace moves, and employee events.</li><li>Maintain facilities records, invoices, service agreements, work order systems, and vendor documentation while providing regular status updates to management.</li></ul>
2026-07-02T00:00:00Z

Insurance Coordinator

San Jose, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Insurance Coordinator to support insurance-related workflows for a service-focused team in San Jose, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and experienced in reviewing coverage information to help ensure efficient coordination of services. The person in this role will work closely with patients, providers, and payers to confirm benefits, secure approvals, and maintain accurate documentation. Responsibilities: • Confirm active medical coverage and benefit details with insurance carriers before services are scheduled or delivered. • Obtain required prior authorizations and referrals to prevent delays in service and support timely care coordination. • Review payer guidelines and plan rules to determine eligibility, coverage limits, and out-of-pocket responsibilities. • Communicate with internal teams, patients, and insurance representatives to resolve verification issues and missing information. • Maintain complete and accurate records of insurance activity, authorization status, and follow-up actions in appropriate systems. • Track pending approvals and proactively follow up with payers to ensure decisions are received within expected timeframes. • Escalate complex coverage or authorization concerns when additional review or intervention is needed.
2026-07-10T00:00:00Z

Purchasing Coordinator

Pleasanton, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half's client is looking for a detail-oriented Purchasing Coordinator to support contract administration, option program coordination, and purchasing operations for residential communities for our client in Pleasanton, CA. This long-term Purchasing Coordinator Contract position is ideal for someone who can balance vendor documentation, pricing accuracy, and cross-functional collaboration while keeping purchasing activities organized and compliant. The role works closely with internal teams and trade partners to maintain master agreements, support community-specific programs, and ensure timely processing of purchasing-related transactions. Purchasing Coordinator Responsibilities:• Oversee the full lifecycle of trade partner master agreements, including vendor onboarding, subcontract documentation, pricing exhibits, specifications, scope details, and insurance tracking.• Coordinate project and community purchasing records by preparing contract packages, routing documents for signature, and maintaining accurate supporting files.• Administer option program materials by developing and updating community-specific selections, product details, and sales support documents in alignment with company standards.• Partner with divisional stakeholders to organize collateral for option offerings, such as browse materials, floor plan references, selection sheets, and sample packages for sales offices.• Support purchasing operations by managing community setup activities, updating pricing for new agreements or revisions, and processing contract-related changes.• Handle purchase order activity for construction starts, including issuing, adjusting, and voiding orders as needed to support field operations.• Monitor the addition or removal of available options and help establish associated sales pricing in coordination with internal teams.• Prepare reports and maintain spreadsheets that track purchasing data, contract status, and other key operational details for leadership and project teams. If you are interested in this Purchasing Coordinator role, please apply today!
2026-07-13T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Summary:The Administrative Assistant provides day-to-day administrative support to ensure efficient office operations. This role supports individuals, teams, or departments by handling clerical tasks, coordinating communications, maintaining records, and assisting with scheduling and office organization. Based on general knowledge.Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and other correspondence. Based on general knowledge.</li><li>Schedule meetings, appointments, and manage calendars. Based on general knowledge.</li><li>Prepare reports, presentations, and other business documents. Based on general knowledge.</li><li>Maintain filing systems, records, and office databases. Based on general knowledge.</li><li>Order office supplies and support general office management tasks. Based on general knowledge.</li><li>Greet visitors and provide general administrative support to staff and management. Based on general knowledge.</li><li>Assist with data entry, expense reports, and invoice processing. Based on general knowledge.</li><li>Coordinate travel arrangements and meeting logistics as needed. Based on general knowledge.</li><li>Support special projects and perform other administrative duties as assigned. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Billing accountant and payroll coordinator

Oakland, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a detail-oriented Billing Accountant and Payroll Coordinator to support payroll and billing operations for a growing organization in Oakland, California. This position is well suited for someone who can manage end-to-end payroll processing across multiple states while maintaining accuracy, compliance, and timely reporting. The role also contributes to billing-related activities and helps ensure employees and internal stakeholders receive dependable financial and payroll support. Responsibilities: • Administer complete payroll cycles for a workforce of roughly 101 to 500 employees, ensuring all payments are processed accurately and on schedule. • Oversee payroll activity across multiple states, applying applicable wage, tax, and compliance requirements in each jurisdiction. • Maintain and update employee payroll records, including earnings, deductions, tax information, and other pay-related changes. • Use ADP Workforce Now to process payroll transactions, review data for accuracy, and resolve discrepancies before final submission. • Coordinate with finance and internal teams on billing and payroll matters to support accurate accounting and reporting. • Reconcile payroll data, investigate variances, and prepare documentation needed for audits, month-end close, and management review. • Respond to payroll-related questions from employees and provide clear guidance on pay, deductions, and payroll timing. • Support ongoing process improvements within payroll and billing operations, including operational changes that affect workflows or systems.
2026-06-25T00:00:00Z

Finance Coordinator

Fremont, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
We are looking for a Finance Coordinator to support daily financial operations and cross-functional administrative activities for a hybrid team based in Fremont, California. This Long-term Contract opportunity is well suited for someone who is organized, communicative, and comfortable handling purchasing, invoice-related tasks, and vendor coordination in a fast-paced environment. You will work closely with finance leadership and internal partners to keep processes moving efficiently while contributing to ongoing operational improvements. Responsibilities: • Create and manage purchase orders, ensuring requests are entered accurately and tracked through completion. • Communicate with vendors to address billing questions, confirm details, and support timely resolution of outstanding items. • Review and process invoices in accordance with internal procedures and established financial controls. • Coordinate with the facilities management team and other internal stakeholders to support day-to-day operational needs. • Maintain records, spreadsheets, and supporting documentation to improve visibility into financial activities and open items. • Assist with process improvement efforts, including support for project-related implementations and user training sessions when needed. • Provide administrative and financial support to the broader finance team through research, follow-up, and ad hoc reporting tasks.
2026-07-14T00:00:00Z