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17 results for Purchasing Coordinator in Pleasanton, CA

Coordinator

San Francisco, CA
onsite
Temporary / Contract
28 - 29 USD / Hourly
Position OverviewWe are seeking a customer-focused Conference Coordinator to support executive meeting and event operations within a premier corporate conference center environment. This role serves as the primary point of contact for conference and meeting space reservations, event coordination, and executive support services. The ideal candidate will have a hospitality mindset, strong communication skills, and the ability to anticipate needs while delivering an exceptional customer experience.Key Responsibilities<ul><li>Deliver outstanding customer service.</li><li>Serve as the first point of contact for conference center guests, executives, employees, and visitors.</li><li>Manage meeting room reservations and maintain accurate schedules through the reservation system.</li><li>Coordinate meeting and event logistics, including room setups, catering, audiovisual support, and guest accommodations.</li><li>Ensure meeting spaces are fully prepared and configured at least 30 minutes before event start times.</li><li>Greet guests, provide tours, and offer directional assistance as needed.</li><li>Monitor and respond to reservation requests and shared mailbox inquiries in a timely manner.</li><li>Build strong working relationships with executives, administrative assistants, facilities teams, security personnel, and other internal partners.</li><li>Troubleshoot minor meeting and technology issues and escalate concerns when appropriate.</li><li>Maintain conference center appearance, cleanliness, and functionality, including submitting maintenance requests as needed.</li><li>Assist with beverage service setup, replenishment, and cleanup.</li><li>Support special projects and additional duties as assigned.</li></ul>
2026-08-07T00:00:00Z

Workplace Coordinator

Redwood City, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
Exciting AI Startup Opportunity in Redwood City! Robert Half is partnering with a rapidly growing AI startup that is redefining the future of technology. Join a highly diverse, collaborative team of professionals who are passionate about innovation, growth, and making a meaningful impact in the AI space. We are seeking a Workplace Coordinator who enjoys creating exceptional employee experiences while ensuring office operations run seamlessly behind the scenes. This role is perfect for someone who is proactive, resourceful, and takes pride in anticipating needs before they arise. You'll play a critical role in supporting a fast-paced office environment where employees are continuously learning, growing, and building the future of AI together. 📌 Position Description As the Workplace Coordinator, you'll be the go-to person for workplace operations, facilities coordination, employee experience initiatives, and office support. You'll help create a welcoming, productive, and well-organized environment while supporting employees, leadership, visitors, and vendors. Responsibilities: Manage day-to-day workplace operations for the Redwood City office. Coordinate office space requests, workstation setups, seating arrangements, and workplace moves. Serve as the primary point of contact for facilities, janitorial, maintenance, security, and workplace-related requests. Manage office supplies, inventory, equipment, and vendor relationships. Support employee onboarding and offboarding, including access, badging, and workstation setup. Help coordinate team lunches, employee events, celebrations, and company-wide gatherings. Welcome candidates, visitors, and vendors with professionalism and exceptional customer service. Manage incoming mail, deliveries, and office logistics. Maintain conference rooms, kitchens, common areas, and shared workspaces. Partner with leadership, HR, recruiting, and workplace teams to support employee experience initiatives. Continuously identify opportunities to improve workplace processes and enhance the office environment. 🎉 Perks & Benefits: Opportunity to join a cutting-edge AI company experiencing significant growth. Work alongside a diverse team of talented professionals building careers in the rapidly expanding AI industry. Collaborative, innovative, and highly motivated startup culture. Long-term growth potential and career development opportunities. Competitive compensation and comprehensive benefits package. Fully stocked kitchen loaded with premium snacks, beverages, and refreshments. Frequent catered breakfasts, lunches, team celebrations, and office events. Modern office environment with a strong focus on employee experience. Opportunity to make a direct impact on workplace culture and employee engagement.
2026-08-14T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-08-11T00:00:00Z

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent / Full Time
53000 - 57000 USD / Yearly
We are looking for an Accounting and Compliance Coordinator to support day-to-day financial operations and help maintain accurate records for a team based in Oakland, California. This position focuses on payment processing, receivables tracking, and detailed financial data management while ensuring documentation is complete and organized. The ideal candidate is comfortable working with accounting systems, handling multiple priorities, and contributing to reliable, timely reporting. Responsibilities:<ul><li>Handle bills, reimbursements, and payments quickly and with precision</li><li>Validate and record vendor invoices following company guidelines</li><li>Reconcile accounts (vendors and credit cards) on a monthly basis</li><li>Keep vendor data up to date and audit-ready</li><li>Troubleshoot and fix billing or payment issues</li><li>Communicate with vendors to address questions or concerns</li><li>Gather and provide support materials for audits</li><li>Pitch in on additional finance or accounting duties as needed</li></ul>
2026-08-10T00:00:00Z

Director of Procurement Manager

Brisbane, CA
onsite
Permanent / Full Time
200000 - 250000 USD / Yearly
DIRECTOR OF PROCUREMENT 200K-250K+BONUS+EQUITY We are looking for a commercially procurement leader to guide complex supplier contracting for a growing biotech organization. This position partners with cross-functional teams to secure agreements that support clinical development, manufacturing, medical affairs, and other business-critical functions. The ideal candidate brings strong experience negotiating life sciences vendor contracts and can balance financial discipline, operational needs, and risk considerations in a fast-moving environment. Responsibilities:• Direct contract strategy and lead negotiations for a broad portfolio of supplier agreements, including clinical services, manufacturing support, laboratory services, data solutions, consulting engagements, and master service arrangements.• Lead end-to-end contract negotiation strategy and execution for a wide range of procurement agreements, including:-CRO and clinical service agreements-CMO and manufacturing agreements-Laboratory, data, and technology service contracts-Consulting, professional services, and master service agreements MSAs/SOWs)• Work closely with finance and legal partners to shape contract terms that align commercial goals with compliance requirements and appropriate risk protection.• Advise internal stakeholders on pricing approaches, payment terms, service expectations, and contractual tradeoffs to support sound business decisions.• Negotiate favorable commercial outcomes that improve value, preserve flexibility, and strengthen performance while maintaining productive supplier relationships.• Enhance procurement and contracting practices by developing practical templates, guidance materials, negotiation playbooks, and scalable procedures for a growing organization.• Oversee contract lifecycle activities such as renewals, amendments, scope changes, issue resolution, and escalation management.• Evaluate the supplier portfolio to uncover savings opportunities, reduce exposure, and improve operational efficiency across purchasing activities.• Contribute strategic leadership through vendor governance, mentorship, and longer-range planning for procurement operations and sourcing priorities.
2026-07-28T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help drive organized, efficient project execution in Palo Alto, California. This Long-term Contract position works closely with leadership to coordinate schedules, reporting, administrative workflows, and cross-functional communication while helping keep operations running smoothly. The role is well suited for someone who is highly organized, comfortable managing multiple priorities, and confident working with internal teams, vendors, and stakeholders in a fast-paced healthcare-related environment. Responsibilities: • Coordinate project plans, timelines, and status reporting to help ensure milestones are tracked and resources are used effectively. • Maintain clear documentation for project phases, departmental activities, and administrative processes to support accurate records and smooth execution. • Partner with managers and internal teams to organize meetings, workshops, and committees, including preparing materials and communicating outcomes. • Provide day-to-day administrative guidance by improving workflow organization, managing paperwork, and supporting efficient department operations. • Assist with human resources coordination by supporting recruitment activities, onboarding logistics, orientation tasks, and timely completion of personnel-related documentation. • Monitor compliance-related tracking such as required training, evaluations, and policy-based administrative requirements within the department. • Oversee supply and equipment coordination, participate in inventory reviews, and prepare reports that support cost awareness and resource planning. • Serve as a key point of contact between the department, support teams, customers, and external vendors to promote responsive communication and strong working relationships. • Help plan and coordinate department events and complete additional assignments within established deadlines as business needs evolve.
2026-08-11T00:00:00Z

Project Coordinator

Newark, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help keep projects organized, on schedule, and well documented in Newark, California. This Long-term Contract position works closely with leadership to coordinate reporting, administrative workflows, staffing support, inventory activities, and cross-functional communication. The ideal candidate brings strong organizational judgment, follows through on multiple priorities, and builds effective working relationships with internal teams, customers, and vendors. Responsibilities: • Coordinate project timelines, status updates, and documentation to help ensure work progresses efficiently and resources are used appropriately. • Prepare and maintain reports, track key activities, and communicate project information clearly to department leadership and stakeholders. • Support managers with day-to-day operational coordination, including administrative processes, paperwork flow, and follow-up on action items. • Partner with internal departments, customers, and external vendors to facilitate communication, resolve issues, and keep initiatives moving forward. • Assist with recruitment-related activities such as coordinating hiring steps, onboarding logistics, and orientation support for new team members. • Monitor compliance-related administrative tasks, including timely collection of evaluations, required documentation, and departmental training follow-up. • Oversee supply and equipment tracking, help organize inventory reviews, and contribute to cost-monitoring updates for staff and leadership meetings. • Plan and coordinate meetings, workshops, and departmental events, including scheduling, materials preparation, and onsite support as needed. • Take ownership of assigned special projects, provide progress updates, and complete additional related duties within established deadlines.
2026-07-29T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives in Palo Alto, California. This Long-term Contract position will work closely with leadership to organize projects, oversee operational workflows, and help keep administrative, financial, and personnel-related activities on track. The role requires strong communication, sound judgment, and the ability to coordinate across internal teams and external partners in a fast-paced environment. Responsibilities: • Coordinate project timelines, track progress, and maintain clear documentation for each phase to support successful completion of departmental initiatives. • Prepare reports and monitor resource usage to help ensure staff, materials, and budgets are aligned with project and operational needs. • Lead or support special projects, facilitate meetings or workshops, and present updates, findings, and recommendations to stakeholders. • Serve as a central point of contact between the department, internal service teams, customers, and vendors to promote effective collaboration and timely follow-through. • Guide administrative workflows by improving process organization, managing documentation, and helping maintain efficient handling of departmental paperwork. • Support human resources activities by coordinating hiring steps, assisting with onboarding, tracking required evaluations, and monitoring compliance-related training completion. • Oversee supplies and equipment coordination, conduct periodic inventory reviews, and provide reports on usage, availability, and cost control efforts. • Plan and coordinate department events and carry out additional assignments within established deadlines as business needs evolve.
2026-08-10T00:00:00Z

Human Resources Coordinator

Oakland, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Position SummaryCoordinate HR operations, recruitment activities, onboarding, benefits administration, and employee programs.Responsibilities<ul><li>Coordinate recruitment and interview scheduling.</li><li>Administer onboarding and offboarding processes.</li><li>Maintain HRIS and personnel records.</li><li>Support benefits administration.</li><li>Assist with employee relations and compliance initiatives.</li></ul>
2026-07-31T00:00:00Z

Procurement Director

Oakland, CA
onsite
Permanent / Full Time
150000 - 170000 USD / Yearly
We are looking for a Director of Procurement to lead purchasing activities and strengthen sourcing practices for our Oakland, California operations. This role focuses on managing end-to-end procurement activities, improving buying efficiency, and supporting sound commercial decisions across the organization. The ideal candidate brings strong experience in supplier engagement, contract discussions, and purchase order oversight while maintaining high standards of compliance and cost control. Responsibilities:<ul><li>Lead purchasing activities by researching suppliers, managing bids, comparing options, and negotiating pricing and contracts.</li><li>Oversee purchasing operations, including purchase requests, purchase orders, budget tracking, spending reports, inventory oversight, and process improvements.</li><li>Work with leadership and departments to support purchasing needs, provide training and guidance, assist with IT purchases, and improve procurement processes.</li><li>Develop and enforce purchasing policies, standardize procedures, manage vendor contracts, and identify cost-saving opportunities.</li><li>Manage vendor agreements, track renewals and compliance, maintain accurate records, coordinate contract reviews, and resolve vendor issues when needed.</li></ul>
2026-08-14T00:00:00Z

Procurement Director

Brisbane, CA
onsite
Temporary / Contract
70 - 90 USD / Hourly
Our biotech client just got hit with a resignation. They need an interim procurement director to step in as soon as 8/24/26. This is a 2 day/week onsite role, 3 days remote. It will start out as a 6-month, hourly W2 role via Robert Half Management Resources, however the hope is that you convert to an FTE. Advanced proficiency with Coupa is a mandatory requirement. Prior experience within the biotechnology industry is not required. So if you have want to gain experience in biotech, this could be your opportunity. Please apply to this role asap!
2026-08-11T00:00:00Z

Billing Coordinator

Benicia, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and highly organized Billing Coordinator / Project Administrator to join our team. This role is responsible for supporting project billing, invoice processing, reporting, and administrative functions for multiple projects. The ideal candidate will have strong Excel skills, excellent data entry accuracy, and the ability to work closely with project managers and operations leadership in a fast-paced environment. Key Responsibilities<ul><li>Set up and process invoices based on customer-specific billing requirements and within PENTA</li><li>Track invoice activity, including missing invoices, invoices not sent, and pending invoices</li><li>Enter and maintain billing data, change orders, and project-related information in project tracking systems and Excel</li><li>Work closely with Project Managers and the Operations Manager to support project billing and reporting needs</li><li>Coordinate project-related activities, including meetings, agendas, and meeting notes</li><li>Add crew workers to weekly roll-up reports and update billing information as needed</li><li>Create bid folders and generate invoices</li><li>Assist with the preparation of regularly scheduled and ad hoc reports</li><li>Respond to internal requests and provide information as needed</li><li>Generate reports and support multiple ongoing projects</li><li>Perform administrative duties such as filing, typing, copying, binding, and scanning</li><li>Draft letters and emails on behalf of office staff</li><li>Maintain electronic and manual filing systems</li><li>Handle sensitive and confidential information with professionalism and discretion</li></ul> If you are interested in this opportunity, please feel free to apply to this job or contact Dennis Brinkmann at 925-271-4809
2026-08-04T00:00:00Z

Human Resources (HR) Coordinator

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a PART TIME Human Resources (HR) Coordinator to support a busy healthcare organization in San Francisco, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing employee support, HR administration, and compliance-focused coordination in a fast-paced setting. The role will serve as a key point of contact for staff and physicians while helping maintain smooth people operations across the employee experience. (30 hours a week) Responsibilities:• Provide daily support for HR operations by assisting employees and physicians with questions related to policies, programs, and workplace processes.• Guide employees through key stages of employment, including pre-employment coordination, onboarding activities, offboarding tasks, and maintenance of personnel documentation.• Oversee benefits administration by helping team members understand available medical, dental, retirement, and leave offerings and resolving related issues.• Coordinate leave administration in accordance with California requirements and internal guidelines, ensuring timely documentation and consistent follow-up.• Create, organize, and refine HR procedures and workflow documentation to strengthen efficiency, accuracy, and standardization across people operations.• Maintain dependable employee records within HR systems, benefits tools, and spreadsheet trackers, with close attention to data integrity in a manual processing environment.• Work closely with managers and staff to address HR matters involving compliance, payroll questions, benefits coordination, and employee records.• Support candidate screening processing and related new employee administrative steps to help ensure a smooth and compliant onboarding experience. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013472752**
2026-08-17T00:00:00Z

Procurement Analyst

Hayward, CA
onsite
Permanent / Full Time
95000 - 120000 USD / Yearly
We are looking for a Procurement Analyst to support strategic purchasing and supply planning for a food-focused operation in the East Bay,California. This role is ideal for someone who can balance cost control, supplier performance, and product availability while working in a fast-paced environment. Experience connected to the food sector is highly valued, and familiarity with school meal programs would be especially beneficial. Responsibilities:• Analyze purchasing activity, pricing trends, and supplier performance to identify savings opportunities and strengthen procurement decisions.• Coordinate with internal teams to maintain steady product availability, align purchasing plans with operational demand, and reduce supply disruptions.• Support sourcing initiatives by gathering quotes, comparing vendor proposals, and contributing to commercial negotiations.• Review contracts, purchase terms, and supplier commitments to help ensure favorable pricing, service levels, and compliance standards.• Monitor inventory movement and logistics patterns to improve replenishment timing and overall supply chain efficiency.• Prepare reports and recommendations for stakeholders on spend patterns, vendor results, and procurement performance metrics.• Build and maintain productive relationships with suppliers to improve communication, service reliability, and issue resolution.• Assist with procurement process updates, including operational changes or system-related transitions, to support continuity and accuracy in purchasing activities.
2026-08-08T00:00:00Z

Data Center Procurement Manager

San Francisco, CA
remote
Temporary / Contract
95 - 110 USD / Hourly
We are looking for an experienced Data Center Procurement Manager to lead sourcing strategy and procurement operations for critical infrastructure initiatives in California. This is a long-term contract opportunity suited for a senior-level candidate who can bring structure, direction, and momentum to a fast-paced environment while partnering closely with procurement leadership and cross-functional stakeholders. The ideal candidate brings deep familiarity with data center ecosystems and can operate effectively in evolving processes while driving measurable business value. Responsibilities: • Develop and refine procurement frameworks, sourcing models, and operational templates to support data center-related purchasing activities. • Lead strategic procurement efforts for data center infrastructure, equipment, and services, aligning decisions with business priorities and delivery timelines. • Collaborate directly with senior procurement leadership and maintain close coordination with external advisory partners to ensure effective execution. • Evaluate vendors, negotiate commercial terms, and manage supplier relationships across complex data center categories. • Create practical processes that improve consistency, transparency, and scalability within a rapidly changing work environment. • Provide senior-level guidance on procurement strategy by applying strong knowledge of data center operations, technologies, and facility requirements. • Work cross-functionally with internal teams to assess needs, define sourcing approaches, and support timely procurement outcomes. • Adapt quickly to shifting priorities and ambiguous situations while maintaining strong engagement with stakeholders and team members.
2026-08-17T00:00:00Z

Workplace Exp Coordinator

San Francisco, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Position SummaryAs a Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests at a designated building.This role is part of the Workplace Experience function, providing exceptional service to clients, employees, and visitors while supporting the day-to-day operations of the office.Day-to-Day Responsibilities<ul><li>Serve as the first point of contact for employees, guests, and visitors.</li><li>Greet visitors, issue visitor and parking passes, and follow security protocols.</li><li>Answer incoming phone calls and provide exceptional customer service.</li><li>Coordinate workplace services, including mail, office supplies, onboarding, and maintenance requests.</li><li>Organize and support on-site meetings and events, including room setup, teardown, and supply coordination.</li><li>Respond to employee and guest inquiries or concerns with professionalism.</li><li>Coordinate with vendors providing workplace services and supplies.</li><li>Follow building security and emergency procedures.</li><li>Create presentations and communicate information to teams as needed.</li><li>Assist with general office upkeep, including resetting meeting spaces and maintaining common areas.</li></ul>
2026-07-24T00:00:00Z

Supply Chain Manager

Orinda, CA
onsite
Permanent / Full Time
145000 - 175000 USD / Yearly
We are looking for an experienced Supply Chain Manager to lead core planning, sourcing, inventory, logistics, and distribution functions in the San Francisco East Bay, California. This position blends strategic oversight with hands-on operational leadership to strengthen service performance, improve efficiency, and support business growth. The ideal candidate brings strong judgment, data-driven decision-making, and the ability to align cross-functional teams and external partners around shared supply chain goals. Responsibilities:• Shape and carry out supply chain plans that improve operational performance, support customer demand, and enable long-term business objectives.• Direct inventory planning, replenishment activities, transportation coordination, and distribution execution to maintain product availability at appropriate stock levels.• Identify process gaps and lead improvement efforts that lower costs, raise service quality, and streamline day-to-day workflows.• Track key supply chain metrics, analyze performance trends, and recommend corrective actions to strengthen overall results.• Anticipate operational disruptions and develop practical contingency plans to reduce risk across sourcing, logistics, and fulfillment activities.• Build productive partnerships with suppliers and logistics providers, managing service expectations, performance reviews, and ongoing accountability.• Lead commercial discussions with external partners, including contract terms and service standards, to secure reliable and cost-effective support.• Work closely with internal departments to coordinate priorities, resolve operational challenges, and ensure supply chain activities align with company needs.• Coach and develop team members, set clear expectations, and promote a culture focused on ownership, collaboration, and continuous improvement
2026-08-06T00:00:00Z