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6 results for Front Office Coordinator in Mountain View, CA

Office Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
THE PERSON WHO KEEPS EVERYTHING MOVING.A growing professional services organization in Carlsbad is looking for an Office Operations Coordinator to become a central part of its day-to-day operations. This position is perfect for someone who is naturally organized, enjoys solving problems, and doesn't need to be told what needs to be done next. You'll work across administration, vendors, facilities, purchasing, employee support, scheduling, and special projects, making this a much broader opportunity than a traditional Administrative Assistant position.WHAT YOU'LL BE DOING<ul><li>Coordinate daily office operations and administrative needs</li><li>Manage office supplies, equipment, and inventory</li><li>Communicate with vendors and building management</li><li>Coordinate maintenance and facility requests</li><li>Assist with employee onboarding logistics</li><li>Schedule meetings and internal events</li><li>Prepare documents, spreadsheets, and reports</li><li>Process purchase orders and office-related invoices</li><li>Maintain organized digital and physical records</li><li>Coordinate visitors and office access</li><li>Assist with travel and meeting arrangements</li><li>Support leadership with special projects</li><li>Help develop and improve administrative procedures</li><li>Track office expenses and operational requests</li><li>Serve as a go-to resource for employees needing operational support</li></ul>
2026-09-02T00:00:00Z

Client Services Coordinator

Fallbrook, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
You're the person who makes sure the client experience feels effortless.A growing healthcare organization in Fallbrook is looking for a Client Services Coordinator to serve as a primary point of contact for clients while supporting the internal operations team. This role blends customer service, scheduling, documentation, and administrative coordination, making it a strong opportunity for someone who enjoys working with people but wants more responsibility than a traditional front-desk role. Your day will include<ul><li>Respond to client inquiries by phone and email</li><li>Coordinate appointments and service schedules</li><li>Maintain accurate client records</li><li>Follow up on outstanding documentation</li><li>Assist with account and service questions</li><li>Coordinate communication between clients and internal teams</li><li>Update information in company systems</li><li>Prepare client correspondence and documentation</li><li>Track open service requests</li><li>Escalate complex issues appropriately</li><li>Assist with reporting and administrative projects</li><li>Maintain confidentiality of sensitive client information</li></ul>
2026-08-28T00:00:00Z

Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
If you're the person who makes the sales team look organized, this could be your next move.A growing consumer products company in Carlsbad is looking for a Sales Operations Coordinator to help keep its sales organization running smoothly. This is a great opportunity for someone who likes a mix of customer interaction, CRM management, reporting, order coordination, and problem-solving.You won't be sitting on the sidelines. You'll work directly with Sales, Operations, Customer Service, and Accounting to make sure opportunities, orders, and customer requests don't get lost in the shuffle.What you'll own<ul><li>Maintain accurate customer and sales information within the CRM</li><li>Assist with quotes, proposals, sales orders, and customer documentation</li><li>Track open orders and communicate updates to customers</li><li>Coordinate with Operations and Shipping on order fulfillment</li><li>Prepare weekly sales reports and dashboards</li><li>Monitor outstanding customer requests and follow up with internal teams</li><li>Assist sales representatives with presentations and account information</li><li>Research pricing, inventory, and product availability</li><li>Help maintain sales forecasts and pipeline information</li><li>Coordinate meetings and customer-related activities</li><li>Identify gaps in processes and suggest improvements</li><li>Support special projects for the Sales and Operations teams</li></ul>
2026-08-21T00:00:00Z

Field Operations Coordinator

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Half office. Half problem-solving. Zero boring days.A growing construction and engineering company in Rancho Bernardo is looking for a Field Operations Coordinator to support project teams and keep day-to-day field activity organized. This role is perfect for someone who doesn't want to sit behind a desk doing repetitive administrative work. You'll coordinate with Project Managers, vendors, field employees, subcontractors, and clients to make sure information, materials, schedules, and documentation are where they need to be. 🛠️ Your day could include:<ul><li>Coordinate communication between field and office teams</li><li>Track project schedules and deadlines</li><li>Assist with material and equipment coordination</li><li>Maintain project documentation</li><li>Follow up with vendors and subcontractors</li><li>Track outstanding requests and approvals</li><li>Assist with purchase orders and invoices</li><li>Prepare daily and weekly project reports</li><li>Coordinate meetings and site visits</li><li>Maintain employee and project records</li><li>Help resolve scheduling and documentation issues</li><li>Assist Project Managers with special projects</li><li>Support project closeout activities</li></ul>
2026-08-24T00:00:00Z

Office and Operations Manager

San Marcos, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
You keep the business moving when everyone else is focused on their own job.A growing professional services organization in San Marcos is looking for an Office & Operations Manager to oversee the company's day-to-day administrative infrastructure. This is much more than managing an office. You'll coordinate vendors, facilities, purchasing, employee support, budgets, systems, and internal processes while working directly with company leadership.Your responsibilities<ul><li>Oversee daily office and workplace operations</li><li>Manage vendors, service providers, and building relationships</li><li>Coordinate office purchasing and supplies</li><li>Review invoices and operational expenses</li><li>Assist with departmental budgets</li><li>Support employee onboarding logistics</li><li>Coordinate office events and meetings</li><li>Maintain workplace policies and procedures</li><li>Oversee facilities requests and maintenance</li><li>Manage office equipment and technology needs</li><li>Develop and improve administrative workflows</li><li>Maintain operational documentation</li><li>Prepare reports for leadership</li><li>Coordinate special projects</li><li>Identify inefficiencies and recommend solutions</li></ul>
2026-09-01T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a personable and dependable Receptionist to support daily front desk operations for a CPA firm in San Diego, California. This Contract position is ideal for someone who enjoys helping clients, managing a high volume of incoming calls, and keeping the office organized. The person in this role will serve as the first point of contact for visitors and callers while providing consistent administrative support through scheduling and calendar coordination. Responsibilities: • Manage a busy front desk and respond to approximately 50 to 100 incoming calls each day using Ring Central and a multi-line phone system. • Welcome clients and visitors in a detail-oriented manner, creating a positive and organized front office experience. • Direct calls to the appropriate team members, take accurate messages, and ensure timely communication across the office. • Provide light scheduling support by coordinating appointments and updating calendars in Outlook and Google Calendar. • Maintain a reliable presence at the front desk and deliver attentive customer service throughout the workday. • Assist with general reception and administrative tasks that help keep daily office operations running smoothly.
2026-09-03T00:00:00Z