<p>Robert Half's client is seeking an Administrative Assistant to join a non-profit organization in Martinez, California. In this PART-TIME, contract position, you will play a vital role in supporting office operations, handling public inquiries, and ensuring accurate documentation and records management. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining high levels of organization.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Respond to public inquiries, route requests to appropriate departments, and provide excellent customer service.</p><p>• Manage claims processing by logging, coordinating, and tracking deadlines while maintaining accurate documentation.</p><p>• Handle requests under the California Public Records Act by clarifying inquiries, coordinating searches, and preparing responsive records.</p><p>• Organize, index, and maintain records through filing, scanning, and retention tracking according to established schedules.</p><p>• Provide administrative support such as preparing documents, entering data, scheduling appointments, and maintaining office logs.</p><p>• Assist with clerical accounting tasks, including processing invoices, purchase requests, and reimbursements while maintaining accurate records.</p><p>• Utilize office software and document management systems, ensuring confidentiality of sensitive information.</p><p>• Support the City Clerk with daily office functions and ensure compliance with policies and standards.</p><p>• Maintain clear and effective communication and business correspondence in all interactions.</p><p>• Prioritize tasks effectively and work independently while managing multiple deadlines.</p><p><br></p><p>If you are interested in this part-time Administrative Assistant position, please submit your resume today!</p>
<p>Robert Half is looking to fill a 5-month Executive Assistant contract with one of our top clients in San Bruno. This is a maternity leave coverage supporting the CEO. The company itself focuses on waste disposal, but in a very modern way. They use a technology that fully automates food recycling by transforming almost anything — even the bones — into food for the Earth. </p><p><br></p><p>The role will start in early February and is full-time on-site Monday through Friday. Pay is DOE. If interested in having a conversation, simply reply with a few good times to connect this week. We are looking to hold interviews in early January. Please find the description below and if interested, apply now. I am looking to present profiles to our client ASAP. Do not wait! Apply now! </p><p><br></p><p>Job Description:</p><ul><li>Be a strategic force multiplier for the CEO—bringing structure, foresight, and calm to a fast-moving, high-impact environment.</li><li>Own and optimize the CEO’s calendar with precision and intent, ensuring time is aligned to company priorities and long-term strategy, in close partnership with the President’s Executive Assistant.</li><li>Collaborate seamlessly with the CEO’s Family Assistant to support Family Office needs and personal commitments, creating a unified and thoughtful approach to time management.</li><li>Anticipate needs before they arise, proactively orchestrating meetings, travel, and priorities so the CEO can focus on what matters most.</li><li>Plan and execute executive meetings, internal events, and complex, multi-location travel with confidence and excellence.</li><li>Serve as a trusted ambassador for the CEO—representing their professionalism and warmth whether in the office, at home, or at external events.</li><li>Manage highly sensitive information with impeccable discretion, integrity, and judgment.</li></ul><p><br></p>
<ul><li>Manage complex calendars, schedule meetings, and coordinate events for C-suite executives</li><li>Prepare and organize materials for meetings, presentations, and demos with internal and external stakeholders</li><li>Handle confidential communications, screen calls, and triage correspondence</li><li>Plan and execute travel arrangements, including itineraries and expense management</li><li>Support cross-functional project tracking and information flow between teams</li><li>Draft memos, emails, and reports; assist with document preparation and editing</li><li>Maintain relationships with investors, clients, and business partners</li><li>Conduct research and compile data for executive decision-making</li><li>Assist with onboarding and logistics for new hires and visiting guests</li><li>Uphold organizational standards, adapting to rapidly evolving business priorities</li></ul><p><br></p>
<ul><li>Manage complex calendars, schedule meetings, and coordinate events for C-suite executives</li><li>Prepare and organize materials for meetings, presentations, and demos with internal and external stakeholders</li><li>Handle confidential communications, screen calls, and triage correspondence</li><li>Plan and execute travel arrangements, including itineraries and expense management</li><li>Support cross-functional project tracking and information flow between teams</li><li>Draft memos, emails, and reports; assist with document preparation and editing</li><li>Maintain relationships with investors, clients, and business partners</li><li>Conduct research and compile data for executive decision-making</li><li>Assist with onboarding and logistics for new hires and visiting guests</li><li>Uphold organizational standards, adapting to rapidly evolving business priorities</li></ul><p><br></p>
<p>Our client, a distinguished historical location, is seeking a part-time Administrative Assistant on a contract basis in Oakland, California. This part-time role offers an exciting opportunity to contribute to the efficient management of donor databases and support administrative operations in a dynamic environment. The ideal candidate will have experience with donor management systems and a passion for maintaining organization and accuracy in administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update donor information using DonorPerfect and Raiser’s Edge systems.</p><p>• Perform accurate data entry to ensure the integrity of records and donor details.</p><p>• Provide general administrative support, including scheduling meetings and preparing reports.</p><p>• Assist in implementing new technology solutions to enhance administrative workflows.</p><p>• Respond to inquiries and maintain attentive and precise communication with donors and stakeholders.</p><p>• Organize and maintain office files, both digitally and physically, for easy access.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Generate detailed reports and analytics related to donor contributions and trends.</p><p>• Support event planning and coordination efforts as needed.</p>
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-permanent Sr. Administrative Assistant. This role is 100% onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Sr. Administrative Assistant duties Include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Sr. Administrative Assistant position, submit your resume today!</p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis for a two-month period. This part-time position is based in San Carlos, California, and offers an excellent opportunity to support essential office operations in a dynamic environment. The ideal candidate will be organized, efficient, and ready to contribute to a variety of administrative tasks.<br><br>Responsibilities:<br>• Organize and maintain office files, ensuring accurate and efficient record-keeping.<br>• Prepare and pack items, such as backpacks, for shipping with attention to detail.<br>• Manage basic inventory tasks, including tracking and restocking supplies as needed.<br>• Assist with moving boxes and preparing the office for reentry.<br>• Perform general administrative duties, including data entry and light correspondence.<br>• Operate within Microsoft Office Suite to create, edit, and manage documents.<br>• Ensure the office environment remains tidy and functional throughout the project.<br>• Collaborate with team members to meet project deadlines and objectives.
<p>Are you a strategic thinker, master communicator, and calendar management guru? We’re seeking an exceptional Executive Assistant to join our team in Walnut Creek, CA and support senior leadership in a fast-paced, highly impactful environment.</p><p><br></p><p><strong>Why You’ll Love This Role:</strong> You’ll go beyond classic administrative duties and play a key part in driving operational efficiency. You’ll manage complex schedules, solve problems proactively, and serve as the go-to resource for executive support—helping our leaders stay focused on what matters most.</p><p><strong>What the Executive Assistant Will Do:</strong></p><ul><li>Coordinate and optimize busy executive calendars, ensuring meetings, appointments, and priorities are seamlessly managed</li><li>Anticipate needs and proactively remove roadblocks, using strategic thinking to support leaders’ goals</li><li>Prepare materials and organize travel, meetings, presentations, and communications with professionalism and attention to detail</li><li>Serve as a trusted liaison between executives and internal/external partners, drafting essential correspondence and organizing briefings</li><li>Maintain confidential documents, process expenses, and contribute to process improvements across teams</li><li>Support workflow automation initiatives and leverage digital tools to maximize productivity</li><li>Tackle challenges before they arise—your problem-solving skills will set you apart!</li></ul><p>If you are interested in this Executive Assistant role, please submit your application today!</p>
<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments, ensuring optimal time management for senior leaders.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents.</li><li>Arrange complex domestic and international travel itineraries, including transportation, accommodations, and expense reports.</li><li>Serve as a liaison between executives, staff, clients, and external partners, handling inquiries and requests with professionalism.</li><li>Organize and support meetings, including agenda creation, document preparation, and meeting minutes.</li><li>Assist with confidential and sensitive information, maintaining strict confidentiality at all times.</li><li>Track deadlines, prioritize incoming requests, and manage multiple tasks efficiently in a fast-paced environment.</li><li>Assist with special projects and provide ad hoc support as needed to ensure organizational objectives are met.</li></ul>
<p>We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.</p><p>• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.</p><p>• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.</p><p>• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.</p><p>• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.</p><p>• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.</p><p>• Maintain confidentiality and discretion while managing sensitive information and communications.</p><p>• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.</p><p>• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **</p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership at a construction company located in Milpitas, California. This is a contract position requiring exceptional multitasking skills, attention to detail, and the ability to manage sensitive information with the utmost confidentiality. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication across various stakeholders.<br><br>Responsibilities:<br>• Act as a trusted liaison for the executive office, fostering strong relationships with internal teams and external partners.<br>• Manage calendars, schedule meetings, and prepare necessary materials to ensure smooth daily operations.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and transportation.<br>• Handle expense reports, budget tracking, and vendor management for executive needs.<br>• Assist in the planning and execution of company-wide events and special engagements.<br>• Prepare presentations and communication materials, ensuring readiness for executive meetings.<br>• Maintain records, documents, and policies, providing support for reporting and compliance.<br>• Lead or assist with special projects, conducting research and analysis to deliver actionable insights.<br>• Mentor and collaborate with administrative staff, sharing knowledge and supporting their ongoing development.<br>• Identify and implement process improvements to enhance operational efficiency.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Francisco, California. This Contract position requires exceptional attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will excel in calendar management, travel coordination, and executive meeting preparation.<br><br>Responsibilities:<br>• Maintain and manage executives’ calendars, ensuring scheduling conflicts are avoided and priorities are met.<br>• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Prepare detailed travel itineraries and ensure all arrangements align with the executives’ preferences.<br>• Organize and schedule executive meetings, including handling logistics such as venue bookings and technology setup.<br>• Act as the primary point of contact for executives, handling communication and correspondence with professionalism.<br>• Assist in preparing meeting agendas and compiling relevant documents for presentations.<br>• Monitor and respond to emails on behalf of executives, ensuring urgent matters are addressed promptly.<br>• Handle confidential information with discretion and maintain a high level of professionalism at all times.<br>• Collaborate with other departments to facilitate seamless communication and support for executives.<br>• Ensure all administrative tasks are completed in a timely and accurate manner.
<p>Robert Half's Fabrication client is in need of an Administrative Assistant. This role is 100% on-site. In this role, you will support daily administrative operations, ensuring the office runs smoothly and efficiently.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>- Answer the phones, greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals. Low walk ins. Hardly any calls.</p><p>- Data Entry into Excel, and Smartsheet</p><p>- Prepare outgoing mail and correspondence, including e-mails.</p><p>- Order office supplies and replenish the kitchen with snacks, office supply inventory.</p><p>- Running daily reports in SAP and then emailing the group</p><p>- In the morning, they check the timesheets that the superintendent send in, missing timecard/attendance tracking</p><p><br></p><p>If you are interested in this Administrative Assistant role, submit your resume today!</p>
