Add your latest resume to match with open positions.

42 results for Senior Executive Assistant in San Rafael, CA

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-07-30T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
60 - 62 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a fast-paced investment advisory environment in San Francisco, California. This Contract to permanent opportunity is ideal for someone who excels at keeping executives organized, anticipating needs, and ensuring daily operations run smoothly. The right candidate will bring strong judgment, excellent communication, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Oversee complex executive calendars, balancing shifting priorities and ensuring meetings are scheduled efficiently.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Coordinate meeting schedules for leadership, confirming attendees, preparing agendas, and handling logistical details.• Serve as a key point of support for executive day-to-day activities, helping maintain organization and timely follow-through on important matters.• Manage travel changes and last-minute adjustments with a calm, solutions-focused approach.• Prepare materials and coordinate details for executive meetings to help sessions run smoothly and productively. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013474901**
2026-07-31T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Position SummaryProvide high-level support to senior leadership through calendar management, project coordination, and confidential administrative support.Responsibilities<ul><li>Manage complex executive calendars.</li><li>Coordinate travel arrangements.</li><li>Prepare presentations and reports.</li><li>Serve as liaison between executives and stakeholders.</li><li>Support strategic projects and initiatives.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Berkeley, CA
onsite
Temporary / Contract
35 - 42 USD / Hourly
Position: Executive Assistant (temp)Location: On-site, Berkeley, CASchedule: Full Time Duration: 3 months We're seeking a highly organized and proactive Executive Assistant to provide high-level support to executive leadership. This role is ideal for an experienced administrative professional who enjoys managing multiple priorities, coordinating with stakeholders, supporting strategic initiatives, and helping executives stay organized and effective. The successful candidate will be a resourceful problem-solver who thrives in a fast-paced environment, exercises sound judgment, and excels at building relationships across teams, vendors, and executive-level partners. Key Responsibilities<ul><li>Manage complex calendars, scheduling meetings, committee sessions, conferences, and executive appointments.</li><li>Coordinate internal and external meetings, including agendas, logistics, meeting materials, attendee communications, and follow-up action items.</li><li>Serve as a primary point of contact for executives, board members, committee members, vendors, and key stakeholders.</li><li>Arrange travel, accommodations, conference registrations, and related logistics.</li><li>Prepare and process expense reports, invoices, vendor payments, and purchase requests.</li><li>Support conference and event planning efforts, including attendee management, sponsorship tracking, vendor coordination, and onsite logistics support.</li><li>Assist with communications initiatives, website updates, content coordination, and brand-related projects.</li><li>Develop presentations, reports, spreadsheets, agendas, and executive briefing materials using Microsoft Office tools.</li><li>Coordinate special projects, committee activities, and operational initiatives as assigned.</li><li>Maintain confidential information with the highest level of professionalism and discretion.</li><li>Partner with internal teams and external vendors to ensure projects and events remain on track.</li></ul>
2026-07-17T00:00:00Z

Executive Assistant

Fairfield, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Fairfield, California. This Contract position calls for an experienced, detail-oriented individual who can manage shifting priorities, maintain discretion, and keep executive operations running smoothly in a fast-paced setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to coordinate effectively with internal teams and external partners. Responsibilities: • Oversee a demanding executive calendar by arranging meetings, resolving scheduling conflicts, and ensuring leadership commitments are organized efficiently. • Coordinate domestic and international travel plans, including transportation, lodging, detailed itineraries, and post-trip expense documentation. • Develop well-crafted presentations, briefing materials, agendas, and summary documents for leadership discussions and board-facing meetings. • Participate in meetings when needed to capture key decisions, document action items, and follow through on outstanding deliverables. • Serve as a central point of contact between the executive office and employees, clients, vendors, and other business stakeholders. • Handle confidential files, business records, and sensitive correspondence with discretion and care. • Support executive meetings, leadership events, and company functions by managing logistics and ensuring materials are prepared in advance. • Assist with special assignments and cross-department initiatives that require coordination, tracking, and proactive communication. • Anticipate upcoming deadlines and executive needs, helping leadership stay focused on strategic priorities.
2026-07-28T00:00:00Z

Administrative Assistant, Executive Office

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position SummarySupport executive leadership by managing schedules, correspondence, meetings, and administrative operations for the Executive Office.Responsibilities<ul><li>Manage executive calendars and appointments.</li><li>Prepare reports and correspondence.</li><li>Coordinate meetings and board-related activities.</li><li>Maintain confidential files.</li><li>Assist with special projects.</li></ul>
2026-07-31T00:00:00Z

Sr. Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to join a contract opportunity within the financial services industry in San Francisco, California. This role supports senior leaders and broader teams by coordinating daily administrative activities, keeping schedules on track, and helping the office operate efficiently. The position is best suited for someone who brings strong judgment, excellent organization, and an effective approach in a fast-paced, detail-oriented environment. Responsibilities: • Deliver senior-level administrative support to Partners, Managing Directors, and designated business teams, while helping manage evolving day-to-day priorities. • Coordinate complex calendars in Microsoft Outlook, balancing scheduling conflicts, urgent requests, and meetings involving multiple internal and external participants. • Arrange domestic and international travel plans, including lodging, transportation, detailed itineraries, and timely adjustments when plans change. • Prepare, submit, and reconcile expense reports through Concur in line with company policies and reporting deadlines. • Participate in front-desk coverage by welcoming guests, answering incoming calls, and maintaining a detail-oriented reception experience. • Organize in-office meetings by securing conference space, coordinating audiovisual needs, arranging catering, and preparing meeting materials. • Maintain orderly digital and physical records, including shared files and documentation, with a high level of accuracy and attention to detail. • Contribute to office operations by monitoring common-area supplies, supporting kitchen upkeep, and helping maintain a clean and functional workspace. • Assist with special assignments and cross-functional administrative initiatives that support business operations across the firm.
2026-07-31T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This is a Contract position suited for someone who can keep workflows organized, communicate professionally with employees and visitors, and handle a variety of clerical tasks with accuracy. The ideal candidate is comfortable working with office technology, maintaining records, and ensuring administrative activities run smoothly. Responsibilities: • Coordinate day-to-day administrative activities to help the office operate efficiently and stay organized. • Welcome visitors, answer incoming communications, and provide courteous assistance to staff and the public. • Prepare, update, and maintain files, records, and other documentation with a high level of accuracy. • Perform data entry and manage administrative information across office software and digital systems. • Schedule meetings, support calendar coordination, and assist with virtual meeting arrangements when needed. • Create and format correspondence, reports, and other routine documents using standard office applications. • Monitor office tasks, track priorities, and follow through on assignments to meet deadlines effectively.
2026-07-30T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an experienced Administrative Assistant to support a member-focused organization in California. This contract-to-permanent position is well suited for someone who thrives in a service-driven setting and can confidently assist executives, members, and guests with a high level of care. The role offers a consistent weekly schedule of approximately 30-40 hours, with occasional evening or weekend support tied to events and member needs. Responsibilities: • Coordinate room bookings, meeting arrangements, and space usage requests to keep daily operations organized and efficient. • Monitor a shared email inbox, address questions promptly, and ensure follow-up items are completed on time. • Receive incoming phone calls, provide courteous assistance, and route messages or inquiries to the appropriate contacts. • Maintain up-to-date records by entering, reviewing, and adjusting member and administrative information as needed. • Prepare documents, spreadsheets, and other office materials using Microsoft Office tools to support routine business activities. • Provide logistical support for events, including readiness before functions and assistance during occasional evening programs. • Partner with internal team members to deliver a smooth, welcoming, and attentive experience for members and visitors. • Support front office and general administrative tasks while balancing multiple requests in a fast-paced environment.
2026-07-30T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to support management and office operations in San Francisco, California. This contract-to-permanent opportunity is ideal for someone who thrives in a client-focused services setting, can manage shifting priorities with confidence, and communicates effectively with both internal teams and external contacts. The role requires sound judgment, strong organization, and a high level of discretion while helping leaders stay focused on client and business priorities. Responsibilities: • Provide day-to-day administrative support to managers and operations leadership, ensuring calendars, documents, and priorities remain organized and up to date. • Coordinate client and internal meetings, prepare correspondence and engagement-related materials, and facilitate timely collection of electronic signatures. • Retrieve files from secure online platforms, maintain structured digital records, and create reports or summaries requested by leadership. • Assist with client-facing administrative activities and contribute to smooth execution of ongoing engagements and office workflows. • Partner with the broader administrative team to improve processes, strengthen service levels, and support efficient daily operations. • Serve as backup coverage for front office and administrative tasks, including answering calls, welcoming visitors, and directing guests to meeting spaces. • Handle incoming and outgoing mail, scanning, shipping coordination, and related office support activities as needed. • Support conference room scheduling, maintain tidy shared spaces, and help ensure the office presents a well-organized environment at all times.
2026-07-27T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
22 - 35 USD / Hourly
Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li><li>Provide general support to staff and assist with special projects as needed.</li></ul>
2026-07-30T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Administrative AssistantJob Description:A growing organization is seeking a detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys multitasking, providing administrative support, and ensuring efficient workflow across departments.Responsibilities:<ul><li>Answer phones and manage email correspondence</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, presentations, and documents</li><li>Maintain filing systems and records</li><li>Order office supplies and coordinate vendors</li><li>Assist with special projects as needed</li></ul>
2026-07-17T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
We are looking for an Administrative Assistant to support patient access operations in Redwood City, California. This Long-term Contract position focuses on accurate registration, insurance verification, document handling, and front-line service for patients and clinical teams. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage a high-volume environment while maintaining professionalism and accuracy. Responsibilities: • Manage patient intake and registration activities by gathering demographic details, confirming coverage, and ensuring records are complete and accurate. • Collect required signatures, copayments, deductibles, and deposits while explaining necessary forms and procedures in a clear and respectful manner. • Review and upload registration documents before the end of each shift to maintain complete and accessible patient files. • Use payer portals and electronic tools to verify insurance eligibility and confirm patient information efficiently. • Coordinate closely with clinical and registration teams to deliver wristbands, face sheets, labels, and related materials promptly. • Respond to updates from nursing staff and process notifications or account changes with attention to timing and accuracy. • Provide courteous assistance to patients and visitors, including obtaining approval from clinical staff when visitor authorization is required. • Safeguard patient valuables and follow department procedures, downtime workflows, and equipment-use standards to support smooth daily operations. • Contribute to team effectiveness by assisting coworkers, prioritizing tasks during busy periods, and participating in meetings or training sessions as needed.
2026-07-17T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-07-31T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support a contract company celebration in Alameda, California. This is a Contract position suited for someone who enjoys helping guests, keeping activities organized, and contributing to a welcoming event environment. The person in this role will assist with attendee interactions, event coordination tasks, and general on-site support throughout the assignment. Responsibilities: • Manage attendee sign-in activities and help maintain an orderly arrival process. • Greet guests warmly and offer attentive assistance throughout the event. • Contribute to event preparation before opening and assist with breakdown tasks after the event concludes. • Support activity stations and engagement areas to help participants have a smooth experience. • Guide visitors to key event spaces and provide clear directions when needed. • Respond to routine questions from attendees and address basic event-related needs. • Assist the on-site team with administrative, clerical, and general support duties during the assignment. • Help maintain a positive, organized, and service-focused atmosphere for all participants.
2026-07-30T00:00:00Z

Legal Administrative Assistant

Menlo Park, CA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a Legal Administrative Assistant to support daily operations in our Redwood City office. This role works closely with attorneys, paralegals, and office leadership to keep documents, schedules, and administrative processes organized and running smoothly. The ideal candidate is comfortable balancing clerical support, front office coverage, and time-sensitive legal administrative tasks in a fast-paced environment. Responsibilities:• Provide day-to-day administrative support to legal staff and office leadership, helping coordinate a wide range of office and case-related activities.• Manage the intake, scanning, electronic filing, and organization of correspondence, pleadings, and other legal records within the document management system.• Create, label, organize, and maintain paper files while ensuring both physical and digital records remain easy to access and up to date.• Index and sort litigation materials, discovery documents, and incoming or outgoing mail to support efficient file retrieval.• Respond to requests for records by locating and delivering electronic and hard-copy files in a timely manner.• Step in to support reception and office services functions, including handling deliveries, mail distribution, and general front-desk coverage as needed.• Enter check requests, expense reports, and attorney time records accurately using approved software and billing tools.• Assist with meeting and trial logistics by arranging travel, coordinating catering, and supporting related administrative needs.• Maintain shared office spaces such as copy areas and break rooms, replenish supplies, complete copying and scanning projects, and run local business errands when required.
2026-07-31T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 98000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support attorneys and office operations in San Francisco, California. This role combines legal document preparation, calendar and meeting coordination, client-facing administrative support, and expense and time-entry assistance. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities while maintaining a high level of professionalism and accuracy. Hours and Office Schedule: 10:00am - 6:00pm PST, 35-hour standard work week. 5 days onsite to begin and then potential to switch to hybrid 3-days onsite after 90 days. Responsibilities:<ul><li>Do legal documentation – create TOA/TOCs, create binders, files, photocopying and scanning, etc. </li><li>Coordinate conference rooms and meeting logistics for attorneys, clients, and internal teams.</li><li>Welcome visitors professionally and help organize in-person and virtual meetings to ensure a smooth client experience.</li><li>Monitor monthly expenses, prepare reimbursement and expense reports, and assist with corporate card administration.</li><li>Arrange business travel and related itineraries while ensuring schedules and reservations are accurate.</li><li>Draft, format, proofread, and finalize legal correspondence, filings, and other documents at the direction of attorneys.</li><li>Handle document production tasks such as scanning, copying, binding, filing, faxing, and assembling organized case or transaction materials.</li><li>Create and maintain matter files, client intake forms, engagement documents, binders, tables of contents, and tables of authorities.</li><li>Support attorneys with administrative tracking, including bar memberships, court admissions, time entry, prebill revisions, and cover letter preparation.</li><li>Complete limited non-billable research, provide backup assistance to administrative staff, and contribute to special assignments as needed.</li></ul>
2026-07-08T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Administrative Support Services Assistant to join their team on a contract-to-hire basis. This full-time (35-hour/week) opportunity requires candidates to report onsite Monday through Thursday from 10:00 AM–6:00 PM, with Fridays remote per the firm's hybrid policy. The role provides administrative and operational support to attorneys and staff through calendar management, meeting coordination, document production, travel arrangements, file maintenance, and general office support while also serving as backup reception and legal administrative support as needed.The firm is seeking someone with strong administrative fundamentals who enjoys supporting a collaborative office environment, communicates professionally with attorneys, staff, and visitors, and is comfortable balancing a variety of day-to-day administrative responsibilities. This is an excellent opportunity for someone looking to build a long-term career within a sophisticated law firm environment.Core Responsibilities<ul><li>Provide onsite administrative support for attorneys, professional staff, and visiting personnel </li><li>Accept and respond to internal administrative support requests, coordinating with on-site personnel as needed </li><li>Maintain calendars, contacts, scheduling, and meeting logistics </li><li>Coordinate conference room reservations and meeting setup </li><li>Arrange domestic travel </li><li>Respond promptly to attorney and staff administrative requests </li><li>Proofread, prepare, scan, copy, bind, file, and organize legal and administrative documents </li><li>Prepare legal correspondence and electronic filings as requested </li><li>Create and maintain electronic and physical filing systems </li><li>Prepare new client and matter forms, engagement letters, and binders </li><li>Provide backup reception coverage and legal administrative support during staff absences and office rotations </li><li>Assist with special projects and additional administrative responsibilities as assigned </li></ul>
2026-07-16T00:00:00Z

Junior Legal Assistant

Redwood City, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
Looking to Break Into the Legal Field?We're looking for a motivated, curious, and organized Junior Legal Assistant to join a growing legal team in Redwood City!This is a fantastic opportunity for someone early in their legal career—whether you're a recent graduate, paralegal student, legal intern, or someone with administrative experience looking to gain hands-on exposure in a law firm environment.No two days are the same, and you'll have the chance to learn directly from experienced attorneys and legal professionals while building skills that can jumpstart your legal career. Responsibilities<ul><li>Support attorneys with administrative and legal tasks</li><li>Prepare and organize legal documents and files</li><li>Schedule meetings and manage calendars</li><li>Communicate with clients and outside parties</li><li>Track deadlines and maintain case files</li><li>Provide general office and legal support to the team</li></ul>
2026-07-24T00:00:00Z

Senior Associate Attorney

South San Francisco, CA
onsite
Permanent / Full Time
135000 - 215000 USD / Yearly
Robert Half is recruiting Sr. Associate Attorney for boutique civil litigation defense law firm in So. San Francisco (hybrid commute). Our premier trial law practice client needs to hire a trial attorney (or at least good trial preparation experience) with 3-10+ years of practice, ideally in insurance defense, to manage busy case load and represent business clients and insureds. A mastery of and passion for trial advocacy, or at least good trial prep experience (drafting motions in limine and preparing for cross-examinations) are required. Effective legal research and writing and deposition experience are also key qualifications. This is a partnership-track opportunity at a well-established defense firm in the SF Bay. This Senior Litigator gets ample exposure to and experience in direct advocacy, arguing dispositive motions in courtroom proceedings, taking and defending depos, managing the full scope of discovery, interviewing and retaining expert witnesses, negotiating settlements, and preparing for and attending trial, arbitration, and mediations. Our client is offering an annual base salary of $150,000-200,000+/yr., depending on experience, discretionary annual bonus, and employment benefits (incl. full coverage medical, dental, and vision insurance plans, HRA stipend, profit sharing contributions to 401k plan, free parking, and other perks). For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Manager of Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-07-07T00:00:00Z

Part-Time Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Position SummaryProvide clerical and administrative support to ensure efficient day-to-day office operations.Responsibilities<ul><li>Answer phones and greet visitors.</li><li>Schedule appointments and meetings.</li><li>Maintain filing systems.</li><li>Support data entry and reporting.</li><li>Assist with general office projects.</li></ul>
2026-07-31T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-07-07T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-07-07T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment. Responsibilities: • Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members. • Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep. • Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation. • Draft transmittal letters and other client-facing correspondence to send completed documents and related information. • Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications. • Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service. • Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team. • Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
2026-07-07T00:00:00Z