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74 results for Administrative Assistant Legal in San Rafael, CA

Legal Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Our client, a mission-driven legal program supporting children and families, is seeking a Legal Administrative Assistant to provide part-time, temporary support. This is a great opportunity to contribute to meaningful work in a flexible environment. The role offers approximately 10+ hours per week, with a flexible schedule. If you have prior Legal Administrative experience or are looking to get experience in this entry level role, apply today! Responsibilities<ul><li>Monitor and manage the intake line, including routing inquiries and capturing key information</li><li>Provide Spanish-English translation support for client communications as needed</li><li>Assist attorneys with general administrative tasks and case support</li><li>Maintain organized records and track basic case or intake activity</li><li>Support day-to-day operations to ensure smooth program function</li></ul>
2026-06-06T00:00:00Z

Legal Administrative Assistant

Santa Rosa, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A small civil litigation law office in Santa Rosa is seeking a Legal Administrative Assistant to provide temporary coverage during a medical leave continuing through early August. This position requires candidates to report onsite Monday through Thursday and is best suited for legal support professionals who can step into an active practice with minimal training. Given the urgent nature of this need, candidates must be available to start immediately, with the firm targeting a start date no later than Thursday, June 18. Responsibilities• Prepare, scan, upload, and electronically file court documents• Assist with electronic court filings through One Legal and other filing platforms• Process service requests and filing-related correspondence• Answer and route incoming phone calls• Handle incoming and outgoing mail• Maintain electronic and physical case files• Assist with document organization and records management• Provide front desk and general administrative support• Support calendaring and scheduling activities as needed
2026-06-17T00:00:00Z

Legal Administrative Assistant

Menlo Park, CA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a Legal Administrative Assistant to support daily operations in our Redwood City office. This role works closely with attorneys, paralegals, and office leadership to keep documents, schedules, and administrative processes organized and running smoothly. The ideal candidate is comfortable balancing clerical support, front office coverage, and time-sensitive legal administrative tasks in a fast-paced environment. Responsibilities:• Provide day-to-day administrative support to legal staff and office leadership, helping coordinate a wide range of office and case-related activities.• Manage the intake, scanning, electronic filing, and organization of correspondence, pleadings, and other legal records within the document management system.• Create, label, organize, and maintain paper files while ensuring both physical and digital records remain easy to access and up to date.• Index and sort litigation materials, discovery documents, and incoming or outgoing mail to support efficient file retrieval.• Respond to requests for records by locating and delivering electronic and hard-copy files in a timely manner.• Step in to support reception and office services functions, including handling deliveries, mail distribution, and general front-desk coverage as needed.• Enter check requests, expense reports, and attorney time records accurately using approved software and billing tools.• Assist with meeting and trial logistics by arranging travel, coordinating catering, and supporting related administrative needs.• Maintain shared office spaces such as copy areas and break rooms, replenish supplies, complete copying and scanning projects, and run local business errands when required.
2026-06-10T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Santa Rosa, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A small civil litigation law office in Santa Rosa is seeking a Legal Administrative Assistant to provide temporary coverage during a medical leave beginning in mid-June and continuing through early August. This position requires candidates to report onsite Monday through Thursday from 8:30 AM to 4:00 PM, making it an excellent fit for legal support professionals seeking a reduced-hour schedule. The ideal candidate will have prior law firm experience, familiarity with litigation support functions, and the ability to step into an active practice with minimal training.Responsibilities<ul><li>Prepare, scan, upload, and electronically file court documents</li><li>Assist with electronic court filings through One Legal and other filing platforms</li><li>Process service requests and filing-related correspondence</li><li>Answer and route incoming phone calls</li><li>Handle incoming and outgoing mail</li><li>Maintain electronic and physical case files</li><li>Assist with document organization and records management</li><li>Provide front desk and general administrative support</li><li>Support calendaring and scheduling activities as needed</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for an Administrative Assistant to support a Maintenance and Contracts team in Walnut Creek, California. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating order, maintaining accurate documentation, and helping daily operations stay on pace. The role offers the chance to contribute in a visible support function within a stable, team-oriented real estate property and facilities management environment. Administrative Assistant Responsibilities:• Support the daily administrative needs of the maintenance and contracts group by handling coordination tasks and keeping workflows moving efficiently.• Maintain organized and accurate information across internal systems, contract records, and vendor documentation.• Enter and monitor invoice details to help facilitate timely review and processing.• Update service provider records and ensure supporting documentation is complete, current, and easy to retrieve.• Assist with data entry and general office administration to promote accuracy and consistency in team operations.• Respond to inbound calls and direct inquiries professionally while providing dependable administrative support.• Use tools such as NetSuite, ERP platforms, and Microsoft Office 365 to manage information and track administrative activity. If you are interested in this Administrative Assistant role, please submit your resume today.
2026-06-17T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations for a Long-term Contract opportunity in California. This role is ideal for someone who combines strong computer proficiency with a customer-focused approach and is comfortable handling in-person errands throughout the surrounding neighborhood. The position will help keep office and tenant-related administrative activities organized while supporting responsive service and smooth day-to-day coordination. Responsibilities: • Provide administrative support for daily office activities, including document handling, record upkeep, and general coordination of routine tasks. • Deliver attentive customer service when assisting tenants, staff, and visitors, ensuring questions and requests are addressed promptly and courteously. • Complete local operational errands such as mail pickup and delivery runs within the area while maintaining awareness of surroundings. • Maintain organized files and accurate service documentation, including creating, updating, and archiving records as needed. • Assist with scheduling, meeting coordination, and preparation of materials to support team communication and workflow. • Help coordinate rent-related paperwork, benefits-related documentation, and other administrative processes tied to tenant support services. • Support building operations by helping track unit concerns, inspection follow-up items, and other property-related administrative needs. • Respond calmly during urgent tenant situations by relaying information quickly, supporting de-escalation efforts, and connecting staff with needed resources. • Work closely with internal teams and external service providers to ensure requests, referrals, and follow-up actions are completed in a timely manner.
2026-06-18T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to provide high-level support to a Chief Administrative Officer in San Francisco, California. This Long-term Contract position is ideal for someone who can manage shifting priorities, coordinate complex schedules, and keep executive operations running smoothly in a fast-paced environment. The role calls for sound judgment, strong partnership with leadership, and the ability to move work forward even when direction is evolving. Responsibilities: • Manage complex scheduling for the Chief Administrative Officer, balancing changing priorities and resolving conflicts across multiple requests and deadlines. • Coordinate meetings from planning through follow-up, including logistics, agendas, materials, and communication with participants. • Organize team events, leadership gatherings, and offsite sessions to support collaboration, engagement, and business goals. • Work closely with executives to understand strategic priorities, evaluate incoming meeting requests, and make informed decisions on scheduling and alignment. • Serve as a central contact for direct reports and administrative partners, helping maintain strong communication and effective coordination across the organization. • Identify opportunities to improve administrative processes, implement practical adjustments, and support longer-term operational initiatives. • Build productive relationships across teams to strengthen collaboration, support morale, and help maintain alignment on key activities. • Provide guidance to other administrative business partners and collaborate with Human Resources on workforce planning and organizational structure updates.
2026-06-16T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Key Responsibilities<ul><li>Provide day-to-day administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Answer and direct incoming calls, emails, and other communications</li><li>Maintain filing systems, records, and confidential documents</li><li>Order office supplies and help manage vendor relationships</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Assist with special projects and general office support as needed</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

Rohnert Park, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an Administrative Assistant to join a team in California, supporting proposal development and office coordination in a long-term contract position. This role focuses on turning technical input and pricing details into clear client-facing documents while maintaining a high standard of accuracy and presentation. The position also supports day-to-day administrative tasks and communication needs in a fast-paced environment. Responsibilities: • Create proposal documents by transforming estimator notes, draft content, and pricing details into final submissions ready for client review • Enter, update, and organize proposal-related information within Sage 100 Contractor or comparable business systems • Standardize document layout and presentation so each proposal is clear, consistent, and ready for client review • Review completed materials carefully to correct grammar, spelling, formatting issues, and data inaccuracies before delivery • Compile complete proposal packages and prepare final documents for timely distribution to clients • Work closely with estimators and internal team members to confirm scope details, pricing, and supporting information are reflected accurately • Provide general administrative support, including data entry, document coordination, and office assistance as needed • Assist with front-desk and communication tasks such as handling inbound calls and supporting receptionist-related duties when required
2026-06-12T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Key Responsibilities:<ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Foster City, CA
onsite
Temporary to Hire
38 - 44 USD / Hourly
Robert Half is working with a highly respected real estate development and investment firm with a long-standing track record of delivering large-scale residential, commercial, and mixed-use projects throughout the San Francisco Bay Area. With decades of industry expertise and a diverse portfolio spanning development, asset management, construction, and consulting services, the organization is known for its commitment to excellence, innovation, and long-term growth. They are seeking an experienced Project Coordinator & Contracts Administrator to support multiple development and construction projects while managing the full lifecycle of contracts and procurement activities. This role offers the opportunity to work closely with project teams, executive leadership, legal counsel, consultants, contractors, and vendors in a fast-paced and collaborative environment. Job Description: <ul><li>Manage the full contract lifecycle, including contracts, purchase orders, change orders, renewals, and closeout documentation.</li><li>Draft, review, negotiate, and administer design, consulting, and construction agreements.</li><li>Ensure contract compliance with company policies, legal requirements, and applicable regulations.</li><li>Prepare RFQs, RFPs, bid packages, and support vendor selection and onboarding activities.</li><li>Coordinate with project managers, contractors, consultants, accounting, and legal teams to keep projects on track.</li><li>Process project billings, invoices, lien waivers, insurance certificates, and compliance documentation.</li><li>Track project costs and maintain accurate contract, billing, and procurement records.</li><li>Maintain organized, audit-ready project files, including contracts, drawings, RFIs, submittals, and correspondence.</li><li>Identify contract risks, resolve issues proactively, and escalate concerns when appropriate.</li><li>Support project closeout activities and ensure all required documentation is complete.</li></ul>
2026-06-12T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-06-17T00:00:00Z

Legal Assistant

Menlo Park, CA
onsite
Permanent / Full Time
75000 - 105000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our team in Menlo Park, California. This role offers the chance to work on a variety of complex family law matters while contributing to a dynamic and collaborative environment. The position follows a hybrid schedule, requiring in-office presence two days per week. Responsibilities:• Provide attorneys with support in family law cases, including divorce proceedings, child custody disputes, property division, and marital agreements.• Maintain and organize client records in electronic formats, ensuring accuracy and accessibility.• Conduct legal research, manage attorney calendars, monitor court deadlines, and act as a point of contact between clients and attorneys.• Draft legal documents such as pleadings, forms, and discovery materials, as well as coordinate court filings and process serving.• Assist attorneys in trial preparation by creating pleadings, trial notes, and exhibit binders.• Compile and serve discovery requests and responses in a timely manner.• Arrange and oversee the preparation of materials for hearings, mediation sessions, and settlement conferences.• Ensure compliance with local court rules and deadlines while managing administrative tasks efficiently.
2026-05-22T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an experienced Workers Compensation Legal Assistant to support attorneys in a fast-paced law practice. This position is ideal for someone who is highly organized, communicates effectively, and can manage multiple priorities with accuracy and professionalism. The role offers a primarily remote schedule, with weekly in-office attendance and initial onsite training for new hires. Responsibilities:• Oversee attorney schedules by tracking key dates, monitoring deadlines, and helping ensure timely case progression.• Arrange litigation-related events such as depositions, hearings, trials, and medical evaluations while coordinating with all relevant parties.• Build, update, and maintain well-organized client matter files so documents and case information remain complete and accessible.• Prepare clear and accurate written communications for external contacts, including counsel, insurance representatives, witnesses, and service providers.• Draft legal documents and supporting materials for court submission, including pleadings and electronic filings.• Handle incoming and outgoing correspondence and mail, ensuring timely distribution and proper case documentation.• Provide day-to-day administrative and legal support to assigned attorneys across a range of case activities.• Participate in onsite training during the onboarding period and report to the office once each week thereafter.
2026-06-11T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment. Responsibilities: • Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members. • Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep. • Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation. • Draft transmittal letters and other client-facing correspondence to send completed documents and related information. • Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications. • Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service. • Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team. • Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
2026-06-08T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-06-15T00:00:00Z

Legal Assistant

Mountain View, CA
onsite
Temporary / Contract
36 - 43 USD / Hourly
A well-established organization is seeking a Family Law Legal Assistant to join its Mountain View office in a fully on-site capacity. This role supports a high-volume family law practice and is best suited for a detail-oriented professional with 1 to 4 years of relevant experience, strong organizational skills, and the ability to manage competing priorities in a fast-paced environment. Responsibilities<ul><li>Provide daily administrative and legal support to attorneys handling family law matters</li><li>Assist with all phases of cases including dissolution, custody, and support proceedings</li><li>Prepare, format, revise, and proofread pleadings, correspondence, and disclosures</li><li>File and serve legal documents, including e-filing in California courts</li><li>Maintain organized electronic and physical case files and track key deadlines</li><li>Manage calendars including hearings, mediations, and court deadlines</li><li>Communicate professionally with clients, court personnel, and opposing counsel</li><li>Support attorneys with document revisions, case updates, and general administrative tasks</li></ul>
2026-06-15T00:00:00Z

Estate Planning Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 36 USD / Hourly
A boutique San Francisco law firm is seeking an Estate Planning Legal Assistant to support attorneys handling estate planning, probate, and real estate-related matters on a contract-to-hire basis. This is an excellent opportunity for a polished legal professional with approximately 2–4 years of relevant experience who is interested in joining a collaborative team with long-term growth potential.The ideal candidate will have experience preparing estate planning documents, supporting probate matters, assisting with litigation-related pleadings, discovery, and e-filings, and providing comprehensive legal administrative support to multiple attorneys.Key Responsibilities<ul><li>Prepare trusts, wills, deeds, advance health care directives, durable powers of attorney, and related estate planning documents</li><li>Assist with probate matters, including preparation of pleadings, petitions, notices, and supporting documentation</li><li>Draft, format, and file pleadings, discovery requests and responses, and other legal documents</li><li>Manage attorney calendars, court deadlines, client meetings, and appointments</li><li>Coordinate state court e-filing and service of legal documents</li><li>Assist with deed transfers, business entity transfers, and related LLC ownership documentation</li><li>Maintain physical and electronic client files and ensure accurate document organization</li><li>Communicate professionally with clients, courts, government agencies, and third-party vendors</li><li>Support attorneys with legal research, document retrieval, and matter management</li><li>Assist with general administrative functions, including correspondence, scheduling, invoicing, and file maintenance</li></ul>
2026-06-16T00:00:00Z

Legal Secretary/Litigation Legal Assistant

San Rafael, CA
onsite
Permanent / Full Time
100000 - 108000 USD / Yearly
We are looking for an experienced Legal Secretary in San Rafael, California. Responsibilities:• Provide comprehensive administrative support to attorneys, including managing active litigation cases.• Coordinate and execute litigation calendaring and docketing, ensuring deadlines, hearings, and discovery cutoffs are accurately tracked.• Prepare, format, and proofread complex legal documents while ensuring compliance with court rules and requirements.• Handle e-filing and court submissions for state and federal courts with precision and timeliness.• Maintain client files and case management systems, ensuring all records are organized and up-to-date.• Communicate professionally with clients, vendors, and internal teams, serving as a reliable point of contact.• Manage scheduling and logistics for meetings, hearings, and depositions, ensuring seamless operations.• Utilize advanced technical skills in Microsoft Office, Adobe Acrobat, and legal document management systems to support daily operations.• Monitor and prioritize multiple high-priority tasks, ensuring deadlines are met in a fast-paced environment.• Uphold confidentiality and discretion in handling sensitive information and financial transactions.
2026-06-01T00:00:00Z

Senior Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 42 USD / Hourly
Senior Administrative Assistant Job DescriptionWe’re seeking a highly experienced Senior Administrative Assistant to provide advanced support to leadership and ensure seamless day-to-day operations. This role acts as a trusted partner, managing complex administrative functions and driving efficiency across the organization.
2026-06-05T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
Litigation SecretaryA midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.This firm offers excellent benefits, and compensation is commensurate with experience. Key Responsibilities:<ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul>Qualifications:<ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul>
2026-06-11T00:00:00Z

Litigation Legal Secretary

San Francisco, CA
remote
Temporary / Contract
35 - 45 USD / Hourly
National AmLaw 100 firm has an immediate opening for an experienced Litigation Legal Secretary to support their San Francisco-based litigation team on a fully remote contract basis. This role supports a high-volume, defense-side litigation practice, working closely with 5–7 attorneys and requiring the ability to manage a busy desk independently. The qualified candidate must have a strong understanding of California court rules, docketing, and e-filing procedures in both federal and state courts. Ideal candidates will have five or more years of experience working in a fast-paced defense-side litigation environment. This is a long-term, open-ended contract position that offers stability and meaningful, ongoing work with one of the country’s leading litigation firms. While there is potential for full-time conversion depending on headcount, the immediate priority is to bring on a skilled legal secretary who can contribute right away. Responsibilities<ul><li>Manage state and federal e-filing processes across active litigation matters </li><li>Maintain and manage litigation calendars, ensuring deadlines are tracked and met across multiple cases </li><li>Support attorneys with trial preparation, including exhibits, binders, and coordination logistics </li><li>Draft, proofread, and format legal documents, correspondence, pleadings, and TOCs/TOAs </li><li>Collaborate with attorneys across matters, adapting to varying litigation needs and deadlines </li><li>Track and process expense reports, reimbursements, and check requests using Chrome River </li><li>Provide administrative support across high-volume litigation workflows </li></ul>
2026-06-18T00:00:00Z

Litigation Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
95000 - 105000 USD / Yearly
We are looking for a skilled Litigation Legal Secretary to join our dynamic legal team in Oakland, California. In this role, you will provide comprehensive administrative and secretarial support to attorneys across various practice areas. The ideal candidate will excel in managing legal documentation, maintaining organization, and ensuring seamless communication within a fast-paced environment. Responsibilities: • Prepare, format, and revise legal documents, pleadings, correspondence, and forms based on handwritten drafts, notes, or dictation. • Proofread legal materials thoroughly to ensure accuracy in spelling, grammar, and formatting. • Handle electronic court filings in both state and federal courts with precision and efficiency. • Manage scheduling and calendaring for meetings, depositions, hearings, and other legal events. • Provide legal calendaring support to track deadlines and court dates. • Assist attorneys with special projects and general administrative tasks as needed. • Facilitate the opening and closing of legal matters with attention to detail. • Compare, edit, and finalize documents using document comparison software to produce redlined versions. • Collaborate with attorneys to complete complex assignments under tight deadlines.
2026-05-27T00:00:00Z

Healthcare Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half partners with top healthcare organizations to connect detail-oriented and proactive Healthcare Administrative Assistants with fast-paced, dynamic teams here in the peninsula. This opportunity is ideal for someone who enjoys supporting cross-functional teams and is committed to delivering exceptional patient and administrative support. Key Responsibilities:<ul><li>Provide administrative support to healthcare providers, clinical staff, and leadership</li><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Handle patient intake, registration, and documentation with accuracy and confidentiality</li><li>Maintain and update electronic medical records (EMR/EHR systems)</li><li>Respond to patient inquiries via phone/email in a professional and timely manner</li><li>Assist with insurance verification, billing coordination, and referral processing</li><li>Prepare reports, correspondence, and general office documentation</li><li>Ensure compliance with HIPAA and organizational policies</li></ul>
2026-06-05T00:00:00Z