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18 results for Parttime Workplace Coordinator in San Mateo, CA
- San Francisco, CA
- onsite
- Temporary / Contract
- 25 - 28 USD / Hourly
- <p>We are looking for a Workplace Experience Coordinator - Level 1 to support daily front desk and office services in San Francisco, CA. This Contract position is ideal for someone who enjoys creating a welcoming environment for employees and visitors while keeping workplace operations organized and responsive. The person in this role will help coordinate guest services, office support activities, vendor interactions, and on-site events in a well-organized in-person setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome employees, visitors, and guests at the front desk while maintaining a courteous and attentive presence.</p><p>• Distribute visitor credentials and parking passes and ensure all building access procedures are followed accurately.</p><p>• Coordinate workplace support services such as mail handling, office supply distribution, and onboarding setup activities.</p><p>• Submit and monitor janitorial and maintenance requests to help keep the office running smoothly.</p><p>• Respond promptly to questions, service issues, and complaints from building occupants and guests, providing practical solutions with a strong customer service focus.</p><p>• Organize on-site meetings and events, including room preparation, supply coordination, and post-event breakdown.</p><p>• Follow site safety, security, and emergency protocols and communicate with the appropriate contacts when issues arise.</p><p>• Work with external vendors providing workplace goods or services to support day-to-day office needs.</p><p>• Assist with mailroom operations and other routine administrative tasks as directed by management.</p>
- 2026-11-13T00:00:00Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 140000 - 160000 USD / Yearly
- <p><strong>People Coordinator | San Francisco</strong></p><p>Join a high-touch People team where you'll be the hub that keeps everything running smoothly. We're seeking an HR professional with experience in onboarding, employee lifecycle support, HR operations, compliance, and special projects. This role is ideal for someone who thrives on organization, follow-through, and delivering a white-glove employee experience. You'll partner across teams, own onboarding from start to finish, support HR programs, and help create a thoughtful, people-first workplace. </p>
- 2026-10-31T00:00:00Z
- San Mateo, CA
- onsite
- Temporary to Hire
- 28.5 - 33 USD / Hourly
- <p>Robert Half is partnering with a rapidly growing AI company seeking a highly organized, proactive Recruiting Coordinator to support its expanding talent acquisition team. This is an exciting opportunity to join a fast-paced, innovative environment where recruiting operations play a critical role in scaling the business and attracting top talent.</p><p><br></p><p>The ideal candidate will take ownership of the interview coordination process from start to finish, ensuring a seamless candidate experience while keeping recruiting activities organized, efficient, and moving forward. This role is well suited for someone who thrives in a high-volume environment, communicates exceptionally well, and approaches every task with urgency, accuracy, and a strong sense of accountability.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Interview Coordination: Own end-to-end interview scheduling across multiple roles, coordinating technical interviews, recruiter screens, take-home assignments, and multi-stage interview processes.</li><li>Candidate Experience: Serve as the primary point of contact for candidates, providing timely communication, clear instructions, interview confirmations, and follow-up throughout the recruiting process.</li><li>Onsite Interview Logistics: Coordinate onsite interviews, including reserving conference rooms, preparing interview materials, ensuring interviewer readiness, and welcoming candidates.</li><li>Recruiting Operations: Monitor candidate and interviewer communications, proactively resolve scheduling conflicts, and keep interview processes moving without unnecessary delays.</li><li>Applicant Tracking System (ATS): Maintain accurate recruiting records, update candidate statuses, manage tags and documentation, and ensure requisitions and candidate pipelines remain organized.</li><li>Process Improvement: Develop and maintain scheduling guides, checklists, templates, and process documentation to improve consistency and efficiency across recruiting operations.</li><li>Recruiter and Hiring Manager Support: Partner closely with recruiters, hiring managers, and interviewers to coordinate priorities, align schedules, and ensure everyone is prepared for upcoming interviews.</li><li>Recruiting Events: Assist with recruiting event preparation, logistics, materials, candidate follow-ups, and other coordination activities.</li><li>Compliance and Documentation: Support recruiting compliance efforts, data integrity, and consistent recordkeeping.</li><li>Additional Support: Assist with other recruiting and People Operations initiatives as needed to support the company's continued growth.</li></ul><p><br></p><p><strong>What Makes This Opportunity Exciting?</strong></p><ul><li>Join a high-growth AI company at an exciting stage of expansion.</li><li>Play a meaningful role in building the recruiting infrastructure needed to attract exceptional talent.</li><li>Work closely with recruiters, hiring managers, and technical interview teams across the organization.</li><li>Make a direct impact on candidate experience, recruiting efficiency, and the company's ability to scale.</li></ul><p><br></p>
- 2026-11-12T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 25.65 - 29.7 USD / Hourly
- We are looking for an organized Human Resources (HR) Coordinator to support core people operations for a Contract position based in San Francisco, California. This role will help create a smooth employee experience by managing key HR processes, maintaining accurate records, and assisting with benefits and compliance activities. The ideal candidate brings strong attention to detail, sound judgment, and a service-focused approach when responding to employee and business needs.<br><br>Responsibilities:<br>• Manage the full employee onboarding and separation process, including preparing documentation, coordinating orientation logistics, arranging access, and maintaining complete personnel records.<br>• Support benefits administration by processing enrollments and updates, assisting during open enrollment periods, and answering employee questions related to health, retirement, and leave programs.<br>• Review HR records and system data to confirm accuracy, complete routine audits, and help produce reports that support compliance and workforce tracking.<br>• Keep employee information current across HR systems and files, ensuring documentation is organized, up to date, and aligned with policy requirements.<br>• Provide day-to-day operational HR support by handling employment verification requests, assisting with payroll-related questions, and coordinating leave-related administrative tasks.<br>• Communicate clearly with employees and new hires to provide timely updates, guidance, and a positive experience throughout key HR processes.<br>• Partner with internal stakeholders to help maintain consistent HR procedures and support ongoing administrative priorities in a fast-moving environment.
- 2026-11-12T00:00:00Z
- Concord, CA
- onsite
- Temporary / Contract
- 35 - 45 USD / Hourly
- <p>We are seeking a detail-oriented Part-Time Bookkeeper / Family Office Administrator to support the financial and administrative operations of a family office. This individual will be responsible for maintaining accurate financial records, managing day-to-day bookkeeping activities in Yardi Breeze, and providing administrative support to ownership. The ideal candidate is organized, proactive, and experienced in handling multiple entities and property-related financial activities.</p><p>Key Responsibilities</p><ul><li>Maintain the general ledger and ensure accurate recording of financial transactions</li><li>Process accounts payable and accounts receivable</li><li>Reconcile multiple bank accounts on a monthly basis</li><li>Prepare month-end and year-end financial reports for ownership review</li><li>Manage insurance renewals and maintain a cost-effective insurance portfolio</li><li>Gather and organize tax-related information for the CPA</li><li>Track and maintain licenses, permits, and entity filings</li><li>Coordinate with and oversee third-party property management companies</li><li>Obtain W-9 forms and prepare 1099 reporting annually</li><li>Organize and maintain financial and administrative records</li><li>Monitor office supply inventory and place orders as needed</li><li>Retrieve, sort, and process incoming mail</li><li>Assist with additional administrative and office management duties as assigned</li></ul>
- 2026-11-13T00:00:00Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- Administrative Coordinator <br> Do you enjoy helping people during some of life's most important moments? Are you a customer-focused detail oriented who takes pride in providing exceptional service, staying organized, and making a meaningful impact every day? Description of the Position: <br> We are seeking a compassionate and detail-oriented Administrative Coordinator to support daily operations in a funeral home setting. This role is ideal for someone who thrives in a fast-paced environment, enjoys helping others, and can provide outstanding administrative and customer support with professionalism, empathy, and discretion. <br> Responsibilities: <br> Serve as the first point of contact for families, visitors, and incoming inquiries Manage 20-30 phone calls and 20-30 emails daily Provide exceptional customer service with professionalism, empathy, and attention to detail Support front desk operations and day-to-day office activities Prepare, scan, file, and maintain accurate records and documentation Coordinate schedules, appointments, and administrative tasks Utilize Microsoft Outlook, Word, and Excel for daily operations Assist with vendor communications and special office projects Maintain strict confidentiality when handling sensitive information Collaborate with team members to support changing priorities and business needs Provide dependable administrative support to ensure smooth daily operations Deliver a welcoming and compassionate experience for families and guests in a funeral home setting
- 2026-11-14T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p>We are seeking a Community Outreach Coordinator to build relationships and support engagement efforts throughout the community.</p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate outreach events and workshops</li><li>Develop partnerships with community organizations</li><li>Conduct presentations and informational sessions</li><li>Track participation and outreach efforts</li><li>Promote programs and resources</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues.</p><p><br></p><p>Responsibilities:</p><p>• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.</p><p>• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.</p><p>• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.</p><p>• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.</p><p>• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.</p><p>• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.</p><p>• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.</p><p>• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**</p>
- 2026-11-10T00:00:00Z
- Richmond, CA
- onsite
- Temporary to Hire
- 25 - 28 USD / Hourly
- <p>We are looking for a Logistics Coordinator to support freight operations and ensure shipments move efficiently across domestic and international channels in Gardena, California. This contract opportunity is ideal for someone who can balance transportation planning, shipment visibility, and detailed documentation in a fast-paced environment. The role works closely with customer service, warehouse teams, carriers, and third-party logistics partners to keep deliveries on track and maintain accurate records. Success in this position requires strong judgment, organization, and the ability to communicate clearly across multiple stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Plan and oversee domestic and international transportation bookings to support customer demand and internal distribution needs.</p><p>• Arrange carrier capacity by submitting booking requests against approved shipment plans and confirming timely execution.</p><p>• Gather and compare multiple freight rate options for each load, then negotiate competitive pricing that aligns service expectations with cost efficiency.</p><p>• Monitor shipments throughout transit by coordinating daily with carriers, warehouse partners, and 3PL providers to maintain up-to-date delivery status.</p><p>• Share booking confirmations, exceptions, delays, and shipping updates with internal teams and external partners to keep operations aligned.</p><p>• Prepare, review, and distribute shipping paperwork required for warehouses, packers, carriers, and internal stakeholders with a high level of accuracy.</p><p>• Update container and shipment activity in logistics management systems to produce complete and compliant final documentation after loading.</p><p>• Track freight, booking, and service data to support reporting, performance analysis, and operational decision-making.</p><p>• Coordinate the ordering and distribution of shipping supplies so facilities remain prepared to meet outbound schedules.</p><p>• Partner across customer service, warehousing, and leadership teams while following company procedures and applicable transportation regulations.</p>
- 2026-11-13T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p><strong>HR Coordinator</strong></p><p><strong>Brief Job Description</strong></p><p>We are seeking an HR Coordinator to support human resources operations, including onboarding, recordkeeping, recruiting coordination, and employee support. Based on general knowledge.</p><p><strong>Responsibilities</strong></p><ul><li>Coordinate onboarding, offboarding, and new hire paperwork</li><li>Maintain employee records and HR databases</li><li>Assist with benefits administration and HR reporting</li><li>Schedule interviews and support recruiting activities</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Help coordinate training and employee engagement activities</li></ul>
- 2026-11-06T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 33 - 51 USD / Hourly
- We are looking for a Program Coordinator to support cross-functional initiatives that strengthen operations, service delivery, and stakeholder engagement in Menlo Park, California. This Long-term Contract position is ideal for someone who can coordinate multiple projects, keep teams aligned, and ensure programs move forward with clear documentation and consistent communication. The role partners with clinical, administrative, and service teams to help organize workflows, support business development efforts, and contribute to a high standard of customer service.<br><br>Responsibilities:<br>• Coordinate projects that enhance departmental operations and support program growth by defining goals, tracking progress, and keeping stakeholders informed.<br>• Organize meetings and working groups to address operational needs, document outcomes, and distribute follow-up communication to relevant teams.<br>• Support care coordination activities by understanding service workflows and helping facilitate patient-related inquiries and visit logistics when needed.<br>• Oversee the development and distribution of marketing collateral, event materials, and other communications for internal and external audiences.<br>• Assist with vendor, consultant, and contractor engagement by supporting evaluation, selection, and coordination processes.<br>• Monitor program activities for adherence to organizational, hospital, and university policies through quality review and process oversight.<br>• Analyze existing business processes, document findings, and recommend improvements that help achieve project objectives.<br>• Build productive relationships with customers, clients, vendors, and community partners while representing the organization in an attentive and inclusive manner.
- 2026-11-12T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 25 - 27 USD / Hourly
- <p><strong>Project Coordinator</strong></p><p><strong>Brief Job Description</strong></p><p>We are looking for a Project Coordinator to support project planning, execution, and communication to help ensure projects are completed on time and within scope.</p><p><strong>Responsibilities</strong></p><ul><li>Assist with project schedules, timelines, and documentation</li><li>Coordinate meetings, agendas, and status updates</li><li>Track project milestones, deliverables, and action items</li><li>Communicate with internal teams, vendors, and stakeholders</li><li>Maintain project files and reporting</li><li>Support risk tracking and issue resolution</li></ul>
- 2026-11-06T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 27 - 29 USD / Hourly
- <p>We are seeking a Program Coordinator to support operational and administrative aspects of programs and initiatives.</p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate program activities and schedules</li><li>Track deliverables and project timelines</li><li>Prepare program reports and documentation</li><li>Communicate with stakeholders and participants</li><li>Support event planning and logistics</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 27 - 32 USD / Hourly
- <p><strong>Recruiting Coordinator</strong></p><p><strong>Brief Job Description</strong></p><p>We are looking for a Recruiting Coordinator to support the hiring process by scheduling interviews, communicating with candidates, and assisting recruiters and hiring managers.</p><p><strong>Responsibilities</strong></p><ul><li>Schedule interviews and coordinate calendars</li><li>Communicate with candidates throughout the hiring process</li><li>Post job openings and track applicant activity</li><li>Prepare interview materials and offer documentation</li><li>Maintain applicant records in the ATS</li><li>Support onboarding coordination for new hires</li></ul>
- 2026-11-06T00:00:00Z
- San Leandro, CA
- onsite
- Temporary / Contract
- 25 - 27 USD / Hourly
- <p>We are seeking an Intake Coordinator to manage new client or participant intake and ensure a positive onboarding experience.</p><p><strong>Responsibilities:</strong></p><ul><li>Conduct intake interviews and assessments</li><li>Collect and verify documentation</li><li>Enter and maintain accurate records</li><li>Schedule appointments and follow-ups</li><li>Provide information regarding available services</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- San Bruno, CA
- onsite
- Temporary / Contract
- 24 - 26 USD / Hourly
- <p>A rapidly growing startup in San Bruno is seeking an organized and detail-oriented Operations Prototype Coordinator to support product testing, operational workflows, inventory tracking, and cross-functional projects. This role is ideal for someone who enjoys working in a professional office environment while collaborating with Operations, Product Development, and Leadership teams.</p><p> </p><p>The successful candidate will play a key role in documenting processes, tracking testing activities, coordinating operational tasks, and ensuring projects stay organized and on schedule.</p><p> </p><p>Overnight Shift: 1:00am - 9:30am</p><p> </p><p>Key Responsibilities</p><p>Operations Coordination</p><ul><li>Support day-to-day operational activities and testing initiatives.</li><li>Monitor project progress and maintain testing schedules and documentation.</li><li>Track operational data and ensure records are complete and accurate.</li><li>Escalate issues, discrepancies, or equipment concerns to appropriate team members.</li><li>Maintain logs, spreadsheets, and reports related to testing and operations.</li><li>Coordinate communication between Operations, Engineering, and Leadership teams.</li></ul><p>Administrative Support</p><ul><li>Prepare reports, project updates, and operational summaries.</li><li>Manage documentation, filing systems, and data entry.</li><li>Assist with scheduling meetings, coordinating calendars, and organizing project activities.</li><li>Maintain inventory records and support supply ordering.</li><li>Assist with process documentation and standard operating procedures (SOPs).</li><li>Support special projects and company initiatives as assigned.</li></ul><p>Product Testing Support</p><ul><li>Coordinate testing materials and ensure resources are prepared for scheduled activities.</li><li>Track test results and maintain accurate records of outcomes.</li><li>Assist with sample collection, data entry, and reporting.</li><li>Ensure testing workspaces remain organized and compliant with company standards.</li><li>Support quality control and operational improvement initiatives.</li></ul><p>Inventory & Asset Management</p><ul><li>Assist with receiving, tracking, and organizing company equipment and materials.</li><li>Maintain inventory databases and asset records.</li><li>Coordinate movement of supplies and materials throughout the office and operations areas.</li><li>Support equipment evaluations and documentation processes.</li></ul><p><br></p>
- 2026-11-14T00:00:00Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 28.5 - 30 USD / Hourly
- <p>We are looking for a detail-focused Advancement Data Coordinator to join our team on a Contract basis in San Mateo, California. This position supports donor data operations during a high-volume giving period and plays an important role in maintaining accurate records, processing contributions, and supporting stewardship activities. The ideal candidate brings strong data entry skills, sound judgment with financial and constituent information, and the ability to work efficiently across administrative, reporting, and event-related tasks.</p><p><br></p><p>The duration for the project is November 12th - December 4th.</p><p><br></p><p>Responsibilities:</p><p>• Enter and update donor, gift, and constituent information with a high degree of accuracy while maintaining timely processing standards.</p><p>• Review contribution records, acknowledgements, and financial coding to help ensure donations are documented correctly and routed appropriately.</p><p>• Monitor data quality through recurring audits, cleanup efforts, and process checks that strengthen consistency across Advancement records.</p><p>• Support reporting and reconciliation activities, including monthly gift balancing, batch exports, and coordination with Finance on revenue tracking.</p><p>• Prepare acknowledgement letters, donor correspondence, and mailing materials for both digital and printed outreach initiatives.</p><p>• Assist with donor events by managing attendance data, entering event-related gifts, and providing on-site operational support when needed.</p><p>• Track portfolio and stewardship activity updates, share relevant coding or procedure changes with team members, and flag trends that may require follow-up.</p><p>• Contribute to written procedures, administrative projects, prospect research, and other departmental support activities assigned by leadership.</p>
- 2026-11-14T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- <p>We are seeking a Resident Coordinator to support residents, coordinate services and communications, and help create a positive living environment within the community or property.</p><p><strong>Responsibilities</strong></p><ul><li>Serve as a point of contact for residents and respond to inquiries</li><li>Coordinate resident services, programs, and communications</li><li>Assist with move-ins, move-outs, and orientation processes</li><li>Maintain resident records and documentation</li><li>Support community events and engagement initiatives</li><li>Work with property staff and service providers to address resident needs</li></ul>
- 2026-11-06T00:00:00Z