20 results for Materials Handler in San Mateo, CA

Executive Assistant

San Francisco, CA
onsite
Contract / Temporary to Hire
35.63 - 45.00 USD / Hourly
We are looking for a skilled Executive Assistant to join a dynamic non-profit organization in San Francisco, California. In this Contract to permanent position, you will play a key role in supporting organizational leadership by managing administrative tasks, coordinating logistics, and ensuring seamless communication across teams. This opportunity is ideal for someone who thrives in a fast-paced environment and is passionate about contributing to meaningful causes. Responsibilities: • Perform a variety of administrative tasks to support organizational leadership, including scheduling, document preparation, and communication management. • Collaborate on special projects by designing and producing detailed reports, presentations, and other complex documents. • Serve as the primary liaison to the leadership team, ensuring smooth logistics for meetings, events, and conferences. • Coordinate Board of Directors meetings by organizing schedules, preparing agendas, compiling materials, and recording minutes in compliance with bylaws. • Manage relationships with internal teams and external stakeholders, ensuring that leadership is well-informed of upcoming deadlines and priorities. • Anticipate leadership needs for events and meetings by preparing necessary materials and handling logistics in advance. • Facilitate Executive Management Team meetings by arranging schedules and collaborating with team members to ensure seamless execution. • Oversee travel arrangements, including booking flights, accommodations, and creating detailed itineraries. • Maintain effective calendar management by scheduling appointments and resolving conflicts. • Utilize Microsoft Office tools, including PowerPoint, to create high-quality materials for presentations and meetings.
2026-03-09T18:04:05Z

Administrative Assistant

Palo Alto, CA
remote
Temporary
37.00 - 45.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to support executive management in Palo Alto, California. This role is ideal for an organized and proactive individual who thrives in a fast-paced environment and is skilled at managing complex schedules and correspondence. As a member of the team, you will play a crucial role in ensuring smooth operations and communication at the executive level. This is a long-term contract position offering stability and opportunities for growth. Responsibilities: • Review and assess incoming correspondence and reports to determine their importance and prioritize actions as directed by executive management. • Manage the executive’s calendar by scheduling appointments, coordinating meetings, and arranging travel accommodations. • Organize and facilitate conferences, hearings, and board meetings, ensuring all logistical details, materials, and amenities are prepared. • Draft and edit correspondence, administrative reports, and financial documents using diverse source materials. • Respond to inquiries about organizational activities and programs, providing accurate information and support. • Maintain official records of meetings through minutes, recordings, and other documentation. • Conduct research and compile data to support executive decision-making processes. • Act as a liaison between the executive and internal stakeholders, ensuring effective communication and collaboration. • Oversee and monitor budget processes, ensuring compliance with organizational policies. • Prepare presentations, spreadsheets, and materials for executive use, ensuring high-quality design and accuracy.
2026-02-17T21:58:48Z

Executive Assistant

San Francisco, CA
onsite
Temporary
35.00 - 35.00 USD / Hourly
We are looking for a dedicated and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within our organization. This long-term contract position is ideal for a proactive individual who excels in managing schedules, coordinating meetings, and handling confidential communications. Based in San Francisco, California, this role requires a commitment to excellence and a collaborative approach to ensuring smooth daily operations. Responsibilities: • Provide high-level administrative support for senior executives, including scheduling and calendar management. • Coordinate and prepare materials for meetings, such as agendas, presentations, and follow-up notes. • Oversee travel arrangements, including booking flights, accommodations, and transportation. • Manage expense reporting and ensure timely submission of related documentation. • Maintain confidentiality while handling sensitive correspondence and communications. • Assist with onboarding processes and support team operations, including office logistics. • Collaborate with HR, Operations, and leadership teams on administrative projects. • Ensure deadlines are met and deliverables are completed with accuracy and attention to detail. • Serve as a reliable point of contact for clients and internal stakeholders. • Adapt to evolving priorities in a fast-paced environment, maintaining a high level of organization.
2026-03-09T15:23:45Z

Executive Assistant - Bilingual in Mandarin

Sunnyvale, CA
onsite
Permanent
90000.00 - 125000.00 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion. Responsibilities: • Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed. • Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives. • Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up. • Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met. • Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives. • Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency. • Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity. • Assist executives in maintaining a high level of organization and time management to optimize productivity. • Provide support for office management tasks, ensuring smooth day-to-day operations. • Handle sensitive information with discretion and confidentiality.
2026-02-21T04:43:47Z

Sr. Administrative Assistant

Oakland, CA
onsite
Temporary
33.25 - 38.50 USD / Hourly
We are looking for a skilled Sr. Administrative Assistant to join our team on a contract basis in Oakland, California. This role is ideal for someone who thrives in a dynamic environment and excels at providing organizational support to managers and directors. You will play a pivotal role in ensuring smooth operations, assisting with training initiatives, and fostering effective communication within teams. Responsibilities:• Provide comprehensive administrative support to directors and managers, ensuring efficient office operations.• Assist with the creation, updating, and distribution of training materials and company handbooks.• Help managers enhance communication strategies to improve team interactions and collaboration.• Handle inbound calls professionally and efficiently, addressing inquiries and routing them appropriately.• Perform accurate data entry tasks to maintain and update records and documentation.• Coordinate and assist with special projects related to operational improvements.• Act as a receptionist by welcoming visitors and managing front-office responsibilities.• Support employee training programs and development activities to enhance team performance. If you are interested in this role please apply today and call us at (510) 470-7450
2026-03-02T22:58:42Z

Senior Logistics Coordinator (Remote – Pacific Time)

Oakland, CA
remote
Contract / Temporary to Hire
30.00 - 40.00 USD / Hourly
Logistics Analyst (Remote – Pacific Time)Contract through August 2026 | Possible extension or long-term40 hours per week Join a growing operations team supporting end‑to‑end shipping, receiving, and material movement across multiple warehouse locations. This role ensures smooth transportation workflows, accurate documentation, and on‑time movement of materials and finished goods. This position is ideal for someone procative, responsive and with superb attention to detail who can work in a fast paced environment and respond to and resolve urgent logistics challenges. What You’ll DoShipping & Receiving Coordination<ul><li>Schedule and coordinate inbound/outbound shipments across warehouse locations.</li><li>Maintain accurate receiving, transfer, and shipment records.</li><li>Provide daily shipment and inventory updates to Logistics, Warehouse, and Purchasing teams.</li><li>Verify inventory availability and prepare shipping documentation.</li></ul>Material Movement & Inventory Support<ul><li>Coordinate transfers between internal and 3PL warehouse locations.</li><li>Partner with Inventory Control on local transfers and production needs.</li><li>Investigate and update missing entries, support data accuracy and reporting.</li><li>Recommend process improvements to enhance flow and service levels.</li></ul>Scheduling & Documentation Management<ul><li>Manage the scheduling platform (appointments, rules, carrier requirements).</li><li>Review schedule updates for inbound, outbound, and transfer activity.</li><li>Consolidate BOLs, COAs, packing lists, and related documents in cloud storage.</li></ul>General Support<ul><li>Submit equipment repair work orders.</li><li>Assist with special shipping arrangements.</li><li>Support reconciliation of inventory discrepancies as needed.</li><li>Perform additional logistics tasks to support fluctuating workload.</li></ul>
2026-03-09T17:48:49Z

Contract Administrator

Foster City, CA
onsite
Permanent
100000.00 - 110000.00 USD / Yearly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism. Responsibilities:• Provide administrative support to organizational leaders, assisting with various tasks and projects.• Act as backup for the Office Assistant and provide front desk coverage when needed.• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.• Manage executive calendars by scheduling meetings and updating schedules regularly.• Prepare and submit expense reports promptly in line with company policies.• Order, organize, and distribute office supplies and event materials as needed.• Handle confidential information with the utmost discretion and integrity.• Collaborate with the Operations team to enhance workflows and support organizational goals.• Participate in planning events and activities that promote a positive company culture.
2026-02-25T18:43:43Z

Executive Assistant

San Leandro, CA
onsite
Temporary
33.25 - 38.50 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional attention to detail, the ability to manage multiple priorities, and strong communication skills to ensure the efficient operation of executive-level activities. Based in San Leandro, California, this is a long-term contract position offering the opportunity to make a significant impact in a dynamic environment. Responsibilities:• Maintain and manage executive calendars, ensuring appointments and meetings are accurately scheduled and conflicts are resolved.• Arrange and coordinate travel logistics, including booking flights, accommodations, and transportation for seamless travel experiences.• Prepare and organize materials for executive meetings, including agendas, reports, and presentations.• Track and monitor project goals, ensuring deadlines are met and progress aligns with organizational objectives.• Serve as the primary point of contact for communication between executives and internal or external stakeholders.• Handle confidential information with discretion and professionalism at all times.• Assist in coordinating special events, team-building activities, and other executive-level engagements.• Support executives with administrative tasks such as expense reporting and document preparation.• Identify and address potential scheduling or logistical issues to ensure smooth operations.• Collaborate with cross-functional teams to support executive initiatives and priorities. If you are interested in the role please apply today and call us at (510) 470-7450
2026-03-02T21:58:42Z

Executive Assistant

South San Francisco, CA
onsite
Temporary
55.00 - 65.00 USD / Hourly
Robert Half is working with a leading biotechnology organization is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This opportunity is being offered through a staffing agency partner and is ideal for an experienced professional who thrives in a fast-paced, collaborative corporate environment. The Executive Assistant will play a key role in supporting executives by managing complex calendars, coordinating meetings and travel, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining strict confidentiality. Position OverviewThe Executive Assistant will serve as a trusted partner to senior leadership, providing high-level administrative and operational support. This role requires excellent communication skills, strong attention to detail, and the ability to anticipate needs while managing competing priorities. Key Responsibilities<ul><li>Manage complex executive calendars, scheduling meetings across multiple time zones and prioritizing conflicting requests.</li><li>Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up documentation.</li><li>Arrange domestic and international travel including flights, hotels, transportation, and detailed travel itineraries.</li><li>Prepare presentations, reports, and correspondence using Microsoft Office and other business tools.</li><li>Serve as a point of contact between executives and internal teams, external partners, and stakeholders.</li><li>Assist with expense reporting and invoice processing in accordance with company policies.</li><li>Support planning and coordination of team meetings, offsite events, and company initiatives.</li><li>Maintain organized records, documents, and confidential executive information.</li><li>Provide administrative support for special projects and cross-functional initiatives as assigned.</li><li>Ensure smooth day-to-day operations for the executive team while anticipating needs and proactively solving problems.</li></ul>
2026-03-09T23:04:28Z

Customer Service Representative

Fremont, CA
onsite
Contract / Temporary to Hire
26.13 - 30.25 USD / Hourly
We are looking for a motivated and customer-focused individual to join our team as a Customer Service Representative. In this role, you will play a key part in guiding prospective students through the admissions process by providing accurate information about programs, entrance requirements, and academic standards. This is a contract-to-permanent position located in Fremont, California, offering the opportunity to make a meaningful impact on students' educational journeys. Responsibilities: • Respond promptly to inquiries from prospective students, providing detailed information about program offerings, entrance requirements, and academic standards. • Conduct follow-up with potential students who have expressed interest but have not scheduled or attended interviews. • Initiate outreach to generate new leads and build relationships with prospective students. • Schedule and lead interviews with students, ensuring adherence to company policies and procedures. • Match program offerings to students’ goals, qualifications, and aspirations, while explaining the benefits and advantages of the institution. • Act as a liaison between students and campus departments, assisting with enrollment forms and ensuring smooth transitions. • Collaborate with admissions management to address student concerns and motivations effectively. • Provide basic guidance and advice to students regarding program eligibility and admissions processes. • Mentor students to help them identify their interests and strengths, supporting their educational decision-making. • Address routine questions and concerns from students, ensuring resolution in compliance with policies and procedures.
2026-03-03T00:38:45Z

Staff Accountant

Burlingame, CA
onsite
Temporary
37.00 - 39.00 USD / Hourly
Our client, a well-established organization in Burlingame, is seeking to hire a dynamic Staff Accountant. This role is potentially contract to hire. Apply today! Position Overview:The Staff Accountant plays a vital role in the accurate recording of day-to-day financial operations, compilation of data, report production, and payroll administration. This position involves entering transaction details from various sources into the accounting system and ensuring the integrity of financial records. The Staff Accountant upholds exceptional levels of service, professionalism, and cleanliness within the organization. Key Responsibilities:<ul><li>Manage and utilize the company’s financial software platform, including Point of Sale (POS) and general accounting functions.</li><li>Reconcile and finalize daily POS entries.</li><li>Oversee member-related invoicing, collections, and other relevant account matters on a recurring basis.</li><li>Address questions from members regarding billing or account status.</li><li>Update and maintain member information in the billing system as needed.</li><li>Execute monthly ACH transactions for member payments.</li><li>Administer billing procedures for reciprocal club agreements and track collection of dues.</li><li>Conduct month-end inventory checks of necessary materials and supplies.</li><li>Handle a variety of administrative tasks such as maintaining files, duplicating records, and supporting office operations.</li><li>Digitize invoices and enter them into the Accounts Payable platform.</li><li>Complete daily receiving processes and allocate invoices to appropriate accounts, including examining and resolving any billing discrepancies.</li><li>Ensure all financial records are precise and up to date.</li><li>Process weekly vendor payments through a third-party AP solution, and issue manual checks when required.</li><li>Perform routine account reconciliations, particularly for balance sheet accounts.</li><li>Prepare and distribute year-end tax forms, such as Federal Form 1099, to applicable vendors.</li><li>Participate in special projects and assignments as directed by management or senior leadership.</li><li>Adapt work hours as business needs dictate to meet critical deadlines.</li></ul>
2026-03-12T17:25:16Z

HR Generalist

Sunnyvale, CA
onsite
Permanent
100000.00 - 120000.00 USD / Yearly
We are looking for an experienced HR Generalist to join our team in Sunnyvale, California. In this role, you will have the opportunity to contribute to the development and refinement of HR processes that support a growing organization. You will serve as a key point of contact for employees, ensuring compliance, fostering engagement, and enhancing the overall employee experience. Responsibilities:• Partner with leadership to implement HR programs, policies, and initiatives that align with business goals.• Oversee onboarding, offboarding, and employee changes in HR and payroll systems to ensure smooth transitions.• Prepare and distribute offer letters, onboarding materials, and other essential documentation.• Manage the administration of employee benefits, including enrollments, terminations, and open enrollment support.• Process multi-state payroll efficiently and accurately, adhering to compliance standards.• Maintain comprehensive employee records and uphold compliance with federal and state labor regulations.• Coordinate mandatory trainings, background checks, and ensure completion of compliance documentation.• Support recruitment efforts by posting job openings, coordinating interviews, and communicating with candidates.• Assist in fostering employee engagement through internal communications and culture-building activities.• Update and maintain HR policies, templates, and documentation to reflect current standards.
2026-02-21T01:28:44Z

Customer Service Representative

Oakland, CA
onsite
Temporary
19.00 - 21.00 USD / Hourly
We are looking for a motivated and detail-oriented Customer Service Representative to join our team in Oakland, California. This long-term contract position involves providing exceptional support to restaurant and grocery partners, ensuring smooth onboarding, and fostering product adoption through consultative conversations. The role requires someone who excels in video-based customer interactions and thrives in a fast-paced, client-facing environment. Responsibilities: • Conduct a high volume of video calls daily, managing up to 16–20 calls lasting 20–30 minutes each, with some extended calls as needed. • Handle a mix of inbound and outbound calls, including assisting grocery partners and following up with clients. • Guide new customers through onboarding processes, including account setup, navigation of the ordering platform, and resolving order-related inquiries. • Provide clear explanations of program details, invoices, and other materials to ensure clients have a thorough understanding. • Engage in consultative conversations to identify client needs and recommend suitable package options. • Deliver excellent customer service by addressing questions, offering solutions, and enhancing customer satisfaction. • Adhere to established workflows for callback schedules and maintain detailed records in internal systems. • Ensure all follow-up tasks are completed in a timely and organized manner. • Collaborate with clients to increase adoption of platform features and maximize their experience.
2026-03-03T18:58:43Z

Employment Law Attorney

Walnut Creek, CA
remote
Temporary
75.00 - 95.00 USD / Hourly
Our client is seeking an Employment Law Attorney to support a busy employment practice on a long‑term contract basis. This role offers scheduling flexibility and welcomes candidates seeking either part‑time or full‑time hours. You’ll partner closely with attorneys on a broad range of workplace, compliance, and litigation‑related matters. Responsibilities<ul><li>Draft and revise employment-related documents, including position statements, workplace policies, employee handbooks, separation agreements, and pleadings</li><li>Conduct legal research on employment statutes, regulations, and compliance topics such as FEHA, Title VII, ADA, FMLA, CFRA, and wage & hour laws</li><li>Support discovery efforts by reviewing documents, identifying key issues, preparing summaries, and drafting or assisting with discovery responses</li><li>Analyze case files, prepare factual/issue summaries, and assemble supporting materials for attorney review or client communication</li><li>Assist attorneys with preparation for mediations, arbitrations, administrative hearings (DLSE, EEOC, DFEH), and internal investigations</li><li>Track case deadlines, maintain organized matter files, and help ensure smooth information flow across active matters</li><li>Communicate with internal teams, clients, and administrative agencies as needed to advance case progress</li></ul>
2026-03-07T02:48:40Z

Legal Assistant

San Jose, CA
onsite
Permanent
85000.00 - 125000.00 USD / Yearly
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems. Responsibilities: • Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress. • Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards. • Conduct e-filing and handle submissions for court filings in compliance with local and state regulations. • Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes. • Maintain and update case files, ensuring all documents are accurately filed and easily accessible. • Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries. • Support the team by monitoring deadlines and ensuring timely completion of tasks. • Utilize document management systems and legal software to streamline workflows and improve efficiency. • Collaborate with team members to ensure all administrative tasks are handled effectively. • Perform general administrative duties, such as managing correspondence and handling incoming calls.
2026-02-13T00:23:44Z

Surgery Scheduler

Palo Alto, CA
onsite
Temporary
27.00 - 32.00 USD / Hourly
We are looking for a Surgery Scheduler to join our team on a contract basis in Palo Alto, California. This role is focused on supporting clinic operations, including patient coordination, surgery scheduling, and front office administrative functions. The ideal candidate will play a key role in ensuring smooth daily operations and providing excellent service to patients and providers. Responsibilities:• Welcome and assist patients at check-in and check-out, addressing inquiries regarding appointments, payments, and schedules.• Collaborate with healthcare providers to coordinate scheduling preferences and respond promptly to urgent patient needs.• Utilize reference materials and tools to provide clear and accurate doctor-patient support.• Perform administrative duties such as maintaining databases, processing internal forms, and managing the paging directory.• Ensure organizational and departmental service standards are consistently met or exceeded.• Respond to non-clinical patient messages and CRM inquiries, escalating concerns as necessary.• Organize, distribute, and file clinic-specific documentation, including handling faxes and mail.• Support surgery scheduling processes and maintain accurate records related to clinical operations.• Communicate effectively with patients and team members, adapting style to fit various needs.
2026-03-03T13:28:40Z

Surgery Scheduler

Palo Alto, CA
onsite
Temporary
27.00 - 32.00 USD / Hourly
We are looking for a Surgery Scheduler to join our team on a contract basis in Palo Alto, California. This role is focused on supporting clinic operations, including patient coordination, surgery scheduling, and front office administrative functions. The ideal candidate will play a key role in ensuring smooth daily operations and providing excellent service to patients and providers. Responsibilities:• Welcome and assist patients at check-in and check-out, addressing inquiries regarding appointments, payments, and schedules.• Collaborate with healthcare providers to coordinate scheduling preferences and respond promptly to urgent patient needs.• Utilize reference materials and tools to provide clear and accurate doctor-patient support.• Perform administrative duties such as maintaining databases, processing internal forms, and managing the paging directory.• Ensure organizational and departmental service standards are consistently met or exceeded.• Respond to non-clinical patient messages and CRM inquiries, escalating concerns as necessary.• Organize, distribute, and file clinic-specific documentation, including handling faxes and mail.• Support surgery scheduling processes and maintain accurate records related to clinical operations.• Communicate effectively with patients and team members, adapting style to fit various needs.
2026-03-03T21:23:48Z

Client Services Representative

San Francisco, CA
onsite
Permanent
100000.00 - 115000.00 USD / Yearly
Jeff Abrams is seeking a dedicated Client Services Representative to join his exceptional client's team. In this role, you will play a key part in delivering outstanding client experiences while managing a range of financial services and administrative tasks. This position is ideal for someone who thrives in a client-focused environment and is committed to providing personalized, high-quality support.Responsibilities:• Facilitate updates to beneficiary designations, ensuring accuracy and compliance with firm policies. • Process wire transfers securely and in accordance with regulatory requirements. • Manage rollover requests by coordinating with custodians, preparing documentation, and ensuring smooth transitions. • Respond promptly and effectively to client inquiries, providing detailed information on financial products and services. • Build and maintain strong client relationships through proactive and personalized communication. • Guide new clients through the onboarding process to ensure a seamless and welcoming experience. • Oversee client transactions, including deposits, withdrawals, account updates, and balance inquiries. • Partner with financial advisors to ensure client activities align with their financial strategies and goals. • Maintain accurate and current client records within Salesforce. • Follow up on pending client requests to ensure timely and complete resolutions. If you are interested in this role, please reach out to Jeff Abrams via LinkedIn.
2026-03-13T13:58:44Z

Plaintiff Personal Injury Attorney

Brentwood, CA
remote
Permanent
150000.00 - 200000.00 USD / Yearly
We are looking for a skilled Plaintiff Personal Injury Attorney with a strong background in litigation to join our team in Brentwood, California. The ideal candidate will have extensive experience handling personal injury cases and be ready to take on responsibilities independently without requiring close supervision. This is an exciting opportunity for a motivated, detail-oriented individual to contribute to a dynamic legal practice. Responsibilities: • Conduct depositions and skillfully defend clients during legal proceedings. • Represent clients at case management conferences and ensure accurate documentation. • Collaborate with opposing counsel through meet and confer sessions to move cases forward. • Draft and file motions, ensuring compliance with court requirements and deadlines. • Finalize complaints and other legal documents with precision and attention to detail. • Manage discovery processes, including reviewing evidence and preparing responses. • Provide strategic guidance and legal advice to clients throughout the litigation process. • Prepare briefs and other legal materials necessary for successful case outcomes. • Ensure all aspects of plaintiff-side litigation are handled effectively and with attention to detail.
2026-03-09T17:08:42Z

Litigation Legal Secretary

Oakland, CA
onsite
Permanent
95000.00 - 105000.00 USD / Yearly
We are looking for a skilled Litigation Legal Secretary to join our dynamic legal team in Oakland, California. In this role, you will provide comprehensive administrative and secretarial support to attorneys across various practice areas. The ideal candidate will excel in managing legal documentation, maintaining organization, and ensuring seamless communication within a fast-paced environment. Responsibilities: • Prepare, format, and revise legal documents, pleadings, correspondence, and forms based on handwritten drafts, notes, or dictation. • Proofread legal materials thoroughly to ensure accuracy in spelling, grammar, and formatting. • Handle electronic court filings in both state and federal courts with precision and efficiency. • Manage scheduling and calendaring for meetings, depositions, hearings, and other legal events. • Provide legal calendaring support to track deadlines and court dates. • Assist attorneys with special projects and general administrative tasks as needed. • Facilitate the opening and closing of legal matters with attention to detail. • Compare, edit, and finalize documents using document comparison software to produce redlined versions. • Collaborate with attorneys to complete complex assignments under tight deadlines.
2026-02-21T00:43:44Z