<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. This position will last approximately 2-3 months, with the possibility of extension. The role involves providing administrative support to the office and assisting Partners in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the reception area, welcoming clients, and coordinating conference room setups.</p><p>• Ensure the office remains clean, organized, and stocked with necessary supplies.</p><p>• Maintain inventory of snacks, beverages, and shared office resources.</p><p>• Assist in planning and organizing team and company events.</p><p>• Coordinate catering orders for breakfast and lunch several times per week.</p><p>• Provide support with scheduling tasks for various office needs.</p><p>• Build and maintain relationships with vendors, including catering and office suppliers.</p><p>• Handle general administrative tasks such as mail distribution, photocopying, scanning, filing, and document management.</p><p>• Prepare expense reports for team members and assist the finance team as required.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013278534 **</p>
We are looking for a dedicated Office Assistant to join our team in Alameda, California, on a contract basis. This role involves providing administrative support and assisting with essential office operations to ensure smooth and efficient workflows. As part of a collaborative environment, you will play a key role in maintaining organization and supporting daily activities.<br><br>Responsibilities:<br>• Manage reception duties, including greeting visitors and answering inbound calls in an attentive and detail-oriented manner.<br>• Organize and scan documents to ensure accurate record-keeping and easy accessibility.<br>• Perform general clerical tasks such as filing, scheduling, and maintaining office supplies.<br>• Coordinate communications between staff members and handle correspondence with external parties.<br>• Support office operations by assisting in the preparation of reports and documentation.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Assist in organizing meetings and events, including preparing materials and setting up spaces.<br>• Ensure the office environment remains clean, organized, and conducive to productivity.
We are looking for an Office Assistant to join our team on a contract basis in Oakland, California. This role requires a proactive individual who excels at administrative and organizational tasks, ensuring smooth day-to-day operations. If you enjoy creating efficient systems and supporting multiple business functions, this position offers an excellent opportunity to contribute your skills in a dynamic environment.<br><br>Responsibilities:<br>• Organize and maintain physical and digital records, ensuring all documents are properly sorted and filed.<br>• Assist in streamlining workflows by implementing efficient organizational systems.<br>• Manage large volumes of business cards, ensuring proper storage and accessibility.<br>• Provide administrative support for ongoing projects, including tracking deadlines and deliverables.<br>• Maintain accurate records and assist in data management tasks using spreadsheets and databases.<br>• Answer inbound calls and provide reception duties as needed.<br>• Scan and digitize documents to support efficient record-keeping.<br>• Perform general clerical tasks, including scheduling, correspondence, and office supply management.<br>• Support project completion by collaborating with stakeholders and ensuring timely execution of assigned tasks.
<p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul>
<p><br></p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul>
<p>Robert Half client is looking for a detail-oriented Administrative Assistant to join our team in Hayward, CA. In this contract-to-permanent position, you will play a key role in ensuring the smooth operation of our office by managing administrative tasks, supporting internal teams, and maintaining a welcoming environment for visitors. This is an excellent opportunity to contribute to a dynamic organization in the construction industry.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Welcome and assist visitors with professionalism and courtesy.</p><p>• Manage incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.</p><p>• Monitor and replenish office and breakroom supplies to ensure availability at all times.</p><p>• Maintain the cleanliness and organization of the reception area and breakroom.</p><p>• Provide administrative support to the Safety Department, ensuring compliance with company protocols.</p><p>• Collaborate on internal communications and assist with planning and coordinating company events.</p><p>• Handle special projects and perform additional duties as needed.</p><p>• Answer and manage inbound and outbound calls, addressing inquiries and directing them appropriately.</p><p>• Schedule appointments and manage calendars to support efficient workflow.</p><p><br></p><p>If you are interested in this Administrative Assistant role, submit your resume today for immediate consideration!</p>
<p>Robert Half is working with a reputable Property Management Company in South San Francisco. Our client has properties all over the Bay Area. This is a great opportunity to get your foot in the door with a great organization. </p><p><br></p><p>We are seeking a detail-oriented and organized Administrative Assistant with strong experience in <strong>HUD, property management, tax credit programs</strong>, and RealPage software. HUD and / or Affordable Housing is a <strong><u>MUST.</u></strong> The ideal candidate will have excellent communication skills, a customer-focused mindset, and the ability to manage administrative tasks efficiently in a fast-paced environment.</p><p><br></p><p><strong>Duties: </strong></p><ul><li>Answer and direct inbound calls while providing exceptional customer service.</li><li>Perform data entry with a high level of accuracy and attention to detail.</li><li>Manage email correspondence, ensuring timely responses to residents, vendors, and internal teams.</li><li>Assist with administrative tasks related to HUD compliance, tax credit programs, and property management operations.</li><li>Maintain and update records in RealPage and other property management systems.</li><li>Support leasing, compliance, and management teams with required documentation and reporting.</li></ul>
<p><strong>Job Summary</strong></p><p>The Administrative Assistant plays a vital role in supporting the Project Management team, ensuring seamless day-to-day operations and aiding in the efficient execution of projects. This position requires a proactive, resourceful, and professional individual with a strong sense of integrity. Success in this role hinges on attention to detail, financial acumen, and exceptional organizational and communication skills.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Oversee office operations, including phone calls, meetings, visitor support, and administrative tasks (filing, typing, scanning, travel arrangements).</li><li><strong>Project Assistance:</strong> Aid in project proposals and bids; manage project documentation, approvals, milestone tracking, transmittals, submittals, O& M manuals, warranty letters, and closeout documents.</li><li><strong>Contracts & Compliance:</strong> Handle insurance certificates, bonds, contracts, and change orders while ensuring accounting coordination.</li><li><strong>Data & Process Management:</strong> Oversee PCO process in ProjectSight, ensuring reconciliation with accounting software.</li><li><strong>Other Duties:</strong> Support special projects, coordinate office events, and manage project drawings (copying, scanning).</li></ul><p><br></p>
<p>Robert Half has an immediate need for an Office Administrator. We are looking for a dedicated and meticulous Office Assistant to who can hit the ground running for one of our clients in Millbrae. This role blends reception, customer service, and office management to ensure smooth daily operations in a fast-paced retail environment. If you thrive in multitasking and enjoy working in a supportive and dynamic team, this could be the perfect opportunity for you.</p><p><br></p><p>Please find the details below and if interested, apply now! We are potentially looking to have people start this week. Do not wait. Apply now. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Welcome visitors warmly and manage front desk reception duties, including coordinating office needs.</li><li>Review customer orders and assist with invoicing tasks using QuickBooks Desktop.</li><li>Utilize Excel for data reporting and analysis, including creating pivot tables and performing VLOOKUPs.</li><li>Address customer concerns and enforce company policies with clarity and care.</li><li>Independently follow procedures outlined in internal manuals and FAQs with minimal supervision.</li><li>Maintain an organized and efficient office environment by ensuring it is well-stocked and running smoothly.</li><li>Support a positive workplace culture, contributing to team morale and engagement.</li><li>Handle customer returns and manage their expectations while maintaining clear and appropriate boundaries.</li></ul>
<p>We are seeking a dynamic, detail-oriented, and customer-focused team member to support a top-producing mortgage loan office. This pivotal role blends office administration, loan processing, customer service, marketing coordination, and office assistance. </p><p><br></p><p>Key responsibilities to include:</p><ul><li>Answering phones </li><li>Print, scan and collect documents to create a loan file for submission</li><li>Open escrow, order appraisals and insurance</li><li>Assist the loan officers and processors throughout the loan process, managing deadlines, follow-ups, and ensuring smooth transitions between milestones</li><li>Create and execute basic marketing campaigns (social media, email, print) to support brand awareness and referral generation</li><li>Act as a point of contact for clients, agents, and internal team members—ensuring all communication is timely and clear.</li></ul><p> </p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in San Leandro, California. This is a long-term contract position offering an excellent opportunity to contribute to daily office operations. The ideal candidate will have strong organizational skills and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining office records.</p><p>• Answer and direct inbound calls promptly and professionally.</p><p>• Perform accurate data entry to update and maintain essential documentation.</p><p>• Support office operations by handling receptionist duties such as greeting visitors and directing inquiries.</p><p>• Coordinate with team members to ensure deadlines are met and tasks are completed efficiently.</p><p>• Organize and maintain files, ensuring all records are easily accessible.</p><p>• Assist in preparing reports, presentations, and other business documents.</p><p>• Monitor office supplies and coordinate with vendors to replenish inventory as needed.</p><p>• Provide support to various departments to streamline workflows and enhance productivity.</p><p>If you are interested in the role, please apply and call us immediately at (510)470-7450. </p>
<p>We are seeking a detail-oriented and organized Administrative Assistant with strong experience in HUD, property management, tax credit programs, and RealPage software. The ideal candidate will have excellent communication skills, a customer-focused mindset, and the ability to manage administrative tasks efficiently in a fast-paced environment.</p><ul><li>Answer and direct inbound calls while providing exceptional customer service.</li><li>Perform data entry with a high level of accuracy and attention to detail.</li><li>Manage email correspondence, ensuring timely responses to residents, vendors, and internal teams.</li><li>Assist with administrative tasks related to HUD compliance, tax credit programs, and property management operations.</li><li>Maintain and update records in RealPage and other property management systems.</li><li>Support leasing, compliance, and management teams with required documentation and reporting.</li></ul>
<p>We are looking for a detail-oriented Sr. Administrative Assistant to join our team in San Francisco, California. This contract position requires a highly organized individual who excels at managing operational tasks, financial processes, and vendor relationships while supporting leadership with various projects. If you thrive in a fast-paced environment and enjoy collaborating with teams and external partners, this role is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the main point of contact for vendors, managing communications, reviewing invoices, and ensuring timely payments.</p><p>• Provide administrative support by organizing company files, tracking spreadsheets, and handling mail and deposits.</p><p>• Collaborate with ownership to oversee special projects, track compliance requirements, and manage necessary documentation.</p><p>• Partner with accounting and ownership to monitor cash flow, process payroll, and assist with insurance renewals.</p><p>• Draft offer letters and assist with onboarding processes while ensuring compliance with labor regulations and company policies.</p><p>• Coordinate local marketing efforts, including website updates and social media campaigns, in partnership with general managers and external vendors.</p><p>• Maintain and update standard operating procedures (SOPs) to ensure smooth operations across departments.</p><p>• Organize storage units and inventory to support operational needs.</p><p>• Schedule and participate in weekly meetings with ownership to review expenses and approve check runs.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013294441 **</p>
<p><strong>About the Role:</strong></p><p>We are seeking a motivated and detail-oriented <strong>Administrative Assistant</strong> to join our team. In this role, you will provide vital support to ensure smooth day-to-day operations. You’ll be responsible for handling a variety of administrative tasks, maintaining organization, and contributing to a positive and productive work environment. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain schedules, appointments, and calendars.</li><li>Thrives in a fast-paced setting and enjoys being a key part of a team’s success</li><li>Coordinate meetings, prepare agendas, and take minutes as needed.</li><li>Handle incoming calls, emails, and inquiries, providing exceptional communication and customer service.</li><li>Organize and maintain physical and digital files, ensuring accuracy and accessibility.</li><li>Assist with data entry, reporting, and creating presentations as required.</li><li>Monitor office supplies and place replenishment orders when necessary.</li><li>Support team members with special projects and ad-hoc tasks.</li><li>Ensure the overall organization and tidiness of the workspace.</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are seeking a highly skilled Administrative and Project Management professional to support real estate development projects from an operations and administrative perspective in a non-profit in Oakland. This role is ideal for someone with senior-level administrative experience in real estate development who can balance both day-to-day operations and project oversight. This position is hybrid, with a mix of on-site and remote work.</p><p> </p><p>Key Responsibilities</p><p> </p><ul><li>Provide senior-level administrative and operational support across multiple real estate development projects.</li></ul><p> </p><ul><li>Assist with project management for building rehabilitation, including coordinating with contractors, architects, and construction teams.</li></ul><p> </p><ul><li>Oversee risk management processes related to real estate development activities.</li></ul><p> </p><ul><li>Liaise with vendors, contractors, and other stakeholders to ensure smooth operations and timely project execution.</li></ul><p> </p><ul><li>Support leasing and operational activities for commercial mixed-use and residential properties, including community hubs and meeting spaces.</li></ul><p> </p><ul><li>Manage project documentation, scheduling, and reporting.</li></ul><p> </p><ul><li>Ensure compliance with operational policies and procedures (Fair Housing knowledge a plus but not required).</li></ul><p><br></p>
We are looking for an Administrative Assistant with strong attention to detail to join our team in Richmond, California. This is a Contract to Permanent position, ideal for someone with excellent organizational skills and a background in customer service. The role involves managing financial processes, ensuring accuracy in transactions, and supporting operational tasks.<br><br>Responsibilities:<br>• Process incoming payments and ensure outgoing payments are completed accurately and on time.<br>• Coordinate weekly check runs and maintain detailed records of financial transactions.<br>• Collaborate with team members to redistribute financial tasks as necessary.<br>• Provide outstanding customer service and address inquiries with care and precision.<br>• Support retail operations by maintaining smooth workflows and resolving issues promptly.<br>• Assist in onboarding and training processes to ensure a seamless integration into the team.<br>• Communicate effectively in both English and Spanish to support diverse clientele.<br>• Maintain confidentiality and uphold company policies while handling sensitive financial data.
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>Reputable firm is seeking a legal admin assistant for their office in San Rafael, California. As a legal admin assistant, you will assist attorneys with a variety of secretarial tasks, manage client files, answer phones, and maintain the Confidentiality Agreement program. </p><p><br></p><p>Responsibilities:</p><p>• Assist in document revisions, formatting, and finalizing</p><p>• Prepare and manage engagement letters</p><p>• Manage and organize client files efficiently</p><p>• Answer phone calls professionally and promptly</p><p>• Circulate letters and other legal documents via email and physical mail</p><p>• Circulate documents for execution via DocuSign</p><p>• Handle the administrative management of the Confidentiality Agreement program</p><p>• Utilize management systems and Microsoft Office Suites effectively</p><p>• Perform billing functions and calendar management</p><p>• Format documents using ProLaw and PDF</p><p>• Proofread and draft legal documents as required.</p>
<p>We are looking for an experienced Family Law Legal Assistant to join our team in San Jose, California. This role focuses primarily on supporting attorneys in family law cases and requires a high level of organization, communication skills, and attention to detail. The ideal candidate will thrive in a fast-paced environment and demonstrate proficiency in legal administrative tasks while delivering excellent client service.</p><p><br></p><p>Responsibilities:</p><p>• Draft and revise legal documents, correspondence, pleadings, and court forms specific to family law matters.</p><p>• File legal documents through e-filing systems, ensuring adherence to court deadlines and procedures.</p><p>• Manage attorneys’ calendars, including scheduling court appearances, client meetings, depositions, and case deadlines.</p><p>• Collect and organize case-related documents from clients, ensuring timely submission and compliance with case requirements.</p><p>• Maintain and organize both physical and electronic case files for quick and efficient access.</p><p>• Perform conflict checks and ensure compliance with firm policies and procedures.</p><p>• Collaborate with attorneys to develop case strategies and conduct legal research as needed.</p><p>• Work with colleagues across practice areas when cases intersect with other fields, such as litigation or estate planning.</p><p>• Assist with special projects related to family law or broader firm operations.</p>
<p><strong>Contract Administrative & Accounting Specialist with Customer Service Focus</strong></p><p><strong>Location:</strong> Millbrae, CA</p><p><strong>Duration:</strong> Contract Position (Possible Contract to Hire)</p><p><br></p><p>Are you an organized, detail-oriented professional with a passion for customer service and strong administrative skills? Our client, a small manufacturing business located in Millbrae, CA, is seeking a skilled Administrative Specialist to join their team on a contract basis. This role offers an exciting opportunity to directly contribute to the success of a growing company by ensuring smooth administrative operations and providing excellent service to customers.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Customer Service:</strong> Act as the first point of contact for customers, providing exceptional support via phone, email, and in person.</li><li><strong>Administrative Support:</strong> Assist with general office duties, such as filing, organizing, and managing correspondence.</li><li><strong>QuickBooks Data Entry:</strong> Accurately input data into QuickBooks to maintain financial records and support invoicing.</li><li><strong>Accounts Receivable:</strong> Perform light accounts receivable functions, including payment tracking and follow-ups.</li><li><strong>Excel Support:</strong> Create and maintain spreadsheets for reporting and data tracking purposes using advanced Excel functions.</li><li><strong>Document Management:</strong> Maintain and update company records and ensure accurate system documentation.</li></ul><p><br></p><p><br></p>
We are looking for an experienced and meticulous Human Resources (HR) Assistant to provide contract support to the HR and Business Services departments. This contract position, based in Campbell, California, is designed to assist with benefits enrollment, payroll processing, and employee inquiries during a short-term leave coverage. If you have a strong background in HR administration and enjoy working in a collaborative environment, this role could be a great match for you.<br><br>Responsibilities:<br>• Support the open benefits enrollment process, ensuring employees have access to accurate information and assistance.<br>• Address employee inquiries regarding benefits updates, enrollment changes, and coverage options.<br>• Assist with payroll processing tasks related to benefits adjustments and new employee onboarding.<br>• Maintain and update employee records, ensuring compliance with organizational policies and procedures.<br>• Work closely with HR and payroll teams to complete benefit-related tasks in a timely manner.<br>• Provide excellent customer service by resolving employee issues and answering questions.<br>• Ensure confidentiality and accuracy in handling sensitive employee information.<br>• Collaborate with department staff to streamline processes and enhance efficiency during the leave coverage period.
<p><strong>Job Description: HR Assistant</strong></p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Employee Records Management</strong>: Maintain accurate and up-to-date personnel files and HR documentation.</li><li><strong>HR Support</strong>: Assist with recruitment, onboarding, benefits administration, and payroll processing.</li><li><strong>Communication</strong>: Address employee questions and liaise with management on HR matters.</li><li><strong>Compliance</strong>: Ensure company policies and procedures align with employment laws and regulations.</li></ul><p><br></p>
<p><br></p><p>We are seeking a highly organized and proactive <strong>Executive Administrative Assistant</strong> to support senior leadership. In this role, you will handle complex scheduling, communication, and administrative tasks while ensuring the seamless execution of daily activities for executives. Your contribution will be integral to optimizing workflow and maintaining a productive environment.</p><p><br></p><ul><li><br></li></ul>
<p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul>
<p>We are seeking a highly organized and proactive <strong>Executive Administrative Assistant</strong> to support senior leadership. In this role, you will handle complex scheduling, communication, and administrative tasks while ensuring the seamless execution of daily activities for executives. Your contribution will be integral to optimizing workflow and maintaining a productive environment.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support</strong>: Manage calendars, coordinate meetings, and organize travel arrangements for executives.</li><li><strong>Document Management</strong>: Prepare, proofread, and distribute professional correspondence, reports, and presentations.</li><li><strong>Communication</strong>: Serve as a liaison between executives and internal or external stakeholders.</li><li><strong>Problem-Solving</strong>: Handle sensitive matters with discretion and ensure timely resolution of administrative challenges.</li></ul>
