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75 results for Office Assistant in San Francisco, CA
- Burlingame, CA
- onsite
- Permanent / Full Time
- 60000 - 80000 USD / Yearly
- We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment.<br><br>Responsibilities:<br>• Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members.<br>• Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep.<br>• Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation.<br>• Draft transmittal letters and other client-facing correspondence to send completed documents and related information.<br>• Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications.<br>• Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service.<br>• Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team.<br>• Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
- 2026-11-12T00:00:00Z
- Walnut Creek, CA
- onsite
- Temporary to Hire
- 25 - 35 USD / Hourly
- <p>Legal Secretary</p><p>We are seeking a Legal Secretary to support attorneys with a variety of administrative and legal support duties. The ideal candidate will be organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced legal environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to attorneys</li><li>Manage calendars, schedule meetings, and track deadlines</li><li>Prepare, format, revise, and proofread legal documents</li><li>Communicate with clients, courts, and outside parties</li><li>Maintain electronic and physical client files</li><li>Assist with document management and filing</li><li>Support general office and legal administrative functions</li></ul><p><strong>Qualifications:</strong></p><ul><li>2+ years of legal secretary, legal assistant, or related legal support experience</li><li>Strong Microsoft Word and document formatting skills</li><li>Experience with calendaring and deadline management</li><li>Professional written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Experience in Trusts & Estates (T&E), estate planning, or probate is a plus</li></ul><p>This role is ideal for someone who enjoys supporting attorneys, handling client interactions, and keeping legal matters organized and moving forward.</p><p><br></p>
- 2026-11-05T00:00:00Z
- Santa Rosa, CA
- onsite
- Temporary / Contract
- 25 - 32 USD / Hourly
- <p>A well-established law firm in Santa Rosa is seeking a Legal Assistant to support its attorneys and legal staff with a variety of administrative and litigation-related tasks. This is an excellent opportunity for a detail-oriented professional looking to grow their legal career in a collaborative and fast-paced environment. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to manage multiple priorities while providing exceptional support to attorneys and clients.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, including calendar management, scheduling, and file organization</li><li>Prepare, revise, and format legal correspondence, pleadings, and other legal documents</li><li>Maintain and organize physical and electronic case files</li><li>Coordinate court filings, service of process, and document retrieval</li><li>Communicate professionally with clients, courts, opposing counsel, and vendors</li><li>Assist with case management, deadlines, and attorney workflow</li><li>Handle incoming calls, emails, and client inquiries</li><li>Support attorneys with trial preparation, hearings, and other legal proceedings as needed</li></ul>
- 2026-10-26T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 25 - 25 USD / Hourly
- <p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>Boutique law firm is seeking a part-time Legal Assistant to support legal and administrative operations in Menlo Park, California. This Legal Assistant position is ideal for someone who can manage deadlines, coordinate court-related documentation, and keep case activity organized in a fast-paced environment. The role requires strong administrative judgment, accuracy in legal filings, and the ability to work effectively across multiple litigation matters. This part-time role is 20-25 hours per week with a flexible schedule within standard business hours and requires on-site work. The ideal candidate will have at least one year of administrative experience in a corporate work environment; legal experience is a plus but not required. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Prepare, review, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.</p><p>• Maintain attorney calendars by tracking hearings, filing dates, case milestones, and other time-sensitive litigation events.</p><p>• Organize case files, correspondence, and supporting records so materials are current, accessible, and properly documented.</p><p>• Coordinate court filings and related follow-up activities, including confirming submissions and resolving filing issues when needed.</p><p>• Assist with civil litigation matters by supporting document preparation, case tracking, and general legal administrative tasks.</p><p>• Monitor scheduling changes and communicate important updates to attorneys and internal stakeholders in a timely manner.</p><p>• Perform routine legal support duties that contribute to efficient case management and day-to-day workflow continuity.Botui</p>
- 2026-10-30T00:00:00Z
- San Jose, CA
- onsite
- Permanent / Full Time
- 94000 - 112000 USD / Yearly
- <p>We are a collaborative civil litigation firm in downtown San Jose looking for an experienced <strong>Litigation Specialist</strong> to join our team. We are seeking someone who is organized, proactive, and confident supporting attorneys with the day-to-day demands of active litigation. If you enjoy being a key part of a busy legal team and take pride in keeping cases moving forward, we would love to hear from you.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Handle state and federal court filings, including TrueFiling, OneLegal, and CM/ECF</li><li>Format legal documents and prepare TOC/TOA for motions, memoranda, and briefs</li><li>Manage calendars, deadlines, and communications with attorneys and clients</li><li>Assist with discovery, document production, Bates stamping, and file organization</li><li>Help prepare pleadings, notices, stipulations, proposed orders, and exhibits</li><li>Support deposition and trial preparation, including binders, exhibits, and logistics</li></ul>
- 2026-11-12T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- <p>Robert Half is partnering with a national law firm to identify a reliable and proactive Office Services Clerk to support daily operations in its San Francisco office on a long-term contract basis. This position involves hands-on office services, document processing, mailroom operations, supply management, and general administrative support to ensure the office runs efficiently.</p><p>The ideal candidate has prior experience in office services or administrative support within a law firm or professional office environment. This opportunity is well-suited for someone who is dependable, organized, comfortable managing multiple responsibilities, and capable of working independently while supporting the day-to-day needs of attorneys and staff.</p><p><strong>Key Responsibilities</strong></p><ul><li>Perform daily document production and processing tasks, including copying, scanning, printing, binding, and distributing documents to attorneys and staff.</li><li>Manage incoming and outgoing mail, packages, deliveries, shipping, receiving, and internal document distribution.</li><li>Monitor, order, organize, and replenish office supplies, kitchen essentials, and other shared office resources.</li><li>Maintain the organization and functionality of common areas, conference rooms, kitchens, and shared office spaces.</li><li>Coordinate conference room setups and breakdowns for meetings, including preparing materials, equipment, and refreshments as needed.</li><li>Operate copiers, scanners, printers, and other office equipment, assisting with basic troubleshooting and equipment-related requests.</li><li>Assist with general office operations, including supporting routine facilities needs, coordinating equipment maintenance, and responding to internal service requests.</li><li>Provide reception coverage as needed, including greeting visitors, answering phones, responding to emails, and directing inquiries.</li><li>Support attorneys, legal secretaries, and administrative staff with special projects, document handling, and general office services requests.</li><li>Assist with basic electronic document management, file organization, and transferring files from external storage devices as needed.</li></ul><p><br></p>
- 2026-10-29T00:00:00Z
- Hayward, CA
- onsite
- Temporary / Contract
- 24 - 25 USD / Hourly
- <p>Robert Half's client is seeking a part-time temporary Office Clerk to support daily office operations and provide exceptional service to members and visitors in Hayward, California. This role is responsible for front desk reception, processing payments, assisting members with paperwork, maintaining records, and providing bilingual support in both English and Spanish.</p><p><br></p><p>Office Clerk Key Responsibilities:</p><p>Greet and assist members and visitors at the front desk and service window</p><p>Answer and direct a high volume of incoming calls</p><p>Assist members daily in person with questions, forms, and enrollment paperwork</p><p>Process payments received in person and over the phone</p><p>Maintain and reconcile daily payment receipts and records</p><p>Scan, file, and upload member documents into the company database</p><p>Explain membership enrollment and sign-up processes to new members</p><p>Provide support to union members as needed</p><p>Perform general clerical duties, including data entry, filing, document management, and administrative support</p><p><br></p><p>Software & Technical Skills:</p><p>Microsoft Excel (basic data entry and record keeping)</p><p>Microsoft Word</p><p>Document scanning and electronic file management</p><p><br></p><p>Qualifications:</p><p>Previous front desk, office clerk, receptionist, or customer service experience</p><p>Bilingual English/Spanish required</p><p>Strong communication and customer service skills</p><p>Ability to handle multiple tasks in a fast-paced environment</p><p>Strong attention to detail and organizational skills</p><p><br></p><p>If you are interested in this part-time Office Clerk role, please submit your resume for consideration today!</p>
- 2026-11-12T00:00:00Z
- San Carlos, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p><strong>Help Power a Growing Company's Big Move</strong></p><p>Are you someone who takes pride in keeping things organized, accurate, and running smoothly?</p><p><br></p><p>Robert Half is partnering with a growing company preparing for an exciting office relocation and expansion. As they gear up for this next phase of growth, they're seeking a Cycle Count Warehouse Support professional to help ensure inventory is properly organized, tracked, and accounted for before the move.</p><p><br></p><p>This is not a traditional heavy-lifting warehouse role. Instead, it's ideal for someone who enjoys detail-oriented work, likes staying organized, and is comfortable combining light warehouse responsibilities with computer-based inventory tracking. If you've worked in a warehouse, stockroom, mailroom, shipping department, retail environment, or logistics setting, your experience could translate well into this opportunity.</p><p><br></p><p><strong>What You'll Be Doing</strong></p><ul><li>Break down pallets of incoming products and inventory</li><li>Verify box labels against manifests and inventory records</li><li>Use Epicor ERP software (training provided) to update inventory information</li><li>Conduct cycle counts and maintain inventory accuracy</li><li>Help ensure products are properly tracked and accounted for during the office transition</li><li>Support warehouse operations by identifying discrepancies and resolving inventory issues</li><li>Assist with organization and stocking of small parts and materials</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 27 - 30 USD / Hourly
- <p>A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
- 2026-10-26T00:00:00Z
- Concord, CA
- onsite
- Temporary / Contract
- 34 - 40 USD / Hourly
- <p><strong>About the Role</strong></p><p>Robert Half is seeking a versatile Bookkeeper / Office Manager to oversee both financial and administrative operations for a respected organization in the construction industry. The ideal candidate will manage bookkeeping functions and ensure seamless office operations. This is a great opportunity for an organized, detail-oriented professional who thrives in collaborative, multi-faceted environments.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage all bookkeeping duties, including general ledger entries, account reconciliations, and preparation of financial statements.</li><li>Oversee accounts receivable (AR), accounts payable (AP), and payroll processes.</li><li>Handle expense reports, budget tracking, and assist with financial forecasting.</li><li>Organize vendor invoices, purchase orders, and client billing.</li><li>Maintain electronic and paper-based records for accessibility and reporting.</li><li>Coordinate office operations, supplies, and vendor relationships.</li><li>Support employee onboarding and ensure accurate HR documentation.</li><li>Serve as a liaison between leadership and staff to facilitate communication and operational efficiency.</li><li>Provide administrative support as needed, including calendar management, facilities coordination, and event planning.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 25 - 45 USD / Hourly
- <p><strong>Responsibilities:</strong></p><ul><li>Manage attorney calendars, deadlines, and scheduling</li><li>Prepare, revise, and format legal documents and correspondence</li><li>File documents in state and federal courts</li><li>Maintain case files and document management systems</li><li>Coordinate client communications and meetings</li><li>Assist with discovery, trial preparation, and administrative tasks</li><li>Track deadlines and ensure compliance with court rules</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
- 2026-11-02T00:00:00Z
- Oakland, CA
- onsite
- Permanent / Full Time
- 80000 - 103000 USD / Yearly
- We are looking for a detail-oriented Legal Assistant/Paralegal to join our plaintiff-side personal injury practice in Oakland, California. In this role, you will provide essential support to attorneys and clients throughout the progression of injury claims and litigation matters. This opportunity is ideal for someone who values organized case management, clear communication, and meaningful work that helps injured individuals pursue fair outcomes.<br><br>Responsibilities:<br>• Coordinate the day-to-day handling of personal injury matters from initial intake through settlement or trial support.<br>• Prepare, revise, and submit legal documents, correspondence, and court-related filings with accuracy and timeliness.<br>• Serve as a point of contact for clients, medical offices, insurers, and other parties involved in active cases.<br>• Maintain orderly case records, monitor litigation calendars, and track important deadlines to support timely case progress.<br>• Assist with discovery preparation, settlement documentation, and compilation of materials needed for hearings, mediations, or trial.<br>• Perform administrative and clerical support tasks, including data entry, document organization, and file maintenance.<br>• Protect sensitive information and demonstrate professionalism in all written, verbal, and client-facing interactions.
- 2026-11-12T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
- 2026-11-04T00:00:00Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- <p><strong>Job Summary:</strong></p><p>Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. This individual will play a key role in creating a welcoming environment while supporting daily administrative operations. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced office setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional manner</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage front desk operations and maintain a clean, organized reception area</li><li>Handle mail distribution, packages, and courier services</li><li>Schedule meetings and coordinate conference room bookings</li><li>Provide administrative support such as data entry, filing, scanning, and document preparation</li><li>Monitor office supplies and place orders as needed</li><li>Support other departments with clerical tasks and special projects</li></ul>
- 2026-11-12T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- <p>We are seeking a <strong>Part-Time Office Assistant</strong> to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment.</p><p>The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.</p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative Support</strong></p><ul><li>Provide general office and administrative assistance to staff</li><li>Assist with filing, scanning, data entry, and document organization</li><li>Support office operations and day-to-day administrative tasks</li><li>Maintain common areas and assist with office organization initiatives</li><li>Coordinate and organize office materials, supplies, and resources</li></ul><p><strong>Resource Library & Special Projects</strong></p><ul><li><strong>Organize, catalog, and maintain the firm's materials and resource library</strong></li><li>Purge outdated or duplicate materials and files</li><li>Assist with inventorying and labeling resources</li><li>Develop and maintain organizational systems for materials and sample storage</li><li>Take ownership of special office organization projects from start to finish</li><li>Help improve overall functionality and efficiency of the workspace</li></ul>
- 2026-10-21T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- We are looking for a detail-oriented Receptionist to support daily front desk operations for a non-profit organization in Menlo Park, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and serving as a reliable first point of contact for visitors and callers. The role requires strong communication skills, attention to detail, and the ability to handle multiple priorities in an efficient manner.<br><br>Responsibilities:<br>• Welcome visitors and provide a courteous, welcoming front desk experience for guests, staff, and partners.<br>• Answer and direct incoming phone calls, taking accurate messages and ensuring inquiries reach the appropriate contact.<br>• Manage the reception area to keep it organized, presentable, and ready to receive visitors throughout the day.<br>• Coordinate incoming and outgoing mail, packages, and deliveries while maintaining accurate distribution procedures.<br>• Assist with routine administrative support such as scheduling, filing, data entry, and preparing basic documentation.<br>• Monitor visitor access and follow established check-in procedures to support a secure and orderly office environment.
- 2026-11-13T00:00:00Z
- Oakland, CA
- onsite
- Permanent / Full Time
- 80000 - 100000 USD / Yearly
- We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment.<br><br>Responsibilities:<br>• Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission.<br>• Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances.<br>• Conduct conflict checks to ensure compliance and avoid scheduling conflicts.<br>• Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs).<br>• Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support.<br>• Maintain accurate records of legal proceedings and filings.<br>• Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics.<br>• Communicate effectively with court personnel and other legal professionals to resolve filing issues.<br>• Assist with dictation tasks and transcription as needed.
- 2026-11-10T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 35 - 40 USD / Hourly
- <p>Notable law firm is looking for an experienced Legal Secretary to support a busy litigation practice in San Jose, CA. This Legal Secretary role is ideal for a detail-oriented candidate with a strong background in civil litigation matters who can step in quickly and provide dependable support for cases in active litigation. The role is primarily on-site and offers the chance to contribute to a growing firm while handling critical court filing, calendaring, and document preparation tasks. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage litigation support activities after a case enters the formal litigation phase, ensuring deadlines and filings are handled accurately.</p><p>• Prepare, revise, and organize legal documents for court submission in personal injury and civil litigation matters.</p><p>• Submit pleadings and related materials through electronic filing systems in compliance with court procedures.</p><p>• Maintain court calendars and docket deadlines by applying local court rules and tracking key litigation dates.</p><p>• Coordinate case materials and updates within Filevine to keep records complete, current, and accessible.</p><p>• Assist attorneys with hearing, filing, and case deadline preparation to support smooth day-to-day litigation operations.</p><p>• Monitor scheduling changes and adjust calendars as needed to help the legal team stay ahead of procedural requirements.</p>
- 2026-11-06T00:00:00Z
- Redwood City, CA
- onsite
- Permanent / Full Time
- 80000 - 120000 USD / Yearly
- We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment.<br><br>Responsibilities:<br>• Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements.<br>• Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines.<br>• Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care.<br>• Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents.<br>• Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner.<br>• File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible.<br>• Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records.<br>• Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed.<br>• Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
- 2026-10-22T00:00:00Z
- Santa Rosa, CA
- onsite
- Permanent / Full Time
- 75000 - 95000 USD / Yearly
- We are looking for an experienced Legal Secretary to support litigation attorneys in a fast-paced services environment in California. This role is ideal for someone who brings strong organizational skills, excellent written communication, and a sharp eye for detail to legal administrative work. The position involves managing critical deadlines, preparing court-related documents, and helping attorneys stay organized and responsive throughout the litigation process.<br><br>Responsibilities:<br>• Coordinate attorney calendars, schedule meetings, and track important court dates and filing deadlines.<br>• Prepare, format, and submit legal documents through electronic court filing systems in accordance with court rules.<br>• Review correspondence, pleadings, and other legal materials for accuracy, grammar, and formatting before distribution or filing.<br>• Transcribe dictated notes, legal content, and attorney instructions into clear and accurate documents.<br>• Maintain organized case files and ensure records, pleadings, and supporting materials are updated and easy to retrieve.<br>• Communicate with courts, clients, and internal team members regarding scheduling, filings, and document requirements.<br>• Provide day-to-day administrative support to litigation attorneys to help move matters forward efficiently.
- 2026-11-12T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 38 - 44 USD / Hourly
- <p>We are looking for a detail-oriented Legal Secretary to provide immediate on-site support for a busy legal team in Oakland, California that handles plaintiff-side personal injury matters. This contract-to-hire position is ideal for someone who can keep case activity organized, manage deadlines accurately, and handle court-related filings with confidence. The role will primarily assist attorneys with day-to-day administrative and legal support, including work that may involve personal injury matters.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare, review, and submit legal documents through electronic filing systems in accordance with court deadlines and procedural requirements.</p><p>• Maintain attorney calendars by tracking hearings, filing dates, appointments, and other critical case milestones.</p><p>• Coordinate court filings and related documentation to help ensure matters move forward efficiently and on schedule.</p><p>• Provide administrative and legal support to attorneys by organizing case materials, correspondence, and records.</p><p>• Monitor deadlines and follow up on time-sensitive tasks to support accurate and timely case management.</p><p>• Communicate professionally with courts, clients, and internal team members regarding scheduling and document handling.</p><p>• Assist with legal matters that may include personal injury cases, depending on team needs and assignment priorities </p>
- 2026-11-05T00:00:00Z
- Emeryville, CA
- onsite
- Permanent / Full Time
- 90000 - 120000 USD / Yearly
- <p>We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.</p><p>• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.</p><p>• Organize and manage both physical and electronic case files, including discovery materials and correspondence.</p><p>• Draft, proofread, and finalize legal correspondence, including letters and memoranda.</p><p>• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.</p><p>• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.</p><p>• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.</p><p>• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.</p>
- 2026-10-20T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 34 - 38 USD / Hourly
- <p>Robert Half is working with a reputable law firm seeking a Legal Secretary to support a Managing Partner in a busy litigation practice. This is a contract-to-hire opportunity for a highly organized professional who can manage multiple priorities, work independently, and deliver accurate, high-quality work in a fast-paced environment. The ideal candidate is detail-oriented, proactive, and interested in a long-term opportunity with growth potential.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Provide high-level administrative and litigation support to a Managing Partner.</li><li>Prepare, edit, and proofread legal correspondence, letters, and other documents.</li><li>Manage attorney time entry and billing submissions.</li><li>Review, organize, and process documents using legal practice management systems, including Prevail.</li><li>Coordinate attorney calendars, deadlines, and daily workflow.</li><li>Maintain organized files and handle confidential information with discretion.</li><li>Prioritize and manage multiple assignments in a fast-paced environment.</li><li>Take ownership of tasks and work independently with minimal supervision.</li><li>Ensure all work product is accurate, professional, and completed in a timely manner.</li></ul>
- 2026-11-03T00:00:00Z