<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>We are looking for an experienced Legal Secretary to join our team on a Contract basis in Santa Clara, California. The ideal candidate will have a strong background in bankruptcy law, particularly Chapter 7 and 11 cases, and be comfortable managing legal filings, client interactions, and case documentation. This position is 100% on-site and requires someone who is detail oriented and adept at handling sensitive client situations with care and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file bankruptcy petitions, with a focus on Chapter 7 and 11 cases, using BestCase and Jubilee software.</p><p>• Manage federal court filings, ensuring accuracy and compliance with deadlines and legal standards.</p><p>• Organize and maintain client case files, utilizing case management tools such as Clio and Dropbox.</p><p>• Communicate with clients, including those in emotionally charged situations, to provide updates and address concerns.</p><p>• Draft and review legal documents, such as petitions and other court-related paperwork.</p><p>• Coordinate schedules and deadlines through effective calendar management.</p><p>• Collaborate with attorneys and other staff to ensure smooth case progression and resolution.</p><p>• Utilize Excel for tracking case data and managing related documentation.</p><p>• Handle filings with the appropriate courts and agencies, including electronic submissions.</p><p>• Provide administrative support to ensure the office operates efficiently and meets client expectations.</p>
<p>Reputable firm is seeking a legal admin assistant for their office in San Rafael, California. As a legal admin assistant, you will assist attorneys with a variety of secretarial tasks, manage client files, answer phones, and maintain the Confidentiality Agreement program. </p><p><br></p><p>Responsibilities:</p><p>• Assist in document revisions, formatting, and finalizing</p><p>• Prepare and manage engagement letters</p><p>• Manage and organize client files efficiently</p><p>• Answer phone calls professionally and promptly</p><p>• Circulate letters and other legal documents via email and physical mail</p><p>• Circulate documents for execution via DocuSign</p><p>• Handle the administrative management of the Confidentiality Agreement program</p><p>• Utilize management systems and Microsoft Office Suites effectively</p><p>• Perform billing functions and calendar management</p><p>• Format documents using ProLaw and PDF</p><p>• Proofread and draft legal documents as required.</p>
<p>We are looking for an experienced Family Law Legal Assistant to join our team in San Jose, California. This role focuses primarily on supporting attorneys in family law cases and requires a high level of organization, communication skills, and attention to detail. The ideal candidate will thrive in a fast-paced environment and demonstrate proficiency in legal administrative tasks while delivering excellent client service.</p><p><br></p><p>Responsibilities:</p><p>• Draft and revise legal documents, correspondence, pleadings, and court forms specific to family law matters.</p><p>• File legal documents through e-filing systems, ensuring adherence to court deadlines and procedures.</p><p>• Manage attorneys’ calendars, including scheduling court appearances, client meetings, depositions, and case deadlines.</p><p>• Collect and organize case-related documents from clients, ensuring timely submission and compliance with case requirements.</p><p>• Maintain and organize both physical and electronic case files for quick and efficient access.</p><p>• Perform conflict checks and ensure compliance with firm policies and procedures.</p><p>• Collaborate with attorneys to develop case strategies and conduct legal research as needed.</p><p>• Work with colleagues across practice areas when cases intersect with other fields, such as litigation or estate planning.</p><p>• Assist with special projects related to family law or broader firm operations.</p>
We are looking for a skilled Legal Secretary to join our team in San Jose, California. In this role, you will provide essential administrative and legal support to attorneys, ensuring smooth operations and efficient case management. This position offers the opportunity to work in a dynamic legal environment, contributing to the success of the team.<br><br>Responsibilities:<br>• Prepare, proofread, and format legal documents, including pleadings, correspondence, and other filings.<br>• Manage attorneys' calendars, ensuring deadlines, court dates, and appointments are accurately scheduled.<br>• Coordinate the filing and service of legal documents, both electronically and physically, in compliance with court requirements.<br>• Organize and maintain client files in both electronic and paper formats for easy access and retrieval.<br>• Schedule meetings, hearings, and mediations, ensuring all logistics are arranged.<br>• Perform general administrative tasks, such as handling mail, scanning documents, and maintaining accurate data records.<br>• Assist attorneys and staff with additional administrative support as needed to facilitate day-to-day operations.
<p>Established San Francisco law firm is seeking an Intellectual Property Litigation Secretary to support their growing practice. This role requires an experienced individual with a deep understanding of litigation processes and filing procedures across multiple patent venues. Join a dynamic team that values precision, efficiency, and collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and legal support to attorneys specializing in Intellectual Property litigation.</p><p>• Prepare, edit, and proofread legal documents, including correspondence, pleadings, and patent filings.</p><p>• File legal documents in various patent venues, such as NDCal, CDCal, WDTex, EDTex, and DDel, ensuring accuracy and compliance.</p><p>• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.</p><p>• Maintain organized case files and track deadlines to ensure timely submissions.</p><p>• Handle time entries and billing processes with attention to detail.</p><p>• Liaise with clients and external parties to facilitate communication and case progress.</p><p>• Conduct research and gather information relevant to ongoing cases.</p><p>• Assist with administrative tasks, including notary public services and document management.</p><p>• Support partners in building and expanding their Intellectual Property practice.</p>
We are looking for a detail-oriented Administrative Assistant/Office Services specialist to join our team in San Francisco, California. This role involves providing essential front desk support, managing office operations, and assisting with employee and client needs. The ideal candidate will bring strong organizational skills and a customer-focused attitude to ensure the smooth functioning of our office environment.<br><br>Responsibilities:<br>• Manage visitor office requests and coordinate security access, including issuing building security cards.<br>• Handle mail collection, package deliveries, and liaise with vendors such as FedEx.<br>• Perform administrative tasks such as photocopying, scanning, faxing, and filing.<br>• Welcome clients, arrange meetings, and oversee setup for food, beverages, and audiovisual requirements.<br>• Maintain kitchen and snack areas by ordering and stocking food, beverages, and cleaning supplies.<br>• Oversee office supply inventory and place orders as needed to ensure proper stock levels.<br>• Coordinate courier services and arrange shredding services for sensitive documents.<br>• Assist employees with office maintenance requests, access card issues, and workspace moves or departures.<br>• Set up and clean up catering events for on-site meetings and internal office gatherings.<br>• Support building repair requests and collaborate on internal/external office events.
<p>We are on the lookout for a diligent and high energy Litigation Secretary to join a growing law firm in San Francisco, California. As a Legal Secretary, your role will involve providing comprehensive administrative and clerical support to litigation attorneys, facilitating meetings, managing attorneys' calendars and handling court filings. This role operates within the legal industry and offers an exciting opportunity to engage with various aspects of the legal process.</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Traveling to and attending trials with the Partner.</p><p>• Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients</p><p>• Drafting and editing correspondence, memos, and other legal documents</p><p>• Handling court filings and e-filings</p><p>• Facilitating meetings, depositions, and client calls</p><p>• Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters</p><p>• Entering and editing attorney time as necessary</p><p>• Utilizing strong organizational skills to manage various tasks and deadlines</p><p>• Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts</p><p>• Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities</p><p>• Independently e-filing in accordance with court rules</p><p>• Leveraging civil litigation experience and knowledge of state and federal court rules, procedures, and calendaring requirements.</p><p><br></p><p>Skills required for this role include Civil Litigation, Civil Litigation Experience, e-Filing, Court Filing, Courts - Federal, Courts - State, and Managing Calendar.</p>
<p>A reputable Bay Area law firm is in search of Litigation Legal Assistant based in our San Jose office. The role primarily involves providing comprehensive administrative and secretarial support to attorneys and paralegals. The industry involved is legal, and the successful candidate will be expected to handle multiple functions such as document preparation, scheduling, client communication, and file management.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Drafting, formatting, and editing various legal documents and administrative correspondence.</p><p>• Organizing and maintaining attorney calendars; scheduling conferences, meetings, court appearance dates, and discovery deadlines.</p><p>• Communicating effectively with clients, courts, opposing counsel, and other parties through phone, electronic communication, and written correspondence.</p><p>• Handling the creation, formatting, and filing of legal documents including Table of Contents and Table of Authorities in State, Federal, and Appellate Courts.</p><p>• Processing and reviewing invoices.</p><p>• Assisting in the organization of exhibits, documents, evidence, briefs, and appendices.</p><p>• Promptly opening and closing matters in accordance with firm policies and procedures.</p><p>• Maintaining client and administrative files in line with firm policies and procedures.</p><p>• Providing backup support to assigned team members and performing other duties as assigned.</p><p>• Utilizing strong skills in Microsoft Word, Outlook, and Excel, as well as proficiency in e-filing in State, Federal, and Appellate Courts.</p>
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul><p><br></p>
<p>Robert Half is working with a respected <strong>civil litigation firm in Oakland</strong> seeking a detail-oriented and experienced <strong>Litigation Secretary</strong> to join their team on a <strong>contract-to-hire</strong> basis. This role is ideal for candidates who thrive in a fast-paced litigation practice and enjoy supporting attorneys through all phases of civil litigation.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, format, and proofread pleadings, motions, and correspondence</li><li>Handle <strong>e-filing</strong> in state and federal courts</li><li>Manage <strong>calendaring</strong>, including court deadlines, hearings, and depositions</li><li>Coordinate attorney schedules and case management tasks</li><li>Assist with <strong>trial preparation</strong>, including assembling exhibits and trial binders</li><li>Provide general administrative and litigation support to attorneys</li></ul><p><br></p>
<p>We are seeking a detail-oriented and organized Administrative Assistant with strong experience in HUD, property management, tax credit programs, and RealPage software. The ideal candidate will have excellent communication skills, a customer-focused mindset, and the ability to manage administrative tasks efficiently in a fast-paced environment.</p><ul><li>Answer and direct inbound calls while providing exceptional customer service.</li><li>Perform data entry with a high level of accuracy and attention to detail.</li><li>Manage email correspondence, ensuring timely responses to residents, vendors, and internal teams.</li><li>Assist with administrative tasks related to HUD compliance, tax credit programs, and property management operations.</li><li>Maintain and update records in RealPage and other property management systems.</li><li>Support leasing, compliance, and management teams with required documentation and reporting.</li></ul><p><br></p>
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p>The Administrative Assistant plays a vital role in supporting the Project Management team, ensuring seamless day-to-day operations and aiding in the efficient execution of projects. This position requires a proactive, resourceful, and professional individual with a strong sense of integrity. Success in this role hinges on attention to detail, financial acumen, and exceptional organizational and communication skills.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Oversee office operations, including phone calls, meetings, visitor support, and administrative tasks (filing, typing, scanning, travel arrangements).</li><li><strong>Project Assistance:</strong> Aid in project proposals and bids; manage project documentation, approvals, milestone tracking, transmittals, submittals, O& M manuals, warranty letters, and closeout documents.</li><li><strong>Contracts & Compliance:</strong> Handle insurance certificates, bonds, contracts, and change orders while ensuring accounting coordination.</li><li><strong>Data & Process Management:</strong> Oversee PCO process in ProjectSight, ensuring reconciliation with accounting software.</li><li><strong>Other Duties:</strong> Support special projects, coordinate office events, and manage project drawings (copying, scanning).</li></ul><p><br></p>
<p>We are seeking a dynamic, detail-oriented, and customer-focused team member to support a top-producing mortgage loan office. This pivotal role blends office administration, loan processing, customer service, marketing coordination, and office assistance. </p><p><br></p><p>Key responsibilities to include:</p><ul><li>Answering phones </li><li>Print, scan and collect documents to create a loan file for submission</li><li>Open escrow, order appraisals and insurance</li><li>Assist the loan officers and processors throughout the loan process, managing deadlines, follow-ups, and ensuring smooth transitions between milestones</li><li>Create and execute basic marketing campaigns (social media, email, print) to support brand awareness and referral generation</li><li>Act as a point of contact for clients, agents, and internal team members—ensuring all communication is timely and clear.</li></ul><p> </p><p><br></p>
<p>This Administrative Assistant role will report to the Senior Director of Risk Management and Patient Safety and provide support to the directors, managers and staff in the Risk Management and Patient Safety department and our members. </p><p><br></p><p>Duties:</p><p>• Prepare email correspondence, manuals, meeting agendas and minutes</p><p>• Manages schedule of department staff as needed</p><p>• Coordinate meeting logistics</p><p>• Coordinate travel and process expenses for department staff</p><p>• Work with Finance to process member reimbursements for travel expenses</p><p>• Processes Risk Funds for members and insureds</p><p>• Provides support for various projects, workshops and symposia</p><p>• Uses software to support projects and project outputs that promote department efficiencies</p><p>• Complete intermediate planning functions to support projects, meetings and programs</p><p>• Schedules onsite and virtual meetings with members and outside organizations</p><p>• Other duties as assigned</p><p><br></p><p>REQUIREMENTS:</p><p>• High School Diploma or G.E.D. required; Associate’s Degree preferred</p><p>• 2-4 years’ experience in an administrative support role is required</p><p>• Advanced skill in Microsoft Office: Word, Excel, PowerPoint, and Outlook</p><p>• Working knowledge of Concur, Docusign, ImageRight strongly preferred, </p><p>• Working experience with setting up Zoom and Microsoft Teams preferred</p><p>• Working knowledge of Jira or similar Project Management software strongly preferred</p><p>• Applies critical thinking and uses problem-solving skills.</p><p>• Exhibits empathic communication, emotional intelligence and excellent customer service</p><p>• Excellent grammar and mathematical skill</p><p><br></p><p>Must Haves:</p><p>• Take initiatives</p><p>• Highly organized</p><p>• Asks questions, takes notes</p><p>• Ability to handle multiple projects and changing priorities</p><p>• Professional demeaner in personal interactions, high level of customer service</p><p>• Intermediate to advanced skills Microsoft Office programs</p><p>• Excellent verbal and written communications</p><p>• Will be interacting with external organizations, hospital leaders and internal staff</p>
<p>We are assisting a San Francisco insurance defense firm in hiring a reliable Legal Assistant to support attorneys working on auto, liability, and construction defect matters. This is a fast-paced team that values clear communication and strong organizational support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to attorneys handling insurance defense litigation including auto accidents, premises liability, and property damage</li><li>Assist with preparation and finalization of legal documents such as discovery, motions, and status reports</li><li>Coordinate depositions, IMEs, mediations, and court appearances</li><li>Track case deadlines and maintain internal calendar for multiple attorneys</li><li>Format, redline, and proofread correspondence and case documents</li><li>Assist in client communication, billing, and case updates as needed</li></ul><p><br></p>
<p>We are seeking a detail-oriented and organized Administrative Assistant with strong experience in HUD, property management, tax credit programs, and RealPage software. The ideal candidate will have excellent communication skills, a customer-focused mindset, and the ability to manage administrative tasks efficiently in a fast-paced environment.</p><ul><li>Answer and direct inbound calls while providing exceptional customer service.</li><li>Perform data entry with a high level of accuracy and attention to detail.</li><li>Manage email correspondence, ensuring timely responses to residents, vendors, and internal teams.</li><li>Assist with administrative tasks related to HUD compliance, tax credit programs, and property management operations.</li><li>Maintain and update records in RealPage and other property management systems.</li><li>Support leasing, compliance, and management teams with required documentation and reporting.</li></ul>
We are looking for an Administrative Assistant to provide comprehensive support to governing bodies, committees, and other organizational functions. This long-term contract position is based in Oakland, California, and requires a combination of on-site and remote work. The ideal candidate will have experience with public meetings, including familiarity with The Brown Act, as well as proficiency in entry-level administrative tasks such as scheduling and coordination.<br><br>Responsibilities:<br>• Provide administrative support to governing bodies, boards, committees, and ad-hoc meetings, ensuring smooth operations.<br>• Coordinate public hearing processes, including preparing agenda packets, publishing notices, recording proceedings, and drafting minutes.<br>• Ensure compliance with legislative and regulatory requirements during board and committee meetings.<br>• Conduct thorough research and analysis to support organizational projects, programs, and activities.<br>• Manage calendars by scheduling meetings, organizing events, and resolving conflicts in schedules.<br>• Prepare high-quality documents such as presentations, reports, agendas, and special projects using Word, Excel, and PowerPoint.<br>• Maintain records systems and databases, ensuring data integrity and adherence to retention policies.<br>• Respond to operational and administrative inquiries, identifying and resolving issues as needed.<br>• Oversee food orders and meeting room arrangements to support organizational events and functions.<br>• Support inbound and outbound communication, including answering calls and managing email correspondence.
<p>Robert Half's client is in search of a temporary Administrative Assistant to support various campus-based initiatives and programs at Mare Island, California. This contract position offers an opportunity to contribute to community wellness efforts while managing essential administrative tasks. This role will last through the end of the year.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support for community wellness modules, assisting students, faculty, and staff with program participation.</p><p>• Facilitate the recruitment, hiring, and oversight of student peer educators involved in the Community Wellness program.</p><p>• Coordinate schedules and attendance for student leaders participating in wellness modules, ensuring eligibility for program incentives.</p><p>• Manage the operations of a campus food pantry, including maintaining distribution records and promoting its services.</p><p>• Partner with local food banks to organize and oversee food delivery services.</p><p>• Prepare and submit federal reports and budget updates to ensure compliance with funding requirements.</p><p>• Maintain accurate records and create detailed reports as needed for program tracking and auditing purposes.</p><p>• Answer inbound calls, handle receptionist duties, and assist with general office operations.</p><p>• Perform data entry tasks to support the organization of program-related information.</p><p><br></p><p>If you are interested in this temporary administrative assistant role, submit your resume today!</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. This position will last approximately 2-3 months, with the possibility of extension. The role involves providing administrative support to the office and assisting Partners in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the reception area, welcoming clients, and coordinating conference room setups.</p><p>• Ensure the office remains clean, organized, and stocked with necessary supplies.</p><p>• Maintain inventory of snacks, beverages, and shared office resources.</p><p>• Assist in planning and organizing team and company events.</p><p>• Coordinate catering orders for breakfast and lunch several times per week.</p><p>• Provide support with scheduling tasks for various office needs.</p><p>• Build and maintain relationships with vendors, including catering and office suppliers.</p><p>• Handle general administrative tasks such as mail distribution, photocopying, scanning, filing, and document management.</p><p>• Prepare expense reports for team members and assist the finance team as required.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013278534 **</p>
<p>We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service</p><p>• Drafting various legal documents such as pleadings and discovery responses</p><p>• Ensuring all legal deadlines and dates are accurately calendared and met</p><p>• Conducting comprehensive legal research and assisting with document review</p><p>• Communicating effectively with clients, court personnel, and vendors</p><p>• Organizing and maintaining both electronic and hard-copy case files</p><p>• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations</p><p>• Managing hearing, deposition, and trial binders for attorneys</p><p>• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco</p><p>• Assisting with additional administrative tasks and special projects as required</p><p>• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.</p>
<p>We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. </p><p><br></p><p>Responsibilities:</p><p>• Utilize various legal software to manage client information and legal procedures.</p><p>• Manage the e-Filing of documents in state and federal courts.</p><p>• Maintain a clear understanding and application of civil procedures and litigation.</p><p>• Prepare legal documents, pleadings, and discovery.</p><p>• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.</p><p>• Maintain high attention to detail when dealing with client relations and claim administration.</p><p>• Exhibit effective communication skills in liaising with clients and team members.</p><p>• Handle billing functions and calendar management efficiently.</p><p>• Foster a positive environment through good interpersonal skills.</p>
<p>Calling All Entry Level Office Assistants! This is a great opportunity for recent graduates who have some office experience and are eager to grow their administrative skills in a fast-paced professional environment!</p><ul><li>Provide general administrative support, including answering phones, responding to emails, and greeting visitors.</li><li>Assist with scheduling meetings, maintaining calendars, and coordinating appointments.</li><li>Organize and maintain files, records, and office supplies to ensure smooth daily operations.</li><li>Support team members with document preparation, data entry, and reporting as needed.</li><li>Help with office projects and special assignments, contributing to overall team efficiency</li></ul><p><br></p>
<p>The <strong>Executive Assistant</strong> will support a wide range of functions related to planning, coordination, and execution of internal operations and client-facing programs. The <strong>Executive Assistant</strong> will be deeply involved in business development, logistics management, and project facilitation across various departments, including clinical, administrative, and academic units. Acting as a key point of contact for leadership, the <strong>Executive Assistant</strong> ensures seamless communication, organization, and delivery of critical tasks while representing the office in a professional and proactive manner.</p><p>WResponsibilities:</p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and internal communication on behalf of leadership</li><li>Lead or support projects aimed at improving internal operations, documenting project scope, timelines, and deliverables</li><li>Manage logistics for marketing initiatives, events, and internal/external client meetings</li><li>Prepare materials and collateral for events and presentations in alignment with strategic initiatives</li><li>Coordinate with vendors, consultants, and contractors during selection and engagement processes</li><li>Ensure operational processes and documentation comply with internal policies and quality standards</li><li>Monitor and support Care Coordination workflow to assist with patient inquiries and scheduling when necessary</li><li>Compile and synthesize data and reports for leadership review</li><li>Serve as a liaison between departments and external stakeholders to facilitate clear and efficient communication</li><li>Maintain confidentiality, prioritize tasks, and work independently with minimal supervision</li><li>Represent the office with professionalism and cultural sensitivity in all external engagements</li><li>Perform additional related duties as assigned</li></ul>
