<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>An AV-rated, management-side employment law firm in South San Francisco has an urgent need for an experienced Litigation Legal Assistant to support a team of four attorneys on a contract-to-hire basis. This is a hands-on litigation support role covering case management from start to finish. The ideal candidate is a seasoned litigation legal assistant or legal secretary with deep knowledge of state and federal court procedures, impeccable attention to detail, and the ability to operate with minimal supervision. This is a fully onsite role offering stability, a collegial environment, and an opportunity to join a well-established boutique firm known for its high-quality work and strong employee tenure.</p><p> </p><p><strong>Responsibilities</strong></p><p>• Support litigation matters from case opening through resolution</p><p>• Prepare, file, and serve documents in state and federal courts</p><p>• Manage and maintain court calendars, deadlines, and hearing schedules</p><p>• Open new matters and organize case files</p><p>• Assist attorneys with day-to-day case management and workflow</p><p>• Perform light administrative duties (filing, scanning, organizing documents)</p><p>• Manage monthly billing cycles in coordination with the firm’s billing system</p><p>• Draft simple correspondence and assist with formatting documents as needed</p><p>• Communicate with court personnel, opposing counsel, and clients when appropriate</p><p>• Utilize Microsoft Office Suite and adapt to new or evolving legal software</p>
<p>A highly reputable general civil litigation firm is seeking a detail-oriented Office Services Clerk/Legal Administrative Assistant for a 3-month contract role. This position has a strong likelihood of extension if a good fit. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Handle core office services tasks including copying, scanning, printing, and binding</li><li>Manage records and filing (physical and electronic)</li><li>Oversee office supply inventory, ordering, and replenishment</li><li>Coordinate shipping, mail distribution, and deliveries</li><li>Provide general administrative support to attorneys and staff</li></ul>
We are looking for an experienced Litigation Legal Secretary to join our team in San Francisco, California. This role is essential in providing comprehensive administrative and legal support to attorneys, ensuring smooth case management and efficient operations. The ideal candidate will have a strong understanding of legal processes and a proactive approach to managing deadlines and priorities.<br><br>Responsibilities:<br>• Coordinate attorney schedules by organizing meetings, depositions, court appearances, and travel plans while tracking filing deadlines and court requirements.<br>• Prepare and format legal documents, including pleadings and correspondence, ensuring accuracy and compliance with state and federal standards.<br>• Manage document submissions for court filings, discovery processes, arbitration, mediation, and hearings.<br>• Handle incoming and outgoing mail efficiently, ensuring timely delivery and proper routing as needed.<br>• Draft correspondence, analyze information, and arrange logistics for court reporters, expert witnesses, and other legal resources.<br>• Create and maintain reminder systems for deadlines and calendar events to support case preparation.<br>• Organize and maintain both client-specific and general files, periodically reviewing them for archiving or closure.<br>• Oversee conflict checks and new matter request forms, ensuring proper documentation and adherence to protocols.<br>• Communicate effectively with clients, maintaining confidentiality and professionalism to uphold attorney-client relationships.<br>• Assist with time entry, billing reviews, and document assembly, as well as any additional administrative tasks as required.
<p>We are offering an exciting opportunity for a Litigation Legal Secretary in Emeryville, California. This position involves supporting 2-3 attorneys in a law firm setting, with a strong focus on coordinating deadlines, maintaining large case files, and managing attorney calendars. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain large case files to ensure efficient workflow and timely case progression</p><p>• Coordinate deadlines and ensure thorough follow-through to avoid any legal complications</p><p>• Prepare correspondence and discovery documents, ensuring accuracy and completeness</p><p>• Handle e-filings and traditional mail filings, adhering to all legal procedures and deadlines</p><p>• Schedule hearings, ensuring all parties are informed and available</p><p>• Manage attorney calendars, preventing scheduling conflicts and ensuring optimal time management</p><p>• Maintain a master calendar for follow-up actions, ensuring no tasks are overlooked</p><p>• Leverage proficiency in Word, Excel, and Outlook to manage work and communicate effectively</p><p>• Cultivate strong client relations, providing excellent customer service while handling sensitive information</p><p>• Contribute to team efforts, working collaboratively to achieve firm goals.</p>
<p>We are offering an exciting opportunity for a Legal Secretary to work with a firm that represents worker and labor unions located in Oakland, California. In this role, you will be tasked with managing legal documentation, collaborating with legal teams, and leveraging your litigation experience to support the firm's operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and organize legal documentation to ensure accuracy and accessibility in the system</p><p><br></p><p>• Collaborate efficiently with legal teams to facilitate smooth operation</p><p><br></p><p>• Utilize your litigation experience to assist in case preparation and management</p><p><br></p><p>• Respond to inquiries related to legal proceedings and documentation</p><p><br></p><p>• Monitor client accounts and legal proceedings, taking action where necessary</p><p><br></p><p>• Ensure the accurate and efficient processing of legal documentation</p><p><br></p><p>• Maintain the integrity and confidentiality of all legal data and information</p>
<p>We are looking for a dedicated Professional Development and Legal Recruitment Coordinator to join a congenial and growing law firm in Oakland, California. This role supports essential functions, ensuring smooth operations across various departments and contributing to skill development and recruitment efforts. The ideal candidate will thrive in a dynamic environment and bring excellent organizational and interpersonal skills to the position.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate recruitment activities, including scheduling interviews, maintaining records, and facilitating applicant communications.</p><p>• Support the onboarding process for new hires by assisting with orientation and integration tasks.</p><p>• Collaborate with the Director to develop and implement training and mentoring programs for staff.</p><p>• Assist with planning and scheduling meetings, events, and skill development initiatives.</p><p>• Manage recruitment and skill development files, databases, and tracking documents.</p><p>• Provide administrative support for firm-wide projects, ensuring timely execution of assigned tasks.</p><p>• Prepare and distribute reports related to recruitment and training activities.</p><p>• Maintain effective communication with internal teams and external candidates.</p><p>• Contribute to diversity and inclusion efforts by supporting related events and communications.</p><p>• Provide general administrative assistance to other departments as needed.</p>
<p>We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management.</p><p><br></p><p>Responsibilities:</p><p>• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.</p><p>• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.</p><p>• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.</p><p>• Handle incoming phone calls, take detailed messages, and route calls appropriately.</p><p>• Coordinate outgoing mail and deliveries to ensure timely distribution.</p><p>• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.</p><p>• Assist with travel arrangements, including booking flights, accommodations, and other logistics.</p><p>• Conduct research on state and federal court rules and procedures as needed.</p><p>• Train new team members on office procedures and specialized software.</p><p>• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.</p>
<p>A prominent municipal entity in Oakland is seeking a skilled Civil Litigation Secretary to join their legal team on a long-term contract and hybrid basis. This is an excellent opportunity for a detail-oriented legal professional with strong civil litigation support experience, and someone seeking flexibility to work 3 days remote, and 2 days on-site!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform high-volume state and federal e-filing</li><li>Manage complex calendaring, deadlines, and court schedules</li><li>Draft, revise, and format litigation documents, including TOAs/TOCs</li><li>Support attorneys with administrative and litigation tasks</li><li>Maintain organized case files and assist with document preparation</li></ul>
<p> </p><p>We are seeking a detail-oriented Legal Assistant to join our team in Lafayette. This on-site role supports attorneys with administrative and case management tasks, ensuring smooth operations and timely handling of client matters.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Prepare, proofread, and format legal documents including pleadings, contracts, and correspondence.</li><li>Manage case files, maintain calendars, and track deadlines for hearings, filings, and meetings.</li><li>Coordinate with courts, clients, and opposing counsel for scheduling and document delivery.</li><li>Assist with discovery processes, including organizing exhibits and maintaining document databases.</li><li>Handle administrative tasks such as billing, expense reporting, and time entry.</li><li>Maintain confidentiality and ensure compliance with firm policies and legal procedures.</li></ul>
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
We are looking for a detail-oriented Legal Assistant/Paralegal to join our team in San Mateo, California. This role involves supporting attorneys with litigation tasks, discovery processes, and trial preparation. The ideal candidate will have a strong understanding of California Discovery Statutes, excellent organizational skills, and a proactive approach to managing deadlines.<br><br>Responsibilities:<br>• Manage billing of time and ensure accurate tracking of case-related activities.<br>• Prepare and file Case Management Statements and other required legal documentation.<br>• Draft and serve discovery documents, including Requests for Admissions, Form Interrogatories, Special Interrogatories, and Demands for Inspection.<br>• Coordinate depositions by scheduling court reporters, interpreters, and other necessary resources.<br>• Subpoena records such as medical, employment, and financial documents, and conduct thorough reviews and analyses of received discovery.<br>• Assist with expert witness discovery, including locating experts, retaining witnesses, and preparing necessary disclosures.<br>• Draft motions and monitor tentative rulings while adhering to strict filing deadlines.<br>• Support trial preparation by organizing trial binders, witness lists, subpoenas, and coordinating third-party vendors.<br>• Facilitate post-trial activities, including preparing Memorandums of Costs.<br>• Meet with clients to gather information, finalize discovery responses, and ensure proper service of legal documents.
<p>A national immigration law firm has an immediate opening for a Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Francisco, CA. The ideal candidate will be a recent college graduate with demonstrated office experience or have 1–2+ years of experience working in the legal field.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform high-volume data entry accurately and efficiently</li><li>Organize and maintain legal documents detailing eligibility for visa classification</li><li>Handle clerical tasks such as copying, printing, and scanning documents</li><li>Create electronic and physical client files for efficient case management</li><li>Track and monitor the status of immigration cases, ensuring timely updates</li><li>Circulate incoming mail according to specified procedures</li><li>Learn to analyze case documents and prepare immigration applications for filing</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits</li><li>Interface with corporate representatives and foreign nationals</li><li>Participate in legal practice meetings and alerts on current events, advanced topics, and client relationship-building skills</li><li>Support additional projects as assigned</li></ul><p><br></p>
<p>Administrative Assistant - Contract to hire</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative duties, including data entry, filing, and handling correspondence.</li><li>Manage schedules, meetings, and appointments for team members.</li><li>Prepare, edit, and proofread documents, reports, and presentations as needed.</li><li>Handle inbound and outbound communications, including phone calls and emails.</li><li>Maintain office organization by ordering supplies and managing inventory.</li><li>Assist in the planning and coordination of events, meetings, and travel arrangements.</li><li>Collaborate with internal teams to ensure efficient project management and task completion.</li><li>Provide excellent customer service when interacting with clients, visitors, or vendors.</li></ul>
<p>The Bilingual Spanish Administrative Assistant will provide comprehensive administrative support to our team and clients, facilitating effective communication and ensuring smooth daily operations. This role requires fluency in both Spanish and English and the ability to work independently in a fast-paced environment. You will manage correspondence, schedule appointments, and handle confidential documents with discretion. As a critical point of contact for Spanish-speaking clients, you will help bridge language barriers, coordinate logistics, and support the team with document translation and interpretation. Your organizational skills and attention to detail will contribute to the efficiency and professionalism of our office.</p>
<p>Key Responsibilities:</p><ul><li>Provide administrative support for construction projects, including preparing and processing documents, reports, RFIs, change orders, and permits.</li><li>Maintain project files and documentation, ensuring everything is organized and easily accessible.</li><li>Schedule meetings, coordinate calendars, and manage logistics for project managers, superintendents, and stakeholders.</li><li>Assist with bid preparation, vendor communications, and tracking subcontractor compliance.</li><li>Liaise with field teams, clients, architects, and suppliers to support smooth project execution.</li><li>Process invoices, purchase orders, and expense reports related to construction activities.</li><li>Support office operations including answering phones, handling mail, ordering supplies, and greeting visitors.</li><li>Track deadlines, monitor project progress, and update relevant databases or construction management platforms.</li><li>Help implement digital tools or workflow automation initiatives to enhance operational efficiency.</li><li>Keep confidential information secure and support the team with ad hoc administrative tasks as needed.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Palo Alto, California. In this role, you will handle essential administrative tasks to ensure smooth operations, including patient registration and documentation management. This is a long-term contract position ideal for someone who thrives in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Accurately register patients and process admissions in line with organizational policies and procedures.<br>• Collect and document patient co-payments, deductibles, and deposits during registration.<br>• Secure patient signatures on legal and registration-related documents.<br>• Scan and upload all required documentation into the designated system before the end of each shift.<br>• Verify patient insurance and demographic information using online systems and payer websites.<br>• Prioritize tasks effectively during high-volume periods to enhance operational efficiency and customer service.<br>• Collaborate with clinical staff to provide necessary documents, wristbands, and updates in a timely manner.<br>• Distribute privacy notices and maintain compliance with organizational and regulatory standards.<br>• Attend department meetings, workshops, and training sessions to stay updated on procedures.<br>• Ensure all office equipment is functional and implement downtime protocols when needed.
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support our client's team with day-to-day operations. The ideal candidate will be proactive, professional, and capable of managing multiple tasks efficiently in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Schedule meetings, appointments, and manage calendars.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Maintain filing systems, both electronic and physical.</li><li>Order office supplies and manage inventory.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Handle sensitive information in a confidential manner.</li><li>Coordinate with other departments to ensure smooth workflow.</li><li>Perform other related duties as assigned.</li></ul><p><br></p>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support our client in St. Helena with day-to-day operations. The ideal candidate will be proactive, professional, and capable of managing multiple tasks efficiently in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Schedule meetings, appointments, and manage calendars.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Maintain filing systems, both electronic and physical.</li><li>Order office supplies and manage inventory.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Handle sensitive information in a confidential manner.</li><li>Coordinate with other departments to ensure smooth workflow.</li><li>Perform other related duties as assigned.</li></ul><p><br></p>
<p>We are seeking a proactive and highly organized Administrative Assistant fluent in Cantonese to join our dynamic team. This role plays a vital part in ensuring smooth daily operations of the office while bridging communication between staff, clients, and external partners who speak Cantonese.</p><p>The ideal candidate should have strong interpersonal skills, a keen eye for detail, and the ability to manage multiple tasks in a fast-paced, multicultural environment. You will leverage digital platforms including CRM systems to support process improvements and contribute to workflow automation initiatives. Collaboration with cross-functional teams and upholding confidentiality are essential components of this position.</p>
<p>Robert Half is working on an exciting opportunity with a local government entity in need of a Housing Specialist. The Housing Specialist will provide specialized and technical office support, ensuring the smooth operation of departmental processes. Ideal candidates will have a background in Housing, Affordable Housing, Tax Credits, HUD, etc.... Please see the details below and if interested, apply now. Do not wait! We are looking to submit someone ASAP!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform complex and technical office support tasks requiring independent judgment and specialized knowledge.</li><li>Gather and compile information from various sources to complete forms and prepare detailed reports.</li><li>Provide accurate information to the public, interpreting policies and procedures as needed.</li><li>Organize, maintain, and streamline departmental files for efficient access and use.</li><li>Draft and edit correspondence, reports, and specialized documents using various software programs.</li><li>Review materials for accuracy, completeness, and compliance with organizational policies.</li><li>Enter and retrieve data in computer systems, ensuring the accuracy of reports and making necessary corrections.</li><li>Manage administrative details such as purchase requisitions, equipment maintenance, and scheduling meetings.</li><li>Train team members on work procedures or oversee tasks on a project basis.</li><li>Respond to and handle inbound and outbound calls, ensuring effective communication and resolution.</li></ul><p><br></p>
<p>Duties may include, but are not limited to, the following:</p><ul><li>Perform complex, technical, and specialized office support tasks requiring independent judgment, technical proficiency, and detailed knowledge of departmental procedures.</li><li>Research, compile, and organize information from various sources to complete forms, prepare reports, and perform arithmetic or statistical calculations.</li><li>Provide information and assistance to the public, applying sound judgment and interpreting departmental policies, rules, and procedures.</li><li>Organize, maintain, and purge departmental files and records in accordance with retention policies.</li><li>Prepare correspondence, reports, forms, and other specialized documents from drafts, notes, or brief instructions using computer software applications.</li><li>Proofread and review documents for accuracy, completeness, and compliance with departmental standards and regulations.</li><li>Enter, retrieve, and verify data; generate reports using online systems or personal computers; review and correct data as necessary.</li><li>Operate standard office equipment and ensure proper maintenance.</li><li>Coordinate and perform a variety of administrative support activities, including preparing purchase requisitions, scheduling repairs, transmitting information, and maintaining up-to-date reference materials.</li><li>Arrange meetings and events, including scheduling participants, reserving rooms, and coordinating travel, lodging, or meal accommodations.</li><li>Serve as a receptionist—greeting visitors, answering and screening telephone calls, and directing inquiries to the appropriate staff or personally resolving them.</li><li>Train and guide other staff in work procedures or provide project-based or relief supervision as assigned.</li></ul><p><br></p>
<p>Our fast-paced start-up is seeking a proactive and highly organized Executive Assistant to provide strategic administrative support to our executive team. This role requires a flexible problem-solver who thrives in a dynamic environment, can juggle multiple priorities, and is eager to take ownership of critical projects and tasks.</p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex, shifting calendars, schedule internal and external meetings, and coordinate travel arrangements for executives.</li><li>Prepare and organize materials for meetings, presentations, and reports, ensuring executives are well-equipped for all engagements.</li><li>Serve as a liaison between executives, team members, clients, and external partners; facilitate prompt and accurate communication.</li><li>Support project coordination, tracking deadlines, and following up on action items for cross-functional initiatives.</li><li>Assist with expense reporting, invoice processing, and budget tracking as needed.</li><li>Handle confidential information with discretion and professionalism.</li><li>Help drive office efficiency and implement technology solutions or workflow automation initiatives.</li><li>Organize company events, all-hands meetings, and team offsites, including vendor and logistics management.</li><li>Adapt to evolving business needs, proactively identify areas for improvement, and take initiative on special projects.</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
