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57 results for Administrative Assistant in San Francisco, CA

Administrative Assistant
  • Mountain View, CA
  • onsite
  • Temporary / Contract
  • 25 - 35 USD / Hourly
  • <p><strong>Job Title:</strong> Administrative Assistant</p><p><strong>Overview:</strong></p><p>We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul><p><br></p>
  • 2026-04-25T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 23 - 26 USD / Hourly
  • <p><strong>Administrative Assistant</strong></p><p>Support daily office operations by providing high-quality administrative services to staff and clients.</p><p>Job Responsibilities:</p><ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul><p><br></p>
  • 2026-04-10T00:00:00Z
Administrative Assistant
  • Sunnyvale, CA
  • onsite
  • Temporary / Contract
  • 24.7 - 28.6 USD / Hourly
  • We are looking for an Administrative Assistant to support a scientist with document preparation, office coordination, and day-to-day administrative tasks in Sunnyvale, California. This is a Long-term Contract position suited for someone who can work carefully with technical material, communicate clearly, and provide dependable in-person assistance throughout the workday. The role combines traditional administrative support with hands-on help managing research documents that include mathematical notation and LaTeX formatting.<br><br>Responsibilities:<br>• Provide direct administrative support to a scientist, helping maintain an organized and efficient daily workflow.<br>• Review research materials aloud as needed to support the scientist’s work and ongoing projects.<br>• Edit and refine research manuscripts in LaTeX, including locating specific sections, adjusting mathematical layouts, and improving document formatting to meet page and margin requirements.<br>• Assist with movement and navigation within the office environment when on-site support is needed.<br>• Prepare or help complete expense documentation in partnership with the labs administrative support team.<br>• Handle general office and clerical assignments, including document updates, coordination tasks, and other administrative requests as assigned.
  • 2026-04-28T00:00:00Z
Administrative Assistant
  • Santa Clara, CA
  • onsite
  • Permanent / Full Time
  • 48000 - 50000 USD / Yearly
  • We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
  • 2026-04-15T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Temporary / Contract
  • 26 - 30 USD / Hourly
  • We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment.<br><br>Responsibilities:<br>• Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate.<br>• Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards.<br>• Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process.<br>• Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible.<br>• Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed.<br>• Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay.<br>• Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas.<br>• Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
  • 2026-04-28T00:00:00Z
Administrative Assistant
  • Hayward, CA
  • onsite
  • Temporary to Hire
  • 23 - 24 USD / Hourly
  • <p>We are seeking a temp to hire Administrative Assistant to support daily office operations for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and fluency in both Spanish and English. The ideal candidate is organized, tech-savvy, and comfortable using AI tools.</p><p><br></p><p><strong><u>Administrative Assistant Responsibilities:</u></strong></p><p>• Perform accurate data entry, record updates, and database maintenance</p><p>• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents</p><p>• Manage emails and correspondence in both English and Spanish</p><p>• Coordinate calendars, meetings, and appointments</p><p>• Organize and maintain physical and electronic filing systems, records, and documents</p><p>• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials</p><p>• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information</p><p>• Support clients, visitors, and internal staff with professional customer service and timely follow-up</p><p>• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency</p><p>• Assist with special projects and provide additional administrative support as needed</p><p><br></p><p><strong><u>Preferred Qualifications:</u></strong></p><p>• Experience in administrative support, office coordination, or a related role</p><p>• Strong data entry accuracy and attention to detail</p><p>• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook</p><p>• Bilingual fluency in English and Spanish</p><p>• Familiarity with AI tools and technology used for office productivity</p><p>• Strong organizational, communication, and multitasking skills</p><p><br></p><p>If you are interested in this Administrative Assistant role, please apply today.</p>
  • 2026-04-29T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Temporary / Contract
  • 25 - 35 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support.<br><br>Responsibilities:<br>• Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented.<br>• Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies.<br>• Scan and upload all relevant documentation into the organization&#39;s systems before the end of each shift.<br>• Maintain patient valuables and update notifications from clinical staff promptly, following department policies.<br>• Utilize online systems and payer websites to verify insurance eligibility and demographic information.<br>• Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience.<br>• Distribute notices of privacy practices and obtain visitor authorizations as required.<br>• Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies.<br>• Attend department meetings, workshops, and training sessions to stay informed of updates and procedures.<br>• Ensure office equipment is operational and follow downtime procedures when necessary.
  • 2026-04-22T00:00:00Z
Administrative Assistant
  • San Rafael, CA
  • onsite
  • Temporary / Contract
  • 18.2115 - 21.087 USD / Hourly
  • We are looking for an Administrative Assistant to join our team in San Rafael, California. This contract position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and enjoys providing exceptional support to staff, residents, and visitors. The role is vital in ensuring smooth daily operations and maintaining a welcoming atmosphere within the organization.<br><br>Responsibilities:<br>• Answer and transfer incoming calls, ensuring callers receive accurate information or are directed to the appropriate department.<br>• Provide guidance and assistance to residents, staff, guests, and vendors in a courteous and friendly manner.<br>• Sort and distribute mail efficiently, ensuring timely delivery within the organization.<br>• Oversee the ordering and inventory of office supplies, including paper, forms, and other materials.<br>• Welcome all visitors to the community, offering information and assistance to create a positive impression.<br>• Collaborate with supervisors on assigned tasks to support the organization&#39;s goals.<br>• Maintain a positive and respectful environment in conduct and appearance.<br>• Anticipate the needs of residents, employees, and guests, responding promptly and enthusiastically.<br>• Uphold accountability and ensure interactions reflect the organization&#39;s hospitality values.
  • 2026-04-22T00:00:00Z
Administrative Assistant
  • San Francisco, CA
  • onsite
  • Permanent / Full Time
  • 70000 - 75000 USD / Yearly
  • We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills.<br><br>Responsibilities:<br>• Welcome clients and visitors while managing package deliveries at the reception area.<br>• Handle incoming calls, screen them appropriately, and take detailed messages when necessary.<br>• Sort, distribute, and file incoming mail to ensure timely processing.<br>• Assist select partners with personal concierge services, including scheduling and reservations.<br>• Draft and send correspondence, faxes, and other necessary communications.<br>• Coordinate travel arrangements and book reservations for team members as needed.<br>• Operate office equipment, addressing any technical issues that arise.<br>• Maintain office supplies by monitoring inventory levels and placing orders when needed.<br>• Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized.<br>• Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
  • 2026-04-07T00:00:00Z
Administrative Assistant
  • Portola Valley, CA
  • onsite
  • Temporary / Contract
  • 25 - 35 USD / Hourly
  • <p><strong>Overview:</strong></p><p>We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul><p><br></p>
  • 2026-04-25T00:00:00Z
Legal Administrative Assistant
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 35 - 40 USD / Hourly
  • <p>A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
  • 2026-04-24T00:00:00Z
Executive Assistant
  • Portola Valley, CA
  • onsite
  • Temporary / Contract
  • 30 - 50 USD / Hourly
  • <p><strong>Job Title:</strong> Executive Assistant / Office Manager</p><p><strong>Overview:</strong></p><p>We’re seeking a proactive Executive Assistant to support senior leadership while overseeing day‑to‑day office operations. This role blends high‑level administrative support with hands‑on office management in a fast‑paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex executive calendars, meetings, and correspondence</li><li>Oversee office operations including supplies, vendors, and facilities coordination</li><li>Serve as point of contact for internal teams, visitors, and external partners</li><li>Support onboarding, office logistics, and special projects as needed</li></ul><p><br></p>
  • 2026-04-25T00:00:00Z
Executive Assistant
  • Mountain View, CA
  • onsite
  • Temporary / Contract
  • 30 - 50 USD / Hourly
  • <p><strong>Job Title:</strong> Executive Assistant</p><p><strong>Overview:</strong></p><p>We’re seeking a proactive, detail‑oriented Executive Assistant to support senior leadership in a fast‑paced professional environment. This role requires strong judgment, discretion, and the ability to anticipate needs.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Prepare correspondence, presentations, and executive‑level materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with professionalism and discretion</li></ul><p><br></p>
  • 2026-04-25T00:00:00Z
Executive Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 27 - 30 USD / Hourly
  • <p>Provide high-level administrative support to senior leadership, including scheduling, communications, and confidential project coordination. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage executive calendars and travel arrangements</li><li>Prepare meeting materials and reports</li><li>Coordinate executive communications</li><li>Handle confidential information with discretion</li><li>Support special projects and workflow management</li></ul>
  • 2026-04-24T00:00:00Z
Executive Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 27 - 32 USD / Hourly
  • <p><strong>Executive Assistant</strong></p><p>Provide dedicated support to senior executives, managing complex schedules and handling confidential communications.</p><p>Job Responsibilities:</p><ul><li>Coordinate executive calendars, travel, and meetings.</li><li>Prepare and edit reports, presentations, and memos.</li><li>Screen calls and correspondence on behalf of executives.</li><li>Organize events and executive projects.</li></ul>
  • 2026-04-10T00:00:00Z
Executive Assistant
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 35 - 35 USD / Hourly
  • We are looking for an experienced and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This contract position, based in San Francisco, California, offers an exciting opportunity for someone who excels in organization and thrives in a fast-paced, client-focused environment. The role requires a proactive individual capable of managing multiple priorities with discretion and precision.<br><br>Responsibilities:<br>• Manage complex calendars and schedules for senior leaders, ensuring efficient coordination of meetings and appointments.<br>• Organize and prepare materials such as agendas, presentations, and notes for internal and external meetings.<br>• Arrange detailed travel plans, including booking flights, accommodations, and transportation, and handle associated expense reporting.<br>• Oversee confidential communications and document preparation with a high level of attention to detail.<br>• Support onboarding processes for new hires and assist with team operations, including office logistics and vendor coordination.<br>• Collaborate with various departments, including HR and Operations, on key administrative tasks and projects.<br>• Maintain a high standard of conduct and poise while interacting with clients, internal teams, and executive leadership.<br>• Track deadlines and ensure all deliverables are completed with accuracy and attention to detail.<br>• Serve as a reliable point of contact for inquiries and correspondence, ensuring timely and effective communication.
  • 2026-04-28T00:00:00Z
Accounting and Administrative Assistant
  • San Francisco, CA
  • onsite
  • Permanent / Full Time
  • 72000 - 82000 USD / Yearly
  • <p>We are looking for a dedicated Accounting and Administrative Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations while contributing to the smooth functioning of administrative tasks. This position is ideal for someone with a strong foundation in accounting principles and excellent attention to detail. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><p>• Professional, approachable with all stakeholders</p><p>• Team‑oriented and collaborative mindset</p><p>• Handle mail intake, scanning, distribution, and filing</p><p>• Process, code, and file invoices and documents</p><p>• Reconcile vendor statements and resolve issues</p><p>• Review and code credit card activity</p><p>• Apply payments, credits, and refunds</p><p>• Prepare bank deposits (mobile and physical)</p><p>• Generate AR, payment, and receivable reports</p><p>• Follow up on past‑due balances and send statements</p><p>• Respond to and document inquiries</p><p>• Manage key/fob requests and charges</p><p>• Download and format payroll reports</p><p>• Research and resolve account discrepancies</p><p>• Assist with bank, credit card, and system reconciliations</p><p>• Support financial reports, budgets, forecasts, and filings</p><p>• Organize annual compliance files</p><p>• Follow financial policies and controls</p><p>• Perform other assigned duties</p>
  • 2026-04-15T00:00:00Z
Office Assistant
  • Walnut Creek, CA
  • onsite
  • Temporary / Contract
  • 22 - 23 USD / Hourly
  • <p>Robert Half&#39;s client in the professional services industry is seeking a<strong> </strong>reliable, detail-oriented Office Assistant to join their team on a contract-to-permanent basis. This is a great opportunity to step into a professional office environment, build long-term stability, and work alongside a team that values accuracy, organization, and client trust. This position is 100% onsite in Walnut Creek, CA.</p><p><br></p><p>In this Office Assistant role, you’ll be a key point of support for daily operations—helping ensure the office runs smoothly and clients feel welcomed and well supported.</p><p><br></p><p>What You’ll Do:</p><ul><li>Be the friendly first point of contact, welcoming clients and creating a positive, polished experience</li><li>Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings</li><li>Keep records organized through filing, scanning, and document management</li><li>Answer and route incoming phone calls with professionalism and discretion</li><li>Maintain office mailboxes and ensure correspondence is handled promptly</li><li>Provide general administrative and clerical support that keeps the team efficient</li></ul><p>Why This Opportunity Stands Out:</p><ul><li>Contract-to-permanent pathway with potential for long-term placement</li><li>Work in a stable, professional fiduciary environment</li><li>Gain experience supporting meaningful client services</li><li>Collaborative team with clear processes and expectations</li><li>Ideal for someone who enjoys structure, organization, and being trusted with important details</li></ul><p>If you’re dependable, organized, and looking for an Office Assistant role that can grow into something more permanent, this could be a great next step.</p>
  • 2026-04-27T00:00:00Z
Office Assistant
  • Alameda, CA
  • onsite
  • Temporary / Contract
  • 24.7 - 28.6 USD / Hourly
  • We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment.<br><br>Responsibilities:<br>• Handle receptionist duties, including greeting visitors and answering inbound calls professionally.<br>• Scan and organize documents to maintain accurate and accessible records.<br>• Perform general clerical tasks such as filing, data entry, and managing correspondence.<br>• Assist with scheduling and coordinating meetings or events as needed.<br>• Support the team in maintaining a clean and efficient workspace.<br>• Collaborate with staff to ensure timely completion of administrative tasks.<br>• Monitor office supplies and place orders to ensure adequate inventory.<br>• Provide additional administrative support to departments as requested.<br>• Uphold confidentiality and professionalism in all interactions and responsibilities.
  • 2026-04-24T00:00:00Z
Part Time Administrative Assistant
  • Fairfield, CA
  • onsite
  • Temporary / Contract
  • 23 - 25 USD / Hourly
  • <p>We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.</p><p>• Research and compile data from multiple sources to complete forms or create detailed reports.</p><p>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.</p><p>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.</p><p>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.</p><p>• Manage and track official documents, ensuring compliance with departmental regulations.</p><p>• Utilize computer systems to input data, generate reports, and maintain databases.</p><p>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.</p><p>• Review computer-generated reports for errors and ensure corrections are made promptly.</p><p>• Train or supervise team members on specific projects or procedures when necessary.par</p>
  • 2026-04-20T00:00:00Z
Administrative Assistant - On-Site
  • Santa Clara, CA
  • onsite
  • Temporary to Hire
  • 27.55 - 30 USD / Hourly
  • We are looking for a highly organized Administrative Assistant to support project management and field operations in Santa Clara, California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-paced construction environment and can keep documentation, communication, and daily coordination on track. The role plays a key part in supporting project execution from kickoff through closeout while providing dependable administrative support to internal teams.<br><br>Responsibilities:<br>• Coordinate day-to-day administrative support for project and field teams, including document preparation, filing, scanning, data entry, and general office tasks.<br>• Assist with assembling and submitting bid packages, proposals, and related project documentation in a timely and organized manner.<br>• Support project administration from startup through completion by maintaining records, tracking milestones, organizing approvals, and preparing closeout materials such as warranty documentation and O&amp;M manuals.<br>• Manage project transmittals, submittals, contracts, and change documentation, ensuring accurate routing, approvals, and distribution to accounting and other stakeholders.<br>• Administer certificates of insurance and construction bond documentation, including bid, payment, and performance bonds.<br>• Monitor potential change order activity within project tracking systems and help reconcile related records with accounting documentation.<br>• Arrange travel, meetings, and occasional on-site or office events to support team operations and project needs.<br>• Prepare, reproduce, scan, and distribute drawings and other project materials as requested by project personnel.
  • 2026-04-27T00:00:00Z
Accounting Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 25 - 30 USD / Hourly
  • We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or entry level looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization&#39;s financial processes.  <br> Key Responsibilities:  Assist with the processing, verification, and reconciliation of invoices in accounts payable.  Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records.  Perform data entry into accounting systems to ensure the accuracy of financial records.  Help resolve discrepancies, including research and communication with vendors and clients.  Prepare and review weekly reports related to AP and AR activities.  Maintain proper documentation of financial transactions in compliance with company policies.  Partner with team members to ensure timely month-end and year-end close processes.  Provide administrative support to accountants and finance staff as needed.  Learn and work within various accounting software systems. 
  • 2026-04-24T00:00:00Z
Legal Assistant
  • San Francisco, CA
  • onsite
  • Permanent / Full Time
  • 75000 - 95000 USD / Yearly
  • We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
  • 2026-04-02T00:00:00Z
Legal Assistant
  • Burlingame, CA
  • onsite
  • Temporary to Hire
  • 25 - 30 USD / Hourly
  • <p>A Burlingame-based law firm is seeking a highly organized and detail-oriented Legal Assistant to support a Trusts &amp; Estates team. This is a process-driven, administrative-focused role supporting a group of paralegals with document management, file organization, and day-to-day workflow coordination.</p><p>This position is ideal for someone who thrives in a structured environment, takes ownership of routine processes, and can work independently with strong attention to detail.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents </li><li>Maintain and organize physical and electronic client files, including file creation and ongoing file management </li><li>Prepare and process outgoing correspondence and document transmittals </li><li>Finalize documents for signature, ensuring accuracy and completeness </li><li>Track certified mail receipts and delivery confirmations </li><li>Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions </li><li>Coordinate administrative filings, including lodging wills and recording deeds </li><li>Prepare proofs of service and assist with post-recording document processing </li><li>Support file audits, document organization, and records management projects </li><li>Provide administrative support to a team of five paralegals, including remote team members </li></ul><p><br></p>
  • 2026-04-15T00:00:00Z
Legal Assistant
  • San Jose, CA
  • onsite
  • Temporary / Contract
  • 28 - 35 USD / Hourly
  • <p>Mid‑size litigation team seeking an experienced Litigation Legal Assistant to support attorneys across all phases of litigation. This Litigation Legal Assistant role is ideal for someone who is detail‑oriented, deadline‑driven, and comfortable managing multiple cases in a fast‑paced environment, offering close collaboration with attorneys and exposure to complex litigation matters.</p><p><br></p><p>Key responsibilities</p><ul><li>Support litigation attorneys with pleadings, discovery, motions, and trial preparation</li><li>Draft, format, file, and serve legal documents in state and federal courts</li><li>Manage calendars, deadlines, and court rules compliance</li><li>Coordinate filings, e‑filings, and service of process</li><li>Organize and maintain case files (electronic and physical)</li><li>Communicate with courts, clients, and opposing counsel as needed</li></ul>
  • 2026-04-17T00:00:00Z
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