We are looking for an Administrative Assistant to provide comprehensive support to governing bodies, committees, and other organizational functions. This long-term contract position is based in Oakland, California, and requires a combination of on-site and remote work. The ideal candidate will have experience with public meetings, including familiarity with The Brown Act, as well as proficiency in entry-level administrative tasks such as scheduling and coordination.<br><br>Responsibilities:<br>• Provide administrative support to governing bodies, boards, committees, and ad-hoc meetings, ensuring smooth operations.<br>• Coordinate public hearing processes, including preparing agenda packets, publishing notices, recording proceedings, and drafting minutes.<br>• Ensure compliance with legislative and regulatory requirements during board and committee meetings.<br>• Conduct thorough research and analysis to support organizational projects, programs, and activities.<br>• Manage calendars by scheduling meetings, organizing events, and resolving conflicts in schedules.<br>• Prepare high-quality documents such as presentations, reports, agendas, and special projects using Word, Excel, and PowerPoint.<br>• Maintain records systems and databases, ensuring data integrity and adherence to retention policies.<br>• Respond to operational and administrative inquiries, identifying and resolving issues as needed.<br>• Oversee food orders and meeting room arrangements to support organizational events and functions.<br>• Support inbound and outbound communication, including answering calls and managing email correspondence.
<p>We are seeking a detail-oriented and organized Administrative Assistant with strong experience in HUD, property management, tax credit programs, and RealPage software. The ideal candidate will have excellent communication skills, a customer-focused mindset, and the ability to manage administrative tasks efficiently in a fast-paced environment.</p><ul><li>Answer and direct inbound calls while providing exceptional customer service.</li><li>Perform data entry with a high level of accuracy and attention to detail.</li><li>Manage email correspondence, ensuring timely responses to residents, vendors, and internal teams.</li><li>Assist with administrative tasks related to HUD compliance, tax credit programs, and property management operations.</li><li>Maintain and update records in RealPage and other property management systems.</li><li>Support leasing, compliance, and management teams with required documentation and reporting.</li></ul><p><br></p>
<p>This Administrative Assistant role will report to the Senior Director of Risk Management and Patient Safety and provide support to the directors, managers and staff in the Risk Management and Patient Safety department and our members. </p><p><br></p><p>Duties:</p><p>• Prepare email correspondence, manuals, meeting agendas and minutes</p><p>• Manages schedule of department staff as needed</p><p>• Coordinate meeting logistics</p><p>• Coordinate travel and process expenses for department staff</p><p>• Work with Finance to process member reimbursements for travel expenses</p><p>• Processes Risk Funds for members and insureds</p><p>• Provides support for various projects, workshops and symposia</p><p>• Uses software to support projects and project outputs that promote department efficiencies</p><p>• Complete intermediate planning functions to support projects, meetings and programs</p><p>• Schedules onsite and virtual meetings with members and outside organizations</p><p>• Other duties as assigned</p><p><br></p><p>REQUIREMENTS:</p><p>• High School Diploma or G.E.D. required; Associate’s Degree preferred</p><p>• 2-4 years’ experience in an administrative support role is required</p><p>• Advanced skill in Microsoft Office: Word, Excel, PowerPoint, and Outlook</p><p>• Working knowledge of Concur, Docusign, ImageRight strongly preferred, </p><p>• Working experience with setting up Zoom and Microsoft Teams preferred</p><p>• Working knowledge of Jira or similar Project Management software strongly preferred</p><p>• Applies critical thinking and uses problem-solving skills.</p><p>• Exhibits empathic communication, emotional intelligence and excellent customer service</p><p>• Excellent grammar and mathematical skill</p><p><br></p><p>Must Haves:</p><p>• Take initiatives</p><p>• Highly organized</p><p>• Asks questions, takes notes</p><p>• Ability to handle multiple projects and changing priorities</p><p>• Professional demeaner in personal interactions, high level of customer service</p><p>• Intermediate to advanced skills Microsoft Office programs</p><p>• Excellent verbal and written communications</p><p>• Will be interacting with external organizations, hospital leaders and internal staff</p>
<p>We are seeking a detail-oriented and organized Administrative Assistant with strong experience in HUD, property management, tax credit programs, and RealPage software. The ideal candidate will have excellent communication skills, a customer-focused mindset, and the ability to manage administrative tasks efficiently in a fast-paced environment.</p><ul><li>Answer and direct inbound calls while providing exceptional customer service.</li><li>Perform data entry with a high level of accuracy and attention to detail.</li><li>Manage email correspondence, ensuring timely responses to residents, vendors, and internal teams.</li><li>Assist with administrative tasks related to HUD compliance, tax credit programs, and property management operations.</li><li>Maintain and update records in RealPage and other property management systems.</li><li>Support leasing, compliance, and management teams with required documentation and reporting.</li></ul>
<p>Calling All Entry Level Office Assistants! This is a great opportunity for recent graduates who have some office experience and are eager to grow their administrative skills in a fast-paced professional environment!</p><ul><li>Provide general administrative support, including answering phones, responding to emails, and greeting visitors.</li><li>Assist with scheduling meetings, maintaining calendars, and coordinating appointments.</li><li>Organize and maintain files, records, and office supplies to ensure smooth daily operations.</li><li>Support team members with document preparation, data entry, and reporting as needed.</li><li>Help with office projects and special assignments, contributing to overall team efficiency</li></ul><p><br></p>
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul><p><br></p>
<p><strong>Job Summary:</strong></p><p>We’re seeking a motivated and detail-oriented recent graduate eager to gain hands-on experience in a professional office environment. In this role, you’ll provide essential support to the team with a variety of administrative tasks while gaining valuable skills and exposure to key organizational processes. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support, including filing, data entry, and document preparation.</li><li>Assist with scheduling meetings, maintaining calendars, and coordinating travel arrangements.</li><li>Answer and direct incoming calls and emails in a professional manner.</li><li>Monitor and order office supplies to ensure smooth daily operations.</li><li>Organize and maintain physical and digital office files for easy accessibility.</li><li>Help prepare reports, presentations, and spreadsheets.</li><li>Support with ad hoc tasks and special projects as needed.</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p>The Administrative Assistant plays a vital role in supporting the Project Management team, ensuring seamless day-to-day operations and aiding in the efficient execution of projects. This position requires a proactive, resourceful, and professional individual with a strong sense of integrity. Success in this role hinges on attention to detail, financial acumen, and exceptional organizational and communication skills.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Oversee office operations, including phone calls, meetings, visitor support, and administrative tasks (filing, typing, scanning, travel arrangements).</li><li><strong>Project Assistance:</strong> Aid in project proposals and bids; manage project documentation, approvals, milestone tracking, transmittals, submittals, O& M manuals, warranty letters, and closeout documents.</li><li><strong>Contracts & Compliance:</strong> Handle insurance certificates, bonds, contracts, and change orders while ensuring accounting coordination.</li><li><strong>Data & Process Management:</strong> Oversee PCO process in ProjectSight, ensuring reconciliation with accounting software.</li><li><strong>Other Duties:</strong> Support special projects, coordinate office events, and manage project drawings (copying, scanning).</li></ul><p><br></p>
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul><p><br></p>
<p>Robert Half's client is in search of a temporary Administrative Assistant to support various campus-based initiatives and programs at Mare Island, California. This contract position offers an opportunity to contribute to community wellness efforts while managing essential administrative tasks. This role will last through the end of the year.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support for community wellness modules, assisting students, faculty, and staff with program participation.</p><p>• Facilitate the recruitment, hiring, and oversight of student peer educators involved in the Community Wellness program.</p><p>• Coordinate schedules and attendance for student leaders participating in wellness modules, ensuring eligibility for program incentives.</p><p>• Manage the operations of a campus food pantry, including maintaining distribution records and promoting its services.</p><p>• Partner with local food banks to organize and oversee food delivery services.</p><p>• Prepare and submit federal reports and budget updates to ensure compliance with funding requirements.</p><p>• Maintain accurate records and create detailed reports as needed for program tracking and auditing purposes.</p><p>• Answer inbound calls, handle receptionist duties, and assist with general office operations.</p><p>• Perform data entry tasks to support the organization of program-related information.</p><p><br></p><p>If you are interested in this temporary administrative assistant role, submit your resume today!</p>
<p>We are seeking a dynamic, detail-oriented, and customer-focused team member to support a top-producing mortgage loan office. This pivotal role blends office administration, loan processing, customer service, marketing coordination, and office assistance. </p><p><br></p><p>Key responsibilities to include:</p><ul><li>Answering phones </li><li>Print, scan and collect documents to create a loan file for submission</li><li>Open escrow, order appraisals and insurance</li><li>Assist the loan officers and processors throughout the loan process, managing deadlines, follow-ups, and ensuring smooth transitions between milestones</li><li>Create and execute basic marketing campaigns (social media, email, print) to support brand awareness and referral generation</li><li>Act as a point of contact for clients, agents, and internal team members—ensuring all communication is timely and clear.</li></ul><p> </p><p><br></p>
<p>The <strong>Executive Assistant</strong> will support a wide range of functions related to planning, coordination, and execution of internal operations and client-facing programs. The <strong>Executive Assistant</strong> will be deeply involved in business development, logistics management, and project facilitation across various departments, including clinical, administrative, and academic units. Acting as a key point of contact for leadership, the <strong>Executive Assistant</strong> ensures seamless communication, organization, and delivery of critical tasks while representing the office in a professional and proactive manner.</p><p>WResponsibilities:</p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and internal communication on behalf of leadership</li><li>Lead or support projects aimed at improving internal operations, documenting project scope, timelines, and deliverables</li><li>Manage logistics for marketing initiatives, events, and internal/external client meetings</li><li>Prepare materials and collateral for events and presentations in alignment with strategic initiatives</li><li>Coordinate with vendors, consultants, and contractors during selection and engagement processes</li><li>Ensure operational processes and documentation comply with internal policies and quality standards</li><li>Monitor and support Care Coordination workflow to assist with patient inquiries and scheduling when necessary</li><li>Compile and synthesize data and reports for leadership review</li><li>Serve as a liaison between departments and external stakeholders to facilitate clear and efficient communication</li><li>Maintain confidentiality, prioritize tasks, and work independently with minimal supervision</li><li>Represent the office with professionalism and cultural sensitivity in all external engagements</li><li>Perform additional related duties as assigned</li></ul>
<p><strong>About the Role:</strong></p><p>We are seeking a motivated and detail-oriented <strong>Administrative Assistant</strong> to join our team. In this role, you will provide vital support to ensure smooth day-to-day operations. You’ll be responsible for handling a variety of administrative tasks, maintaining organization, and contributing to a positive and productive work environment. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain schedules, appointments, and calendars.</li><li>Thrives in a fast-paced setting and enjoys being a key part of a team’s success</li><li>Coordinate meetings, prepare agendas, and take minutes as needed.</li><li>Handle incoming calls, emails, and inquiries, providing exceptional communication and customer service.</li><li>Organize and maintain physical and digital files, ensuring accuracy and accessibility.</li><li>Assist with data entry, reporting, and creating presentations as required.</li><li>Monitor office supplies and place replenishment orders when necessary.</li><li>Support team members with special projects and ad-hoc tasks.</li><li>Ensure the overall organization and tidiness of the workspace.</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are seeking a highly skilled Administrative and Project Management professional to support real estate development projects from an operations and administrative perspective in a non-profit in Oakland. This role is ideal for someone with senior-level administrative experience in real estate development who can balance both day-to-day operations and project oversight. This position is hybrid, with a mix of on-site and remote work.</p><p> </p><p>Key Responsibilities</p><p> </p><ul><li>Provide senior-level administrative and operational support across multiple real estate development projects.</li></ul><p> </p><ul><li>Assist with project management for building rehabilitation, including coordinating with contractors, architects, and construction teams.</li></ul><p> </p><ul><li>Oversee risk management processes related to real estate development activities.</li></ul><p> </p><ul><li>Liaise with vendors, contractors, and other stakeholders to ensure smooth operations and timely project execution.</li></ul><p> </p><ul><li>Support leasing and operational activities for commercial mixed-use and residential properties, including community hubs and meeting spaces.</li></ul><p> </p><ul><li>Manage project documentation, scheduling, and reporting.</li></ul><p> </p><ul><li>Ensure compliance with operational policies and procedures (Fair Housing knowledge a plus but not required).</li></ul><p><br></p>
We are looking for an Office Assistant to join our team on a contract basis in Oakland, California. This role requires a proactive individual who excels at administrative and organizational tasks, ensuring smooth day-to-day operations. If you enjoy creating efficient systems and supporting multiple business functions, this position offers an excellent opportunity to contribute your skills in a dynamic environment.<br><br>Responsibilities:<br>• Organize and maintain physical and digital records, ensuring all documents are properly sorted and filed.<br>• Assist in streamlining workflows by implementing efficient organizational systems.<br>• Manage large volumes of business cards, ensuring proper storage and accessibility.<br>• Provide administrative support for ongoing projects, including tracking deadlines and deliverables.<br>• Maintain accurate records and assist in data management tasks using spreadsheets and databases.<br>• Answer inbound calls and provide reception duties as needed.<br>• Scan and digitize documents to support efficient record-keeping.<br>• Perform general clerical tasks, including scheduling, correspondence, and office supply management.<br>• Support project completion by collaborating with stakeholders and ensuring timely execution of assigned tasks.
We are looking for a detail-oriented Administrative Assistant/Office Services specialist to join our team in San Francisco, California. This role involves providing essential front desk support, managing office operations, and assisting with employee and client needs. The ideal candidate will bring strong organizational skills and a customer-focused attitude to ensure the smooth functioning of our office environment.<br><br>Responsibilities:<br>• Manage visitor office requests and coordinate security access, including issuing building security cards.<br>• Handle mail collection, package deliveries, and liaise with vendors such as FedEx.<br>• Perform administrative tasks such as photocopying, scanning, faxing, and filing.<br>• Welcome clients, arrange meetings, and oversee setup for food, beverages, and audiovisual requirements.<br>• Maintain kitchen and snack areas by ordering and stocking food, beverages, and cleaning supplies.<br>• Oversee office supply inventory and place orders as needed to ensure proper stock levels.<br>• Coordinate courier services and arrange shredding services for sensitive documents.<br>• Assist employees with office maintenance requests, access card issues, and workspace moves or departures.<br>• Set up and clean up catering events for on-site meetings and internal office gatherings.<br>• Support building repair requests and collaborate on internal/external office events.
<p>We are looking for an experienced Administrative Assistant to support two departments within an educational institution. This is a temporary contract position based in Mare Island, California, offering an opportunity to contribute to the admissions process and departmental operations. The role requires strong organizational skills, proficiency with digital platforms, and excellent communication abilities. This role is hybrid- 3 days onsite, 2 days remote. </p><p><br></p><p>Responsibilities:</p><p>The Admissions Office would be seeking someone who is:</p><p>• Efficient in responding to emails and emailing students or organizations in a professional manner</p><p>• Capable of packing items per instructions provided efficiently and accurately.</p><p>• Comfortable using platforms such as Smartsheet or other web based platforms</p><p>• Technologically proficient and able to be quickly trained on our student information system basics</p><p>• Skilled in customer service, particularly in crafting professional responses</p><p>• Has strong organizational skills and can follow project plans</p><p><br></p><p>MPH Department:</p><p>• Set up and manage the graduate application review process, ensuring timely and accurate evaluation of all applicants.</p><p>• Distribute applications to faculty reviewers, track progress, and follow up on outstanding reviews to maintain decision timelines.</p><p>• Communicate faculty recommendations, approvals, and denials to the Admissions office in alignment with institutional policies.</p><p>• Serve as the primary point of contact for applicants, responding to questions, clarifying requirements, and following up on missing or incomplete materials.</p><p>• Prepare and circulate admissions decision letters and other official communications to applicants.</p><p>• Generate regular reports on applicant status, admissions decisions, and enrollment trends for program leadership.</p><p>• Coordinate admitted student engagement activities, including welcome sessions and orientations.</p><p><br></p><p>If you are interested in this hybrid administrative assistant role, submit your resume today! </p>
We are looking for a dedicated Administrative Assistant to serve as the Front Desk Coordinator, providing exceptional organizational and communication support. This is a long-term contract position based in Foster City, California, offering an opportunity to work in a dynamic environment supporting healthcare operations.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring an attentive and welcoming front desk experience.<br>• Handle insurance-related inquiries, including verifying coverage and processing billing information.<br>• Manage copay transactions and ensure accurate financial records.<br>• Coordinate referrals and maintain detailed documentation for smooth patient transitions.<br>• Utilize Epic software to record, track, and update patient information efficiently.<br>• Collaborate with healthcare providers to ensure seamless administrative support.<br>• Maintain organized and up-to-date filing systems for easy access to records.<br>• Respond promptly to phone calls and emails, addressing inquiries and scheduling appointments.<br>• Monitor office supplies and coordinate replenishments as needed.<br>• Uphold confidentiality standards and comply with healthcare regulations in all administrative tasks.
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. This position will last approximately 2-3 months, with the possibility of extension. The role involves providing administrative support to the office and assisting Partners in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the reception area, welcoming clients, and coordinating conference room setups.</p><p>• Ensure the office remains clean, organized, and stocked with necessary supplies.</p><p>• Maintain inventory of snacks, beverages, and shared office resources.</p><p>• Assist in planning and organizing team and company events.</p><p>• Coordinate catering orders for breakfast and lunch several times per week.</p><p>• Provide support with scheduling tasks for various office needs.</p><p>• Build and maintain relationships with vendors, including catering and office suppliers.</p><p>• Handle general administrative tasks such as mail distribution, photocopying, scanning, filing, and document management.</p><p>• Prepare expense reports for team members and assist the finance team as required.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013278534 **</p>
We are looking for an organized and detail-oriented Office Assistant to join our team on a contract basis in Alameda, California. This role will involve supporting administrative operations, maintaining efficient communication, and ensuring smooth day-to-day office functionality. The ideal candidate will excel at multitasking and thrive in a collaborative environment.<br><br>Responsibilities:<br>• Manage receptionist duties, including welcoming guests and handling inquiries.<br>• Scan and organize documents to ensure secure and accessible record-keeping.<br>• Answer inbound calls professionally and direct them to the appropriate departments.<br>• Perform general clerical tasks, including filing, data entry, and maintaining office supplies.<br>• Collaborate with team members to support daily office operations and address any administrative needs.<br>• Assist in scheduling meetings and coordinating calendars for staff.<br>• Handle correspondence and communication, including emails and mail distribution.<br>• Maintain a clean and organized work environment to improve efficiency.
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate with office experience or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><ul><li>Perform high volume data entry accurately and efficiently.</li><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
<p><strong>Job Description: Executive Administrative Assistant</strong></p><p>We are seeking a highly organized and proactive <strong>Executive Administrative Assistant</strong> to support senior leadership. In this role, you will handle complex scheduling, communication, and administrative tasks while ensuring the seamless execution of daily activities for executives. Your contribution will be integral to optimizing workflow and maintaining a productive environment.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support</strong>: Manage calendars, coordinate meetings, and organize travel arrangements for executives.</li><li><strong>Document Management</strong>: Prepare, proofread, and distribute professional correspondence, reports, and presentations.</li><li><strong>Communication</strong>: Serve as a liaison between executives and internal or external stakeholders.</li><li><strong>Problem-Solving</strong>: Handle sensitive matters with discretion and ensure timely resolution of administrative challenges.</li></ul><p><br></p>
<p><strong>Job Description: Executive Administrative Assistant</strong></p><p>We are seeking a highly organized and proactive <strong>Executive Administrative Assistant</strong> to support senior leadership. In this role, you will handle complex scheduling, communication, and administrative tasks while ensuring the seamless execution of daily activities for executives. Your contribution will be integral to optimizing workflow and maintaining a productive environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support</strong>: Manage calendars, coordinate meetings, and organize travel arrangements for executives.</li><li><strong>Document Management</strong>: Prepare, proofread, and distribute professional correspondence, reports, and presentations.</li><li><strong>Communication</strong>: Serve as a liaison between executives and internal or external stakeholders.</li><li><strong>Problem-Solving</strong>: Handle sensitive matters with discretion and ensure timely resolution of administrative challenges.</li></ul><p><br></p>
<p>Robert Half has an immediate need for an Office Administrator. We are looking for a dedicated and meticulous Office Assistant to who can hit the ground running for one of our clients in Millbrae. This role blends reception, customer service, and office management to ensure smooth daily operations in a fast-paced retail environment. If you thrive in multitasking and enjoy working in a supportive and dynamic team, this could be the perfect opportunity for you.</p><p><br></p><p>Please find the details below and if interested, apply now! We are potentially looking to have people start this week. Do not wait. Apply now. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Welcome visitors warmly and manage front desk reception duties, including coordinating office needs.</li><li>Review customer orders and assist with invoicing tasks using QuickBooks Desktop.</li><li>Utilize Excel for data reporting and analysis, including creating pivot tables and performing VLOOKUPs.</li><li>Address customer concerns and enforce company policies with clarity and care.</li><li>Independently follow procedures outlined in internal manuals and FAQs with minimal supervision.</li><li>Maintain an organized and efficient office environment by ensuring it is well-stocked and running smoothly.</li><li>Support a positive workplace culture, contributing to team morale and engagement.</li><li>Handle customer returns and manage their expectations while maintaining clear and appropriate boundaries.</li></ul>
<p>Prominent Asian family office is seeking an Executive Administrative Assistant to support the ongoing needs of its real estate assets in the US. This person will be working onsite at one of the mixed-use properties in San Francisco three times per week, and the EA will be supporting the local Office Administrator as well as the CEO and COO when they visit the States.</p><p><br></p><ul><li>Daily office logistics management: including but not limited to office supplies procurement, office equipment maintenance, office environment construction, etc.</li><li>Schedule: including but not limited to employee/guest travel reservations, meeting arrangements and coordination, etc.</li><li>Event and project support: organize and coordinate employee activities, including event planning, venue preparation, etc.</li><li>Maintain communication with the apartment manager to promote the normal operation of the apartment and implement various logistical tasks in the apartment, such as furniture maintenance and updates, cost statistics, etc.</li><li>Collect and process basic data and organize administrative budget reports</li><li>Other temporary matters assigned by leaders</li></ul><p><br></p>
