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16 results for Ap Specialist in San Francisco, CA

AP Specialist

Mountain View, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
The Accounts Payables Specialist is responsible for processing invoices, maintaining vendor records, and supporting timely payments while using NetSuite to manage daily accounts payable activities. In a mid-sized company, this role often works closely with procurement, accounting, and operations teams to ensure accurate coding, approvals, and reporting. Knowledge of systems such as Oracle NetSuite is commonly valued for finance and accounting professionals.Key Responsibilities<ul><li>Review, code, and enter vendor invoices into NetSuite in an accurate and timely manner. Based on general knowledge.</li><li>Match invoices to purchase orders, receipts, and other supporting documents. Based on general knowledge.</li><li>Prepare and process payments, including checks, ACH, and wire transfers. Based on general knowledge.</li><li>Reconcile vendor statements and resolve discrepancies with suppliers and internal teams. Based on general knowledge.</li><li>Maintain vendor files, payment terms, and tax documentation. Based on general knowledge.</li><li>Assist with month-end close, AP aging, accruals, and reporting. Based on general knowledge.</li><li>Support internal controls and audit requests related to accounts payable transactions. Based on general knowledge.</li><li>Identify opportunities to improve NetSuite AP workflows and processing efficiency. Based on general knowledge.</li></ul>
2026-09-01T00:00:00Z

AP Specialist

Palo Alto, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
Accounts Payable SpecialistThe Accounts Payables Specialist is responsible for supporting full-cycle AP operations, including invoice processing, payment preparation, and vendor communication, while using Microsoft Dynamics to manage transactions and records. In a mid-sized company, this role helps ensure timely disbursements, accurate financial data, and compliance with internal accounting procedures. Microsoft D365 is listed among the software proficiencies valued in finance and accounting hiring.Key Responsibilities<ul><li>Process high-volume vendor invoices in Microsoft Dynamics with accuracy and timeliness. Based on general knowledge.</li><li>Verify invoice details, coding, approvals, and supporting documentation. Based on general knowledge.</li><li>Match invoices with purchase orders and receiving records. Based on general knowledge.</li><li>Prepare weekly payment runs and support electronic and check payment processing. Based on general knowledge.</li><li>Reconcile vendor statements and investigate payment discrepancies. Based on general knowledge.</li><li>Assist with expense reporting, AP reporting, and month-end close activities. Based on general knowledge.</li><li>Maintain accurate vendor master data and support compliance with company policies. Based on general knowledge.</li><li>Collaborate with finance and operations teams to improve AP processes within Dynamics. Based on general knowledge.</li></ul>
2026-09-01T00:00:00Z

AP Specialist

Berkeley, CA
onsite
Temporary / Contract
32 - 38 USD / Hourly
We are seeking a detail-oriented and dependable Accounts Payable Specialist to support a client in Berkeley, CA. This is an onsite role, ideally 5 days per week, supporting a busy AP function with high invoice volume and an ongoing system implementation. The ideal candidate will bring hands-on accounts payable experience, exposure to high-volume invoice processing, and strong working knowledge of Microsoft Business Central, which is the top priority for this role.This opportunity will begin as a contract assignment for 2–3 weeks, with the potential to extend or convert to contract-to-hire based on skills and team fit. The team is looking for someone who can start quickly and step in to provide immediate support due to a retirement, a leave of absence, and increased operational demands.Key Responsibilities:<ul><li>Process a high volume of AP invoices accurately and efficiently in Microsoft Business Central. NAV or Great Plains is accepted too.</li><li>Review, verify, and enter vendor invoices in accordance with company policies and approval workflows.</li><li>Support the AP team with approximately 7,000 invoices per month and help maintain timely processing.</li><li>Match invoices to purchase orders, receipts, and supporting documentation as needed.</li><li>Research and resolve invoice discrepancies, pricing issues, and vendor inquiries.</li><li>Communicate with vendors and internal stakeholders regarding payment status and invoice issues.</li><li>Assist with backlog management and provide support during system implementation activities.</li><li>Maintain accurate records and ensure completeness of AP documentation.</li><li>Help identify process improvements to increase efficiency and accuracy within the AP function.</li></ul>
2026-09-15T00:00:00Z

AP/AR Specialist

San Francisco, CA
remote
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an AP/AR Specialist to support day-to-day accounting operations for a fully remote contract opportunity. This role is ideal for someone who thrives in a fast-paced, high-volume environment, enjoys working independently, and has strong experience managing both accounts payable and accounts receivable processes. The position offers the opportunity to contribute to a collaborative team while ensuring accurate transaction processing, vendor management, customer billing, and financial record maintenance. Responsibilities: • Process high-volume accounts payable and accounts receivable transactions, managing 200+ invoices monthly with a high degree of accuracy and timeliness.• Perform full-cycle AP/AR responsibilities including vendor invoice processing, 3-way matching, payment runs, customer invoicing, cash applications, collections support, and account reconciliations.• Review contracts, purchase orders, and supporting documentation to validate invoice approvals, payment terms, customer billing, and revenue recognition requirements.• Manage invoice workflows and follow up with internal stakeholders to ensure approvals and payments remain on schedule.• Process and monitor vendor payments, customer payments, and expense transactions while maintaining proper documentation and audit readiness.• Apply general ledger knowledge to accurately code and categorize transactions across multiple business functions.• Conduct aging analysis, transaction reporting, and exception management to identify discrepancies and resolve issues promptly.• Maintain accurate financial records while supporting process improvements and operational efficiency initiatives.• Collaborate with internal teams, customers, and vendors to resolve billing, payment, and account-related inquiries.• Support back-end accounting operations by ensuring data integrity and adherence to established financial controls.
2026-09-17T00:00:00Z

EHS Specialist

Fremont, CA
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for an EHS Specialist to join a growing industrial services organization in Fremont, California. This contract opportunity is ideal for a safety specialist who enjoys working closely with employees and leaders to strengthen environmental, health, and safety practices across active operations. The role focuses on advancing compliance, reducing risk, and supporting a workplace culture built around safe work habits and continuous improvement. Responsibilities: • Lead day-to-day coordination of environmental, health, and safety activities across operational and facility settings. • Carry out site inspections, compliance reviews, and hazard evaluations to uncover risks and recommend practical improvements. • Partner with supervisors and managers to address findings, monitor follow-up items, and close corrective actions on schedule. • Deliver safety training, toolbox discussions, emergency preparedness exercises, and awareness sessions for employees. • Support reviews of incidents, injuries, near misses, and unsafe conditions by identifying root causes and helping implement preventive measures. • Assess regulatory and policy adherence related to OSHA, Cal/OSHA, and environmental requirements, and help maintain readiness for audits. • Prepare and update safety records, SDS documentation, OSHA logs, workers’ compensation information, and other required reports in organized formats. • Contribute to hazardous material and waste handling programs, including safe storage, labeling, and disposal practices. • Assist with contractor compliance tracking, safety committee participation, and emergency response team coordination. • Create safety communications and educational materials while staying informed on changing regulations and industry best practices.
2026-09-08T00:00:00Z

Exception Services Specialist

Novato, CA
onsite
Temporary / Contract
28 - 29 USD / Hourly
We are looking for an Exception Services Specialist to support banking operations by handling transaction and account items that require manual review and follow-up. This Long-term Contract position is based in Novato, California, and is ideal for someone who can investigate discrepancies, coordinate with internal teams, and maintain accurate processing in a regulated financial services environment. The role requires sound judgment, strong attention to detail, and the ability to keep exception workflows moving efficiently while delivering dependable internal customer support. Responsibilities: • Review exception queues each day, investigate suspended or rejected items, and complete the steps needed to bring transactions to resolution. • Research account variances, posting issues, and balance discrepancies by examining records, identifying root causes, and applying appropriate corrections. • Process exception-related work across banking activities such as checks, wire transfers, deposits, loan items, and other transactions that fall outside standard handling. • Partner with branches and internal support teams to gather missing details, clarify documentation, and resolve outstanding issues in a timely manner. • Detect input or processing inaccuracies, make updates when appropriate, and help prevent repeat issues through careful review of transaction data. • Record findings, actions, and outcomes clearly so that each case is documented accurately and meets audit and compliance expectations. • Escalate high-risk or complex matters when approvals or additional review are needed to ensure proper handling. • Support service quality by responding to internal inquiries, assisting with banking transaction questions, and communicating through email and other business channels. • Use multiple browser-based systems and banking platforms to track cases, verify information, and maintain productivity across concurrent tasks.
2026-09-08T00:00:00Z

AI Consultant

Menlo Park, CA
onsite
Temporary / Contract
76 - 80 USD / Hourly
We are looking for an AI Consultant to support the design, implementation, and optimization of secure AI solutions in California. This long-term contract position is ideal for someone who can combine hands-on AI development with a strong understanding of cloud security and regulatory expectations. The role focuses on building practical automation capabilities, guiding discovery efforts, and ensuring AI initiatives align with compliance standards throughout delivery. Responsibilities: • Lead discovery sessions to assess business needs and identify opportunities for AI-driven solutions and process improvements. • Design, build, and deploy AI applications within AWS environments while maintaining strong cloud security practices. • Create automated workflows, intelligent agents, and validation processes that support testing, acceptance, and audit readiness. • Partner with technical and compliance stakeholders to ensure AI solutions meet applicable regulatory and security requirements. • Translate compliance considerations into scalable technical approaches that can be applied across the AI technology stack. • Evaluate solution designs for alignment with PCI and related control standards before implementation and release. • Document architecture decisions, risk considerations, and operating procedures to support governance and ongoing oversight.
2026-09-16T00:00:00Z

Patient Admin Specialist (PAS)

Newark, CA
onsite
Temporary / Contract
30 - 37 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-office operations in an outpatient clinic in Newark, California. This Long-term Contract position focuses on delivering a smooth patient experience through registration, appointment coordination, surgery scheduling support, and responsive administrative service. The role works closely with patients, providers, and clinic staff to keep daily workflows organized, accurate, and patient-centered. Responsibilities: • Welcome patients at the front desk, manage check-in and check-out activities, and address routine questions related to visits, payments, and scheduling. • Coordinate appointment calendars and assist with surgery scheduling by aligning patient needs with provider availability and clinic priorities. • Communicate with physicians and clinical staff to support scheduling decisions and help address urgent non-clinical patient needs in a timely manner. • Respond to non-clinical inquiries received through phone systems, CRM platforms, and patient messaging tools, escalating issues when further support is needed. • Maintain accurate administrative records by updating databases, processing internal documents, and organizing clinic-related files. • Handle incoming and outgoing office communications, including faxes, mail distribution, paging support, and other front-desk correspondence. • Use reference materials, office systems, and established procedures to provide effective administrative support for doctor-patient coordination. • Contribute to efficient clinic operations by meeting service expectations, managing multiple tasks, and supporting day-to-day workflow needs.
2026-09-09T00:00:00Z

Patient Admin Specialist (PAS)

Palo Alto, CA
onsite
Temporary / Contract
27 - 37 USD / Hourly
We are looking for a Patient Admin Specialist (PAS) to support front-office operations in an outpatient clinic in Palo Alto, California. This Long-term Contract position focuses on delivering a smooth patient experience through registration, appointment coordination, surgery scheduling support, and responsive administrative service. The ideal candidate is organized, calm under pressure, and able to manage patient inquiries, documentation, and communication with providers while maintaining a high standard of service. Responsibilities: • Welcome patients at the front desk, manage check-in and check-out activities, and provide clear guidance on appointments, schedules, and payment-related questions. • Coordinate new patient intake and assist with surgery scheduling by aligning provider availability, clinic priorities, and urgent patient needs. • Respond to non-clinical patient messages and CRM inquiries, resolving routine matters directly and escalating more complex issues when needed. • Support providers and patients by using approved reference materials and internal tools to facilitate accurate administrative follow-through. • Maintain clinic records and office systems by updating databases, directories, and required internal forms in a timely manner. • Handle incoming and outgoing administrative materials, including faxes, mail, and clinic documents, while ensuring proper distribution and filing. • Monitor daily front-office workflows to help the clinic meet service expectations and maintain efficient operations. • Communicate professionally with patients, providers, and staff to ensure scheduling requests and operational updates are handled accurately.
2026-09-16T00:00:00Z

Contract Specialist

Newark, CA
onsite
Temporary / Contract
60 - 67 USD / Hourly
We are looking for a Contract Specialist to support contract administration activities for a healthcare-focused organization in Newark, California. This Long-term Contract position will oversee the full contract lifecycle, from intake and drafting support through approvals, execution, tracking, and renewal coordination. The ideal candidate brings strong judgment, attention to detail, and the ability to work across departments while maintaining compliance with internal standards and applicable regulations. Responsibilities: • Respond to contract-related questions promptly and guide internal stakeholders through established contracting procedures. • Review incoming requests for new agreements and contract changes, then coordinate the required internal approvals before processing. • Prepare draft agreements using authorized templates and incorporate business terms in collaboration with department leaders and staff. • Partner with legal and internal decision-makers to route contracts for review, address requested revisions, and confirm documents are ready for signature. • Manage the signature process from distribution through final execution and maintain complete electronic records for each agreement. • Monitor a high volume of active contracts, track key dates, and notify stakeholders in advance of upcoming renewals, expirations, or termination decisions. • Maintain organized contract documentation within electronic logs, filing tools, and the central contract management database to support accuracy and accessibility. • Produce and analyze contract activity reports in Microsoft Excel to help teams monitor status, obligations, and timelines. • Identify opportunities to improve contracting workflows and help implement more efficient administrative processes as needed.
2026-09-10T00:00:00Z

Office Specialist I

Oakland, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Office Specialist I to join our team in Oakland, California. In this role, you will support a department director by handling a variety of administrative and clerical tasks critical to daily operations. This is a long-term contract position that requires a proactive individual with excellent organizational skills and the ability to work independently. Key Responsibilities:Perform general clerical duties such as filing, data entry, and document preparation.Answer phones, route calls, and provide exceptional customer service to internal and external stakeholders.Maintain and update records, logs, and reports accurately and efficiently.Assist with scheduling, correspondence, and meeting coordination.Support departmental operations with additional administrative tasks as assigned.
2026-09-16T00:00:00Z

AP Clerk

Palo Alto, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an AP Clerk to join our finance team in California. This contract opportunity with permanent potential is ideal for someone who enjoys hands-on accounting work and can support both payables and receivables in a fast-moving business environment. The role offers the chance to contribute to daily financial operations while helping maintain accurate records and smooth transaction processing. Responsibilities: • Handle invoice intake, verification, and payment processing while supporting scheduled disbursements and maintaining timely accounts payable activity. • Oversee billing support and receivables follow-up by preparing customer invoices, monitoring outstanding balances, and assisting with collection tracking. • Record bank deposits and ensure cash-related transactions are entered accurately into accounting records. • Support procurement-related administrative tasks and help monitor employee expense submissions and payment workflows. • Perform daily accounting activities in QuickBooks Online, keeping financial data current, organized, and accurate. • Use expense management and corporate card tools such as Ramp, or quickly learn new platforms used by the finance team. • Partner with finance leadership and external accounting contacts as selected processes are brought in-house. • Maintain well-organized documentation and apply strong attention to detail across all transactional accounting work.
2026-09-08T00:00:00Z

Workplace Specialist

Palo Alto, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Workplace Specialist Position SummaryWe are seeking a proactive and service-oriented Workplace Specialist to support the day-to-day operations of the office and deliver an exceptional employee and guest experience. This role will oversee workplace services, facilities coordination, office operations, and employee support to ensure a productive and welcoming environment.Key Responsibilities<ul><li>Serve as the primary point of contact for workplace and office-related needs</li><li>Coordinate office operations, facilities requests, and vendor relationships</li><li>Manage conference rooms, office supplies, and workplace inventory</li><li>Support onboarding logistics, desk setups, and employee experience initiatives</li><li>Coordinate office events, meetings, and workplace programs</li><li>Ensure office spaces are organized, functional, and well-maintained</li><li>Partner with building management and service providers on maintenance requests</li><li>Assist with workplace communications and administrative projects</li></ul>
2026-09-11T00:00:00Z

Workplace Specialist

Sunnyvale, CA
onsite
Temporary to Hire
25.3365 - 29.337 USD / Hourly
We are looking for an experienced and dependable Workplace Specialist to support daily office operations in Sunnyvale, CA. This contract opportunity with the potential to become permanent is ideal for someone who enjoys creating a welcoming environment while keeping workplace services, administrative tasks, and employee support running smoothly. In this onsite role, you will serve as a key point of contact for visitors, staff, and service providers, helping maintain an organized and detail-oriented office experience Monday through Friday. Responsibilities:• Welcome employees, visitors, and external partners at the front desk while ensuring a detail-oriented and positive arrival experience.• Oversee the appearance and readiness of reception areas, conference rooms, and shared office spaces throughout the workday.• Coordinate incoming and outgoing mail, deliveries, shipments, and vendor interactions to support efficient workplace operations.• Respond to day-to-day office requests and troubleshoot routine workplace needs as a central support resource for employees.• Assist with planning and execution of team activities, office programs, and corporate events held on site.• Prepare and update business documents, spreadsheets, presentations, and visual materials using tools such as Google Workspace and Canva.• Work closely with workplace operations and executive support partners on administrative assignments and office-related projects.• Provide general office coordination support, including assistance with onboarding logistics and other internal workplace initiatives.
2026-09-17T00:00:00Z

Inventory Specialist

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Inventory SpecialistBrief Job Description:We are seeking an Inventory Specialist to manage inventory records, monitor stock levels, and support efficient warehouse or supply operations.Responsibilities:<ul><li>Track inventory levels and update inventory systems</li><li>Conduct cycle counts and reconcile discrepancies</li><li>Receive, label, and organize incoming stock</li><li>Coordinate with purchasing and operations teams</li><li>Prepare inventory reports and maintain accurate records</li></ul>
2026-08-28T00:00:00Z

Insurance Coverage Attorney

Redwood City, CA
remote
Temporary / Contract
70 - 90 USD / Hourly
Robert Half Legal is seeking an experienced Insurance Coverage Attorney to support a leading law firm handling complex California litigation matters. This long-term contract opportunity is ideal for a licensed California attorney with strong insurance coverage experience who can independently manage cases while collaborating effectively with attorneys, clients, and support staff. The attorney will be responsible for handling matters from inception through resolution, with an emphasis on legal analysis, motion practice, discovery, and court appearances.Responsibilities:<ul><li>Manage insurance coverage and related litigation matters through all phases of the case lifecycle, from initial pleadings through resolution.</li><li>Draft, review, and respond to written discovery, including interrogatories, requests for production, and requests for admission.</li><li>Take and defend depositions, prepare witnesses, and analyze testimony to support case strategy.</li><li>Draft motions, briefs, coverage opinions, and other legal documents supported by thorough legal research and factual analysis.</li><li>Appear at hearings, case management conferences, and other court proceedings, both virtually and in person as needed.</li><li>Conduct legal research regarding insurance coverage issues, policy interpretation, bad faith claims, and related litigation matters.</li><li>Collaborate with attorneys, clients, experts, and support staff to develop and execute case strategy.</li><li>Maintain accurate billing records and timely time entry in accordance with firm and client guidelines.</li><li>Utilize legal technology and case management systems to track deadlines, filings, and matter progression.</li><li>Review contracts, pleadings, and other litigation-related documents to identify potential coverage issues and risks.</li></ul>Why Robert Half?<ul><li>Long-term contract opportunity with a reputable law firm.</li><li>Competitive compensation.</li><li>Access to Robert Half's extensive network of legal professionals and career opportunities.</li><li>Dedicated recruiting team focused exclusively on the legal industry.</li></ul>Apply today to learn more about this exciting Insurance Coverage Attorney opportunity.
2026-09-09T00:00:00Z