<p>Our healthcare client in Carlsbad is seeking a <strong>Business Office Manager</strong> to oversee the administrative and financial operations of their facility. This role is crucial in ensuring compliance, efficiency, and financial integrity, while also fostering a supportive environment for patients and staff alike. The Business Office Manager will provide leadership across billing, patient accounts, insurance verification, and office administration. The successful candidate will combine <strong>healthcare knowledge, financial expertise, and people management skills</strong> to keep the office running smoothly.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Oversee day-to-day business operations for the healthcare office, ensuring compliance with regulations.</li><li>Manage patient billing, collections, and insurance claims, resolving discrepancies as needed.</li><li>Supervise front office staff, providing training, coaching, and performance evaluations.</li><li>Maintain accurate financial records, generate reports, and support budgeting processes.</li><li>Ensure HIPAA compliance in all patient interactions and records management.</li><li>Coordinate office schedules, workflows, and departmental communications.</li><li>Collaborate with leadership on process improvements to increase efficiency and service quality.</li><li>Serve as a liaison between patients, staff, and third-party vendors.</li></ul>
<p>Our client, a <strong>leading global watch and accessories brand</strong>, is seeking an experienced <strong>Accounting Manager</strong> to oversee financial operations and provide strategic leadership to their accounting team. This is an exciting opportunity for someone who thrives in a fast-paced consumer products environment and enjoys combining technical expertise with hands-on operational support.</p><p>The ideal candidate has <strong>both public and private accounting experience</strong>, a strong background in GAAP, and a proven ability to lead financial operations in a product-driven company. If you are detail-oriented, collaborative, and ready to guide a growing brand to the next level, this role is for you.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Lead and oversee daily accounting operations including general ledger, reconciliations, and month-end close.</li><li>Ensure compliance with GAAP and internal controls, providing accurate and timely financial reporting.</li><li>Manage and mentor a small accounting team, setting clear goals and expectations.</li><li>Partner with operations on inventory management, cost accounting, and COGS analysis.</li><li>Collaborate with executive leadership to analyze financial data, evaluate risks, and recommend strategic solutions.</li><li>Oversee cash flow management, forecasting, and budgeting processes.</li><li>Work with auditors on annual and quarterly reviews.</li><li>Implement process improvements to enhance efficiency and accuracy across accounting functions.</li><li>Serve as the go-to resource for complex technical accounting issues.</li></ul>
<p>Robert Half is assisting a client seeking a dedicated and experienced Accounting Manager to oversee their accounting operations. This contract-to-permanent role is an excellent opportunity for a professional with strong leadership and technical accounting expertise who is eager to contribute to a growing and dynamic organization.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Supervise day-to-day accounting operations, including accounts payable, accounts receivable, general ledger, and financial reporting.</li><li>Manage and mentor a team of accountants, ensuring accuracy and timeliness in all accounting tasks.</li><li>Prepare and review financial statements, ensuring compliance with GAAP and company policies.</li><li>Lead month-end, quarter-end, and year-end close processes, including reconciling accounts and preparing journal entries.</li><li>Oversee cash flow management, budgeting, and forecasting activities.</li><li>Work with internal and external auditors during audits and prepare necessary documentation.</li><li>Ensure compliance with applicable federal, state, and local regulatory laws regarding financial and tax filings.</li><li>Collaborate with leadership to analyze financial data and support decision-making.</li><li>Develop and implement accounting policies and procedures to improve efficiency and accuracy.</li></ul><p><br></p>
We are looking for an experienced Accounting Manager to lead our Accounts Payable and Procurement operations in Irvine, California. This role emphasizes process improvement, automation, and team leadership to ensure operational excellence. Reporting to the Assistant Controller, you will play a vital role in managing workflows, optimizing systems, and fostering cross-departmental collaboration.<br><br>Responsibilities:<br>• Oversee Accounts Payable and Procurement processes, including purchase order matching, invoice management, and supplier master file maintenance.<br>• Lead and mentor a team of 6–7 professionals, supporting their growth and development at various career stages.<br>• Manage account reconciliations related to accrued expenses and other organizational accounts.<br>• Drive system and workflow improvements to enhance automation and efficiency in AP/PO processes.<br>• Collaborate with departments such as IT, Real Estate, and Maintenance to ensure seamless AP and procurement operations.<br>• Participate in projects related to workflow rollouts and upcoming supply chain implementations.<br>• Maintain a balance between compliance requirements and a service-oriented approach to internal stakeholders.<br>• Support month-end close processes and contribute to financial reporting as necessary.<br>• Build and nurture strong relationships with stakeholders while promoting a culture of accountability and transparency.
<p>Robert Half’s enterprise client is looking for an Associate Director to assist with marketing campaigns by designing efficient processes, implementing tools, and ensuring smooth delivery. This will be a 6-Month contract with a high likelihood of extending. This team prefers someone onsite 3 days per week in Irvine, CA but has some flexibility. You’ll focus on process architecture, campaign rollout, and guiding senior stakeholders through change management initiatives. Responsibilities include creating playbooks, refining workflows, assessing tools for cost savings and efficiency, and embedding AI-driven solutions where applicable. Strong project management experience and Scrum Master certification are highly valued.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Process Optimization:</strong></li></ol><ul><li>Design and document end-to-end campaign workflows, define roles/responsibilities, and establish reporting structures.</li><li>Identify inefficiencies and implement changes that improve speed and scalability.</li></ul><ol><li><strong>Campaign Reporting:</strong></li></ol><ul><li>Standardize reporting workflows and build templates/dashboards that support executive-level updates and success metrics.</li><li>Partner with Strategy and Analytics teams on KPIs and campaign prioritization frameworks.</li></ul><ol><li><strong>Efficiency & Tooling:</strong></li></ol><ul><li>Audit current tools, recommend cost-saving measures, and explore AI-driven automation opportunities.</li><li>Collaborate with Procurement and internal teams to streamline tools and troubleshoot operational issues.</li></ul><ol><li><strong>Change Management:</strong></li></ol><ul><li>Act as the face of process updates and campaign improvements while partnering with senior stakeholders.</li></ul><p> </p><p>This hands-on role is critical to establishing structure and delivering operational excellence for the client’s major marketing initiatives, driving clarity, efficiency, and long-term success.</p>
We are looking for an experienced Accounting Manager to join our team in San Diego, California. In this role, you will oversee critical financial operations and ensure compliance with accounting standards while driving process improvements. This is an excellent opportunity to contribute to a growing organization by managing key accounting functions and supporting broader financial strategy.<br><br>Responsibilities:<br>• Lead the month-end close process to ensure accurate and timely financial reporting.<br>• Oversee daily accounting operations, including Accounts Payable, Accounts Receivable, and Payroll functions.<br>• Supervise and mentor a staff accountant, fostering growth and development.<br>• Enhance budgeting and forecasting processes by leveraging data to support strategic decision-making.<br>• Prepare annual financial statements in compliance with US GAAP.<br>• Collaborate with external stakeholders, including investors, auditors, and customers, by providing accurate financial information.<br>• Identify opportunities to automate and streamline accounting processes to improve efficiency.<br>• Serve as the primary resource for finance, operations, and other departments seeking accounting insights.<br>• Maintain and review key schedules and reconciliations to support accurate financial reporting.<br>• Ensure robust internal controls and segregation of duties to meet the needs of a growing business.
Duties/Responsibilities:<br>• Establishes internal controls and guidelines for accounting transactions.<br>• Prepares and runs all payroll operation, including regualr and additional payrolls <br>• Oversees the production of periodic financial reports; ensures that the reported results comply with US GAAP, and prepares consolidated financial reporting for HQ. Responsible for managing chart of accounts/business units and running year end process.<br>• Ensures timely completion of all account reconciliations.<br>• Responsible for tax planning throughout the fiscal year; files annual corporate tax return. Responsible for Sales and Use Tax filing to States in a monthly, quarterly, or annual basis.<br>• Audits accounts to ensure compliance with state and federal regulations; coordinates with outside auditors and provides needed information for the annual external audit.<br>• Ensures compliance with local, state, and federal government requirements.<br>• Oversees ship & debit (rebate program) to ensure accurate processing and accounting.<br>• Reviews and approves outgoing payments.<br>• Oversight of the accounts receivable function, including aging and credit terms.<br>• Responsible for preparing internal commission and offshore commission.<br>• Provides training, guidance, and support to Staff Accountant and Associate Accountant.<br>• Optimizes accounting systems and workflows.<br>• Provide financial insights to leadership for decision-making.<br>• Performs other related duties as necessary or assigned.<br><br>Required Skills/Abilities: <br>• Achievement Focus - Demonstrates persistence and overcomes obstacles. Measures self against standard of excellence. Recognizes and acts on opportunities. Sets and achieves challenging goals. Takes calculated risks to accomplish goals.<br>• Communications - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.<br>• Managing Customer Focus - Develops new approaches to meeting customer needs. Establishes customer service standards. Monitors customer satisfaction. Promotes customer focus. Provides training in customer service delivery.<br>• Managing People - Develops subordinates' skills and encourages growth. Includes subordinates in planning. Makes self-available to subordinates. Provides direction and gains compliance. Provides regular performance feedback. Takes responsibility for subordinates' activities.<br>• Planning and Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.<br>• Problem Solving - Develops alternative solutions. Gathers and analyzes information skillfully. Identifies problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.<br>• Kowledge of U.S. GAAP.<br>• Profeiciency with SAP.
<p>We are seeking a seasoned and dynamic <em>Human Resources Manager</em> to provide strategic leadership and operational support to multiple locations within a values-driven organization. In this pivotal role, you will work closely with senior leadership and site administrators to address a range of HR matters, from employee relations and conflict resolution to organizational restructuring, compliance, and benefits management. If you enjoy combining strategic vision with hands-on problem-solving to make a meaningful impact, we’d love to hear from you.</p><p><br></p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Act as a trusted advisor to executive leadership and administrators at multiple sites, fostering credible and collaborative relationships.</li><li>Lead efforts in conflict resolution, employee relations, internal investigations, performance improvement, and terminations.</li><li>Oversee and manage the HR team, including providing mentorship, coaching, and ongoing development.</li><li>Ensure compliance with federal, state, and local labor laws, as well as internal policies.</li><li>Develop and evaluate benefit programs to ensure competitive offerings while optimizing costs.</li><li>Conduct HR reviews at individual locations to identify challenges and offer tailored solutions.</li><li>Assist in legal matters, including partnering with legal counsel to mitigate risks and resolve disputes.</li><li>Provide training, tools, and resources to ensure HR competency and best practices at all administrative levels.</li><li>Monitor HR operations, ensuring timely reporting, financial performance, and accurate data management.</li></ul>
<p>A growing company in North County is looking for an <strong>Accounts Payable Manager</strong> to oversee the AP department and ensure accurate, timely processing of vendor invoices and payments. The ideal candidate is highly organized, detail-driven, and has proven leadership experience in finance operations.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Lead and supervise the AP team, providing training, mentoring, and performance feedback.</li><li>Oversee all aspects of invoice processing, payment runs, and vendor account reconciliation.</li><li>Develop and maintain AP policies and procedures to ensure compliance with company standards.</li><li>Collaborate with other departments (procurement, accounting, operations) to resolve discrepancies.</li><li>Prepare AP reports and support month-end and year-end close activities.</li><li>Identify opportunities for process improvements and implement best practices.</li></ul>
<p>We are looking for an organized and proactive Office Manager to oversee daily administrative and operational functions in our San Diego, California office. This Contract to permanent position is ideal for a resourceful individual who thrives in a dynamic setting, enjoys managing diverse tasks, and takes pride in creating an efficient and welcoming workplace.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day office operations to ensure a well-organized and efficient environment.</p><p>• Spearhead an office move, including all logistics and implementation of new onsite vendors</p><p>• Coordinate celebrations and events, including staff birthdays, anniversaries, and team activities.</p><p>• Monitor and manage office supplies, equipment, and inventory, handling orders and repairs promptly.</p><p>• Maintain cleanliness of common areas and office equipment, ensuring a tidy workspace.</p><p>• Provide administrative support to leadership and teams, including scheduling, document preparation, and correspondence.</p><p>• Organize onboarding processes for new hires, including workspace setup, access credentials, and orientation materials.</p><p>• Update company website and social media accounts with relevant content and announcements.</p><p>• Create and edit marketing materials, presentations, and internal documents.</p><p>• Deliver basic IT support by troubleshooting hardware and software issues and liaising with external IT vendors.</p><p>• Lead special projects and support cross-department initiatives as needed.</p>
<p>We are recruiting for an Operations & Growth Manager for an amazing mortgage company based in San Diego, CA. This is a high-visibility role responsible for overseeing operations, compliance, and investor coordination. This role is ideal for someone who thrives in a fast-paced, growth-oriented environment and wants to make a direct impact on company growth. You’ll optimize processes, ensure compliance with investor and regulatory requirements, manage communications, and directly support loan officers. </p><p><br></p><p>Key Responsibilities: </p><p><br></p><ul><li>Lead departmental communications and respond to loan officer and investor inquiries promptly. </li><li>Provide training and guidance on banking, compliance, and operational requirements via webinars, office hours, and one-on-one check-ins. </li><li>Track and ensure completion of required investor and regulatory training (Fannie Mae, Freddie Mac, UCDP, MERS, etc.). Loan & Investor Coordination </li><li>Serve as primary contact for appraisal orders, investor inquiries, and back-end fulfillment questions. </li><li>Track loan pipelines and ensure delivery of notes to warehouse lines and investors. </li><li>Monitor loan conditions and collaborate with internal teams to ensure timely clearance and purchase. </li><li>Coordinate with investors to resolve loan delivery or purchase issues efficiently. Documentation & Posting</li><li>Maintain and update departmental policies, procedures, and guidelines on the C2 Funding site. </li><li>Manage investor communications, including servicing letters for Kind, PennyMac, and other investors. </li><li>Enter financial and loan-related information into CRM system. </li><li>Reconcile warehouse line balances and ensure compliance.</li><li>Prepare and reconcile monthly P& L reports.</li></ul>
<p>About the Role</p><p>We are seeking an experienced Direct Buyer Specialist to support and enhance procurement operations in our Chula Vista, CA facility. In this role, you will manage supplier relationships, ensure timely material deliveries, and apply expert negotiation and cost analysis skills. Acting as a central liaison between production teams and suppliers, you will be responsible for driving cost efficiency, maintaining delivery assurance, and supporting our commitment to operational excellence.</p><p>This is a role ideal for a procurement professional with strong technical, analytical, and negotiation skills, and the ability to thrive in a fast-paced aerospace environment.</p><p>Key Responsibilities</p><ul><li>Execute procurement processes and operational plans, including RFQs, PO placement, engineering changes, work transfers, and metrics reporting.</li><li>Respond to internal inquiries regarding order status, changes, or cancellations, ensuring high levels of customer satisfaction.</li><li>Manage purchasing activities for goods, materials, supplies, and services, negotiating favorable terms aligned with company objectives.</li><li>Collaborate with cross-functional teams—Finance, Engineering, Operations, and Program Management—to resolve medium-to-complex supply chain issues.</li><li>Proactively identify and mitigate supply chain risks to prevent disruptions and production line stops.</li><li>Prepare and issue purchase orders, negotiate pricing, and oversee payment approvals for smooth procurement execution.</li><li>Analyze material quotes and financial data to support informed pricing and cost-saving decisions.</li><li>Monitor supplier contract performance to ensure compliance with terms and conditions.</li><li>Coordinate with suppliers to schedule and expedite deliveries, resolving shortages and delays.</li><li>Own supplier relationship management across assigned commodities.</li><li>Drive continuous improvement initiatives to enhance procurement processes and supply chain performance.</li><li>Ensure products are delivered on time, within budget, and to the highest quality standards.</li></ul>
<p>Our client is seeking a highly organized and motivated Office Manager to oversee the day-to-day administrative operations of our office. The Office Manager will play a key role in ensuring the office runs smoothly and efficiently while supporting the needs of the team. This position requires excellent multitasking skills, exceptional communication abilities, and a proactive approach to problem-solving.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the daily operations of the office, ensuring organizational efficiency and fostering a positive work environment </li><li>Coordinate all office-related activities, including managing vendor relationships, supplies inventory, and equipment maintenance.</li><li>Supervise and mentor administrative staff to ensure smooth workflows and efficient performance.</li><li>Maintain office budgets and track expenditures, preparing financial or operational reports as needed.</li><li>Organize meetings, events, and travel arrangements for the team or senior leadership.</li><li>Act as the point of contact between employees, management, and external stakeholders, ensuring clear and timely communication.</li><li>Ensure compliance with office policies, health and safety standards, and applicable regulations.</li><li>Implement office systems, processes, and procedures to enhance productivity and streamline operations.</li></ul><p><br></p>
<p>We are looking for an experienced Accounting Manager to join our team on a long-term contract basis in Carlsbad, California. This role involves managing full-cycle accounting operations, preparing financial statements, and ensuring adherence to compliance standards for a dynamic organization. If you are proactive with strong expertise in QuickBooks and general accounting, this opportunity allows you to make a significant impact in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee all aspects of full-cycle accounting, including General Ledger entries, Accounts Payable (AP), Accounts Receivable (AR), and cash reconciliations.</p><p>• Prepare and post journal entries to maintain accurate and complete financial records.</p><p>• Generate monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow reports.</p><p>• Conduct variance analyses and create reports to support strategic decision-making.</p><p>• Process vendor invoices and ensure timely payments while monitoring Accounts Receivable balances and following up on collections.</p><p>• Reconcile bank and credit card statements regularly to ensure accurate balances and resolve discrepancies.</p><p>• Manage payroll preparation and related journal entries or accruals.</p><p>• Utilize QuickBooks for daily financial record management and reporting, ensuring proper setup and accuracy.</p><p>• Maintain compliance with local regulations, tax requirements, and internal controls while assisting in audits or reviews.</p><p>• Identify opportunities to improve accounting processes and implement best practices for enhanced efficiency and accuracy.</p>
<p>An established and expanding <strong>manufacturing and distribution company in Oceanside</strong> is seeking an experienced <strong>Accounting Manager</strong> to lead its accounting operations and financial reporting functions. This role offers the opportunity to take ownership of the company’s financial systems, mentor a small team, and partner with leadership to guide strategic decision-making. If you’re a seasoned accounting professional who enjoys process improvement, team development, and balancing operational accounting with high-level analysis, this could be the next exciting chapter in your career.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee all aspects of accounting operations including AP, AR, payroll, general ledger, and month-end close.</li><li>Prepare and review financial statements, journal entries, and supporting schedules.</li><li>Manage and mentor accounting staff, providing coaching, structure, and accountability.</li><li>Maintain compliance with GAAP standards and ensure timely reporting.</li><li>Lead annual audits and liaise with external auditors.</li><li>Analyze budget variances, track cash flow, and support executive leadership with forecasting.</li><li>Partner with operations and inventory management teams to strengthen cost and margin tracking.</li><li>Identify and implement process improvements to streamline accounting workflows and reporting accuracy.</li></ul>
<p>Robert Half is the world’s leading specialized staffing firm, known for connecting exceptional finance and accounting professionals with top organizations. We are searching for a skilled Accounting Supervisor to join a client’s team in San Diego, CA. This leadership role provides an opportunity to oversee accounting operations, mentor team members, and contribute to the organization’s financial health with excellent attention to detail and management expertise.</p><p><br></p><p>The Accounting Supervisor will oversee the day-to-day accounting operations, manage a team of accountants and clerks, and ensure compliance with company policies and accounting standards (GAAP). This role focuses on supervising the accuracy of financial reports and ensuring timely completion of closing processes while implementing process improvements. The successful candidate must be organized, detail-oriented, and have excellent leadership and communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Supervise, mentor, and train accounting staff, providing regular feedback and evaluations.</li><li>Oversee general ledger maintenance, reconciliations, and journal entries.</li><li>Ensure accurate and timely completion of month-end and year-end close processes.</li><li>Prepare and review financial reports, including profit and loss statements and balance sheets, ensuring compliance with GAAP.</li><li>Monitor accounts payable, accounts receivable, and payroll functions to ensure efficient operations.</li><li>Implement and maintain internal controls to safeguard assets and enhance financial accuracy.</li><li>Support audits by coordinating schedules, preparing documentation, and responding to auditor inquiries.</li><li>Identify opportunities for process improvement and work with management to implement changes.</li></ul><p><br></p>
<p>We are looking for a highly skilled Tax Manager to lead the development and implementation of strategic tax technology solutions. This role involves collaborating with cross-functional teams to enhance tax processes, ensure compliance, and optimize the use of advanced tools in managing tax operations. The ideal candidate will have a strong background in tax technology and a proven track record in driving efficiency and innovation.</p><p><br></p><p>Responsibilities:</p><p>• Design and execute a comprehensive tax technology strategy to streamline compliance, reporting, data analytics, and process management.</p><p>• Serve as the primary tax representative on cross-functional project teams, ensuring tax requirements are met during technology implementations.</p><p>• Collaborate with IT and other departments to define functional requirements, review technical designs, and oversee application testing, deployment, and maintenance.</p><p>• Lead tax technology projects using recognized project management methodologies to ensure successful outcomes.</p><p>• Establish and maintain robust internal controls for all tax technology applications, ensuring compliance with Sarbanes-Oxley Section 404.</p><p>• Manage user access, perform system updates, and provide technical support for tax technology applications.</p><p>• Stay informed about emerging tax technology trends and refine strategies to achieve optimal performance.</p><p>• Develop detailed process documentation, deliver end-user training, and create policies for efficient technology use.</p><p>• Oversee relationships with vendors and consultants to ensure effective implementation and support of tax applications.</p><p>• Provide training to tax team members on software tools and process enhancements. </p><p><br></p>
<p>Robert Half is working with a well-established organization in search of a skilled Accounting Supervisor to oversee the accounting team and ensure the accuracy of the organization’s financial operations. This contract-to-permanent role offers a unique opportunity for growth, leadership, and the chance to manage accounting processes within a collaborative team environment.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Supervise and mentor a team of accounting professionals, ensuring efficient and accurate completion of accounting tasks.</li><li>Oversee daily accounting operations, including accounts payable, accounts receivable, bank reconciliations, and general ledger activities.</li><li>Manage month-end, quarter-end, and year-end close processes, ensuring accurate financial reporting is delivered on time.</li><li>Conduct and review account reconciliations, journal entries, and financial adjustments.</li><li>Prepare and analyze financial reports, ensuring compliance with GAAP and company policies.</li><li>Collaborate with the senior management team to provide insights on financial performance and assist with strategic decision-making.</li><li>Support internal and external audits, ensuring all documentation is accurate and compliant with regulatory standards.</li><li>Assist in the development and implementation of internal controls, policies, and procedures to improve efficiency and mitigate risk.</li><li>Provide training and support to the accounting team to encourage professional development and improve team performance.</li><li>Stay informed about changes in accounting standards and regulations to ensure organizational compliance.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and organized Accounts Payable Supervisor with a background in high volume A/P processes. The ideal candidate will have a passion for accounts payable duties and 7+ years of progressive experience in a similar role. Our department Holds each other accountable to build one another up all while having fun. Our Accounts Payable Supervisor will report directly to Accounts Payable Manager and will be responsible for overseeing AP staff members and assist Manager with resolving pressing tasks issues and handling sensitive information for our vendors. Our AP Supervisor is the first point of contact withing Accounts Payable department to resolve all critical matters within set deadlines.</p><p><br></p><p>Responsibilities:</p><p>• Review expenditure expense reports for proper authorization and precision</p><p>• Reform and execute operations and processes</p><p>• Ensure accuracy in daily invoices and meet time limits</p><p>• Serve as contact for resolving complicated billing inquiries</p><p>• Build solid relationships across all units at various accounting levels</p><p>• Ascertain the accuracy of accounts payable standard files and the accounts payable integrations to the general records</p><p>• Participate in creation and interpretation of enhanced finance related methods to ensure consistency with accounts payable prerequisites</p><p>• Organize and assist with innumerably month-end close and execute special analysis tasks and other financial related obligations with the assistance of the organization’s financial network</p><p>• Prepare and manage operations budgets for several locations into our procurement system.</p><p>• Prepare month end close Accounts Payables accruals</p><p>• Oversee expenditure and vendor statements for compliance with actual invoices and give recommendations on discrepancies as often as necessary</p><p>• Create an efficient network for working out and distributing payments promptly</p><p>• Ensure that company’s invoices are precisely administered and handled timely</p><p>• Organize account payments and working together with other units, considering all transactions within the company.</p><p>• Handle Vendor Master Data and vendor setup for all company vendors with knowledge of IRS regulations and W9 /W8 form requirements</p><p>• Knowledge in 1099 reporting and familiar with IRS TIN Matching</p><p>• Handle ACH banking information for vendor master data and assisting with bank implementation for electronic vendor payments. Familiar with similar projects.</p><p><br></p><p>Education:</p><p>A.A. or B.S. in Accounting, Finance, Business, or related field. Preferred</p><p><br></p>
We are looking for a skilled and motivated Community Manager to oversee operations at an affordable housing property in San Diego, California. This role involves managing a 65-unit property and providing support to a sister property nearby, ensuring compliance with tax credit requirements and maintaining high standards of service. This is a Contract-to-Ongoing position, offering an excellent opportunity to grow within a women-owned and operated residential property management company.<br><br>Responsibilities:<br>• Manage day-to-day operations of a 65-unit affordable housing property, ensuring smooth functionality and adherence to tax credit program guidelines.<br>• Provide oversight and support to a nearby sister property with 76 units, maintaining consistent standards across both locations.<br>• Oversee leasing activities, including conducting property showings, nurturing waiting lists, and ensuring income qualifications are met.<br>• Collaborate closely with the corporate office and vendors to address maintenance needs and resolve resident concerns effectively.<br>• Supervise on-site maintenance technician and coordinate vendor services to maintain property standards.<br>• Handle compliance-related tasks with accuracy, ensuring all properties meet tax credit requirements.<br>• Prioritize resident calls and concerns, maintaining an attentive demeanor and resolving issues promptly.<br>• Support additional properties as needed, contributing to the overall success of the organization.<br>• Utilize Yardi software to manage property operations and maintain accurate records.<br>• Monitor and drive occupancy rates, leveraging waiting lists and marketing strategies to fill units efficiently.
<p>Robert Half is the world's premier staffing agency specializing in finance and accounting placements. Our client in San Diego, CA is seeking a dynamic and experienced Accounting Manager to oversee their accounting operations, including team management and financial reporting. This is a high-impact leadership role that requires expertise in accounting practices and a history of delivering accurate and timely financial results.</p><p><br></p><p>The Accounting Manager will lead a team of accounting professionals, oversee the daily operations of the accounting department, and serve as a key contributor to month-end closings, audits, and financial analysis. The ideal candidate will have strong leadership, technical accounting skills, and a strategic mindset to ensure alignment with the organization's financial goals.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and supervise the accounting team, providing leadership, coaching, and performance evaluations.</li><li>Oversee all general accounting functions, including accounts payable, accounts receivable, bank reconciliations, and general ledger management.</li><li>Prepare and review financial statements in compliance with GAAP.</li><li>Lead month-end and year-end close processes, ensuring all deadlines are met.</li><li>Monitor and analyze accounting data to identify trends and variances.</li><li>Maintain internal controls to ensure compliance with financial regulations and organizational policies.</li><li>Serve as the point of contact for audits and provide required documentation.</li><li>Work closely with senior leadership to support financial planning and decision-making.</li><li>Drive process improvements to improve efficiency and accuracy in accounting operations.</li></ul><p><br></p>
<p>Are you an experienced professional who excels at organization, leadership, and keeping teams running smoothly? Our client is looking for a Office Manager to oversee daily operations, manage administrative functions, and create a positive and efficient work environment. If you are detail-oriented and thrive in managing tasks big and small, this opportunity could be an excellent fit for your career.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Day-to-Day Operations:</strong> Ensure the smooth running of the office by managing administrative processes, supplies, and overall functionality.</li><li><strong>Team Leadership:</strong> Supervise administrative staff, provide guidance, and ensure completion of tasks with efficiency and accuracy.</li><li><strong>Office Budget Management:</strong> Monitor office expenses, manage invoices, and proactively track and control budgets.</li><li><strong>Scheduling and Coordination:</strong> Maintain calendars, coordinate meetings, and schedule travel and events for key personnel.</li><li><strong>Vendor Management:</strong> Oversee relationships with vendors for office supplies, equipment, and maintenance services.</li><li><strong>Policy Implementation:</strong> Maintain compliance with organizational policies and procedures, ensuring alignment with company standards.</li><li><strong>Office Maintenance:</strong> Manage the upkeep of office spaces, including liaising with facility management for repairs and improvements.</li><li><strong>Problem-Solving:</strong> Act as the point of contact for office-related inquiries, acting swiftly to resolve issues and ensure smooth operations.</li></ul><p><br></p>
<p>We are looking for a highly organized and detail-oriented Project Coordinator to join our team in Irvine, California on a part-time basis. This long-term contract position offers the opportunity to work on innovative projects, including those enhanced by artificial intelligence. If you are eager to learn about AI, excel at holding teams accountable, and thrive in a dynamic environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Oversee project and calendar management by running weekly workboard meetings using Monday.com, managing the integrated editorial and campaign calendar, and handling intake briefs.</p><p>• Coordinate creative operations by ensuring asset traffic flows smoothly across teams and enforcing naming conventions, specifications, and review processes for brand, legal, and accessibility compliance.</p><p>• Manage social media operations through HubSpot, including maintaining the content calendar, scheduling posts, monitoring inboxes, and aligning assets with campaign objectives.</p><p>• Support AI-driven workflows by applying brand-aligned prompts, performing quality assurance on outputs, and tracking tool utilization.</p><p>• Maintain comprehensive reporting systems by updating dashboards, providing status updates, and ensuring the overall hygiene of campaign data.</p>
<p>Robert Half is looking for an organized and detail-oriented Project Coordinator to support our client’s team. This position is ideal for someone who thrives in a fast-paced environment, has exceptional multitasking abilities, and enjoys working as part of a collaborative team. As a Project Coordinator, you’ll play a vital role in keeping various projects on track while acting as a key point of communication between internal teams, stakeholders, and clients. Prior experience in administrative, operations, or project-based roles is highly desirable.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the planning, scheduling, and monitoring of projects to ensure timelines and objectives are met.</li><li>Facilitate communication between teams, departments, and external partners to ensure all stakeholders are aligned.</li><li>Track project milestones, budget expenditures, and deliverables using project management software.</li><li>Prepare and present project status updates, reports, and other documentation for leadership and stakeholders.</li><li>Identify and escalate potential risks or delays during project execution and recommend actionable solutions.</li><li>Coordinate and manage the organization of meetings, assignments, logistics, and documentation.</li><li>Maintain project files and ensure all necessary information is readily accessible.</li><li>Provide administrative support to project leads and managers as needed.</li></ul><p><br></p>
<p><strong>Position Summary:</strong></p><p> Our client, a growing commercial property management company, is seeking a detail-oriented Assistant Property Manager to support day-to-day property operations. This role is ideal for someone with strong administrative and operational skills who enjoys coordinating with tenants and vendors and managing lease administrations to ensure smooth property operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for tenants and vendors, addressing inquiries, service requests, and scheduling maintenance.</li><li>Assist with lease administration, including tracking lease expirations, preparing lease documentation, and maintaining accurate lease files.</li><li>Draft, review, and distribute invoices to tenants and vendors; track payments and coordinate with accounting to ensure timely processing.</li><li>Prepare and coordinate bid proposals, service contracts, and approved invoices</li><li>Support budgeting and expense tracking by reconciling invoices, monitoring property-related costs, and maintaining financial records.</li><li>Maintain records of Certificates of Insurance (COIs), ensuring compliance with company policies and lease requirements.</li><li>Collect, organize, and analyze property-related data for reporting purposes.</li><li>Coordinate vendor contracts, service agreements, and maintenance schedules.</li><li>Assist property managers with operational tasks such as site inspections, reporting, and administrative workflows.</li><li>Ensure timely follow-up on tenant and vendor communications to maintain high levels of service and satisfaction.</li></ul><p><br></p><p><br></p>
