We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.<br>• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.<br>• Manage calendars for management, schedule appointments, and arrange travel as needed.<br>• Submit and reconcile expense reports in a timely manner.<br>• Update and maintain division policies and procedures as required.<br>• Research vendors and suppliers to order office and program supplies.<br>• Provide scheduling services tailored to the needs of various service lines.<br>• Answer inbound calls and handle receptionist duties to ensure smooth office operations.<br>• Perform data entry tasks accurately and efficiently.<br>• Take on additional responsibilities and projects as assigned.
<p>Our client, a respected <strong>higher education institution in Encinitas</strong>, is looking for a motivated <strong>Accounting Assistant</strong> to join their finance department. This role is ideal for someone who values accuracy, enjoys a collaborative environment, and wants to contribute to an organization that makes a lasting impact on students and the community.</p><p>The Accounting Assistant will support daily financial operations, assist with reconciliations, and provide administrative accounting support. This is a fantastic opportunity for an individual eager to grow within a mission-driven organization.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Process and record tuition payments, donations, and other student-related financial transactions.</li><li>Assist with bank and account reconciliations on a monthly basis.</li><li>Support the finance team with journal entries, invoice tracking, and reporting.</li><li>Maintain organized records for audits and compliance.</li><li>Provide excellent customer service to students, faculty, and staff regarding account inquiries.</li><li>Assist with accounts payable and receivable functions as needed.</li><li>Collaborate with other departments to ensure accurate financial data.</li></ul>
<p>We are partnering with a <strong>dynamic client in San Marcos</strong> that is seeking an experienced <strong>Administrative Coordinator</strong>. This position is designed for someone who thrives in fast-moving environments and enjoys coordinating complex logistics, multiple stakeholders, and time-sensitive projects. The Administrative Coordinator will be on-site during key project phases to manage installations, deliveries, and vendor communications. The ideal candidate has a background in <strong>administration, logistics, or project coordination</strong>, paired with strong communication and organizational skills.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Act as the primary on-site contact for installation days, vendor deliveries, and project setups.</li><li>Coordinate access, equipment needs, and schedules with internal teams, contractors, and external partners.</li><li>Maintain detailed field notes, shipment logs, photos, and site measurements.</li><li>Track project progress and provide daily updates to management.</li><li>Ensure all parties are aligned on timelines, responsibilities, and safety protocols.</li><li>Assist with administrative tasks including scheduling, documentation, and reporting.</li><li>Support multiple projects simultaneously with a focus on deadlines and accuracy.</li></ul>
