<p><strong>About the Role</strong></p><p>We’re partnering with our client to find a <strong>Part-Time Administrative Assistant</strong> to support their Marketing Team with day-to-day administrative operations, focusing on wellness-related initiatives and projects.</p><p>This role is ideal for someone who is <strong>organized, proactive, and passionate about wellness</strong>—someone who enjoys contributing to meaningful programs that promote health, balance, and engagement within the workplace.</p><p><br></p><p>This would be perfect for someone who is in school or wants to work part-time supporting a marketing department! </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to our client’s Marketing Team, particularly for wellness-related campaigns and programs.</li><li>Schedule meetings, appointments, and wellness events.</li><li>Assist with travel coordination, expense reports, and vendor management.</li><li>Maintain department calendars and organize team communications.</li><li>Support planning and logistics for wellness campaigns, company challenges, and workshops.</li><li>Track invoices, budgets, and marketing materials related to wellness initiatives.</li><li>Collaborate with internal departments to ensure alignment across wellness and marketing projects.</li><li>Assist with general administrative duties as needed.</li></ul><p><br></p><p><br></p>
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a growing telecommunications company seeking a part-time HR Generalist to support day-to-day human resources operations. This role is ideal for a hands-on professional who thrives in a collaborative, fast-paced environment and enjoys being involved in multiple aspects of HR, from recruitment and onboarding to employee relations and compliance.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer HR processes including onboarding, offboarding, and employee record maintenance</li><li>Support recruitment efforts: posting jobs, screening resumes, scheduling interviews, and coordinating offers</li><li>Maintain HRIS data accuracy and support payroll preparation as needed</li><li>Assist with benefits administration, leave tracking, and open enrollment coordination</li><li>Serve as a point of contact for employee inquiries, ensuring timely and professional resolution</li><li>Support compliance with state and federal labor laws, company policies, and internal procedures</li><li>Partner with leadership on performance management, employee engagement, and policy updates</li><li>Contribute to HR projects, including process improvements and culture initiatives</li></ul><p><br></p>
<p>Robert Half is working with a client in the retail industry to fill a Assistant Bookkeeper position. This entry-level role is ideal for individuals who are detail-oriented, possess a foundational understanding of accounting principles, and are eager to grow their skills in a supportive team environment. If you’re ready to start your journey in the accounting field, apply today!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in processing accounts payable and receivable transactions, ensuring accuracy and timeliness </li><li>Reconcile bank accounts, credit card statements, and vendor invoices on a regular basis.</li><li>Maintain and update the general ledger with accurate financial data.</li><li>Support the preparation of basic financial reports, such as profit and loss statements and balance sheets.</li><li>Manage and organize accounting records, ensuring proper documentation and compliance.</li><li>Respond to vendor inquiries regarding payments and account statuses.</li><li>Collaborate with the senior bookkeeping team to assist with month-end and year-end close tasks.</li><li>Conduct basic account analysis and flag discrepancies for review.</li></ul><p><br></p>
<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
<p>Our client, a dynamic and fast-paced organization, is seeking a talented and highly organized Executive Assistant to join their team. This role will support senior-level executives and act as an integral part of a busy, high-performing office. If you excel in a fast-paced environment, possess exceptional communication skills, and thrive on multitasking, this is an opportunity you don’t want to miss!</p><p><br></p><p>The Executive Assistant will provide high-level administrative support to executives, ensuring their day-to-day operations run smoothly. The ideal candidate will be a proactive problem solver who handles multiple assignments and deadlines with professionalism, confidentiality, and a meticulous attention to detail.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as a gatekeeper to the executive, managing and prioritizing incoming communications, appointments, and scheduling.</li><li>Coordinate complex calendar scheduling, including meetings, calls, and travel arrangements for executives.</li><li>Prepare and review correspondence, presentations, reports, and other documents, ensuring accuracy and professionalism.</li><li>Attend meetings, take minutes, and follow up on action items.</li><li>Manage sensitive and confidential information with discretion and a high degree of professionalism.</li><li>Serve as a liaison between the executive and key internal and external stakeholders.</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met on time.</li><li>Plan and organize events, conferences, and team-building activities as needed.</li><li>Assist in workflow automation efforts and other efficiency improvement initiatives.</li></ul><p><br></p>
The Staff Accountant supports the accounting department with both transactional and analytical tasks. Responsibilities include maintaining financial records, processing A/P and A/R, preparing journal entries, reconciling accounts, and handling commissions and credit memos. The role also assists with financial statement preparation, year-end close, and ensures compliance with GAAP and company policies. Additionally, the Staff Accountant partners with management on reporting, budgeting, and process improvements.<br>Essential Duties and Responsibilities<br>The essential functions include, but are not limited to the following:<br><br>• Maintain accurate financial records and prepare financial statements. <br>• Process accounts payable international and domestic, accounts receivable, invoices, commissions, and credit memos. <br>• Prepare and record journal entries, reconcile general ledger accounts, and balance bank statements. <br>• Support the accounting team with year-end close processes.<br>• Handle any administrative tasks as required by the accounting department.<br>• Research and resolve account discrepancies to ensure accuracy and compliance with GAAP, company policies, and financial regulations<br>• Prepare and record journal entries, maintain general ledger accounts, and ensure accurate reconciliations.<br><br>Minimum Qualifications (Knowledge, Skills, and Abilities)<br><br>• Bachelor’s degree in accounting or related field preferred.<br>• Payroll Processing experience is a plus <br>• Proven experience in accounting or in a similar role with a minimum of 6+ years.<br>• Proficiency in Microsoft Office Suite, particularly Excel.<br>• Familiarity with accounting software (e.g., NetSuite & Acumatica) is a plus.<br>• Strong attention to detail and accuracy.<br>• Excellent organizational and time management skills.<br>• Ability to work independently and as part of a team.<br>• Strong communication skills, both written and verbal.<br>• Ability to handle sensitive information with confidentiality
We are looking for an experienced Bookkeeper to join our team in Rancho Santa Margarita, California. This role involves managing payroll processes, maintaining employee records, and overseeing essential HR functions. The ideal candidate will have a background in dealership settings and a strong understanding of bookkeeping principles.<br><br>Responsibilities:<br>• Process semi-monthly payroll for approximately 70 employees accurately and on time.<br>• Prepare detailed payroll reports for various departments to ensure transparency and compliance.<br>• Maintain and update group time and labor software to track employee hours effectively.<br>• Monitor and document compliance with mandatory training programs, certifications, and workplace assessments.<br>• Conduct background checks and employee eligibility verifications as part of the onboarding process.<br>• Facilitate new employee orientation and ensure a smooth onboarding experience for new team members.<br>• Administer HR programs such as compensation, benefits, leaves, and workers’ compensation.<br>• Address employment-related inquiries from employees, managers, and applicants while providing guidance on HR policies.<br>• Participate in employee disciplinary meetings, investigations, and terminations when necessary.<br>• Ensure compliance with federal, state, and local employment laws by reviewing and updating policies regularly.
Robert Half is seeking a detail-oriented Office Clerk to assist with administrative and office support duties in a growing organization as part of a contract-based assignment. This role ensures the smooth functioning of day-to-day office activities by handling a variety of clerical and administrative tasks. This opportunity is perfect for candidates looking for flexibility and the ability to leverage their organizational skills in contract or project-based settings. <br> Key Responsibilities Perform general clerical duties, including filing, data entry, photocopying, and organizing documents. Assist with answering phones, routing calls, and responding to inquiries professionally. Handle incoming and outgoing mail, ensuring packages and correspondence are delivered on time. Maintain office supplies inventory, place orders, and ensure the office is well-stocked and organized. Prepare reports, update records, and maintain databases for easy access to information. Assist with scheduling, meeting coordination, and room reservations as required. Support internal departments with ad hoc tasks and special projects as requested.
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in San Diego, California. In this role, you will play a key part in managing and organizing data with accuracy and efficiency. This position requires strong attention to detail, proficiency in Microsoft Excel, and the ability to handle large volumes of information effectively.<br><br>Responsibilities:<br>• Transfer and organize academic and student profile data with precision.<br>• Perform thorough data cleanup to ensure accuracy and consistency.<br>• Utilize Microsoft Excel to manage and manipulate datasets efficiently.<br>• Copy and paste data across multiple sheets while maintaining integrity.<br>• Extract and compile relevant information for reporting purposes.<br>• Verify data entries to ensure completeness and accuracy.<br>• Assist in maintaining organized digital records for easy access.<br>• Perform routine checks to identify and resolve discrepancies in data.
<p>Our client, a forward-thinking and dynamic organization, is seeking a highly organized and proactive Operations Coordinator to join their team. In this critical role, you’ll support the day-to-day operations and play a key part in ensuring the seamless execution of organizational objectives. If you are detail-oriented, thrive in fast-paced environments, and enjoy solving problems, this is the position for you!</p><p><br></p><p>The Operations Coordinator will oversee administrative and operational processes to ensure the business runs efficiently. This position involves liaising with multiple departments, managing workflow systems, and supporting key projects to deliver organizational goals. Strong multitasking, communication, and organizational abilities are essential for success in this role.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and manage daily operational processes, ensuring service delivery deadlines are met.</li><li>Maintain and update project workflows, schedules, and task trackers to ensure team alignment.</li><li>Act as a liaison between internal teams and external vendors to facilitate smooth communication and workflow management.</li><li>Support procurement activities, including vendor research, invoice processing, and budget tracking.</li><li>Analyze operational data and prepare progress reports for leadership, highlighting areas for improvement and efficiency.</li><li>Organize meetings, create agendas, and follow-up on action items to ensure deliverables are completed on time.</li><li>Troubleshoot operational challenges and propose solutions to improve productivity and effectiveness.</li><li>Assist in the development and enforcement of operational policies and procedures to optimize workflows.</li></ul><p><br></p>
<p>We are seeking an organized and detail-oriented <strong>Administrative Coordinator</strong> to join our financial services team. In this critical role, you will play an integral part in ensuring smooth operational processes, supporting leadership, and managing key administrative functions. This is a fantastic opportunity for a highly motivated individual looking to contribute to the success of a dynamic and fast-paced organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to financial services advisors and executives, including managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare and process client documentation, agreements, and sensitive financial information with a focus on accuracy and confidentiality.</li><li>Serve as the first point of contact for clients and stakeholders, delivering excellent customer service and professionally addressing inquiries.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries, for department staff as needed.</li><li>Organize and maintain efficient filing systems, both digital and physical.</li><li>Assist with preparing detailed financial reports, presentations, and correspondence.</li><li>Manage and process expense reports and coordinate billing or payment-related tasks.</li><li>Monitor office supply levels, reorder items as needed, and ensure smooth office operations.</li><li>Collaborate with department teams to assist in special projects and ensure deadlines are met.</li></ul><p><br></p>
We are looking for a detail-oriented Accounting Clerk to join our team in Oceanside, California. This is a long-term contract position offering an excellent opportunity to contribute to both accounts payable and receivable functions within a dynamic environment. The ideal candidate will have strong organizational skills and a solid understanding of accounting principles, with experience in QuickBooks and invoice processing.<br><br>Responsibilities:<br>• Process a high volume of invoices accurately and efficiently, ensuring timely and proper data entry into the system.<br>• Utilize QuickBooks to manage and track accounts payable and receivable transactions.<br>• Receive, review, and organize invoices by job, ensuring proper approval and filing procedures are followed.<br>• Reconcile and ensure the accuracy of financial data in Excel, including verifying calculations and resolving discrepancies.<br>• Prepare and send invoices for multiple ongoing projects, ensuring all billing details are accurate and complete.<br>• Assist in tracking and managing payments related to accounts receivable, ensuring timely follow-ups for outstanding amounts.<br>• Maintain organized records of financial documents, including filing and archiving invoices and related paperwork.<br>• Collaborate with team members to ensure smooth and efficient accounting operations.<br>• Provide general administrative support to the accounting department as needed.
We are looking for an experienced Assistant Controller to join our team in Newport Beach, California. In this role, you will play a key part in overseeing financial operations, ensuring accuracy in reporting, and maintaining compliance with applicable regulations. This position offers an excellent opportunity to contribute to organizational growth while honing your expertise in accounting and financial management.<br><br>Responsibilities:<br>• Prepare comprehensive financial statements to provide insights into the company’s financial performance and future outlook.<br>• Manage and analyze balance sheets to monitor earnings and forecast expenses effectively.<br>• Assist in overseeing accounting, auditing, and budgeting processes to ensure operational efficiency.<br>• Coordinate and contribute to audit preparations, ensuring readiness and compliance.<br>• Identify and resolve discrepancies or inaccuracies in financial records.<br>• Ensure all financial processes comply with regulatory requirements and create reports to reflect adherence.<br>• Utilize accounting software to maintain accurate records and generate detailed financial reports.<br>• Delegate tasks to less experienced accounting staff and provide guidance to ensure quality work.<br>• Collaborate with upper management and relevant stakeholders to prepare and present financial reports.<br>• Support team initiatives by completing related tasks as needed to contribute to overall success.
<p>A settlement class action administration services company is seeking to add a VP of Business Development salesperson to their thriving company, to sell class action services. <strong>Prior experience with this sort of sell is imperative.</strong></p><p><br></p><p>The ideal candidate will sit in Southern California, but Business Development VPs in the Bay Area are also welcome to apply.</p><p><br></p><p>Day to day, is this sales person generating their own leads with class action law firms, and some will be provided. They will be selling a wide range of class action administrative services for developing, managing, and executing settlements. The company uses Salesforce.</p><p><br></p><p>Ex-lawyers or folks with JDs are strongly encouraged to apply! This would be the ideal background.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><ul><li>The VP of Sales (your boss) is not a micromanager. He doesn’t hold his team to weekly or monthly metrics. You get to control your day and business.</li><li>Social sell – taking clients out a is a big part of the job.</li><li>Great chance for lawyers to try something besides lawyering.</li><li>Family company with tons of support. Even single moms have this job and still make time for their kids. </li></ul>
